FormSF30.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Continuation Page

PAGE 2 OF 11 GS-01P-12-BW-D-0050/0001

Continued from Block 14...

The Contractor shall provide all hardware, software, to support and maintain an automated database of building maintenance and repair activities using a CMMS or other government approved database or program method to identify, control, track, and schedule preventive maintenance work, service requests, and equipment inventory.

TO:

C.14.5 Use of CMMS The Contractor shall provide all hardware, software, to support and maintain an automated database of building maintenance and repair activities using a CMMS or other government approved database (i.e. Microsoft Access) or program method (i.e. Microsoft Excel) to identify, control, track, and schedule preventive maintenance work, service requests, and equipment inventory.

2.The attached, blank Contractor Performance Assessment Report (CPAR) and Instructions for completing the form are provided for use IAW the requirements of Section L, Technical Proposal, Past Performance of the Firm(s).

3.The due date for proposals is not extended as a result of this amendment. All other provisions of the solicitation remain unchanged.

4.Offerors are reminded that they must acknowledge receipt of all amendments by one of the methods in Block 11 above.

Attachment Page

PAGE 3 OF 11 GS-01P-12-BW-D-0050/0001

SERVICES, INFORMATION TECHNOLOGY, AND OPERATIONS SUPPORT

CPAR FORM

FOR OFFICIAL USE ONLY (When Filled In)

CONTRACTOR PERFORMANCE ASSESSMENT REPORT (CPAR) -

(Source Selection Sensitive Information)(See FAR 3.104)

SERVICES

INFORMATION TECHNOLOGY

OPERATIONS SUPPORT

1. NAME/ADDRESS OF CONTRACTOR (Division) 2.

INITIAL

INTER-

MEDIATE

FINAL

REPORT

ADDENDUM

3. PERIOD OF PERFORMANCE BEING ASSESSED

CAGE CODE DUNS+4 NUMBER 4a. CONTRACT AND ORDER NUMBER 4b. DoD BUSINESS SECTOR & SUB-SECTOR

FSC OR SERVICE CODE SIC Code 5. CONTRACTING OFFICE (ORGANIZATION AND CODE)

6. LOCATION OF CONTRACT PERFORMANCE (If not in item 1) 7a. CONTRACTING OFFICER 7b. PHONE NUMBER

8. CONTRACT AWARD DATE 9. CONTRACT COMPLETION DATE

10.

N/A

11. AWARDED VALUE 12. CURRENT CONTRACT DOLLAR VALUE

13. COMPETITIVE NON-COMPETITIVE

14. CONTRACT TYPE

FFP

FPI

FPR

CPFF

CPIF

CPAF

MIXED

OTHER

15. KEY SUBCONTRACTORS AND DESCRIPTION OF EFFORT PERFORMED

16. PROGRAM TITLE AND PHASE OF ACQUISITION (If applicable)

17. CONTRACT EFFORT DESCRIPTION (Highlight key components, technologies and requirements; key milestone events and major modifications to contract during this period.)

CURRENT RATING

18. EVALUATE THE FOLLOWING AREAS PAST Rating Unsatisfactory Marginal Satisfactory Very Good Exceptional N/A

a. QUALITY OF PRODUCT OR SERVICE

b. SCHEDULE

c. COST CONTROL

d. BUSINESS RELATIONS

e. MANAGEMENT OF KEY PERSONNEL *

f. OTHER AREAS

(1)

(2)

* Not applicable to Operations Support FOR OFFICIAL USE ONLY (When Filled In)

PAGE 4 OF 11 GS-01P-12-BW-D-0050/0001

SERVICES, INFORMATION TECHNOLOGY, AND OPERATIONS SUPPORT

CPAR FORM (continued)

19. N/A

20. PROGRAM MANAGER (OR EQUIVALENT INDIVIDUAL) RESPONSIBLE FOR PROGRAM, PROJECT, OR TASK/JOB ORDER EXECUTION NARRATIVE (SEE PARA. 1.3)

21. TYPE NAME AND TITLE OF PROGRAM MANAGER (SEE PARA. 1.3) ORGANIZATION & CODE PHONE NUMBER

SIGNATURE DATE

22. CONTRACTOR COMMENTS (Contractor’s Option)

23. TYPE NAME AND TITLE OF CONTRACTOR REPRESENTATIVE PHONE NUMBER

SIGNATURE DATE

24. REVIEW BY REVIEWING OFFICIAL (Comments Optional)

25. TYPE NAME AND TITLE OF REVIEWING OFFICIAL ORGANIZATION AND CODE PHONE NUMBER

SIGNATURE DATE

PAGE 5 OF 11 GS-01P-12-BW-D-0050/0001

Instructions for Completing a Services, Information Technology, or Operations Support CPAR

A4.1 All business sectors, except Systems, Ship Repair and Overhaul and construction and architect-engineer, will be completed on this form.

