21PRE-Bid_Conference_Meeting_Minutes.pdf

Solicitation GS-01P-17-BW-C-0005

PRE-BID CONFERENCE MEETING MINUTES

Paint and Carpeting at USAO, Bangor, Maine

December 13, 2016 10:00 AM

OPENING

Introduction:

The following are GSA personnel:

Contract officer Donna Maffeo COR/PM Thomas Woods Contract Specialist Carolyn Weekes

The following contractors were in attendance: See attached sign-in sheet.

The purpose of this meeting is to gain a better understanding of the Solicitation requirements. A copy of the meeting minutes will be issued along with any forthcoming amendment(s). All discussions held today do not change the Solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposal.

CLARIFICATION OF SPECIFICATIONS AND DRAWINGS

Any prospective Offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc. must request in writing by 12/19/2017 to allow a reply to reach all prospective Offerors before the submission of their bid. An amendment with the answers will be posted on or about 12/20/2017.

Oral explanations or instructions given before the award of the contract will not be binding. Any information given to a prospective Offeror concerning the solicitation will be furnished promptly to all Offerors as an amendment of the solicitation, if that information is necessary in submitting their proposals, or if the lack of it would be damaging to any other Offeror.

SITE VISIT:

There will be a tour after this meeting.

ACCESSING DOCUMENTS

Pre-Bid Conference minutes will be posted to fbo.gov in the next few days.

Specifications and drawings are uploaded on the Federal Business Opportunities (FedBizOpps) website. Please note that access to these documents is limited to those individuals from your company who are listed as having access from SAM.

Here are some abbreviated instructions to get to the site. (Go to the Notices Tab and then click on the Non-FBO Tab, put the solicitation number in without parentheses and then click on the vendor link tab (https//www.fbo.gov )

SECURING DOCUMENTS

Please note that you are required to maintain a list of all suppliers and Subcontractors that you have provided copies of GSA documents.

SECURITY CLEARANCES

HSPD-12 - “Policy for a Common Identification Standard for Federal Employees and Contractors” (the Directive). The Directive requires GSA to conduct background investigations and adjudicate the results for all contract employees requiring routine unescorted access to Federally-controlled facilities.

CLAUSES/PROVISIONS-

A. Contract Clauses. Particular attention should be given to the following:

FAR Clause 52.219-14 Limitations on Subcontracting reads in part:

By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for Special Trade Construction, the Concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

FAR Clause 52.219-3, Notice of HUBZone Set-Aside

FAR Clause 52.228-1, Bid Guarantee which reads;

A Bid Guarantee is required with a bid in excess of $150,000. The Bid Guarantee shall be in the amount of 20% of the bid price or $3 million, whichever is less.

PERIOD OF PERFORMANCE

FAR Clause 52.211-10 Commencement, Prosecution and Completion of Work states:

The contractor shall be required to:

• Commence work under this contract within 10 calendar days after the contractor receives notice to proceed,

• Prosecute the work diligently, and

• Complete the entire work ready for use not later than 150 calendar days after the

Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Notice to proceed will be issued on or about 02/02/2016

Substantial Completion is within 120 days of NTP Contract Completion is within 30 calendar days of Substantial Completion.

INSURANCE

Provide your Certificate of Liability Insurance in accordance with FAR 52.228-5 Insurance- Work on a Government Installation.

LABOR RATES

Davis Bacon Wage Determination ME160035, Dated 11/18/2016

SUBMISSION OF Bids:

BID CONTENTS:

(1) SF 1442 with Amendments Acknowledged

(2) Representations and Certifications (C301)

(4) Bid Guarantee, using Standard Form 24

(5) Contractor Responsibility Questionnaire

(6) GSA Form 527 – Contractor’s Qualification and Financial Information

BID DUE DATE AND METHOD OF SUBMISSION

1. In order to be considered for award, bids conforming to the requirements of the Solicitation must be received at the following office no later than 2:00 PM on the following date and at the following address:

Date: January 9, 2017

Address: General Services Administration Contract Operations Branch 1PQB Acquisition Management Division 10 Causeway Street, RM 1100 Boston, MA 02222-1077 ATTN: Bid Custodian

REF: GS-01-P-17-BW-C-0005

2. Bids sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of bids.

3. Bids sent by United States Mail shall be deemed received as of the date and time of delivery to the office designated for receipt of bids.

NOTE: Any bids. received after the time and date specified above will be considered late and may be rejected.

THE CONTRACT

The estimated award date is 1/26/17 and the estimated Notice to Proceed date is 2/2/2017.

ESTIMATED PRICE RANGE

The estimated price range for the Project is between $100,000 and $250,000.

Method of Award

EVALUATION OF BIDS

The Government will award a contract resulting from this Solicitation to the lowest, responsible bidder whose bid is conforming to the solicitation.

AMENDMENTS

Reference Amendment 0002 for changes:

WORKING HOURS

Section 015930-3 The Government Occupied hours for this contract shall be 8:00 am-5:PM., Monday through Friday, unless otherwise authorized by the Contracting Officer. Coordinate after hours work with the Contracting Officer’s Representative.

Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces shall be done during unoccupied hours.

Work Conditions/Site Requirements

All employees working at this facility will be required to comply with current security regulations Reference section 01541

PARKING FACILITIES

Section 01541-7

10. No parking will be available during normal working hours of the building occupants. The contractor and contractor employees shall make their own arrangements for vehicle parking off site.

13. City permits and inspections: The contractor is responsible for obtaining any necessary permits and making arrangements for any necessary inspections. The Contractor is hereby alerted that the fee for City inspectors will increase if less than 24 hours notice is given to the City. All fees and payments for permits and inspections shall be the responsibility of the Contractor, at no additional cost to the Government.

PROJECT SUMMARY OF THE WORK :

The Contractor shall provide for any and all provisions Paint and Carpeting for USAO on the first and second floor. Additionally, scope includes rework of the existing break room with new cabinets, counter and plumbing location.

QUESTIONS AND ANSWERS

All questions shall be put in writing to the Contract Specialist and Contracting Officer. We will coordinate to provide a written response.

CLOSING

Please remember that anything stated here today, would not bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Carolyn Weekes via e-mail to Carolyn Weekes@gsa.gov.

Thank you all for coming. If you have not already done so, please make sure that you sign-in.

A list of attendees will be included in the posted meeting minutes.

All questions should be sent to Carolyn Weekes via e-mail to Carolyn Weekes@gsa.gov.

QUESTIONS AND ANSWERS WILL BE POSTED SEPARATELY.

REVISED DRAWINGS AND SPECIFICATION IF APPLICABLE WILL BE

POSTED TO THE SECURED SITE.

mailto:Weekes@gsa.gov

UEVALUATION OF BIDS