GL-2027-06-Bid Documents-Final.pdf

TOWN OF GLASTONBURY

ENGINEERING DIVISION

PW-2523

CONTRACT DOCUMENTS

FOR

WELLES TURNER MEMORIAL LIBRARY SITE IMPROVEMENTS

LOCATED AT

2407 MAIN STREET

GL-2027-06

ADVERTISED ON: August 6, 2026

BID DUE DATE: August 27, 2026

INVITATION TO BID

BID # ITEM DATE & TIME REQUIRED

GL-2027-06 Welles Turner Memorial Library Site August 27, 2026 at 11:00 A.M.

Improvements

The Town of Glastonbury will receive on-line bids to adjust the site access drive along the rear of the library and to alter the pedestrian walkways around the rear entrance. Additional work includes installation of a traffic island. The base bid is for the island to be colored stamped concrete, and the bid alternate is for the island to be granite pavers on a reinforced concrete base.

Bidders wishing to submit a bid proposal for this solicitation are directed to respond online through a secure e-Procurement portal. Responses can be submitted at the following link:

https://glastonburyct.bonfirehub.com/, under the bid title “GL-2027-06 – Welles Turner Memorial Library Site Improvements”. All bids will be publicly opened and read aloud via Zoom. No late bids will be accepted.

This Invitation to Bid, Instructions to Bidders, Drawings, Specifications and other Bidding Documents (as defined in the Instruction to Bidders) are available for viewing and downloading on the Town of Glastonbury website www.glastonburyct.gov or the State’s website at www.das.state.ct.us at no cost.

Each Bid must be accompanied by a bid security in the form of a Bid Bond, certified in an amount not less than 10% of the base bid except as otherwise expressly provided in the Instruction to Bidders. The successful bidder will be required to provide performance and labor and material payment bonds in the full amount of the agreed contract price.

Bidders are also hereby alerted to the schedule requirements as outlined in Special Conditions Section 11.00.

The Town of Glastonbury is An Affirmative Action/Equal Opportunity Employer. Minority/Women’s Business Enterprises are encouraged to bid.

The Town reserves the right to amend or withdraw this Invitation to Bid for any reason, to accept or reject any or all Bids, to waive any informalities or non-material deficiencies in any Bid, and to make such award (or make no award) of a contract in connection with this Invitation to Bid all as determined by the Town, in its discretion, to be in the best interest of the Town. A Bid may be rejected for irregularities of any kind, including without limitation, alteration of form, additions not called for, conditional proposals, and incomplete Bids. A Bid may also be rejected if, in the opinion of the Town, the Bid does not meet the standard of quality established by the Bidding Documents.

Any or all Bids may be rejected if there is any reason to believe that collusion exists among two or more Bidders. The foregoing provisions are for illustrative purposes and shall in no way limit the right of the Town to reject any and all Bids, in whole or in part.

Gina Consiglio

Purchasing Agent

BID #GL-2027-06WELLES TURNER MEMORIAL LIBRARY SITE IMPROVEMENTS

INFORMATION FOR BIDDERS

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SECTIONTABLE OF CONTENTS

INFORMATION FOR BIDDERS IB

GENERAL CONSTRUCTION SPECIFICATIONS GCS

SPECIAL CONDITIONS SC

BID PROPOSAL BP

SPECIAL PROVISIONS SP

ATTACHMENT A: CONSTRUCTION PLANS (UNDER SEPARETE COVER)

ATTACHMENT B: CERTIFICATE OF COMPLIANCE PER CGS SECTION 31-57B

ATTACHMENT C: SAMPLE 819 CONTRACT

WELLES TURNER MEMORIAL LIBRARY SITE IMPROVEMENTS BID #GL-2027-06

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1. Bidders submitting a response for this solicitation are directed to respond online through a secure e-

Procurement portal. Bids can be submitted at the following link: https://glastonburyct.bonfirehub.com/ under the bid title “GL-2026-06 – Welles Turner Memorial Library Site Improvements”. Bidders will be required to create a profile before submitting their bid. Step-by-step instructions on how to register as a vendor are available at this website:

https://customer.eunasolutions.com/public/s/article/vendor-registration

Bidders will be required to upload their bid response in one consolidated pdf document in the following file located in the bid portal:

• Bid Response & Related Documents

2. Whenever it is deemed to be in the best interest of the Town, the Town Manager, Purchasing Agent or designated representative shall waive informalities in any and all bids. The right is reserved to reject any bid when such action is deemed to be in the best interest of the Town of Glastonbury.

3. The award will be on the basis of bid total cost of the lowest qualified, responsible, and responsive bidder, including any bid alternates selected by the Town, unless otherwise specified. The bid total cost shall be arrived at by the mathematical calculation of the unit price multiplied times the number of units specified for each line item, and the total sum of all line items in the bid. In the event that the Town finds computational errors in a respondent’s bid proposal, the bid total cost shall be recalculated by the Town based on the unit prices contained in the bid proposal.

4. All bids must be made on the required bid form. All blank spaces for prices must be typewritten, and the bid form must be fully completed and executed when submitted. Only one original of the bid form is required.

Bids must be made on the form furnished by the Town and attached hereto. If any unit price is omitted, the blank may be filled with the highest unit price proposed by any other Bidder for such omitted item or the entire proposal may be rejected. In the event the unit price multiplied by quantity differs from the total cost specified for any given item, the unit cost shall govern.

5. Bids will be carefully evaluated as to conformance with stated specifications.

6. Specifications must be submitted complete in every detail and, when requested, samples shall be provided. If a bid involves any exception from stated specifications, they must be clearly noted as exceptions, underlined, and attached to the bid.

