Gretna-City-Hall-Elevator-Modernization-Request-for-Bid.pdf

Gretna City Hall – Gretna, LA 8/14/2026

LB Project No. 0100060764 Page 1

© Copyright 2026 Lerch Bates Inc.

REQUEST FOR BID

ELEVATOR MODERNIZATION SPECIFICATION

GRETNA, LA

PREPARED FOR: PREPARED BY:

Eric Stahl Mickey Schultz

Director of Operations Senior Consultant

720 2nd Street

Gretna, LA 70053 mickey.schultz@lerchbates.com

LB Project No.0100060764

ALL DOCUMENTS FURNISHED SHALL REMAIN THE SOLE PROPERTY OF LERCH BATES. LERCH BATES SHALL RETAIN ALL COMMON LAW, STATUTORY, AND OTHER RESERVED RIGHTS, INCLUDING THE COPYRIGHT

THERETO. THEY ARE TO BE USED ONLY FOR THIS PROJECT AND ARE NOT TO BE MODIFIED, DISTRIBUTED, OR

USED FOR ANY OTHER PROJECT, IN WHOLE OR IN PART, EXCEPT WITH THE WRITTEN AUTHORIZATION OF

LERCH BATES. LERCH BATES ACCEPTS NO LIABILITY FOR ANY UNAUTHORIZED USE OR MODIFICATION OF

THESE DOCUMENTS.

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Table of Contents

SECTION 00 02 00 – REQUEST FOR BID

SECTION 00 10 00 – INSTRUCTIONS TO CONTRACTOR

SECTION 00 31 00 – BID FORM

SECTION 00 80 00 – SUPPLEMENTAL CONDITIONS

SECTION 00 85 00 – LIST OF DRAWINGS

SECTION 01 01 00 – SUMMARY OF WORK

SECTION 01 03 00 – ALTERNATES AND ALLOWANCES

SECTION 01 04 00 – PROJECT PROCEDURES

SECTION 01 30 00 – SUBMITTALS

SECTION 01 60 00 – MATERIAL AND HANDLING

SECTION 01 70 00 – FINAL CONTRACT COMPLIANCE REVIEW

SECTION 01 80 00 – MAINTENANCE

SECTION 01 90 00 – RELATED WORK

SECTION - 14 24 01 HYDRAULIC PASSENGER ELEVATOR MODERNIZATION

LERCH BATES INC. REQUEST FOR BID

BUILDING FLOW GROUP SECTION 00 02 00

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SECTION 00 02 00 – REQUEST FOR BID

PART 1 - GENERAL

1.1. PROJECT:ELEVATOR MODERNIZATION

A. Lerch Bates Inc. has been authorized by City of Gretna to request your firm to submit a Bid for the modernization of:

1. One (1) Hydraulic passenger elevators

B. Bid shall include:

1. All engineering, labor, materials, transportation, services, and equipment necessary and reasonably incidental to perform work required by Contract Documents.

2. Interim preventive maintenance.

3. Warranty preventive maintenance.

4. Continuing preventive maintenance after final completion of work.

1.2. CONTRACT DOCUMENTS

A. One set of electronic contract documents is provided for your use.

B. Make inquiries to Lerch Bates. Do not contact building personnel or the Owner, except for requirement of item 1.2 C.

C. Permission to review existing equipment and site conditions shall be secured from Eric Stahl at

504.363.1508or estahl@gretnala.com.

1.3. KEY BID PROCESS DATES

A. Pre-Bid Meeting, Building Walkthrough and Equipment Survey:

1. October 8, 2026, 10:00am

B. Written Questions and RFI’s:

1. October 15, 2026

1.4. CONSTRUCTION SCHEDULE

A. See Section 00 31 00, “Bid Form” for project schedule.

B. Project must be completed by December 31, 2027

1.5. BID SUBMISSION

A. Bids will be received in City Hall, 740 Second Street, Gretna, Louisiana, 70053 and should be clearly marked as “Sealed Bid Package” or electronically through Public Purchase at www.publicpurchase.com until 10:00 A.M. on Wednesday, October 21, 2026, at which time bids will be publicly opened and read aloud. Any bid received after closing time will be returned unopened.

LERCH BATES INC. REQUEST FOR BID

BUILDING FLOW GROUP SECTION 00 02 00

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B. Bids must be submitted on form provided as a part of Contract Documents, Section 00 31 00. Bids shall be subject to all requirements of Contract Documents, site conditions, General Conditions, Supplementary and Special Conditions and any other documents issued in connection with project.

All blank spaces and questions on the Bid form must be completed and/or responded to. Failure to comply will constitute a non-responsive submittal.

C. If Contractor desires to furnish items different from specified, Contractor shall submit substitution as an alternate Bid. Contractor shall supply Consultant with information in regard to proposed substitution of components or materials. Consultant shall decide whether the Contractor’s substitution is equivalent to that specified. Deviation from requirements of Contract Documents shall be stated, in writing, in Contractor’s transmittal letter submitted with Bid.

1.6. BID

A. All Bids shall be firm. Escalation will not be permitted if Contract is awarded within sixty (60) days from Bid due date.

B. If award is deferred beyond sixty (60) days, Contractors’ Bids shall be subject to adjustment to reflect changes in the cost of labor and material.

1.7. OWNER’S RIGHTS

A. Owner reserves right to reject any or all Bids, to accept other than lowest Bid and to waive any informality in connection with opening and award of Contract.