A4.2 Block 1 - Name/Address of Contractor. State the name and address of the division or subsidiary of the contractor that is performing the contract. Identify the parent corporation (no address required). Identify the CAGE code, DUNS+4 number, Federal Supply Classification (FSC) or Service Code, and North American Industrial

Classification System (NAICS) code. All codes can be accessed by using the on-screen “lookup” function provided in the electronic form.

A4.3 Block 2 - Type Report. Indicate whether the CPAR is an initial, intermediate, or final report. If this is an “out-of-cycle” report, select “out-of-cycle.” If this is a report to record contractor performance relative to contract closeout or other administrative requirements, select “Addendum.”

A4.4 Block 3 - Period of Performance Being Assessed. State the period of performance covered by the report

(dates must be in MM/DD/YYYY format). The initial period of performance should not cover less than six months of actual performance.

A4.4.1 Period of Performance for Delayed Starts, Protests or Phase-In Periods. In the case of delayed starts or protests, the initial period of performance may cover more than twelve months of time since contract award, but normally no more than twelve months of actual contract performance. Initial periods reporting on performance greater than 12 months (such as for phase-in periods) must be approved by the CPAR Focal Point and coordinated with the contractor. The period of performance should not already include reported efforts except when an out-of-cycle CPAR has been processed.

A4.4.2 Period of Performance for Intermediate/Final Reports. CPAR assessments for intermediate and final reports should cover a 12 month period of performance. Exceptions to this rule for special circumstances, such as a period of performance that ends one month before contract completion or in those instances (up to six months beyond the annual period) where the performance has been extended must be approved by the CPAR Focal Point.

A4.4.3 Period of Performance for Out-of-Cycle Reports. Select “Out-of-Cycle” from the drop-down menu if the

AO elects to prepare an out-of-cycle report which will be posted to the CPARS AIS for a time period which overlaps the regularly scheduled performance period if there has been a significant change in the performance which alters the assessment in one or more evaluation area(s) since the last performance period. If the AO chooses to have the Out-of-Cycle report posted in the CPARS AIS (and ultimately the PPIRS), the CPAR will be processed through the regular work flow (Government and contractor review). See paragraph 4.4 for more information on Out-of-Cycle reports. Attachment 4 Instructions for Completing a Services, Information Technology, or Operations Support CPAR A4-2

PAGE 6 OF 11 GS-01P-12-BW-D-0050/0001

A4.5 Block 4a - Contract Number. Use the contract number as identified on the contract, except in the case of

BOAs, BPAs, GSA schedule and other service/agency orders. If an order/call is issued under a BOA, BPA, GSA schedule or other service/agency contract/agreement, the contract number in CPARS should match the master contract number. The order number field should be used to reflect the contract/schedule/agreement number for the order/call.

A4.6 Block 4b - DoD Business Sector and Sub-Sector. The Services sub-sectors are: Professional/Technical and

Management Support Services, Repair and Overhaul (excludes ship repair and overhaul), Installation Services and

DoD Transportation System Services. The Information Technology sub-sectors are: Software, Hardware, and

Telecommunications Equipment or Services. The Operations Support sub-sectors are: Mechanical, Structural, Electronics, Electrical, Ammunition, Troop Support, Base Supplies and Fuels.

A4.7 Block 5 - Contracting Office (Organization and Code). Identify the contracting office symbol; AF users do not need to include a code.

A4.8 Block 6 - Location of Contract Performance. Provide a geographical reference (e.g., nearest city and installation name) if performance is on a military installation.

A4.9 Block 7a – Contracting Officer. Self-explanatory.

A4.9.1 Block 7b. - Phone Number. Include the commercial phone number and DSN in the following format:

(XXX)XXX-XXXX DSN XXXXXXX.