7. The Bid Documents contain the provisions required for the requested item. Information obtained from an officer, agent, or employee of the Town or any other person shall not affect the risks or obligations assumed by the Bidder or relieve him/her from fulfilling any of the conditions of the bid.

8. Each Bidder is held responsible for the examination and/or to have acquainted themselves with any conditions at the job site which would affect their work before submitting a bid. Failure to meet this criteria shall not relieve the Bidder of the responsibility of completing the bid without extra cost to the Town of Glastonbury.

9. Any bid may be withdrawn prior to the above-scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered.

No Bidder may withdraw a bid within sixty (60) days after the actual date of the opening thereof (the “Bid Holding Period”). Should there be reasons why a bid cannot be awarded within the specified period, the time may be extended by mutual agreement between the Town and the Bidder. The Town reserves the right to request clarifications from any Bidder. Such clarifications shall be provided at the Bidder’s sole cost and expense.

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10. Each electronic bid submission must be accompanied by a COPY of the bid bond payable to the

Town for ten percent (10%) of the total amount of the bid. Original bid bonds from all respondents must be mailed to the attention of the Purchasing Agent immediately (within 24 hours) following the virtual bid opening at the following address: Town of Glastonbury, PO Box 6523, Glastonbury, CT 06033-6523, Attn: Gina Consiglio, Purchasing Agent. The bid bond of the successful Bidder will be retained until the payment bond and performance bond have been executed and approved, after which it will be returned.

11. A 100% Performance and a 100% Payment bond are required of the successful bidder. This bond shall cover all aspects of the specification and shall be delivered to the Purchasing Agent prior to the issuance of a purchase order. The Performance and Payment Bond will be returned upon the delivery and acceptance of the bid items.

12. The Bidder agrees and warrants that in the submission of this sealed Bid, they will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religion, national origin, sex, or physical disability including, but not limited to blindness, unless it is shown by such Bidder that such disability prevents performance of that which must be done to successfully fulfill the terms of this sealed Bid or in any manner which is prohibited by the laws of the United States or the State of Connecticut.

13. Bidder agrees to comply with all of the latest Federal and State Safety Standards and Regulations and certifies that all work required in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of Bidder’s failure to comply with said standards and/or regulations.

14. All correspondence regarding any purchase made by the Town of Glastonbury shall reference the

Town’s purchase order number. Each shipping container shall clearly indicate both Town purchase order number and item number.

15. Bidder is required to review the Town of Glastonbury Code of Ethics adopted July 8, 2003 and effective August 1, 2003 and revised October 29, 2013 and effective November 28, 2013. Bidder shall acknowledge that they have reviewed the document in the area provided on the bid/proposal response page (BP-1). The selected Bidder will also be required to complete and sign an Acknowledgement Form prior to award. The Code of Ethics and the Acknowledgement Form can be accessed at the Town of Glastonbury website at www.glastonburyct.gov. Upon entering the website scroll down to click on Bids & Proposals Icon which will bring you to the links for the Code of Ethics and the Acknowledgement Form.

16. Non-Resident Contractors: (if applicable)

Upon award the Town is required to report names of nonresident (out of state) Contractors to the State of Connecticut, Department of Revenue Services (DRS) to ensure that Employment Taxes and other applicable taxes are being paid by Contractors. A single surety bond for 5% of the entire contract price is required to be filed with DRS by any unverified nonresident prime or general contractor (if awarded) where the contract price for the project is $250,000 or more. The contractor will be required to promptly furnish to the Town a copy of the Form AU-968

- Certificate of Compliance issued by the State of Connecticut, DRS. See State of Connecticut Notice SN 2012 (2).

17. Bidder shall include on a sheet(s) attached to its proposal a complete disclosure of all past and pending mediation, arbitration and litigation cases that the bidder or its principals (regardless of their place of employment) have been involved in for the most recent five years. Please include a statement of the issues in dispute and their resolution. Acceptability of Bidder based upon this disclosure shall lie solely with the Town.

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18. Bidder or its principals, regardless of their place of employment, shall not have been convicted of, nor entered any plea of guilty, or nolo contendere, or otherwise have been found civilly liable or criminally responsible for any criminal offense or civil action. Bidder shall not be in violation of any State or local ethics standards or other offenses arising out of the submission of bids or proposals, or performance of work on public works projects or contracts.

19. Each bid shall include a description of three similar (3) projects completed by the bidder with references to demonstrate successful experience with similar projects. Please provide project name, contact information and contract value.

20. Compliance with Town Ordinance Prohibiting Natural Gas Waste & Oil Waste From Natural

Gas Extraction Activities or Oil Extraction Activities: If this bid is for the construction, repair or maintenance of Town owned and/or maintained roads or real property within the Town related to either (a) the purchase or acquisition of materials by the Town to be used to construct, repair or maintain any Town owned and/or maintained road or real property within the Town or (b) the performance of services for the Town to construct, repair or maintain any Town owned and/or maintained road or real property within the Town, the Bidder shall provide the following signed statement to the Town in its bid response, which shall be a certification under penalty of perjury by the Bidder:

“The undersigned Bidder, ____________________________, hereby submits a bid for materials, equipment and/or services for the Town of Glastonbury. The bid is for bid documents titled “GL- 2027-06-Welles Turner Memorial Library Site Improvements”.