END OF SECTION

LERCH BATES INC. INSTRUCTIONS TO CONTRACTOR

BUILDING FLOW GROUP SECTION 00 10 00

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SECTION 00 10 00 – INSTRUCTIONS TO CONTRACTOR

1.1. EXAMINATION

A. To discover and resolve conflicts or lack of definition which might create problems, Contractor must review Contract Documents, existing site conditions, and existing equipment specified to be retained for compatibility with its product prior to submitting Bid. Site review shall include, but not be limited to:

1. Adequacy of access along the entire path of required material movement and at equipment installation locations.

2. Retained equipment.

3. Elevator hoistways.

4. Machine rooms and spaces.

5. Overhead clearances.

6. Electrical power characteristics.

7. Structural supports.

B. Investigation and structural calculations required to determine compliance of existing elevator components, including machine support beams, with ASME A17.1, Rule 8.7.2.15.2 are the responsibility of Contractor. The design of the scope of work included in the Contract Documents is not intended to result in a change in total elevator car weight plus rated load of more than 5%, or an increase in any reactions on the existing building structure of more than 5%.

C. If Contractor is in doubt as to the meaning of any requirement included in the Contract Documents, they shall contact the Consultant in writing for clarification at least five working days prior to Bid due date.

D. Compliance with all provisions of Contract Documents is assumed and required in absence of written exception.

1. Owner will not pay for change to building structure, structural supports, mechanical, electrical, or other systems required to accommodate Contractor’s equipment if not identified before Contract award and authorized as stipulated above.

E. Submission of Bid is considered evidence that Contractor:

1. Has visited the site facilities and was allowed adequate time and access to comply with 1.1 A and

B above.

2. Conversant with the site facilities, site conditions, requirements of the Contract Documents, pertinent state and local codes, state of labor and material markets, and has made due allowance in their Bid for all contingencies.

3. Contractor shall contact the Consultant for clarification at least ten working days prior to the Bid due date if Contractor’s investigation of site conditions or local code reveals:

a) Code requirements contrary to Contract Documents.

b) Any discrepancies or omissions from Contract Documents.

LERCH BATES INC. INSTRUCTIONS TO CONTRACTOR

BUILDING FLOW GROUP SECTION 00 10 00

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F. No oral explanation will be made, and no oral instructions will be given before Bid due date.

Contractor shall act promptly and allow sufficient time for consultant to reply before submission of

Bid. Any required interpretation or supplemental instructions will be issued in the form of an addendum to the specifications and forwarded to all pre-qualified Contractors.

G. Provide everything necessary for and incidental to the satisfactory completion of work required by

Contract Documents. All required preparations, hoisting and movement of new equipment, reused equipment, or removal of existing equipment shall be the responsibility of Contractor.

1.2. EXISTING MAINTENANCE CONTRACT

A. Owner shall affect cancellation of existing Maintenance Contract.

LERCH BATES INC. BID FORM

BUILDING FLOW GROUP SECTION 00 31 00

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SECTION 00 31 00 – BID FORM

DATE: ____________________________________________________

PROJECT: Gretna City Hall

SUBMITTED BY: ___________________________________________

Name of CONTRACTOR

CONTRACTOR’S Representative Telephone Number

Street Address

City State Zip Code

1.3. CONTRACTOR’S BASE BID

A. Having examined documents prepared by Lerch Bates Inc. dated 8/14/2026, and having reviewed site conditions, applicable codes and all conditions affecting and governing the work, the Undersigned

Contractor hereby offers to provide all engineering, labor, materials, transportation, services, and equipment necessary and incidental to properly execute required work of the Contract Documents including all allowances in Section 01 03 00 for the sum of:

ITEM # SCOPE AND SECTION # UNIT ID’S AMOUNT IN DOLLARS

1 Hydraulic Passenger Elevators 14 24 01 #1 $

2 Building Related Work 01 90 00 $

Total of Items 1-2 Above: $_______________________________________

B. Maintenance:

1. Twelve-Month Warranty Preventive Maintenance: Amount included in base Bid Item A. above.

WARRANTY MAINTENANCE

Unit Type Unit ID’s $/Unit/Month Total $/Month

Hydraulic Elevators #1 $ $

Total Monthly Warranty Maintenance: $_______________________ Per Month

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NOTE: Owner reserves the right to pay warranty maintenance cost in a lump sum or on a monthly basis during period maintenance is actually performed.

2. Contract Maintenance: We agree to provide continuing preventive maintenance as required by

Owner’s five-year contract included with these specifications Section 14 32 50 at a total charge per month as follows. Per unit pricing will be used to adjust interim maintenance total billing as units are removed from and returned to service.

CONTRACT MAINTENANCE

Unit Type Unit ID’s $/Unit/Month Total $/Month

Traction Elevators #1 $ $

Total Monthly Contract Maintenance: $_______________________ Per Month

NOTE: Contract preventive maintenance shall commence at the completion of the one-year warranty maintenance program.

C. Labor Rates for Modernization Work Not Included in Contract Scope: Provide hourly labor rates below for work not included in the Contract scope, and for overtime labor not in the Contract scope, requested by Owner. Provide the total hourly billing rate in each column.