A4.10 Block 8a - Contract Award Date. Identify the date of contract award or select the date on the on-screen, drop-down calendar.

A4.10.1 Block 8b – Contract Effective Date. Identify the date (MM/DD/YYYY) that actual contract performance is set to begin or select the on-screen calendar date only if that date is later than Block 8a, Contract Award Date.

A4.11 Block 9 - Contract Completion Date. Identify the last possible date of contract performance (e.g., the last day of the last option period) or select the date on the on-screen, drop-down calendar.

A4.12 Block 10 - N/A. Not applicable.

A4.13 Block 11 - Awarded Value. Enter the total value of the contract, including unexercised options. For delivery/task/job order contracts where orders will be assessed under a single CPAR, enter the maximum ordering amount under the contract, including options. For delivery/task/job order contracts where orders will be assessed on an individual basis, enter the awarded value of the individual order. For BOAs/BPAs where orders/calls will be assessed individually, enter the awarded value of the individual order. Attachment 4 Instructions for Completing a

Services, Information Technology, or Operations Support CPAR A4-3

PAGE 7 OF 11 GS-01P-12-BW-D-0050/0001

A4.14 Block 12 - Current Contract Dollar Value. State the current obligated amount including modifications and options that have been exercised. For incentive contracts, state the target price or total estimated amount. For delivery/task/job order contracts where orders will be assessed under a single CPAR, state the total amount obligated on all delivery orders, including modifications. For delivery/task/job order contracts where orders will be assessed on an individual basis, state the current obligated amount of the individual order, including modifications. For BOAs where orders will be assessed individually, state the current obligated amount of the individual order, including modifications.

A4.15 Block 13 - Basis of Award. Identify the basis of award by selecting competitive or non-competitive. If the

CPAR is for a single order/call, select the basis of award for that order/call.

A4.16 Block 14 - Contract Type. Identify the contract type. For mixed contract types, select the predominant contract type and identify the other contract type in the "mixed" block.

A4.17 Block 15 - Key Subcontractors and Description of Effort Performed. Identify subcontractors, including

CAGE code and DUNS +4 number, performing either a critical aspect of the contracted effort or more than 25 percent of the dollar value of the effort. If possible, include the amount of subcontract costs of the total contract effort. Discussion of the prime contractor’s management of the subcontractor should be included in Block 18d-

Business Relations. See paragraph 2.5 and paragraph 2.6 for awards under the Randolph-Sheppard Act and to the

Canadian Commercial Corporation, respectively.

A4.18 Block 16 - Program Title and Phase of Acquisition. Provide a descriptive narrative of the program. Spell out all abbreviations and acronyms. Identify the type of services (for example, professional services, maintenance, installation or information technology services).

A4.19 Block 17 - Contract Effort Description. Provide a description of the contract effort that identifies the key requirements and/or type of effort. This section is of critical importance to future source selection officials. The description should be detailed enough so that it can be used in determining the relevance of this program to future source selections. It is important to address the complexity of the contract effort and the overall technical risk associated with accomplishing the effort. Ensure acronyms are identified. For task/delivery order contracts, state the number of orders issued during the period.

A4.20 Block 18 - Evaluation Areas. Evaluate each area based on the following criteria:

A4.20.1. Each area assessment must be supported by objective data (or subjective observations) that will be provided in Block 20. Facts to support specific areas of evaluation must be requested from the PM, Contracting Officer and other Government specialists familiar with the contractor's performance on the contract under review. Such specialists may, for example include the Contracting Officer’s Representative (COR) for Attachment 4 Instructions for Completing a Services, Information Technology, or Operations Support CPAR A4-4

PAGE 8 OF 11 GS-01P-12-BW-D-0050/0001

the program and may also be from engineering, manufacturing, quality, logistics (including provisioning), contracting, maintenance, security, data, etc.

A4.20.2 The amount of risk inherent in the effort should be recognized as a significant factor and taken into account when assessing the contractor's performance. When a contractor identifies significant technical risk and takes action to abate those risks, the effectiveness of these actions should be included in the narrative supporting the Block 18 ratings.

A4.20.3 The CPAR is designed to assess prime contractor performance. In those evaluation areas where subcontractor actions have significantly influenced the prime contractor's performance in a negative or positive way, record the subcontractor actions in Block 20.

