Grants-Budget-Form.xlsx
XLSX spreadsheet 41 KB Posted
- Opportunity number
- PD-MEX-FY26-01
- Issued by
-
Department of State US Embassy Mexico
About this file
This is a budget template and guidelines document for the U.S. Department of State's Public Diplomacy Mission Mexico grant program. The budget form is designed for organizations to request funding between $50,000 and $500,000 for programs strengthening cultural ties and mutual understanding between the U.S. and Mexico. The template includes seven budget categories: Personnel, Fringe Benefits, Travel, Equipment/Supplies, Contractual, Other Direct Charges, and Indirect Charges/Other. Each category requires itemized cost breakdowns with unit measurements, costs, quantities, and totals split between U.S. Embassy Share and Organization Cost Share columns. All budget requests must include detailed justifications explaining how funds support project goals and objectives.
The guidelines specify that U.S. government funds cannot support staff salaries, office space, overhead/operational expenses, large equipment or construction, alcohol and excessive meals, activities within U.S. territories, academic or scientific research, charitable services, scholarships, social travel, gifts or prizes, duplicative programs, venture capital endeavors, religious activities, fundraising campaigns, or partisan political activity. Personnel costs must identify the position, rate structure (hourly, percentage, or annual), and exclude consultant and contractor compensation. Travel costs require specification of transportation mode, travelers, destinations, and confirmation that international travel uses U.S. carriers in economy class. Equipment is defined as tangible property with a useful life exceeding one year and per-unit cost of $5,000 or more. The application deadline is August 10, 2026, with anticipated project start dates of August-September 2026, and 1 to 10 awards anticipated under CFDA 19.040.
Budget Template
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Budget Guidelines
| Budget Guidelines | ||
| Unapproved Activities and Costs | ||
| These budget guidelines include directions on allowable costs and how to apply them reasonably in support of project goals and objectives. | Our U.S. Government funds cannot support the following budget items: | |
| Organization Cost Share Support | In this column, please specify the amount in which your organization will contribute to this portion of the budget for this specific project. Projects will cost-share are viewed favorably. | · Staff salaries, office space, and overhead/operational expenses |
· Large items of durable equipment or construction programs
· Alcohol, excessive meals, refreshments not integral to the project, or entertainment
· Activities that take place in the United States and its territories
· Academic or scientific research
· Charitable or development activities
· Provision of direct social services to a population
· Individual scholarships to an academic institution
· Social travel/visits
· Gifts or prizes
· Duplication of existing programs
· Institutional development of an organization
· Venture capital, for-profit endeavors, or charging a fee for participation in the project
· Support for specific religious activities
· Fund-raising campaigns
· Support or opposition of partisan political activity or lobbying for specific legislation
| Budget Justification Section | All requests should be reasonable and relevant to the program. In the justification, provide details, itemize supplies, and clearly indicati what you will need to successfully implement the program. Consider cost share. |
| Personnel | Enter funds required for compensation of personnel for the selected program. This should include program administrators, trainers, etc. Consider who will be monitoring and evaluation. Costs of employee salaries and wages engaged in activities under the program. Be sure to indicate if the amount metioned is cost per hour, a percentage of the salary, etc. |
Do not include the personnel costs of consultants, contractors and subrecipients under this category.
If not applicable, leave blank.
Fringe Benefits Enter funds required for compensation of fringe benefits for the selected program. Costs of employee fringe benefits are allowances and services provided by employers to their employees in addition to regular salaries and wages. Typically, fringe benefit amounts are determined by applying a calculated rate for a particular class of employee (full-time or part-time) to the salary and wages requested.
Do not include the fringe benefits of consultants, contractors, and subrecipients, because those costs should be listed under the “Contractual” category as part of the total value of the contract or agreement.
If not applicable, leave blank.
Travel Describe in-country and internaional air fare and local travel costs (via car, bus, train, etc.) required for actual implementation of the project. For example, is the person traveling to execute a training workshop? Please specify the mode of transportation, who will travel, the destination/arrival points, and if the cost covers round-trip or one-way travel. Please consider the most economical way and note that all international travel requires use of a U.S. airline carrier. We will not support travel in business class or higher.
Enter funds required for travel from the selected program. Costs of project-related travel (i.e., transportation, lodging, subsistence, and other related items) by employees who are in travel status on official business of the NFE. Travel by non-employees such as consultants, contractors or subrecipients should be included under the “Contractual” category. Local travel for employees in non-travel status should be listed on the "Other" category.