HOURLY BILLING RATES

Labor Rate Level 1.0 1.5 1.7 2.0

Mechanic $ $ $ $

Apprentice $ $ $ $

Team $ $ $ $

D. Enter a cost figure for all pricing requested. Failure to comply may result in Bid disqualification.

E. Undersigned affirms that Bids provided represent entire cost including site conditions, code requirements, drawings, specifications, addenda, and any other Contract Documents, and no claim will be made due to any increase in wage scales, material prices, taxes, insurance, cost indexes or any other factors affecting the construction industry or this project except as expressly allowed in

Owner’s maintenance contract

1.4. ADDENDA

A. Undersigned acknowledges receipt of Addendum No. [#] through [#].

1.5. CONTRACTOR’S OTHER SUPPORTING ENCLOSURES

A. Undersigned has enclosed the following:

1. Separate letter containing any “Qualification” related to its Bid. ☐ YES ☐ NO

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1.6. PROPOSED MODERNIZATION INSTALLATION SCHEDULE

A. Undersigned Contractor submits the following completion schedule for project. Bidders are instructed to add additional rows to the following schedule grid to accommodate job specific phasing.

PHASE DESCRIPTION DURATION

IN WEEKS

1 On Site Surveys

2 Engineering and Submittal Preparation

2 Lerch Bates and Owner Submittal Review

3 Equipment Fabrication and Shipping

5 Mod Installation and Acceptance Inspections, Unit: #1

8 Final Testing and Adjusting

11 Total Project Duration

1.7. CONTRACTOR PROPOSED MODERNIZATION COMPONENTS AND TECHNOLOGY

A. Undersigned Contractor will utilize the following modernization technology for the projects and submits these systems for approval. Upon acceptance of these systems by Owner/Consultant, no substitutions shall be made without written approval of consultant.

Modernization Systems and

Components Proposed Model Description/Vendor

Hydraulic Power Unit

Controls

Door Operator

Infrared Door Edge

Fixtures

Cab Interiors

1.8. CONTRACTOR’S LIST OF SUBCONTRACTORS

A. The undersigned Contractor will utilize the following subContractors for major components of work and submits these firms for approval. Upon acceptance of these Sub-Contractors by

Owner/Consultant, no substitutions shall be made without written approval of consultant.

SubContractor Name Scope of Work

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1.9. SUBMISSION AND ACCEPTANCE OF BIDS

A. Undersigned Contractor agrees to Owner’s right to reject any and all Bids without explanation.

B. Undersigned Contractor declares that preparation and submission of Bids herein contained do not obligate Owner or Consultant in any way.

C. Undersigned Contractor agrees and understands that Owner assumes no obligation to enter into a

Contract.

1.10. AFFIDAVIT

A. The Attachment B Affidavit included with the bid package must by completed, signed, notorized and included with your bid submission:

1.11. CORPORATE RESOLUTION

A. The Attachment C Corporate Resolution included with the bid package must be completed, signed and included with your bid submission.

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1.12. CONTRACTOR SIGNATURE

DATE: ____________________________________________________________________

SIGNED: ____________________________________________________________________

PRINT NAME: ____________________________________________________________________

TITLE: ____________________________________________________________________

NAME OF FIRM: ____________________________________________________________________

STATE LICENSE No.: ____________________________________________________________________

LEGAL ADDRESS: ____________________________________________________________________

ORGANIZED AS (MARK ONE): ☐ INDIVIDUAL

☐ PARTNERSHIP

☐ CORPORATION UNDER STATE LAW OF [STATE]

TELEPHONE: ____________________________________________________________________

EMAIL: ____________________________________________________________________

LERCH BATES INC. SUPPLEMENTAL CONDITIONS

BUILDING FLOW GROUP SECTION 00 80 00

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SECTION 00 80 00 – SUPPLEMENTAL CONDITIONS

1.1. DEFINITION OF TERMS

A. ELEVATOR CONSULTANT or CONSULTANT refers to Lerch Bates Inc. (Lerch Bates).

B. OWNER refers to City of Gretna.

C. CONTRACT or CONTRACT DOCUMENTS consists of the Agreement, Conditions of Contract, Specifications, Addenda, Drawings if included, and Alternates if accepted.

D. CONTRACTOR or ELEVATOR CONTRACTOR refers to any persons, partners, firm, or corporation having a contract with Owner to furnish labor and materials for the execution of work required.

E. CONTRACT AWARD refers to Owner’s verbal or written award for work required.

F. SUBCONTRACTOR refers to any persons, partners, firm, or corporation having a contract with

Contractor to furnish labor and materials for the execution of work required.

G. PROVIDE means “furnish and install.”

H. MANUFACTURER means either the Original Equipment Manufacturer (OEM) or the principal manufacturer of a component or system. PRINCIPAL MANUFACTURER means the entity who performs, or has had performed on its behalf, the last process of manufacturing a component or system before it is shipped to the CONTRACTOR.

I. RETAIN means, unless otherwise specified, the existing equipment is to be left in place with no alterations and no change in the original manufacturer’s designed performance or functionality.

Items that are “retained” shall be thoroughly cleaned in place and adjusted to achieve originally designed function.

J. REFURBISH means, unless otherwise specified, the existing equipment is to be cleaned, repainted, repaired, and parts replaced to put the equipment into a condition to provide the same appearance, performance, and functionality as the equipment provided when it was originally installed. Unless otherwise specified, the scope of replacement of components is limited to those items currently available for purchase as replacement parts from the manufacturer or after-market suppliers approved by the manufacturer.

K. REUSE means that the Contractor shall carefully remove equipment from the existing installation, avoiding any damage or additional wear. Store in a safe location to maintain equipment in pre-removal condition. Reinstall and incorporate into the modernized elevator installation using the same procedures and recommendations provided by the manufacturer of the equipment.