A4.20.4 Evaluate all areas which pertain to the contract under evaluation, unless they are not applicable (“N/A”).

A4.20.5 When performance has changed from one period to another such that a change in ratings results, the narrative in Block 20 must address each change.

A4.20.6 The AO should use customary industry quantitative measures where they are applicable if the contract is for commercial products.

A4.20.7 Ratings will be in accordance with the definitions in Attachment 2.

A4.20.8. Per DoD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than satisfactory solely for not performing beyond the requirements of the contract.

A4.21 Block 18a - Quality of Product or Service. Assess the contractor’s conformance to contract requirements, specifications and standards of good workmanship (e.g., commonly accepted technical, professional, environmental, or safety and health standards). List and assess any sub-elements to indicate different efforts where appropriate.

Include, as applicable, information on the following:

• Are reports/data accurate?

• Does the product or service provided meet the specifications of the contract?

• Does the contractor’s work measure up to commonly accepted technical or professional standards?

• What degree of Government technical direction was required to solve problems that arise during performance?

For Operations Support: Assess how successfully the contractor meets program quality objectives such as producibility, reliability, maintainability and inspectability. The AO must be flexible in how contractor success is measured; e.g., using data from field reliability and maintainability and failure reports, user comments and acceptance rates, and scrap and rework rates. These quantitative indicators may be useful later, for Attachment 4

Instructions for Completing a Services, Information Technology, or Operations Support CPAR A4-5

PAGE 9 OF 11 GS-01P-12-BW-D-0050/0001

example, in source selection evaluations, in demonstrating continuous improvement, quality and reliability leadership that reflects progress in total quality management. Assess the contractor’s control of the overall production process to include material control, shop planning and control, and statusing.

A4.22 Block 18b - Schedule. Assess the timeliness of the contractor against the completion of the contract, task orders, milestones, delivery schedules, and administrative requirements (e.g., efforts that contribute to or affect the schedule variance).

This assessment of the contractor’s adherence to the required delivery schedule should include the contractor’s efforts during the assessment period that contributes to or affect the schedule variance. This element applies to contract closeout activities as well as contract performance. Instances of adverse actions such as the assessment of liquidated damages or issuance of Cure Notices, Show Cause Notices, and Delinquency Notices are indicators of problems which may have resulted in variance to the contract schedule and should, therefore, be noted in the evaluation.

A4.23 Block 18c - Cost Control. (Not required for Firm-Fixed Price or Firm-Fixed Price with Economic Price

Adjustment). Assess the contractor’s effectiveness in forecasting, managing, and controlling contract cost. Include, as applicable, the following information:

• Does the contractor keep within the total estimated cost (what is the relationship of the negotiated costs and budgeted costs to actuals)?

• Did the contractor do anything innovative that resulted in cost savings?

• Were billings current, accurate and complete?

• Are the contractor’s budgetary internal controls adequate?

Assessment information regarding performance under a UCA shall be included in the annual evaluation. If the final negotiated contract type is not a cost-type, cost information for the period the UCA was in effect shall be included under the cost element. The contractor’s performance under the UCA shall be separately identified but considered in the overall annual ratings.

A4.24 Block 18d - Business Relations. Assess the integration and coordination of all activity needed to execute the contract, specifically the timeliness, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s history of reasonable and cooperative behavior (to include timely identification of issues in controversy), customer satisfaction, timely award and management of subcontracts. If the contract has a small business subcontracting plan, the evaluation must address whether the contractor met its small business subcontracting plan goals. Include, as applicable, information on the following:

• Is the contractor oriented toward the customer?

• Is interaction between the contractor and the government satisfactory or does it need improvement? Attachment 4

Instructions for Completing a Services, Information Technology, or Operations Support CPAR A4-6

PAGE 10 OF 11 GS-01P-12-BW-D-0050/0001

• Include the adequacy of the contractor’s accounting, billing, and estimating systems and the contractor’s management of Government Property (GFP) if a substantial amount of GFP has been provided to the contractor under the contract.

• Identify the percentage of the contract work that was represented by subcontracted efforts

• Address the timeliness of awards to subcontractors and management of subcontractors, including subcontract costs.

Consider efforts taken to ensure early identification of subcontract problems and the timely application of corporate resources to preclude subcontract problems from impacting overall prime contractor performance.