The undersigned Bidder hereby certifies under penalty of perjury that in connection with the bid and, if it is awarded the purchase order or contract by the Town, in connection with any purchase order or contract: (1) no materials containing natural gas waste or oil waste from natural gas extraction activities or oil extraction activities shall be provided to the Town or shall be used in providing any services to the Town by the undersigned Bidder or any contractor, sub-contractor or agent of the undersigned Bidder; (b) nor will the undersigned Bidder or any contractor, subcontractor or agent of the undersigned Bidder apply any natural gas waste or oil waste from natural gas extraction activities or oil extraction activities to any publicly owned and/or maintained road or real property within the Town of Glastonbury in performing its obligations under the purchase order or contract.

The undersigned Bidder hereby agrees and acknowledges that this requirement shall be a term of the purchase order or contract, if it awarded the purchase order or contract by the Town, and any breach of this provision shall be a breach of the purchase order or contract.”

21. Completion of a Certificate of compliance per CGS Section 31-57B is REQUIRED as part of this bid response. Please see Attachment B.

22. Any technical questions regarding this bid shall be made in writing (email acceptable) and directed to Patrick R. Boggs, Assistant Town Engineer, 2155 Main Street, PO Box 6523, Glastonbury, CT 06033; patrick.boggs@glastonbury-ct.gov. Telephone (860) 652-7743 between the hours of 8:00 a.m. – 4:30 p.m. For administrative questions concerning this bid/proposal, please contact Gina Consiglio, Purchasing Agent, by email to the Purchasing Department at purchasing@glastonbury-ct.gov. All questions, answers, and/or addenda, as applicable, will be posted on the Town’s website at www.glastonbury-ct.gov (Upon entering the website scroll down to click on Bids & Proposals Icon, then scroll down page to see the active bid table. You must click the Bid Title to view all bid details and document links). The request must be received at least five (5) business days prior to the advertised response deadline. It is the respondent’s responsibility to check the website for addenda prior to submission of any bid/proposal.

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IMPORTANT:

Failure to comply with general rules may result in disqualification of the Bidder.

Municipal projects are exempt from Federal Excise Taxes, as well as, State of Connecticut Sales, Use and Service Taxes and should not be include in the Bidder’s proposal.

GENERAL CONSTRUCTION SPECIFICATIONS

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01.00 WORKMANSHIP, MATERIALS AND EMPLOYEES

01.01 Wherever in this contract the word “Engineer” is used, it shall be understood as referring to the Director of Engineering and Highways of the Town of Glastonbury acting personally or through any assistants duly authorized.

01.02 The entire work described herein shall be completed in accordance with the plans and specifications to the full intent and meaning of the same. Unless otherwise specified, all materials incorporated in the permanent work shall be new, and both workmanship and material shall be of good quality. The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials.

01.03 The wording “furnish”, “install”, “construct”, “furnish and install”, or any similar terms, unless specifically noted to the contrary, shall include all labor, materials, water, tools, equipment, light, power, transportation, and any other services required for the completion of the work.

01.04 The Contractor shall at all times enforce strict discipline and good order among his employees, and shall seek to avoid employing on the work any unfit person or anyone not skilled in the work assigned to him.

02.00 SUPERINTENDENT

02.01 The Contractor shall keep on the work during its progress, in the absence of the Contractor, a competent Superintendent. The Superintendent shall be acceptable to the Engineer and shall fully represent the Contractor. All directions given to the Superintendent shall be binding as if given to the Contractor.

03.00 PRECONSTRUCTION MEETING

03.01 A Preconstruction Meeting will be held with the Engineer, Contractor, and any private utility company prior to commencing any work. The Engineer shall arrange the meeting based on a mutually convenient time.

04.00 PERMITS

04.01 Other than local permits, all permits, licenses, and fees required for the performance of the

Contract work shall be secured and paid for by the Contractor.

05.00 PROPERTY ACCESS

05.01 The Contractor shall take all proper precautions to protect from injury or unnecessary interference, and provide proper means of access to abutting property where the existing access is cut off by the Contractor.

05.02 The Contractor shall take all proper precautions to protect persons from injury or unnecessary inconvenience and leave an unobstructed way along the public and private places for travelers, vehicles, and access to hydrants.

05.03 The Contractor shall make arrangements with the adjacent property owners for such trespass as he may reasonably anticipate in the performance of the work. All such arrangements shall be reported, in writing, to the Engineer.

05.04 Pedestrian access to the library building through the main rear entrance will be closed to the public during the construction period. Vehicular access to the main rear parking lot will also be closed to the public during the construction period. See Notice to Contractor on page SP-3 for additional details.

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05.05 An emergency path of egress shall be provided to library patrons, in case of emergency.

The Contractor shall coordinate the emergency path with the Town.

06.00 PROTECTION OF THE PUBLIC AND OF WORK AND PROPERTY

06.01 The Contractor shall continuously maintain adequate protection of all work from damage, and shall take all reasonable precautions to protect the Town from injury or loss arising in connection with the Contract. Such barriers including temporary construction fence as directed by the Engineer, shall not be measured for payment, but rather included in the general cost of the work. Temporary signage for emergency egress will be provided by the Town.

06.02 The Contractor shall adequately protect adjacent private and public property as provided by law and the Contract Documents.

06.03 The Contractor shall make good any damage, injury, or loss of his work and to the property of the Town resulting from lack of reasonable protective precautions.

06.04 The Contractor shall coordinate with the Town to maintain an emergency egress path for the public. The path shall be clearly marked with cones and warning tape and/or construction fencing.

07.00 EXISTING IMPROVEMENTS

07.01 The Contractor shall conduct his work so as to minimize damage to existing improvements.

Except where specifically stated otherwise in the specifications, drawings, or as directed by the Engineer, it will be the responsibility of the Contractor to restore to their original condition, as near as practical, all improvements on public or private property. This shall include:

a. Property within and adjacent to the side of installation such as shrubs, walks, driveways, fences, etc.

b. Utility mains, ducts, poles, and services. The Contractor is hereby notified that utilities, if/where shown on the plans, are at approximate locations. These locations are subject to possible errors in the source of information and errors in transcription. The Contractor shall make certain of the exact location of all mains, ducts, poles, and services prior to excavation.