L. CALL BACK means a request from the Owner to the Contractor to provide a technician on site to evaluate an elevator that is out of service or not functioning properly, rectify the root cause of the malfunction, and place the unit back into normal service.

M. INCLUDES or INCLUDING means including the items specified but not limited solely to those items if additional work or components are required to achieve the specified outcome.

N. Words in the singular shall include the plural whenever applicable or context so indicates.

O. All technical terms in these Contract Documents are used as defined in the latest edition of American

National Standard Safety Code for Elevators, Dumbwaiters, Escalators, and Moving Walks ASME

A17.1.

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1.2. CONSULTANT’S STATUS

A. Consultant shall act as Owner’s and/or Building Management’s representative on all matters pertaining to required work. Consultant shall interpret Contract Documents, analyze Contractor’s Bids, review Contractor’s suggested alternates, review all Contractor’s submittals, approve billings, review technical details and construction procedure, perform work progress reviews, and review and test completed work for compliance with Contract Documents prior to acceptance of work by Owner.

B. Field Review Scheduling: Schedule progress and final work reviews with consultant. Reply promptly, in writing, to corrective work indicated on Consultant’s progress and/or final review reports, indicating status and schedule for completion. Consultant anticipates scheduled site review appointments will be met.

1.3. CONTRACT

A. Contract includes all engineering, labor, tools, and material required to complete the work in every respect. Contractor is cautioned to familiarize itself with existing site conditions and to include all incidental work that might occur or be required during the work. After Contract has been awarded, verbally or in writing, no extra charges will be allowed for any labor or material necessary to complete required work whether exactly described in these specifications.

B. Any discrepancies or ambiguities found in Contract Documents or drawings shall be reported to the

Consultant prior to Contractor’s Bid submittal.

1.4. MEASUREMENTS AND DRAWINGS

A. Drawings or measurements included with Contract Documents are for convenience of Contractor.

Complete responsibility for detailed dimensions lies with Contractor. Contractor shall verify all dimensions with the actual on-site conditions. Where work of Contractor is to be coordinated with another trade, Contractor’s shop drawings shall show actual dimensions and method of joining work of those trades.

1.5. CODES AND ORDINANCES

A. All work covered by these Contract Documents is to be done in full accord with national code, state and local codes, ordinances, and elevator safety orders in effect at time elevator alteration permit issuance. All requirements of local Building Department and Fire Department/Fire Code AHJ are to be fulfilled by Contractor and its SubContractors. Also see Section 01 04 00.

1.6. CONTRACTOR’S INSURANCE

A. Contractor shall take out and maintain during the life of this Contract Worker’s Compensation Insurance with statutory limits set by the State of Louisiana laws for protection of its employees.

B. Contractor shall carry a comprehensive general liability policy including completed operations blanket contractual broad form property damage, and Owner’s and Contractor’s protective liability in a casualty or liability insurance company acceptable to Owner. Insurance policy shall fully protect

Contractor, its SubContractors, Owner, and Consultant from all loss and liability. Refer to Owner

Terms and Conditions provided.

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C. Prior to commencing work, Contractor shall secure required insurance, at its sole cost, and submit certificate of confirmation naming indemnified parties as additional insured. Said policies, including an endorsement which states that such insurance will not be cancelled or materially changed unless

Owner is given thirty-day notice, in writing, of the intention of said insurer to cancel or change any such policy. In the event Property is owned by a joint venture or other multi-party entity, all joint venture partners, or parties with an equity interest in the ownership shall be named as additional insureds. Contractor’s insurance shall be primary to any applicable loss. With Owner’s prior approval, an Owners & Contractors Protective Liability (OCPL) Policy may be substituted for commercial general liability coverage. Please refer to the attached appendix that states the project specific insurance requirements.

D. Contractor shall file with Owner a certificate of insurance from its insurance company, stating that such insurance is being carried and that Owner will be notified at least ten days prior to any cancellation of said insurance.

1.7. OWNER INSURANCE

A. Owner’s insurance policy covers work and equipment in place in building and approved and accepted by Consultant and Owner. All material and equipment stored on site and not actually installed is not included in Owner’s policy and such material and equipment shall be covered under Contractor’s Property Damage Insurance.

1.8. TAXES, OLD AGE PENSIONS AND UNEMPLOYMENT INSURANCE

A. Contractor’s Bids for required work, materials and equipment shall include all local, state, and federal occupational and sales taxes, luxury taxes, excise taxes, federal and state old age pensions, unemployment insurance contributions, and any other similar taxes and contributions in effect at time of award of Contract.

1.9. LABOR LAWS

A. Contractor and its SubContractors performing work under this Contract shall comply with applicable provisions of all federal, state, and local labor laws.

1.10. PATENTS

A. Contractor shall save and hold harmless Owner and its officers, agents, servants, employees, and

Consultant from liability of any nature or kind on account of any patented or unpatented invention, process, article, or appliance manufactured or used in performance of Contract, including its use by

Owner including all cost and expenses for defending any suits unless otherwise specifically stipulated in Contract Documents.

B. Licenses which may be required for completion of required work are to be obtained and paid for by the Contractor.

1.11. ASSIGNMENTS

A. Neither party to this Contract shall assign Contract or sublet it as a whole without written consent of other party, nor shall Contractor assign any payment due him or to become due to him hereunder without previous written consent of Owner.