• Assess the prime contractor’s effort devoted to managing subcontracts and whether subcontractors were an integral part of the contractor’s team.

A4.25 Block 18e - Management of Key Personnel (For Services and Information Technology Business Sectors only - Not Applicable to Operations Support). Assess the contractor’s performance in selecting, retaining, supporting, and replacing, when necessary, key personnel. For example:

• How well did the contractor match the qualifications of the key position, as described in the contract, with the person who filled the key position?

• Did the contractor support key personnel so they were able to work effectively?

• If a key person did not perform well, what action was taken by the contractor to correct this?

• If a replacement of a key person was necessary, did the replacement meet or exceed the qualifications of the position as described in the contract schedule?

A4.26 Block 18f - Other Areas. Specify additional evaluation areas that are unique to the contract, or that cannot be captured elsewhere on the form. More than one type of entry may be included, but should be separately labeled. If extra space is needed, use Block 20.

A4.26.1 If the contract contains an award fee clause, enter "award fee" in the "Other Areas" Block (18e). The AO should translate the award fee earned to adjectival ratings which could prove more useful for using past performance to assess future performance risk in upcoming source selections. If award fee information is included in the CPAR, use Block 20 to provide a description for each award fee. Include the scope of the award fee by describing the extent to which it covers the total range of contract performance activities, or is restricted to certain elements of the contract.

A4.26.2 If any other type of contract incentive is included in the contract (excluding contract shareline incentives on fixed price or cost-type contracts), it should be reported in a manner similar to the procedures described above for award fee (by entering "Incentive" in Block 18e).

A4.26.3 Use Block 18f in those instances where an aspect of the contractor's performance does not fit into any of the other blocks on the form. Attachment 4 Instructions for Completing a Services, Information Technology, or Operations

Support CPAR A4-7

PAGE 11 OF 11 GS-01P-12-BW-D-0050/0001

A4.27 Block 19 – N/A. Not applicable.

A4.28 Block 20 - Assessing Official Narrative (see paragraph 1.3). A factual narrative is required for all assessments regardless of rating. Cross-reference the comments in Block 20 to their corresponding evaluation area in

Block 18. Each narrative statement in support of the area assessment must contain objective data. An exceptional cost performance assessment could, for example, cite the current underrun dollar value and estimate at completion. A marginal assessment could, for example, be supported by information concerning personnel changes or schedule delinquency rate. Key personnel familiar with the effort may have been replaced by less experienced personnel.

Sources of the data used by the AO for the assessment may include customer/field surveys or evaluation of contractor reports. The Contracting Officer should be contacted to ensure that all applicable data has been incorporated. Block 20 comments may be up to 16,000 characters (approximately three pages) in the CPARS AIS.

A4.28.1 The AO must choose the applicable choice to the following statement after Block 20: “Given what I know today about the contractor’s ability to execute what he promised in his proposal, I (definitely would not, probably would not, might or might not, probably would or definitely would) award to him today given that I had a choice.”

A4.29 Block 21 - AO Signature. The AO enters his or her name, title, and organization (AF users do not include a code), phone number (in the following format: (XXX)XXX-XXXX DSNXXXXXXX), email address, FAX number, and signs and dates the form prior to making it available to the contractor for review.

A4.30 Block 22 - Contractor Comments. Completed at the option of the contractor. The contractor’s narrative comments may be up to 16,000 characters (approximately three pages).

A4.31 Block 23 - Contractor Representative Signature. The contractor representative reviewing/commenting on the CPAR will enter his or her name, title, phone number, email address, FAX number, and signs and dates the form prior to returning it to the AO.

A4.32 Block 24 - RO Comments. The RO must acknowledge consideration of any significant discrepancies between the AO assessment and the contractor's comments. The RO’s narrative comments may be up to 16,000 characters (approximately three pages).

A4.33 Block 25 - RO Signature. The RO will enter his or her name, title, organization (AF users do not include a code), phone number (in the following format: (XXX)XXX-XXXX DSNXXXXXXX), email address, FAX number, and date when completing the CPAR. (See Table 1 for guidance as to who may act as the

RO.)

Descript: Solicitation GS-01P-12-BW-D-0050 is hereby amended to incorporate the following changes::

1.SOW paragraph C.14.5 is changed as follows

FROM:

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