08.00 SEPARATE CONTRACTS

08.01 The Engineer reserves the right to let other contracts in connection with this work. The

Contractor shall afford other contractors reasonable opportunity for the introduction and storage of their materials and the execution of their work, and shall properly connect and coordinate his work with theirs. Wherever work being done by the Town of Glastonbury forces or by other contractors is contiguous to work covered by this Contract, the respective rights of the various interests involved shall be established by the Engineer to secure the completion of the various portions of the work.

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09.00 INSPECTION OF WORK

09.01 The Town shall provide sufficient personnel for the inspection of the work.

09.02 The Engineer shall at all times have access to the work whenever it is in preparation or progress, and the Contractor shall provide proper facilities for such access and for inspection.

09.03 If the specifications or the Engineer’s instructions require any work to be specially tested or approved, the Contractor shall give the Engineer timely notice of its readiness for inspection and, if the inspection is by another authority other than the Engineer, of the date fixed for such inspection. Inspections by the Engineer shall be made promptly. If any work should be covered up without approval or consent of the Engineer, it must, if required by the Engineer, be uncovered for examination and properly restored at the Contractor’s expense.

09.04 Re-inspection of any work may be ordered by the Engineer. If such work is found to be in accordance with the Contract Documents, the Town shall pay the cost of re-inspection and replacement. If such work is not in accordance with the Contract Documents, the Contractor shall pay such cost.

10.00 RIGHT TO INCREASE OR DECREASE WORK

10.01 The Town shall have the right to increase or decrease the amount of work herein specified as may be required.

10.02 The Town shall have the right to award either the Base Bid or the Bid Alternate, based on bid results and project funding.

11.00 RIGHT OF ENGINEER TO STOP WORK FOR WEATHER CONDITIONS

11.01 Should the work, in the opinion of the Engineer, be in danger by reason of inclemency of weather, or could not be finished in time to prevent such danger, the Contractor shall cease operations upon order of the Engineer, and shall not resume them until ordered to do so by the Engineer when the weather conditions are favorable. The Contractor shall, upon such orders, discontinue work, remove all materials or appliances for or in use upon the work, and place the streets in proper condition for use by the public during the time the work is suspended as herein provided, without cost to the Town.

12.00 CONTRACTOR TO BE RESPONSIBLE FOR IMPERFECT WORK OR MATERIALS

12.01 Any faithful work or imperfect material that may be discovered before the acceptance and the payment of the work shall be corrected upon the order of the Engineer. The acceptance and payment of the work does not in any manner relieve the Contractor of his obligation to construct work in the proper manner and the use of materials herein specified.

13.00 TOWN MAY NOTIFY CONTRACTOR IF WORK IS NOT CARRIED ON

SATISFACTORILY

13.01 If, in the opinion of the Engineer, the Contractor is not proceeding with the work at a sufficient rate of progress so as to finish in the time specified, or has abandoned said work, or is not complying with the terms and stipulations or the Contract and specifications, the Engineer may serve notice on the Contractor to adopt such methods as will ensure the completion of the work in the time specified.

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13.02 If, within five days after the Engineer has notified the Contractor that his work is not being carried on satisfactorily as before mentioned, the Engineer shall have the right to annul the Contract and manage the work under the direction of the Engineer, or re-let, for the very best interest of the Town as a new contract, the work under said new Contract shall be considered the responsibility of the defaulting Contractor.

13.03 Additional costs incurred over and above the original Contract shall be borne by the

Contractor.

14.00 DEDUCTIONS FOR UNCORRECTED WORK

14.01 If the Engineer deems it inexpedient to correct work that has been damaged or that was not done in accordance with the Contract, an equitable deduction from the Contract price shall be made therefor.

14.02 The Contractor shall promptly remove from the premises all materials condemned by the

Engineer as failing to meet Contract requirements, whether incorporated in the work or not, and the Contractor shall promptly replace and re-execute his own work in accordance with the Contract and without expense to the Town, and shall bear the expense of making good all work by other contractors destroyed or damaged by such removal or replacement.

14.03 If the Contractor does not remove such condemned work and materials as promptly as possible after written notice, the Engineer may remove them and store the materials at the expense of the Contractor.

15.00 CLEANING UP

15.01 The Contractor must remove all debris of every description as the work progresses and leave the surroundings in a neat and orderly condition to the satisfaction of the Engineer.

15.02 Upon completion, and before acceptance and final payment, the Contractor shall remove from the site all equipment, forms, surplus material, rubbish and miscellaneous debris and leave the site in a neat and presentable condition.

16.00 ROYALTIES AND PATENTS

16.01 The Contractor shall pay all royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and shall save the Town of Glastonbury harmless from loss on account thereof, except that the Town of Glastonbury shall be responsible for all such loss when a particular manufacturer, product, or process is specified by the Town of Glastonbury.

SPECIAL CONDITIONS

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01.00 NOTICE TO CONTRACTOR

01.01 Intent of Contract: The intent of the Contract is to prescribe a complete work or improvement that the Contractor undertakes to do, in full compliance with the specifications, plans, special provisions, proposal, and Contract. The Contractor shall perform all work in close conformity with the lines, grades, typical cross-sections, dimensions, and other data shown on the plans or as modified by written orders, including the furnishing of all materials, implements, machinery, equipment, tools, supplies, transportation, labor, and all other things necessary to the satisfactory prosecution and completion of the project.

