Pre-Bid minutes Highgate Water.pdf

PRE-BID MEETING MINUTES

Solicitation GS-01P-12-BZ-C-0008

Water Infiltration Repairs

Highgate Springs LPOE

482 Welcome Center Road

Highgate Springs, Vermont 05488

January 31, 2012

OPENING

Alan Bombardier GSA Construction Representative with GSA introduced himself. He stated that this meeting was a pre-bid meeting for the Highgate Springs Border Station, Water Infiltration Repairs project.

The following GSA personnel were in attendance:

Alan Bombardier - Construction Control Rep.

Jack Darling - Building Manager

Reminder that the bid due date for this project is February 23, 2012 @ 2:00PM.

Bidders shall mail bids to the address listed on the cover of the solicitation:

General Services Administration North Service Center, 1PSA

10 Causeway Street, RM 915

Boston, MA 02222-1077

Attn: Bid Custodian, Gertrude Lartey

The Contracting Officer for this project is Donna Maffeo.

The Contracting Officers Representative is Jack Darling, Acting Property Manager for the Highgate

Springs Border Station, 482 Welcome Center Road, Highgate Springs, VT 05488.

All discussions held today do not change the solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposal.

SITE VISIT

A walk-thru of the site was conducted to give the contractors the ability to see the area of work and take any measurements needed to prepare there proposal.

TOPICS DISCUSSED

Parking; All parking will be onsite. There would also be a space for one dumpster.

Go over the bid package Summary of work, project coordination, Cleanliness/cleanup was discussed exactly as stated in the scope of work. The pre-bid meeting discussed the entire scope of work and answered questions. Please see the Q&A section for a list of the question and answers.

Submittals for pre-con.

Schedule; Anticipated schedule for award was discussed. Bid opening will take place at the Thomas P. O’Neil Jr. Federal Building at 2:00 Thursday February 23, 2012 for anyone interested in attending. If all is in order, and Funding has been secured, the award is anticipated to be within 2 week of bid opening which includes, Contractors Reference Checks and when financial review is verified. Once the Bonds and insurance are received and the pre-construction meeting is held, Notice to Proceed will be issued, approximately 2 weeks from Award.

SECURING DOCUMENTS

Note the following statement for any plans or specifications:

PROPERTY OF THE UNITED STATES GOVERNMENT. COPYING, DISSEMINATION, OR

DISTRIBUTION OF THESE DRAWINGS, PLANS, OR SPECIFICATIONS TO UNAUTHORIZED

PERSONS IS PROHIBITED. Do not remove this notice. Properly Destroy Documents when no longer needed.

SECURITY CLEARANCE

All personnel working in and around a Government Facility must submit a Statement of Personnel History and fingerprint for a security background check and clearance to work on this project. Instructions on how to fill out the new forms and contacts for finger printing will be provided at the award of the contract.

Please remember that nothing stated here today would bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Sotheavy Khon and Donna Maffeo, Thank you all for coming. If you have not already done so, please make sure that you sign-in.

QUESTIONS AND ANSWERS

1. Contractors were advised that all questions shall be submitted via an RFI and submitted to Sotheavy Khon and Donna Maffeo for review, processing and response.

- Are building As-built Drawings available for review? No, unfortunately, no as-built drawings are available.

- How much of the Concrete can be removed and Lanes blocked at one time? There can be no more than Two (2) lanes closed at any given time.

- Will contractors be able to use the Buildings water supply for saw cutting etc? Yes, water will be available, although contractors will need to supply their own hoses.

- Crane will be needed to remove HVAC Compressor from the roof of the Cargo Building. You will have only a short window of opportunity to do this task so careful coordination will need to take place.

- There is no roof hatch for the Cargo Building. You will need a Ladder for Roof Access.

PRE-BID MEETING MINUTES

Solicitation GS-01P-12-BZ-C-0008

Water Infiltration Repairs

Highgate Springs LPOE

482 Welcome Center Road

Highgate Springs, Vermont 05488

January 31, 2012

Date: January 31, 2012

NAME COMPANY TEL. NUMBER Email

Alan Bombardier GSA (802) 524-3960 Alan.Bombardier@gsa.gov

Jack Darling GSA (802) 527-9638 Jack.Darling@GSa.GOV

Sotheavy Khon GSA (on Phone) (617) 565-8892 Sotheavy.Khon@gsa.gov

Donna Maffeo GSA (On Phone) (617) 565-6012 Donna.Maffeo@gsa.gov

Richard Jellyman GSA (on Phone) (617) 565-5369 Richard.Jellyman@gsa.gov

Lionell Thompson ICARUS Const. (508) 755-7462 LThompson@Icarusconstruction.com

George Shortsleeves ECI (802) 863-6309 GShortsleeves@ecivt.com

John Gobeil R.G. Gosselin Inc. (802) 766-8815 JGobeil1@comcast.net

Doug Medor Drummac (802) 868-3247 Drummac@myfairpoint.net Mike Medor Drummac (802) 868-3247 MMedor@myfairpoint.net mailto:Alan.Bombardier@gsa.gov mailto:Sotheavy.Khon@gsa.gov mailto:Donna.Maffeo@gsa.gov mailto:Richard.Jellyman@gsa.gov mailto:LThompson@Icarusconstruction.com mailto:GShortsleeves@ecivt.com mailto:JGobeil1@comcast.net mailto:Drummac@myfairpoint.net mailto:MMedor@myfairpoint.net