1.12. ADVERTISING

A. Advertising privileges will be retained by Owner. It is the duty of Contractor to keep premises free from posters, signs, decorations, etc., unless specifically approved by Owner.

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1.13. PROTECTION OF WORK AND PROPERTY

A. Contractor shall continuously maintain adequate protection of all its work from damage and shall protect Owner property from injury or loss arising out of this Contract. Contractor shall make good any such damages, injury, or loss, except such as may be directly caused by agents, subContractors, or employees of the Owner. Contractor shall provide all barricades required to protect open hoistways or shafts per OSHA regulations. Design of barricades in public areas shall be approved by

Owner prior to fabrication and installation.

B. If Contract includes work which would be disruptive during normal business operations, or would be dangerous to building occupants, said work shall be performed during hours as building management dictates. Examples of such work include, without limitation, saw cutting of concrete, jack hammering, welding, metal cutting, pouring concrete, erecting steel, or hoisting equipment over occupied portions of the building, or performing tests requiring all elevators in a group. Contractor shall perform such work during off-hours and shall include all costs in its Bid.

C. Contractor shall install a suitable protective covering on all finished floors whether marble, wood, carpet or other, in areas where work is being performed. No material handling equipment shall be permitted on or over finished floors unless said floors have been protected in a manner approved by building management.

D. Portable fire extinguishers shall be provided throughout Contractor’s area of work and shall be placed so as to be accessible at all times. Extinguishers shall be multi-purpose dry chemical type, provided on a basis of one 2A-20BC rated unit for each 3,000 square feet of floor area. Extinguishers will remain property of Contractor.

E. Contractor shall at all times maintain work areas, so all portions are accessible to fire department personnel and apparatus. Fire hydrants and fire department connections to building sprinkler systems must be kept free from obstruction at all times.

Contractor shall strictly supervise any welding, metal cutting or other operations employing open flame work. All welding and cutting equipment shall be safely arranged and all combustibles in vicinity of any work being performed shall either be removed or protected by a noncombustible cover. Welding or cutting shall be attended by an assistant or fire watchman who is equipped with at least one 2A-20BC rated multi-purpose dry chemical fire extinguisher. Fire watchman will maintain strict surveillance during entire welding or cutting operation and extinguish flying sparks or burning slag. After welding or cutting operation fire watchman shall thoroughly search entire area for remnants of smoldering materials before he is released from his duty. Any welding or other operation employing open flame in any portion of building shall be scheduled with and receive approval of

Owner. Hot work permits shall be scheduled and approved with Owner.

F. Contractor shall keep noise level generated by their work below sixty (60) dBA level during normal building hours. When it is necessary to produce noise above this level, Contractor shall advise building management of such needs and times will be scheduled as directed. The Contractor shall anticipate, and schedule excessive noise generating procedures and include allowance for same in its

Bid and schedule.

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1.14. ACCIDENT REPORTS

A. In the event of accidents of any kind, Contractor shall furnish Owner with copies of all accident reports. Reports shall be sent without delay and at same time that they are forwarded to any other parties.

1.15. STORAGE OF MATERIALS

A. Contractor shall confine storage of materials on job site to limits approved by Owner and shall not unnecessarily encumber premises or overload any portion of building with materials to a greater extent than structure design load.

1.16. REMOVAL OF EQUIPMENT AND RUBBISH

A. Contractor shall remove and properly dispose of all rubbish as fast as it accumulates including all existing parts and components not retained, keeping building and premises clean during progress of work and leave premises at completion in a condition acceptable to the Owner. Store parts and components identified by consultant as useful for maintenance of units not being modernized as directed by Owner. All other parts and components, including any hydraulic oil or other lubricants not retained shall become property of Contractor.

1.17. REMOVAL OF USED HYDRAULIC OIL AND SPOILS

A. Contractor shall provide all storage, transport, and disposal of all used hydraulic oil and jack hole clean out spoils and debris removed from an existing jack hole at no extra cost to the Owner.

1.18. MATERIALS AND WORKMANSHIP

A. All materials and equipment furnished shall be new and best quality. Installation shall be accurate, workmanlike, and subject to approval of Owner and Consultant. All materials and equipment provided shall conform to regulations of enforcement bodies having jurisdiction. Contractor shall furnish material samples for approval.

1.19. SUPERVISION

A. Contractor shall assign a competent Project Manager, superintendent, and on-site foreman for project satisfactory to Owner and Consultant. Such persons shall represent Contractor and all instructions given to them shall be binding as if given to Contractor.

1.20. ROUTINE BUSINESS

A. After award of Contract, all business relating to required work shall be transacted through consultant, unless otherwise directed.

1.21. CHANGES AND EXTRA WORK

A. Owner may at any time make changes to Contract Documents, plans and drawings, omit work, or require additional work by Contractor. For such additional work performed hereunder, Owner shall pay Contractor on the basis of a mutually agreed lump sum. See Article 1.24 for method of computing lump sum cost of additional work. Contractor shall make no additions, changes, alterations, or omissions, or perform extra work, without receipt of written authorization of Owner.

1.22. PAYMENTS

A. Unless otherwise agreed, Contractor shall submit monthly applications for payment together with necessary data, information, waivers, and affidavits to consultant. Consultant shall review data for accuracy and forward such applications to Owner for payment. Information shall be submitted with payment request and work progress forms.