Much time and effort has gone into this project in an effort to minimize impact on trees and adjacent properties. Extreme care shall be taken by the Contractor to honor commitments made by the Town. Prior to doing any work, the Contractor should meet with the Engineer to become familiar with the conditions encountered and commitments made.

01.02 The Contractor is hereby alerted to the fact that the State of Connecticut Department of

Transportation Standard Specifications for Roads, Bridges, Facilities and Incidental Construction, Form 819 (Form 819) 2024 latest edition including supplements thereto dated January 2026, are the governing specifications and are to be considered part of the Contract Documents. The Form 819 shall not be provided by the Town and any cost associated therewith shall be the responsibility of the Contractor. In case of any discrepancy between the Contract Drawings or Specifications and the Form 819, the matter shall immediately be submitted to the Engineer. The Engineer shall have sole authority in resolving any discrepancies.

01.03 Limitations on work hours are described in Special Conditions Section 17.02. The

Contractor shall understand and strictly comply with these limitations.

01.04 SEE ADDITIONAL NOTICES TO CONTRACTOR IN SPECIAL PROVISIONS SECTION

02.00 COMMUNICATIONS

02.01 All notices, demands, requests, instructions, approvals, proposals, and claims must be in writing.

02.02 Any notice to, or demand upon, the Contractor shall be sufficiently given if delivered at the office of the Contractor stated on the signature page of the Agreement (or at such other office as the Contractor may, from time to time, designate) in a sealed, postage-prepaid envelope or delivered with charges prepaid to any telegraph company for transmission, in each case addressed to such office.

02.03 All papers required to be delivered to the Town shall, unless otherwise specified in writing to the Contractor, be delivered to the Assistant Town Engineer, 2155 Main Street, Glastonbury, CT 06033, and any notice to, or demand upon, the Town shall be delivered at the above address in a sealed, postage-prepaid envelope or delivered with charges prepaid to any telegraph company for transmission, in each case addressed to such office or to such other representatives of the Town, or to such other address as the Town may subsequently specify in writing to the Contractor for such purpose.

02.04 Any such notice shall be deemed to have been given as of the time of actual delivery or, in case of mailing, when the same should have been received in due course of post or, in the case of telegrams, at the time of actual receipt, as the case may be.

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03.00 PARTIAL USE OF IMPROVEMENTS

03.01 The Town may, at its election, give notice to the Contractor and place in use those sections of the work that have been completed, inspected and can be accepted as complying with the Contractor Documents and if, in its opinion, each such section is reasonably safe and fit for the use and accommodation for which it was intended, provided:

a. The use of such sections of the work shall not materially impede the completion of the remainder of the work by the Contractor.

b. The Contractor shall not be responsible for any damages or maintenance costs due directly to the use of such sections.

c. The use of such sections shall in no way relieve the Contractor of his liability due to having used defective materials or to poor workmanship.

d. The period of guarantee shall not begin until the date of the final acceptance of all work required under this Contract.

04.00 INSURANCE

04.01 The Bidder shall, at its own expense and cost, obtain and keep in force during the entire duration of the Project or Work the following insurance coverage covering the Bidder and all of its agents, employees and sub-contractors and other providers of services and shall name the Town of Glastonbury and their employees and agents as an Additional Insured on a primary and non-contributory basis to the Bidders Commercial General Liability and Automobile Liability policies. These requirements shall be clearly stated in the remarks section on the Bidders Certificate of Insurance. Insurance shall be written with insurance carriers approved in the State of Connecticut and with a minimum Best’s Rating of A-VIII. In addition, all carriers are subject to approval by the Town.

Minimum Limits and requirements are stated below:

a. Worker’s Compensation Insurance:

Statutory Coverage Employer’s Liability $1,000,000 each accident/$1,000,000 disease-policy limit/$1,000,000 each employee A Waiver of Subrogation shall be provided in favor of the Town of

Glastonbury and the State of Connecticut and their employees and agents

b. Commercial General Liability:

Including Premises and Operations, Products and Completed Operations, Personal and Advertising Injury, Contractual Liability and Independent Contractors

Limits of Liability for Bodily Injury and Property Damage Each Occurrence: $1,000,000 Aggregate: $2,000,000 (The Aggregate Limit shall apply separately to each job.)

c. Automobile Insurance:

Including all owned, hired, borrowed, and non-owned vehicle Limit of Liability for Bodily Injury and Property Damage

Per Accident: $1,000,000

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d. Umbrella of Excess Liability:

State in the Remarks Section that coverage is follow form.

Limit of Liability Each Occurrence $1,000,000

Aggregate $1,000,000

04.02 The Bidder shall direct its Insurer to provide a Certificate of Insurance to the Town before any work is performed. The Contractor shall be responsible to notify the Town 60 days in advance with written notice of cancellation or non-renewal. The Certificate shall evidence all required coverage. The Bidder shall provide the Town copies of any such insurance policies upon request.

04.03 INDEMNIFICATION: To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the Town and its consultants, agents, and employees from and against all claims, damages, losses and expenses, direct, indirect or consequential (including but not limited to fees and charges of engineers, attorneys and other professionals and court and arbitration costs) to the extent arising out of or resulting from the performance of the Contractor’s work, provided that such claim, damage, loss or expense is caused in whole or in part by any negligent act or omission by the Contractor, or breach of its obligations herein or by any person or organization directly or indirectly employed or engaged by the Contractor to perform or furnish either of the services, or anyone for whose acts the Contractor may be liable.