If not applicable, leave blank.
Equipment / Supplies For equipment, enter funds required for equipment for the selected program. "Equipment" means tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost that equals or exceeds $5,000.
For supplies, enter funds required for supplies from the selected program. Do not group supplies. For example, do not state "giveaways," but list each item you plan to give away.
If not applicable, leave blank.
Contractual Enter funds required for contractual costs for the selected program. Include third-party evaluation contracts, procurement contracts, and subawards. If applicable and charged as a direct cost, include third-party renting or leasing agreements for equipment; and, third-party renting or leasing agreements for real property (building, facility, administrative office, space, structure, land, and other real property) used specifically for the program.
Do not include real property owned by the recipient/organization. Costs related to individual consultants should be listed in the "Other" category.
If not applicable, leave blank.
Indirect Charges /Other For indirect charges, enter the amount of indirect cost in accordance with the program requirements, negotiated indirect cost rate agreement (NICRA), or the 10% de minimis rate. Costs must be consistently charged as either indirect or direct costs but may not be double charged or inconsistently charged as both.
For other, enter the total of all other costs for the selected program not listed elsewhere in this form. Such costs, where applicable and allowed under the program may include printing and publications or costs related to individual consultants/ speakers/ trainers.
Do not include costs of third-party renting or leasing real property and equipment since they should be under the “Contractual” category.
Be specific! Provide cost breakdown.
If not applicable, leave blank.
Budget Template U.S. Mission Mexico Public Diplomacy Budget Template
| Project Title: (enter below) | Total Funds Requested: | $ - 0 | |||||
| Organization Total Cost Share: | $ - 0 | ||||||
| Activity/Item Description | General Cost of Program | U.S. Embassy Share ($USD) | Organization Cost Share Total ($USD) | ||||
| 1 | Personnel | Unit of Measurement | |||||
| (Day, Hour, Item, etc) | Cost ($USD) | Quantity | Total ($USD) | ||||
| 1.1 | $ - 0 | ||||||
| 1.2 | $ - 0 | $ - 0 | |||||
| 1.3 | $ - 0 | $ - 0 | |||||
| 1.4 | $ - 0 | $ - 0 | |||||
| 1.5 | $ - 0 | $ - 0 | |||||
| 1.6 | $ - 0 | $ - 0 | |||||
| 1.7 | $ - 0 | $ - 0 | |||||
| 1.8 | $ - 0 | $ - 0 | |||||
| 1.9 | $ - 0 | $ - 0 | |||||
| Subtotal | $ - 0 | $ - 0 | $ - 0 | ||||
| Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs must be itemized. |
| 2 | Fringe Benefits | Unit of Measurement | ||||||
| (Day, Hour, Item, etc) | Cost ($USD) | Quantity | Total ($USD) | U.S. Embassy Share ($USD) | Organization Cost Share Total ($USD) | |||
| 2.1 | $ - 0 | $ - 0 | ||||||
| 2.2 | $ - 0 | $ - 0 | ||||||
| 2.3 | $ - 0 | $ - 0 | ||||||
| 2.4 | $ - 0 | $ - 0 | ||||||
| 2.5 | $ - 0 | $ - 0 | ||||||
| 2.6 | $ - 0 | $ - 0 | ||||||
| 2.7 | $ - 0 | $ - 0 | ||||||
| 2.8 | $ - 0 | $ - 0 | ||||||
| 2.9 | $ - 0 | $ - 0 | ||||||
| Subtotal | $ - 0 | $ - 0 | $ - 0 | |||||
| Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs must be itemized. |
| 3 | Travel | Unit of Measurement | ||||||
| (Day, Hour, Item, etc) | Cost ($USD) | Quantity | Total ($USD) | U.S. Embassy Share ($USD) | Organization Cost Share Total ($USD) | |||
| 3.1 | $ - 0 | $ - 0 | ||||||
| 3.2 | $ - 0 | $ - 0 | ||||||
| 3.3 | $ - 0 | $ - 0 | ||||||
| 3.4 | $ - 0 | $ - 0 | ||||||
| 3.5 | $ - 0 | $ - 0 | ||||||
| 3.6 | $ - 0 | $ - 0 | ||||||
| 3.7 | $ - 0 | $ - 0 | ||||||
| 3.8 | $ - 0 | $ - 0 | ||||||
| 3.9 | $ - 0 | $ - 0 | ||||||
| Subtotal | $ - 0 | $ - 0 | $ - 0 | |||||
| Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs must be itemized. |
| 4 | Equipment / Supplies | Unit of Measurement | ||||||
| (Day, Hour, Item, etc) | Cost ($USD) | Quantity | Total ($USD) | U.S. Embassy Share ($USD) | Organization Cost Share Total ($USD) | |||
| 4.1 | $ - 0 | $ - 0 | ||||||
| 4.2 | $ - 0 | $ - 0 | ||||||
| 4.3 | $ - 0 | $ - 0 | ||||||
| 4.4 | $ - 0 | $ - 0 | ||||||
| 4.5 | $ - 0 | $ - 0 | ||||||
| 4.6 | $ - 0 | $ - 0 | ||||||
| 4.7 | $ - 0 | $ - 0 | ||||||
| 4.8 | $ - 0 | $ - 0 | ||||||
| 4.9 | $ - 0 | $ - 0 | ||||||
| Subtotal | $ - 0 | $ - 0 | $ - 0 | |||||
| Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs must be itemized. |
| 5 | Contractual | Unit of Measurement | ||||||
| (Day, Hour, Item, etc) | Cost ($USD) | Quantity | Total ($USD) | U.S. Embassy Share ($USD) | Organization Cost Share Total ($USD) | |||
| 5.1 | $ - 0 | $ - 0 | ||||||
| 5.2 | $ - 0 | $ - 0 | ||||||
| 5.3 | $ - 0 | $ - 0 | ||||||
| 5.4 | $ - 0 | $ - 0 | ||||||
| 5.5 | $ - 0 | $ - 0 | ||||||
| 5.6 | $ - 0 | $ - 0 | ||||||
| 5.7 | $ - 0 | $ - 0 | ||||||
| 5.8 | $ - 0 | $ - 0 | ||||||
| 5.9 | $ - 0 | $ - 0 | ||||||
| Subtotal | $ - 0 | $ - 0 | $ - 0 | |||||
| Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs must be itemized. |
| 6 | Other Direct Charges | Unit of Measurement | ||||||
| (Day, Hour, Item, etc) | Cost ($USD) | Quantity | Total ($USD) | U.S. Embassy Share ($USD) | Organization Cost Share Total ($USD) | |||
| 6.1 | $ - 0 | $ - 0 | ||||||
| 6.2 | $ - 0 | $ - 0 | ||||||
| 6.3 | $ - 0 | $ - 0 | ||||||
| 6.4 | $ - 0 | $ - 0 | ||||||
| 6.5 | $ - 0 | $ - 0 | ||||||
| 6.6 | $ - 0 | $ - 0 | ||||||
| 6.7 | $ - 0 | $ - 0 | ||||||
| 6.8 | $ - 0 | $ - 0 | ||||||
| 6.9 | $ - 0 | $ - 0 | ||||||
| Subtotal | $ - 0 | $ - 0 | $ - 0 | |||||
| Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs must be itemized. |
| 7 | Indirect Charges / | |||||||
| Other (please specify) | Unit of Measurement | |||||||
| (Day, Hour, Item, etc) | Cost ($USD) | Quantity | Total ($USD) | U.S. Embassy Share ($USD) | Organization Cost Share Total ($USD) | |||
| 7.1 | $ - 0 | $ - 0 | ||||||
| 7.2 | $ - 0 | $ - 0 | ||||||
| 7.3 | $ - 0 | $ - 0 | ||||||
| 7.4 | $ - 0 | $ - 0 | ||||||
| 7.5 | $ - 0 | $ - 0 | ||||||
| 7.6 | $ - 0 | $ - 0 | ||||||
| 7.7 | $ - 0 | $ - 0 | ||||||
| 7.8 | $ - 0 | $ - 0 | ||||||
| 7.9 | $ - 0 | $ - 0 | ||||||
| Subtotal | $ - 0 | $ - 0 | $ - 0 | |||||
| Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guidelines in the separate tab. Costs must be itemized. |
| Project Costs ($USD) | $ - 0 | $ - 0 | $0.00 |
| Overall Total Project Costs | $ - 0 |
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