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B. Applications for payments are to cover 90% of the value of labor performed and material installed and delivered during the preceding month, or materials delivered to Contractor’s storage facility.

C. Balance (retention) shall be paid by Owner upon final acceptance of entire work by Consultant and

Owner and after performance guarantees have been satisfactorily demonstrated. See Section

017000.

1.23. PAYMENT WITHHELD

A. Owner and/or Consultant may withhold approval of payment on any Contractor request to such extent as may be necessary to protect Owner from loss on account of:

1. Believed negligence on part of Contractor to execute the work properly or fail to perform any provision of Contract. Owner, after 15 days’ written notice to Contractor, may without prejudice to any other remedy he may have, make good such deficiencies, and may deduct its cost from the overall Contract sum.

2. Claims filed or reasonable evidence indicating probable filing of claims by other Contractors or

SubContractors.

3. Failure of Contractor to make proper payments to its material suppliers or SubContractors for material and labor.

4. A reasonable doubt that required work can be completed by Contractor for balance then unpaid or in Contract time frame.

5. Contractor’s damage to building or another Contractor.

B. When the above grounds are removed, payment shall be made in full, less retention.

1.24. LIENS AND AFFIDAVITS

A. Neither final payment nor any part of billing retention shall become due until Contractor shall deliver to Owner a complete release of all liens arising out of this Contract or receipts marked paid in full in lieu thereof. In addition, Contractor shall furnish an affidavit to Owner that, so far as he has knowledge or information, releases, or receipts include all labor and materials for which a lien could be filed. If any lien remains unsatisfied after all payments are made by Owner, Contractor shall refund to Owner all monies the latter may be compelled to pay in discharging such a lien, including all costs and reasonable attorney’s fees.

1.25. CLAIMS FOR EXTRA COST

A. Contractor claims for extra cost due to additions or changes to required work shall be submitted to consultant in writing within a reasonable time after such additions or changes identified or are requested and, in any event, before proceeding with required work. No such claim shall be valid unless so made. Contractor’s self-performed labor charges shall be based on the applicable straight time rates stated in Section 00 31 00 Item 1.1.C. “A premium for overtime labor requested by Owner can be charged by Contractor based on the applicable premium multiplier (.5, .7, 1.0) times the applicable straight time labor rate stated in Section 00 31 00. Materials and subcontracted labor maximum charge for additions/changes to work shall be Contractor cost +10% for overhead and

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1.26. DELAYS AND EXTENSION OF TIME

A. If Contractor progress is delayed due to acts of Owner or Consultant, acts of other Contractors, fire, floods, strikes or other casualties beyond the control or without fault or negligence of Contractor, time for completion of the work shall be extended for a period determined by consultant to be equivalent to time of such delay. Contractor must notify Consultant, in writing, of such delay within

48 hours after delay commences, or no extension of time will be granted. Extension of time without written request within said period on one or more occasions shall not be deemed a waiver of provisions of this article.

1.27. PERMITS

A. Contractor shall obtain and pay for or cause its SubContractor to obtain and pay for all permits required to complete required work. In addition, Contractor shall arrange, schedule, and pay for or cause its SubContractors to arrange, schedule and pay for all required final inspections by state, local or independent certified inspecting authorities necessary for issuance of all required Owner utilization permits in regard to completed work.

PART 2 - SPECIAL CONDITIONS

2.1. PROGRESS OF WORK

A. Upon award, verbally or in writing, Contractor shall reconfirm in writing, starting and completion schedule including equipment delivery dates based upon the information submitted on its Bid form, section 00 31 00.

B. Contractor shall submit in writing monthly reports with payment request, including current equipment delivery dates and anticipated completion dates for individual units and groups of units.

LERCH BATES INC. LIST OF DRAWINGS

BUILDING FLOW GROUP SECTION 00 85 00

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SECTION 00 85 00 – LIST OF DRAWINGS

1.1. THERE ARE NO DRAWINGS PROVIDED WITH THIS PROJECT.

LERCH BATES INC. SUMMARY OF WORK

BUILDING FLOW GROUP SECTION 01 01 00

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SECTION 01 01 00 – SUMMARY OF WORK

1.1. WORK COVERED BY CONTRACT DOCUMENTS

A. Modernization of one (1) elevators referenced in Section 00 02 00 above, including, but not limited to, the following new systems and components:

1. Hydraulic Power Unit

2. Operational Control.

3. Door Operating Equipment.

4. Signal Fixtures.

5. Car Interior Finishes .

B. Provide all labor, engineering, tools, transportation, services, supervision, materials, and equipment necessary for and incidental to satisfactory completion of required work as indicated in Contract

Documents.

C. Provide all required staging, hoisting and movement of new equipment, reused equipment, or removal of existing equipment.

D. Warranty maintenance service.

E. Applicable conditions of Owner’s General, Special, and Supplemental Conditions.

F. Prime contracts are defined below, and each is recognized to be a major part of required work to be performed concurrently in close coordination with work of other Contractors.

1. This Contract: Elevator Modernization including associated work included in Section 01 90 00.

G. Scope of Contract includes, but is not limited to, the following:

1. Coordination, scheduling, and management of work of component suppliers and subContractors.

2. Furnish and install equipment as specified, utilizing existing and/or modified hoistways and machine rooms.

3. Specific item of required work which cannot be determined to be included in another contract is thereby determined to be included in prime contract.

4. Removal and disposal of any used hydraulic oil or other contaminated lubricants. Comply with all applicable Federal and Local Government requirements for disposal and documentation.