05.00 WORK BY OTHERS

05.01 Private utilities, contractors, developers or other parties may be expected to be working within the Contract area during this Contract. It shall be the responsibility of the Contractor to coordinate his work with the work being done by others in order that the construction shall proceed in an efficient and logical manner. The Contractor shall have no claim or claims whatever against the Town, the Engineer, or other parties due to delays or other reasons caused by the work by others or his failure to coordinate such work.

06.00 CONTRACTOR’S WORK AND STORAGE AREA

06.01 The Contractor shall contact the Town to determine if any specific locations will be designated, or gain its approval prior to using any area for storage of equipment, materials and trailers during the period of this Contract. The Contractor shall confine his work/storage area to the limits as designated or approved and shall be responsible for the security of the work/storage area. Upon completion of the Contract, the Contractor shall remove all equipment and materials, except as otherwise specified, and restore the site to its original condition as approved by the Engineer and at no cost to the Town.

07.00 DISPOSAL AREA

07.01 Disposal of surplus material is the responsibility of the Contractor. The Tryon Street Bulky

Waste Facility will be available to the Contractor for disposal of materials that are accepted at that facility, however all disposal fees will apply. Prior to any disposal, the Contractor is required to register all vehicles being utilized for disposal and obtain a permit for each vehicle from the Sanitation Department. Waste disposal guidelines for the Bulky Waste facility are published on the Town web site at the addresses shown below. Each bidder shall have reviewed and understand these guidelines and the costs associated therewith prior to submitting a bid for the project.

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Bulky Waste Facility | Glastonbury, CT (glastonburyct.gov)

WASTE DISPOSAL GUIDELINES (glastonburyct.gov)

Refuse Disposal Permits | Glastonbury, CT (glastonburyct.gov)

Holiday Schedule:

https://www.glastonburyct.gov/home/showpublisheddocument/13112/6388110137260700

Acceptable materials generally include such materials as brush, stumps, demolition materials, and excess excavated earth materials. Unacceptable materials generally include such items as carpet, appliances, upholstered furniture; hazardous wastes such as pesticides, oil based paints and thinners; or other wastes as designated by the State Department of Energy and Environmental Protection. Demolition material cannot contain asbestos or other hazardous materials.

The Contractor shall obtain a disposal area for all other unsuitable or surplus materials at no cost to the Town.

08.00 DUST CONTROL

08.01 During the progress of the work, the Contractor shall conduct his operations and maintain the area of his activities so as to minimize the creation and dispersion of dust. If the Engineer decides that it is necessary to use water or calcium chloride for more effective dust control, the Contractor shall furnish and spread the material, as directed, without additional compensation.

09.00 MAINTENANCE / GUARANTEE PERIOD

09.01 The Contractor shall be held responsible to the Town for maintenance with respect to defects, settlements, etc. for a minimum period of one-year following the date of final acceptance of the project by the Town.

10.00 PROTECTION OF EXISTING UTILITIES

10.01 Prior to opening an excavation, effort shall be made to determine whether underground installations, (i.e., sewer, water, fuel, electric lines, etc.) will be encountered and, if so, where such underground installations are located. Before starting any excavation, the Contractor shall submit to the Engineer plans or details showing the proposed method the Contractor will use to support and protect all existing utilities during construction. The furnishing of such plans and details shall not serve to relieve the Contractor of any responsibility for the proper conduct of the work.

10.02 When the excavation approaches the estimated location of such an installation, the exact location shall be determined by careful probing or hand digging, and when it is uncovered, proper supports shall be provided for the existing installation. Utility companies shall be contacted and advised of proposed work prior to the start of actual excavation.

10.03 There will be no extra payment for submitting plans or details or for any work related to supporting and protecting all existing utilities during construction.

SC - 5

11.00 TIME FOR COMPLETION/NOTICE TO PROCEED

11.01 The work under this Contract shall commence on a date that is mutually agreed upon by the Contractor and the Engineer. After the work has begun, it shall continue in an orderly fashion such that all contract work is completed within 21 days.

Within five (5) business days after the date of the Notice of Award, the Contractor must provide the appropriate bond and insurance certificates to the Town Purchasing Agent and must be issued a Notice to Proceed and Purchase Order for the Project prior to initiating any work.

11.02 When the Contract time is stated on a calendar-day basis, that time shall be the number of consecutive calendar days contained in the Contract period. The time will be computed as herein provided on a consecutive-day basis, including all Saturdays, Sundays, holidays, and non-work days.

12.00 LIQUIDATED DAMAGES

12.01 As actual damages for any delay in completion of the work that the Contractor is required to perform under this Contract are impossible to determine, the Contractor and the Sureties shall be liable for and shall pay to the Town the sum of $750.00 as fixed, agreed and liquidated damages for each calendar day of delay from the above-stipulated completion, or completion as modified in writing by both parties, until such work is satisfactorily completed and accepted.

13.00 SCHEDULE OF DRAWINGS

13.01 The Contractor shall hereby alerted that the plan set for associated contract work on are included in Attachment A- Construction Plans entitled “Town of Glastonbury Parking Lot Improvements Welles Turner Library PW-2523”, including three (3) sheets prepared by the Town of Glastonbury Engineering Division.

14.00 CHANGES IN THE WORK

14.01 The Town reserves the right to remove portions of the work indicated on the plans and specifications from the Contract or to self-perform portions of the work in order to meet schedule or funding obligations as may be required. The reduction in the scope work to be performed by the Contractor shall be made without invalidating the Contract or the unit prices there-in. Whenever work is done by the Town contiguous to other work covered by this Contract, the Contractor shall provide reasonable opportunity for the execution of the work and shall properly coordinate his work with that of the Town.

