GPS Section L Instructions Draft.pdf

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

GLOBAL PROTECTIVE SERVICES (GPS) MULTIPLE-AWARD

INDEFINITE-DELIVERY INDEFINITE-QUANTITY (MA-IDIQ)

ARMY CONTRACTING COMMAND – ROCK ISLAND (ACC-RI)

W519TC-24-R-0011 – SECTION L

L-1 GENERAL INSTRUCTIONS

This is a full and open competition under NAICS code 561612, Security Guards and Patrol Services, size standard $29.0M.

These instructions are a guide for preparing proposals in response to W519TC-24-R- 0011. These instructions, conditions, and notices to Offerors represent an addendum to and tailoring of FAR 52.215-1, and that in the event of a conflict, the language herein takes precedence over the terms of FAR 52.215-1 (reference FAR 15.304(a)). They describe the extent of information the Offeror must provide and emphasize the significant topic areas the Offeror should address in its proposal.

Offerors shall not submit more than one offer as the prime in response to this Solicitation.

Offerors submitting a prime proposal are permitted to submit a separate proposal as a subcontractor, or team member to another prime. Subcontractors are permitted to support multiple primes. The U.S. Government (USG) will not reimburse the Offeror for costs incurred in association with the preparation of its proposal.

Adherence to the prescribed format is required. Data not submitted with the proposal, but submitted previously or presumed to be known, will not be considered as part of the proposal. Failure to provide proposals in compliance with the instructions specified in the Request for Proposal (RFP) shall render the Offeror’s proposal non-compliant, the USG will not further evaluate the proposal, and the USG will not further consider the Offeror’s proposal for award. Only proposals submitted in accordance with (IAW) these instructions will be accepted.

All proposals shall be submitted via the PIEE Solicitation Module. Proposals are due no later than the date stated on Block 9 of the W519TC-24-R-0011 Standard Form 33.

Offerors shall establish a Proposal Manager account to access documents and submit proposals. The Solicitation Module automatically tracks the date and time of all submissions. Proposals not received by the designated submission deadline will be considered late and not evaluated.

The Government will award one contract from this Solicitation to each and all qualifying offerors (IAW FAR 15.304(c)(1)(ii)(A)), who are also determined responsible (IAW FAR Part 9), after evaluation IAW the Solicitation (FAR 52.215-1(f)).

The Government will retain one copy of each Offeror’s proposal (IAW FAR Subpart 4.8).

Offerors that do not have an active registration in System for Award Management (SAM.gov) at https://sam.gov at the time proposals are due will not be considered for award.

The Government reserves the right to cancel this Solicitation at any point before contract award. In the event this Solicitation is canceled, the Government has no obligation to reimburse Offerors for any costs incurred.

Post-award notices and debriefings will be conducted IAW FAR 15.505 and FAR 15.506, as applicable.

L-2 PROPOSAL FORMAT AND SUBMISSION

Proposals in response to this Solicitation shall be valid for 365 calendar days (IAW FAR 52.215-1(d)).

L-2.1 Operating System and Applications Proposals will be accessed with Microsoft Office 365. Proposal files shall be submitted using only the applications listed below:

Application / File Valid Extensions Portable Document Files

.pdf

Microsoft Word .docx Microsoft Excel .xlsx

L-2.2 Virus Free Electronic Submission Offerors shall ensure that proposals are virus free. The Offeror shall certify, in the proposal cover letter, that all electronic proposal information delivered throughout the evaluation is virus free. Offerors should specify the software, version, and virus definition used to check the data.

L-2.3 Multimedia and Graphics Sound and video (e.g., MPEG) files shall not be imbedded within the proposal. Offerors should:

a. avoid submitting large files;

b. simplify color palettes and minimize the use of color images or graphics;

c. minimize size of graphics files; and

d. avoid scanned images.

L-2.4 Pre-award Documentation Provide the following documentation:

a. copy of the Notice of Compliance (IAW FAR 22.805); and

b. any existing system approved, or deemed adequate, by the cognizant federal agency, such as:

1) Purchasing System (IAW FAR 44.3)

L-2.5 Proposal Formatting Proposal formatting does not apply to the Work Samples addressed in Section L-3.2.1.

L-2.5.1 Fonts: Proposal text font shall be Arial and not be smaller than 12-point font, single column, with normal character spacing and position. The text for charts, tables, graphs, and figures shall be no smaller than Arial 10-point font.

Line spacing shall be at least single-spaced.

L-2.5.2 Pages: All pages shall be formatted as 8.5” x 11” letter size with one-inch margins all around. 11” x 17” is allowed for charts, tables, and graphs only.

Any proposal text included on these pages, other than the information specific to the graphics, will not be considered in the evaluation. One 11” x 17” page will be counted as two pages. All material shall be contained within the page limits identified below for each section, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count.

