Glass_Beads_for_Traffic_Paint.pdf
PDF 32 KB Posted
- Attached to
- Glass Beads for Traffic Paint
- Solicitation number
- 2000018713
- Issued by
- Minnesota
About this file
This is a Request for Proposal (RFP) issued by the State of Minnesota's Office of State Procurement for the provision of glass beads for traffic paint to all State Agencies and Cooperative Purchasing Vendor (CPV) Members under contract release #G-201(5). The solicitation requires vendors to supply and distribute glass beads throughout Minnesota on an as-needed basis, with orders varying in quantity. Responders must submit all proposals electronically through the SWIFT Supplier Portal, with a question and answer period deadline of September 23, 2026, at 3:00 PM Central Time, and a final response deadline of September 30, 2026, at 3:00 PM Central Time. The contract encompasses two product lines: Standard Glass Beads and Utah Glass Beads, each available in 50-pound bags and 2,000-pound containers. The anticipated contract term runs from March 1, 2027, through February 29, 2029, with an option to extend up to an additional 36 months in increments as determined by the State.
The estimated annual contract value is between $1,400,000.00 and $1,600,000.00, though this figure does not represent a minimum or maximum obligation, and all estimated quantities are non-binding. Vendors must provide comprehensive documentation including Responder Declarations, Exceptions to State Standard Terms and Conditions, Cost Detail sheets, Responder Forms with Workforce and Equal Pay Declarations, Additional Information, sample invoices, sample quotes, and a price schedule. The RFP encourages participation from small businesses and minority-owned, women-owned, and service-disabled veteran-owned enterprises, with information provided regarding the State's Small Business Procurement Program certification eligibility. All responses must be submitted online; fax and non-electronic submissions will not be accepted, and late responses will be rejected.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| SWIFT_Event_18713_Attachments_Final.docx | DOCX document | |
| SWIFT_Event_18713_Exhibit_D_Price_Schedule.xls | XLS spreadsheet | |
| SWIFT_Event_18713_Sample_Contract.pdf | ||
| SWIFT_Event_18713_RFP.pdf |
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Text version
Event Description ***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
PURPOSE: The purpose for this Solicitation (RFP) is to receive responses and award a Contract with a Contractor to provide Glass Beads for Traffic Paint for all State Agencies and CPV Members, contract release # G-201(5). The scope of work encompasses shipping and distribution throughout the State of Minnesota and performing other related customer services as detailed in the specification.
Orders may be placed on as-needed basis and the quantities may vary.
CONTRACT VALUE: The estimated total dollar value of the contract for one year is $1,400,000.00 to $1,600,000.00. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.
CONTRACT PERIOD: The term of this contract is anticipated to be from March 1, 2027, through February 29,2029, with the option to extend up to an additional 36 months in increments determined by the State.
QUESTION AND ANSWER PERIOD: Questions should be emailed to kara.ramm@state.mn.us by 3:00 PM Central Time, September 23, 2026.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.
Responders need to submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Standard Terms and Conditions
3. Attachment C: Cost Detail
4. Attachment D: Responder Forms
a. Workforce and Equal Pay Declaration page
4. Attachment E: Additional Information
7. Exhibit D, Supplement 1: Sample Invoice and Sample Quote
8. Exhibit D Price Schedule
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018713 Sell RFx 1 Event Round Version 1 1 Event Name Glass Beads for Traffic Paint Start Time Finish Time
09/17/2026 15:00:00 CDT 09/30/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018713 Sell RFx 2 Event Round Version 1 1 Event Name Glass Beads for Traffic Paint Start Time Finish Time
09/17/2026 15:00:00 CDT 09/30/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: BAG Bid Qty: 1 Required: No Reserve Price: No
Description: Standard Glass Beads-50 LB Bag
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
No Bid:
Line: 2 Item ID: Line Qty: 1 UOM: CONTAINER Bid Qty: 1 Required: No Reserve Price: No
Description: Standard Glass Beads-2,000 LB Container
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018713 Sell RFx 3 Event Round Version 1 1 Event Name Glass Beads for Traffic Paint Start Time Finish Time
09/17/2026 15:00:00 CDT 09/30/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
No Bid:
Line: 3 Item ID: Line Qty: 1 UOM: BAG Bid Qty: 1 Required: No Reserve Price: No
Description: Utah Glass Beads-50 LB Bag
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
No Bid:
Line: 4 Item ID: Line Qty: 1 UOM: CONTAINER Bid Qty: 1 Required: No Reserve Price: No
Description: Utah Glass Beads- 2,000 LB Container
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018713 Sell RFx 4 Event Round Version 1 1 Event Name Glass Beads for Traffic Paint Start Time Finish Time
09/17/2026 15:00:00 CDT 09/30/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018713 Sell RFx 5 Event Round Version 1 1 Event Name Glass Beads for Traffic Paint Start Time Finish Time
09/17/2026 15:00:00 CDT 09/30/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: BAG Description: Standard Glass Beads-50 LB Bag
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 10/04/2026 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 1 UOM: CONTAINER Description: Standard Glass Beads-2,000 LB Container
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 10/04/2026 Freight Terms:
Ship Via:
Line: 3 Item ID: Line Qty: 1 UOM: BAG Description: Utah Glass Beads-50 LB Bag
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018713 Sell RFx 6 Event Round Version 1 1 Event Name Glass Beads for Traffic Paint Start Time Finish Time
09/17/2026 15:00:00 CDT 09/30/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 10/04/2026 Freight Terms:
Ship Via:
Line: 4 Item ID: Line Qty: 1 UOM: CONTAINER Description: Utah Glass Beads- 2,000 LB Container
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 10/04/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018713 Sell RFx 7 Event Round Version 1 1 Event Name Glass Beads for Traffic Paint Start Time Finish Time
09/17/2026 15:00:00 CDT 09/30/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018713 Sell RFx 8 Event Round Version 1 1 Event Name Glass Beads for Traffic Paint Start Time Finish Time
09/17/2026 15:00:00 CDT 09/30/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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