15.00 LAYOUT OF WORK

15.01 The Town is responsible to provide stake-out of the work in accordance with the plans and specifications.

16.00 REMOVAL AND STORAGE OF MATERIALS AND STRUCTURES FOUND ON THE

WORK

16.01 All salvable materials, including traffic signal equipment, topsoil, gravel, fill materials, etc.

and structures, including drainage pipes, catch basins and manhole frames and covers, guide railing, etc. that are not to remain in place or that are not designated for use in the work, shall be carefully removed by the Contractor and delivered to the Town Highway Garage located at 2380 New London Turnpike. All salvable materials removed and stored

SC - 6

shall remain the property of the Town. The Engineer shall determine the materials or structures to be salvaged.

17.00 PROSECUTION AND PROGRESS

17.01 Work hour limitations are described in the Special Provision for Section 1.08 Prosecution and Progress. Work on weekends or during time periods other than those described will not be permitted unless permission is granted by the Town.

18.00 EXTRA WORK AND RETAINAGE

18.01 Extra and cost plus work shall be governed by Article 1.04.05 and Article 1.09.04 of the

Form 819.

18.02 Article 1.09.06, Part A, Item 1 of the Form 819 is hereby modified as follows: Retainage shall be withheld in the amount of five (5) percent. Release of retainage shall be made upon final acceptance of the project by the Town.

19.00 SUBMITTALS AND MATERIALS TESTING

19.01 Contractor shall provide shop drawings, materials certificates, material samples, and other submittals for material testing in conformance with these specifications. A list of required submittals is located in Section 1.06- Control of Materials of these specifications.

BID #GL-2027-06WELLES TURNER MEMORIAL LIBRARY SITE IMPROVEMENTS

BID PROPOSAL

BIDDER NAME:

BP - 1

BID / PROPOSAL GL # 2027-06

DATE ADVERTISED August 6, 2026 DATE / TIME

DUE

August 27, 2026 at 11:00 A.M.

NAME OF PROJECT SITELIBRARYMEMORIALWELLES TURNER

IMPROVEMENTS

IT IS THE RESPONSIBILITY OF THE BIDDER TO CHECK THE TOWN’S WEBSITE BEFORE

SUBMITTING BID FOR ADDENDA POSTED PRIOR TO BID OPENING.

THE BIDDER ACKNOWLEDGES RECEIPT OF THE FOLLOWING ADDENDA, AS REQUIRED:

Addendum #1 _______ (initial/date) Addendum #2 _______ (initial/date) Addendum #3 ______ (initial/date)

OTHER ITEMS REQUIRED WITH SUBMISSION OF BID PROPOSAL:

The following bid checklist describes items required for inclusion with the above-referenced bid proposal package. It is provided for the convenience of the bidders and, therefore, should not be assumed to be a complete list.

_____ 1. Included a copy of the Bid Bond as per Section 9 of the Information for Bidders. Original Bond to be mailed as specified herein.

_____ 2. Included Disclosure of Past and Pending Mediation, Arbitration, and Litigation cases against the Bidder or its Principals as per Section 16 of the Information for Bidders.

_____ 3. Included Qualifications Statement as per Section 19 of the Information for Bidders.

_____ 4. Provided certification for Compliance with Town Ordinance Prohibiting Natural Gas Waste & Oil Waste From Natural Gas Extraction Activities or Oil Extraction Activities as per Section 20 of the Information for Bidders

_____ 5. Checked Town web site for Addenda and acknowledged Addenda on page BP-1.

_____ 6. Acknowledged Code of Ethics on page BP-5.

_____ 7. Included Certificate of compliance per CGS Section 31-57B (ATTACHMENT B)

_____8. Prepared ONE consolidated pdf file for on-line bid submission.

BP - 2

BASE BID

LINE

NO.

ITEM

NO.

ITEM

DESCRIPTION

UNIT

QTY

PRICE

EXT

1 0201001 A Clearing and Grubbing LS 1

2 0202001 A Earth Excavation LS 1

3 0202513 A Removal of Concrete Sidewalk SY 70

4 0219011 A Sediment Control System at Catch Basin EA 2

5 0401008 A Colored Stamped Concrete SF 140

6 0406128.20 A Bituminous Concrete Patching – Full Depth SY 200

7 0813012 A 5” X 18” Granite Stone Curbing LF 10

8 0815001 Bituminous Concrete Lip Curbing LF 70

9 0921001 A Concrete Sidewalk SF 450

10 0921005 A Concrete Sidewalk Ramp SF 65

11 0921007 A Special Concrete Sidewalk SF 80

12 0921048 A Detectable Warning Surface SF 20

13 0944000 A Furnishing and Placing Topsoil SY 80

14 0949495 A

Furnishing, Planting and Mulching Liquidambar Styraciflua, American Sweet Gum EA 1

15 0949878 A

Furnishing, Planting and Mulching Querius Palustris, Pin Oak EA 1

16 0950019 A Turf Establishment – Lawn SY 80

17 1008127 2” Polyvinyl Chloride Conduit in Trench LF 20

18 1008181 2” Polyvinyl Chloride Conduit Under Roadway LF 40

19 1403501 A Reset Manhole (Sanitary Sewer) EA 1

TOTAL BASE BID AMOUNT: $

(Numeric)

WRITTEN TOTAL BASE BID AMOUNT:

BP - 3

BID ALTERNATE

LINE

NO.

ITEM

NO.