1.2. PRIME CONTRACTOR’S DUTIES

A. Prime Contractor’s duties include the following:

1. Provide and pay for labor, materials and equipment, tools, construction equipment and machinery, and other facilities and services necessary for proper execution and completion of required work.

2. Pay for legally required sales, consumer, and state remodel taxes.

3. Secure and pay for required permits, fees, and licenses necessary for proper execution and completion of required work, as applicable at time of Bid due date.

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4. Give required notices.

5. Comply with codes, ordinances, rules, regulations, orders, and other legal requirements of public authorities applicable to performance of required work.

6. Promptly submit written notice to consultant of observed variance of Contract Documents from legal requirements.

7. Enforce strict discipline and good order among employees. Do not employ persons unskilled in assigned task.

1.3. WORK SEQUENCE

A. Construct work in stages

1. See Exhibit A Project Schedule.

1.4. WORKING HOURS

A. Unless otherwise stated below or elsewhere in the Contract Documents, Contractor shall have access to the building for work activities during the following regular building operating hours:

1. Monday-Friday 6:00 AM to 5:00PM

B. Contractor shall perform all work that has the potential to result in any of the following conditions outside of regular building operating hours at no additional cost to the Owner:

1. Interruptions or changes in normal group automatic operation.

2. Activation of Firefighter’s Emergency Operation Phase I.

3. Activation of Standby Power Operation.

4. Noise levels more than sixty (60)

5. Transport of large equipment through public or tenant spaces.

1.5. CONTRACTOR USE OF PREMISES

A. Confine operations at site to areas permitted by law, ordinances, permits, Contract Documents, and

Owner’s specific instructions.

B. Do not unreasonably encumber site with materials or equipment. Staging area will be located as directed by Owner.

C. Do not load structure with weight that will endanger structure. Coordinate with Owner.

D. Assume full responsibility for protection and safekeeping of tools and products stored on or off premises.

E. Move stored products which interfere with operations of building or the operations of other trades.

F. Obtain and pay for use of additional storage or work areas needed for operations.

1.6. CONCURRENT MODERNIZATION WORK AND BUILDING OPERATION

A. This project is a major elevator modernization in an existing building which is open for public business and will continue to operate throughout all phases of required work. It is essential that Contractor give special attention and priority to all matters concerning project safety, protection from dust and loose materials, reduction of noise level, protection from water and air infiltration into building, and

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LB Project No. 0100060764 Page 22 maintenance of neat, sightly conditions in and around work areas inside and outside of building.

Packaging, scrap materials, and demolition debris shall be promptly removed from building and site on a daily basis.

B. At all times Contractor shall provide clearly visible warning and directions signs, full height barricades and hazard-free walking surfaces throughout public area. At all times give special attention to building entrances, exits, and proper safe exiting through work areas as required by law.

1. Barricade design must be approved by client prior to start of modernization work.

2. Standard folding maintenance barricades are not acceptable.

C. Contractor shall consult Owner and other Contractors to establish and maintain safe temporary routes, including, but not limited to proper barricades, walking surfaces, lighting, fire protection, exiting, warning, and directional signs, and general protection of persons from all hazards in accordance with OSHA Standards due wholly or partially to its operations.

LERCH BATES INC. ALTERNATES AND ALLOWANCES

BUILDING FLOW GROUP SECTION 01 03 00

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SECTION 01 03 00 – ALTERNATES AND ALLOWANCES

1.1. ALLOWANCES

A. Elevator Cab Allowances: Include the following allowance amounts in Contractor’s Base Bid to cover labor and materials (up to the allowance amounts) for the following finished passenger elevators under the elevator car allowance specified herein. Allowance includes furnishing and installing the following:

1. Car wall finishes including trim.

2. Car floor finishes including subfloor and fastening.

3. Car ceiling finishes including lighting, wiring, and coordination of battery-operated emergency lighting.

4. Handrails.

B. Allowances:

ELEVATOR GROUP AND UNIT

IDENTIFICATION

QTY OF

UNITS

CAB INTERIOR

ALLOWANCE

PER UNIT

Passenger Elevator #1 1 $30,000

LERCH BATES INC. PROJECT PROCEDURES

BUILDING FLOW GROUP SECTION 01 04 00

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SECTION 01 04 00 – PROJECT PROCEDURES

1.1. APPLICABLE CODES

A. Compliance with Regulatory Agencies: Comply with most stringent applicable provisions of following

Codes, laws, and/or Authorities, including revisions and changes in effect including those referenced herein.

1.2. STAGING AREA

A. An equipment staging area will be available for use by Contractor. Contractor shall restrict usage to designated areas and shall notify Owner/Property Management prior to storing of any large equipment which will impose heavy concentrated loading on floor area. Do not store such equipment until approval is received.

1.3. WORK PHASE

A. See Section 00 31 00, Bid Form.

1.4. OCCUPANCY AND WORK BY OTHERS

A. Contractor expressly affirms Owner’s rights to let other contracts and employ other Contractors in connection with required work. Contractor will afford other Contractors and their workmen reasonable opportunity for introduction and storage of materials and equipment, for execution of their work, and will properly connect and coordinate its work with theirs. Contractor will also incorporate comparable provisions in all its subcontracts.

B. Contractor declares that other Contractors employed by Owner on basis of separate contracts may proceed at such times as necessary to install items of work required by Owner.