Not included in the page count are title pages, tables of contents, glossaries of abbreviations, acronyms, or definitions, or copies of certificates (i.e. ANSI PSC-1 2012 or 2022). Evaluators will only evaluate up to the maximum number of pages specified in Section L-3.

L-2.5.3 Headers and Footers: Information contained in headers and footers shall only provide company name, Solicitation number, disclosure markings (IAW FAR 52.215-1(e)), dates, or page numbers. Text sizes shall be no smaller than Microsoft Word, Arial Narrow 9-point font.

L-2.6 Proposal Submission L-2.6.1 Questions Submission: Questions in response to this Solicitation are due no later than the date and time specified in PIEE. All questions shall be submitted via e-mail and only to the Points of Contact listed below. It is the Offeror’s responsibility to confirm receipt of their proposal.

Anthony Michael Patera, Procuring Contracting Officer, usarmy.ria.acc.mbx.gps@army.mil

Eric Jackson, Contract Specialist, usarmy.ria.acc.mbx.gps@army.mil

Reference: Solicitation W519TC-24-R-0011

Questions shall be submitted using the Question-Comment Matrix included with this Solicitation. All questions submitted by the deadline, and their responses, will be posted to the Government Point of Entry (GPE) as an amendment to this Solicitation.

L-2.6.2 PIEE: All documents for this Solicitation can be found on the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module at https://piee.eb.mil. An overview of the PIEE Solicitation Module is available at:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml. All vendors can view the Solicitation in the Module by selecting “Search” in the Solicitation section.

The SAM.gov site will reference back to this module.

Vendor Access Instructions and Account Support Contact Information:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xht ml

PIEE Solicitation Module Web Based Training:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml

L-2.6.3 Proposal Submission: All proposals shall be submitted via the PIEE Solicitation Module. Proposals are due no later than the date stated on Block 9 of the W519TC-24-R-0011 Standard Form 33. Offerors shall establish a Proposal Manager account to access documents and submit proposals. The Solicitation Module automatically tracks the date and time of all submissions.

Proposals not received by the designated submission deadline will be considered late and not evaluated.

L-3 PROPOSAL CONTENT

SECTION PROPOSAL SECTION TITLE PAGE LIMIT

L-3.1 Business File name: Offeror Name 24R0011 BUS.pdf

L-3.1.1 Cover Letter 1 page L-3.1.2 Financial Information No limit L-3.1.3 Pre-award Documentation 5 pages L-3.1.4 Partnering Documentation 10 pages L-3.1.5 Contract Documentation No limit L-3.2 Prior Technical Experience L-3.2.1 L-3.2.2

30 Work Samples with Cover Sheet Offeror Name 24R0011 PTE WS1.pdf, Offeror Name 24R0011 PTE WS2.pdf, etc. No limit

L-3.2.4 Self-Scoring Matrix Offeror Name 24R0011 PTE Scoring Matrix.xlxs

1 matrix

L-3.2.6 Cross Reference Matrix Offeror Name 24R0011 PTE CRM.xlxs 1 CRM

L-3.1 Business Section This section shall include all non-evaluated requirements listed below. Failure to address all required documentation (negative responses included) may render the proposal non-responsive.

L-3.1.1 Cover Letter. Includes:

a. name;

b. address;

c. CAGE Code;

d. Unique Entity Identifier (UEI);

e. System for Award Management (SAM.gov) registration expiration date;

f. proposal validity statement;

g. virus-free electronic submission statement; and

h. point of contact (POC) authorized to obligate the company (full name, title, e-mail address, and phone number).

L-3.1.2 Financial Information. To expedite the responsibility determination required by FAR 9.103(b), provide documentation of the following:

a. Offeror’s adequate financial resources, or the ability to obtain them (IAW FAR 9.104-3(a)).

i. Evidence may include official letter(s) from financial institutions demonstrating that the Offeror has the financial resources required to cover all financial commitments.

b. Offeror’s organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them (IAW FAR

9.104-1(e)).

i. Evidence may include a list of organizational policies or standard operating procedures (SOPs) which demonstrates the organizational controls and measures of the Offeror.

ii. If providing a list, include the title of each policy or SOP, the date of each document, a brief description of each, and state the element of FAR 9.104(e) to which it applies.

L-3.1.3 Pre-award Documentation. Provide all documentation as required by Section L-2.4.

L-3.1.4 Partnering Documentation. Provide documentation, including signed agreements and Small Business Administration (SBA) letters (IAW 13 CFR 125.8) as applicable, identifying the arrangement, and disclosing company relationships (IAW FAR 9.603) for any Joint Venture, Teaming Arrangement, Mentor-Protégé, etc. established for the purposes of this requirement.