ITEM

DESCRIPTION

QTY

PRICE

EXT

20 0303053 A

Granite Pavers Set in Mortar Bed on Reinforced Concrete Base SF 125

21 0303062 A 8” Thick Concrete Base for Pavers SF 125

22 0813014 A 5” X 12” Granite Curved Stone Curbing LF 15

23 0813015 A 5” X 12” Granite Stone Curbing LF 25

TOTAL BID ALTERNATE AMOUNT: $

(Numeric)

WRITTEN TOTAL BID ALTERNATE AMOUNT:

Note:

In the event that the Town finds computational errors in a respondent’s bid proposal, the bid total cost shall be recalculated by the Town based on the unit prices contained in the bid proposal.

The Town shall have the right to award the project which includes either Line Item 5 (Base Bid) or Line Items 20 through 24 (Bid Alternate), based on bid results and project funding. See Information for Bidders Item #3 regarding Basis of Award.

BP - 4

CODE OF ETHICS:

I/We have reviewed a copy of the Town of Glastonbury’s Code of Ethics and agree to submit a Consultant Acknowledgement Form if I/We are selected. Yes No *

*Bidder is advised that effective August 1, 2003, the Town of Glastonbury cannot consider any bid or proposal where the Bidder has not agreed to the above statement.

NON-COLLUSION AFFIDAVIT:

By submission of this bid, the Bidder certifies, and in the case of a joint bid each party thereto certifies as to their own organization that this bid has been arrived at independently without consultation, communication, or agreement as to any matter relating to this bid with any other Bidder or with any competitor.

Respectfully submitted:

Type or Print Name of Individual Doing Business as (Trade Name)

Signature of Individual Street Address

Title City, State, Zip Code

Date Telephone Number/Fax Number

E-Mail Address SS# or TIN#

(Seal – If bid is by a Corporation)

Attest

SPECIAL PROVISIONS

SP-1

INDEX TO SPECIAL PROVISIONS

This index has been prepared for the convenience of those using this contract with the sole express purpose of locating quickly the information contained herein; and no claims shall arise due to omissions, additions, deletions, etc., as this index shall not be considered part of the contract.

SECTION DESCRIPTION PAGE

NOTICE TO CONTRACTOR - PROTECTION AND COORDINATION OF EXISTING UTILITIES

NOTICE TO CONTRACTOR – UTILITY COMPANIES

NOTICE TO CONTRACTOR – BID ALTERNATE

NOTICE TO CONTRACTOR – EMERGENCY ACCESS OF AREA AND EMERGENCY EGRESS

NOTICE TO CONTRACTOR – INTENT OF THE CONTRACT

NOTICE TO CONTRACTOR – CLEARING AND GRUBBING

NOTICE TO CONTRACTOR – REMOVAL OF CONCRETE SIDEWALK

NOTICE TO CONTRACTOR – POLVINYL CHLORIDE CONDUIT- SCHEDULE 40 AND SCHEDULE 80 4

NOTICE TO CONTRACTOR – TURF ESTABLISHMENT

NOTICE TO CONTRACTOR – ALLOWABLE HOURS OF OPERATION (WORK PERIOD)

SECTION 1.05 CONTROL OF WORK

SECTION 1.06 CONTROL OF MATERIALS

SECTION 1.07 LEGAL RELATIONS AND RESPONSIBILITIES

ITEM # 0201001A CLEARING AND GRUBBING

ITEM # 0202001A EARTH EXCAVATION

ITEM # 0202513A REMOVAL OF CONCRETE SIDEWALK

ITEM # 0219011A SEDIMENT CONTROL SYSTEM AT CATCH BASIN

ITEM # 0303053A GRANITE PAVERS SET IN MORTAR BED ON REINFORCED CONCRETE BASE

– BID ALTERNATE

ITEM # 0303062A 8” THICK CONCRETE BASE FOR PAVERS – BID ALTERNATE

ITEM # 0401008A COLORED STAMPED CONCRETE – BASE BID

ITEM # 0406128.20A BITUMINOUS CONCRETE PATCHING – FULL DEPTH

ITEM # 0813012A 5” X 18” GRANITE STONE CURBING

ITEM # 0813014A 5” X 12” GRANITE CURVED STONE CURBING – BID ALTERNATE

ITEM # 0813015A 5” X 12” GRANITE STONE CURBING – BID ALTERNATE

ITEM # 0921001A CONCRETE SIDEWALK

ITEM # 0921005A CONCRETE SIDEWALK RAMP

ITEM # 0921007A SPECIAL CONCRETE SIDEWALK

ITEM # 0921048A DETECTABLE WARNING SURFACE

ITEM # 0944000A FURNISHING AND PLACING TOPSOIL

ITEM # 0949495A FURNISHING, PLANTING and MULCHING LIQUIDAMBAR STYRACIFLUE, AMERICAN SWEET GUM

ITEM # 0949495A FURNISHING, PLANTING and MULCHING QUERIUS PALUSTRIS, PIN OAK

ITEM # 0950019A TURF ESTABLISHMENT- LAWN

ITEM # 1403501A RESET MANHOLE (SANITARY SEWER)

SP-2

NOTICE TO CONTRACTOR - PROTECTION AND COORDINATION OF EXISTING UTILITIES

Existing utilities shall be maintained during construction except as specifically stated herein and/or noted on the plans and as coordinated with the utilities. The Contractor shall verify the location of underground, structure mounted and overhead utilities. Construction work within the vicinity of utilities shall be performed in accordance with current safety regulations.

The Contractor shall notify "Call Before You Dig", telephone: 8-1-1 or 1-800-922-4455 for the location of public utility, in accordance with Section 16-345 of the Regulations of the Department of Utility Control.

Representatives of the various utility companies shall be provided access to the work, by the Contractor.

Contractors are cautioned that it is their responsibility to verify locations, conditions, and field dimensions of all existing features, as actual conditions may differ from the information shown on the…