C. Contractor declares that it will cooperate with other Contractors employed by Owner and, in addition to other coordination and expediting efforts, will coordinate their work by written notices regarding necessity of such work to be done on or before certain dates.

D. Contractor declares that it is responsible for reviewing stamped and signed approval of all shop drawings for required work.

E. Contractor hereby declares that content of foregoing paragraphs and influence they may have on project:

1. Shall not cause a change in stipulated Contract Sum.

2. Shall not cause a change in Construction Time Schedule.

LERCH BATES INC. SUBMITTALS

BUILDING FLOW GROUP SECTION 01 30 00

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SECTION 01 30 00 – SUBMITTALS

1.1. ACTION SUBMITTALS

A. Within thirty (30) calendar days after award of contract and before beginning equipment fabrication submit field verified existing installation information for review.

B. Existing Hydraulic Car Information:

1. Existing Total Car Weight:

a) Documented on crosshead data tag, all cars.

b) Field Verified: weigh single cars and one car per group of each identical duty type.

2. Estimated Gross Load on Jack

C. Existing Power Confirmation Information: Field verified existing conditions at each <>elevator and escalator main disconnect:

1. Actual maximum available voltage and current.

2. Verify true earth ground value.

D. Hydraulic Elevator Information: Within thirty (30) calendar days after award of contract and before beginning equipment fabrication submit planned modernization design information, shop drawings, and required material samples for review. Allow thirty (30) calendar days for response to initial submittal.

1. Provide equipment lists, reactions, and design information including:

a) Car:

1) Total car weight to be included on new crosshead data tag.

2) Written confirmation that designed modernization total combined weight of car and rated load:

I. Does not vary by more than 5% from that of the original installation.

b) Verify buffer capacity via data tags or manufacturer submittals.

c) Power Confirmation Information: Design for existing conditions.

1) Motor horsepower and code letter designation.

2) Motor starter starting current, full load running current, and demand factor.

3) Engineered power consumption based on hydraulic elevator with 80 upstarts per hour full load.

4) Written confirmation that existing electrical provisions are adequate for post modernization installation equipment requirements.

d) Written confirmation that total planned modernization reactions on building structure do not exceed originally designed reactions by more than 5%. If installation has been altered previously and original car top data tag is missing, confirm that new reactions will not exceed existing reactions. Reaction calculations shall include:

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1) Gross load on Jack

2) Car Capacity

e) Product Data, Including:

1) Capacities, sizes, performances, operation, control, signal systems operations, safety features, finishes, and similar information.

2) Hydraulic working pressures.

3) Product data for car enclosures and hoistway entrances.

4) Product data for signal fixtures, lights, graphics, tactile marking plates, and details of mounting.

5) Two-way conversation devices.

6) Post-modernization machine room heat emissions in BTU.

E. Elevator Shop Drawings:

1. Fully Dimensioned Fixture Drawings:

a) Car operating panels

b) Car floor indicators.

c) Hall stations.

d) Position indicators.

e) Hall lanterns.

f) Access key switch.

F. Written Maintenance Control Program (MCP) specifically designed for the equipment included under this contract.

1. Include any unique or product specific procedures or methods required to inspect or test the equipment.

2. Identify weekly, bi-weekly, monthly, quarterly, and annual maintenance procedures, including statutory and other equipment test requirements.

G. Submittal review shall not be construed as an indication that submittal is correct or suitable or that the work represented by submittal complies with the Contract Documents. Compliance with Contract

Documents, Code requirements, dimensions, fit, and interface with other work is Contractor’s responsibility.

H. Acknowledge and/or respond to review comments within fourteen calendar days of return.

1. Promptly incorporate required changes due to inaccurate data or incomplete definition so that delivery and installation schedules are not affected.

2. Identify and cloud drawing revisions including Contractor elective revisions on each re-submittal.

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I. Contractor’s revision response time is not justification for equipment delivery or installation delay.

1.2. FINAL CONTRACT DOCUMENTS

A. See Section 01 70 00, Project Closeout.

LERCH BATES INC. MATERIAL AND HANDLING

BUILDING FLOW GROUP SECTION 01 60 00

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SECTION 01 60 00 – MATERIAL AND HANDLING

1.1. SITE CONDITION INSPECTION

A. Prior to beginning installation of equipment, examine hoistway and machine room areas. Verify no irregularities exist which affect execution of work specified.

B. Do not proceed with installation until work in place conforms to project requirements.

1.2. PRODUCT DELIVERY, STORAGE, AND HANDLING

A. General:

1. The protection of all equipment and exposed finishes shall be the responsibility of the Contractor during delivery, handling, and installation until completion of project.

2. The Elevator Contractor shall replace damaged materials with new at no additional cost for material and labor to Owner.

B. Delivery and Storage:

1. Manufacturers’ original packing must adequately protect materials during delivery.

2. Deliver materials to the site ready for use in the accepted manufacturer’s original and unopened containers and packaging, bearing labels as to type of material, brand name, and manufacturer’s name. Delivered materials shall be identical to accepted samples.

3. Store materials in original protective packaging under cover in a dry and clean location off the ground. Remove delivered materials that are damaged or otherwise not suitable for installation from the job site and replace with acceptable materials.

4. It is the responsibility of the Elevator Contractor to properly store and protect all materials in space provided or designated by the Owner against damage, stains, scratches, corrosion, weather, construction debris, and environmental conditions.

1.3. INSTALLATION REQUIREMENTS

A. Install all equipment in accordance with Manufacturer’s…