L-3.1.5 Contract Documentation. Provide the following:

a. SF 33, Section A, blocks 12 through 18. Block 12 shall be filled in with the proposal validity date. Signature by the Offeror on the SF33 constitutes an offer, which the Government may accept. Information provided must match that in SAM.gov and the proposal cover letter.

b. SF 30. In the event this Solicitation is amended, Offerors shall acknowledge all amendments and submit signed copies of all SF30s.

c. Completion confirmation of the required Representations and Certifications (Section K) in SAM.gov. The Offeror shall fill in all provisions. If any are not applicable, Offeror shall annotate N/A so that none of the provision fill-ins are left blank. Offeror shall confirm that all Representations and Certifications remain current throughout the evaluation process.

L-3.2 Prior Technical Experience (PTE)

L-3.2.1 Work Samples. The Offeror shall submit a maximum of 30 unique work samples which demonstrate their prior technical experience against the required GPS scoring elements, and which comply with the work sample qualifications established in Section L-3.2.3 below. All samples must be submitted in English.

L-3.2.1.1 The term “contract” shall refer to a stand-alone contract action and the term “task order” shall refer to an order issued under an Indefinite-Delivery Indefinite-Quantity (IDIQ) contract under FAR

16.505 ordering procedures. IDIQ contracts and Blanket Purchase Agreements (BPAs) shall not be counted as a valid work sample.

Orders against IDIQs/BPAs do count as a valid work sample. Multiple task orders issued against IDIQs or BPAs cannot be combined to count as one sample.

L-3.2.1.2 Work samples shall consist of official contract documentation (e.g. Performance Work Statements, Contract Data Requirement Lists [CDRLs], Contract Section A, etc.), or official corporate documentation (e.g. payroll data, company SOPs, HR manuals, etc.). When contracts are submitted as work samples, the Offeror shall include the signed first page of the contract. The Government will accept a Statement of Fact from the cognizant Contracting Officer or COR to confirm missing information, should contractual documents not carry all the information necessary to substantiate the Offeror's scores. The Offeror shall not create any new documentation, such as project narratives, or project descriptions. Work samples shall include sufficient information to substantiate each claim. If a work sample substantiates multiple elements, each element must be identified within the work sample.

Work samples shall be submitted by the Prime Offeror. Subcontractor proprietary information may be redacted. The redacted work sample must stand on its own to be verified against the CRM.

L-3.2.1.3 Offerors shall give each work sample an identifier (i.e., WS1- WS30). All pages within the work samples shall be numbered. Work samples shall be provided in their original format; page numbers may be added. Font, text size, and margin requirements established in Section L-2.6 do not apply to work sample submissions. Work samples shall be in English.

L-3.2.2 Work Sample Cover Sheet. See Section L Appendix A for the Work Sample Cover Sheet template that shall be submitted with each work sample.

L-3.2.3 Work Sample Qualifications. Contracting documentation work samples that do not meet the minimum qualifications set forth below will not be considered by the Government in validating their associated self-rated score.

a. Shall be a United States Government (Local, State, or Federal) Department or Agency contract, or a contract/agreement for services with NATO, UN, EU or foreign governmental entity.

b. Shall have at least six months of active performance within the last five years, as of the date of Solicitation issuance.

c. Shall fall into one of the following categories:

1) Prime Offeror work samples. If a company is proposing as a Joint Venture, work samples will be considered from either member or from the JV. The Prime Offeror may have been a subcontractor on the work sample. If a parent company/umbrella corporation is responding to the Solicitation, but will be submitting work samples from a branch, division or subsidiary of the parent/umbrella company, it should be noted by the Offeror that the work sample provided is from a branch, division or subsidiary of the Offeror.

2) Subcontractor/Teaming Partner work samples. The Subcontractor/Teaming Partner shall:

i. be identified as a Subcontractor or Teaming Partner as required by section L-3.1.4; and

ii. have acted as the Prime or Subcontractor on the submitted work sample.

L-3.2.4 Self-Rated Scoring Matrix. The Offeror shall complete the Self- Rated Scoring Matrix in Section L Appendix B. Self-rated scores shall be verifiable using the work samples provided. The burden of proof to substantiate the Offeror’s self-rated score rests with the Offeror. The work samples shall include all the evidence required to validate the proposed self-score.

L-3.2.4.1 The Offeror shall complete the “Offeror Response” column (in green) on the Self-Rated Scoring Matrix. The Offeror shall populate the

Matrix with the requisite Full Time Equivalent (FTE), Contract quantity, or other requested information and not the corresponding score. The Offeror’s Weighted Score will be calculated automatically based on these inputs. Unless stated otherwise, the Offeror shall not change, adjust, or manipulate any other cells within the Matrix. The Offeror shall accurately rate itself using the scoring instructions for each element described in L-3.2.5.

L-3.2.4.2 At least 50% of the Offeror’s total self-rated score must come from Prime Offeror work samples.

L-3.2.5 Scoring Matrix Cross-walk. Offerors must submit documentation to support their self-scores on the Scoring Matrix in the following categories. Each category is listed on the Scoring Matrix in Column L for the corresponding

L-3.5.2.1 – ANSI/PSC.1-2012, ANSI/PSC.1- 2022, ISO 18788 Audits in past 6 years

DEFINITION: The work samples for this category must be complete, unaltered copies of the ANSI/PSC.1-2012, ANSI/PSC.1- 2022, ISO 18788Audit Certification that the Offeror has passed during the past 6 years. To be considered to have passed the audit in Section 2: Overall Remarks of the audit the offeror must have achieved a No Action Required;

Action Required and Immediate Action Required are not considered successful passes of an ANSI PSC.1 or ISO audit. If both a PSC.1 and ISO audit were completed in the same year, only one audit per year will be considered.

L-3.5.2.2 - Full Time Equivalents (FTE) performing Security functions

OCONUS

DEFINITION: The work samples for this category must be specific to private security services performed at OCONUS locations and provide the total number of FTEs. The following information must be included in the documentation provided to satisfy this category:

a. Number of FTEs on largest Contract/TO performing Security functions OCONUS (armed personal protective or armed guard) administered as Prime in last 5 years (include subcontractors in the FTE count).

b. Number of Contracts/TOs administered in the last 5 years (Prime Only) with at least 2 separate performance locations OCONUS (≥25 FTEs at each location).

c. Total number of mobilized Private Security Employees in the past 5 years (including subcontractors).

d. Maximum number of FTEs "transitioned" within 90 days (Prime Only) within last 5 years OCONUS (multiple Contracts/TOs allowed). For the purposes of this work sample, “transitioned” shall mean the number of FTEs that completed the onboarding process and started work at the

OCONUS location as well as the number of FTEs that concluded the term of their contract or assignment, completed their out processing and left the OCONUS location.

e. Number of Foreign National (FN) or Other Country National (OCN) FTE employed performing Security Functions OCONUS in the past 5 years (include subcontractors in the FTE count)

L-3.5.2.3 - Annual Value and Number of Contract/Task Orders

DEFINITION: The work samples for this category must be complete, unaltered copies of contracts or task orders awarded to the Offeror for OCONUS private security services. The following information must be included in the documentation provided to satisfy this category:

a. Annual value of largest Contract/TO performing Security Services OCONUS (in Millions of Dollars).

b. Total number of OCONUS Security Service Contracts or Task Orders performed in the past 5 years (as a prime or sub).

L-3.5.2.4 - Attrition Rate

DEFINITION: The work samples for this category must fully document the attrition rate of the Offeror’s employees over the past 5 years (did not stay with Contract for at least 365 days).

L-3.5.2.5 - OCONUS Contracts/Task Orders

DEFINITION: The work samples for this category must be specific to private security services performed by the Offeror at OCONUS locations within the last 5 years as a prime contractor only. The following information must be included in the documentation provided to satisfy this category:

a. Number of Contracts/Task Orders administered in the last five years (Prime Only) at OCONUS Geographic Locations providing Protective Security Details (PSD) or Protective Security Services (PSS).

b. Number of Security Contracts/Task Orders administered in the last five years (Prime Only) at OCONUS Geographic Locations providing Explosive Detection Dog (EDD)/Drug Detection Dog (DDD) Teams.

c. Number of Contracts/Task Orders administered in the last five years (Prime Only) at OCONUS Geographic Locations with Contractor-provided Light Armored Vehicles (LAV).

L-3.5.2.6 - Host Nation Business Security Licenses DEFINITION: The work samples for this category must fully document the number of current OCONUS Host Nation Business Security licenses held by the Offeror.

L-3.5.2.7 – Number of Security Contracts by COCOM

DEFINITION: The work samples for this category must be document the number of Security Contracts/Task Orders administered by the Offeror in the last five years (Prime Only). The following information must be included in the documentation provided to satisfy this category:

a. Number of Security Contracts/Task Orders administered in the last five years (Prime Only) with performance in EUCOM.

b. Number of Security Contracts/Task Orders administered in the last five years (Prime Only) with performance in

CENTCOM.

c. Number of Security Contracts/Task Orders administered in the last five years (Prime Only) with performance in

AFRICOM.

d. Number of Security Contracts/Task Orders administered in the last five years (Prime Only) with performance in

INDOPACOM.

e. Number of Security Contracts/Task Orders administered in the last five years (Prime Only) with performance in

SOUTHCOM.

L-3.2.6 Cross Reference Matrix. The Offeror shall provide a Cross Reference Matrix (CRM) which clearly identifies the exact location of the substantiating data within the work samples. The CRM shall be completed using the Section L Appendix C Cross Reference Matrix. Multiple references may be included in a single row only if necessary to substantiate the Offeror’s claim.