General Conditions & Environmental Handbook.pdf

Maryland Department of Transportation

State Highway Administration

STANDARD SPECIFICATIONS

for

CONSTRUCTION

and

MATERIALS

July, 2020

TABLE OF CONTENTS

GENERAL PROVISIONS 1

Section 1: Definitions and Terms 1

Section 2: Bidding Requirements and Conditions 9

Section 3: Award and Execution of Contract 19

Section 4: Scope of Work 21

Section 5: Control of the Work 26

Section 6: Control of Material 35

Section 7: Legal Relations and Responsibility to Public 37

Section 8: Prosecution and Progress 51

Section 9: Payment 62

TERMS AND CONDITIONS 71

Section 1: References and Definitions 71

Section 2: Bidding Requirements and Conditions 77

Section 3: Scope of Work 84

Section 4: Control of Work 86

Section 5: Legal Relations and Progress 90

Section 6: Restrictions and Permits 97

Section 7: Payment 105

CATEGORY 100 PRELIMINARY 122

Section 101 — Clearing and Grubbing 122

Section 102 — Removal and Disposal of Existing Buildings 126

Section 103 — Engineers Office 128

Section 104 — Maintenance of Traffic 136

Section 105 — Aggregate for Maintenance of Traffic 204

Section 106 — Asphalt Mixes for Maintenance of Traffic 205

Section 107 — Construction Stakeout 206

2020 Standard Specifications for Construction and Materials

Section 108 — Mobilization and Demobilization 211

Section 109 — Project Schedule 213

Section 111 — Sampling Devices, Testing and Safety Equipment 230

Section 114 — Truck Staging Areas and Idling Requirements 236

Section 120 — Tree Preservation 238

CATEGORY 200 GRADING 241

Section 201 — Roadway Excavation (Class 1, Class 1-A, Class 2) 241

Section 202 — Channel or Stream Change Excavation (Class 5) 247

Section 203 — Borrow Excavation 248

Section 204 — Embankment and Subgrade 251

Section 205 — Test Pit Excavation 254

Section 206 — Removal of Existing Pavement, Sidewalk, Paved Ditches, Curb, or Combination Curb And Gutter 255

Section 207 — Removal of Existing Masonry 257

Section 208 — Subgrade Preparation 258

Section 209 — Trimming Existing Ditches 260

Section 210 — Tamped Fill 261

Section 211 — Geosynthethic Stabilized Subgrade Using Graded Aggregate Base 262

CATEGORY 300 DRAINAGE 264

Section 301 — Class 3 Excavation for Incidental Construction 264

Section 302 — Selected Backfill 265

Section 303 — Pipe Culverts 266

Section 304 — Structural Plate Pipe and Structural Plate Pipe Arch Culverts 272

Section 305 — Miscellaneous Structures 275

Section 306 — Underdrains, Subgrade Drains, and Spring Control 278

Section 307 — Prefabricated Edge Drains 281

Section 308 — Erosion and Sediment Control 283

Section 309 — Concrete Ditches 299

Section 310 — Concrete Slope and Channel Protection 301

Section 311 — Riprap Ditches 303

Section 312 — Riprap Slope and Channel Protection 305

Section 313 — Gabions 307

Section 314 — Flowable Backfill 309

Section 315 — Infiltration Trenches 311

Section 316 — Stormwater Management (SWM) Filtration Facilities 313

Section 317 — Stormwater Management (SWM) Facility As-Built Certification 320

CATEGORY 400 STRUCTURES 327

Section 401 — Maintaining Existing Bridge Deck During Life of Contract 327

Section 402 — Structure Excavation (Class 3) 329

Section 404 — Protection of Existing Structures 333

Section 405 — Removal of Existing Structures 336

Section 406 — Drilled Holes in Existing Masonry 339

Section 410 — Piling 340

Section 411 — Pile Load Test 351

Section 412 — Drilled Shafts (Caissons) 354

Section 418 — Protective Jackets for Piles 358

Section 419 — Subfoundation Investigation 362

Section 420 — Portland Cement Concrete Structures 363

Section 421 — Reinforcing Steel 387

Section 422 — Dampproofing and Membrane Waterproofing 391

Section 423 — Pneumatically Applied Mortar 394

Section 425 — Lightweight Superstructure Concrete 398

Section 426 — Latex Modified Concrete Overlay for Bridge Decks 400

Section 430 — Metal Structures 411

Section 431 — Steel Stud Shear Developers 424

Section 432 — Bearings 425

Section 433 — Bridge Mounted Sign Supports 427

Section 435 — Cleaning and Painting New Structural Steel 429

Section 436 — Cleaning and Painting Existing Structural Steel 436

Section 440 — Prestressed Concrete Beams and Slab Panels 461

Section 450 — Retaining Walls 476

Section 455 — Noise Barriers 479

Section 456 — Architectural Treatment 487

Section 460 — Expansion Joints in Structures 492

Section 461 — Metal Railing 495

Section 462 — Timber Structures 497

Section 463 — Brick Masonry 501

Section 464 — Epoxy Protective Coatings for Concrete 504

Section 465 — Miscellaneous Coatings for Metal (Steel) 506

Section 469 — Porous Backfill 510

Section 470 — Utilities on Structures 511

Section 495 — Application of Bridge/Structure Numbers 513

Section 499 — Working Drawings 514

CATEGORY 500 PAVING 516

Section 501 — Aggregate Base Courses 516

Section 502 — Soil-Cement Base Course 520

Section 503 — Chip Seal Surface Treatment 523

Section 504 — Asphalt Pavement 526

Section 505 — Asphalt Patches 542

Section 506 — Gap-Graded Stone Matrix Asphalt 547

Section 507 — Slurry Seal and Micro-Surfacing 550

Section 508 — Milling Asphalt Pavement 558

Section 509 — Diamond Grinding 562

Section 510 — Filling and Sealing Cracks and Joints in Asphalt Pavements 564

Section 511 — Open Graded Friction Course 568

Section 512 — Surface Abrasion 571

Section 513 — Foamed Asphalt Stabilized Base Course 574

Section 520 — Plain and Reinforced Portland Cement Concrete Pavements 579

Section 521 — Continuously Reinforced Portland Cement Concrete Pavement 589

Section 522 — Portland Cement Concrete Pavement Repairs 592

Section 523 — Joint Sealing of Portland Cement Concrete Pavements 597

Section 524 — Dowel Bar Retrofit 599

Section 525 — Portland Cement Concrete Spall Repair 602

Section 528 — Resurfacing Asphalt Pavement Using Portland Cement Concrete 604

Section 535 — Pavement Surface Profile 608

Section 549 — Pavement Markings 613

Section 550 — Pavement Marking Paint 617

Section 551 — Pavement Marking Tape 620

Section 552 — Inlaid Pavement Marking Tape 622

Section 553 — Epoxy Pavement Markings 626

Section 554 — Thermoplastic Pavement Markings 629

Section 555 — Thermoplastic Pavement Markings–40 Mil High Binder 633

Section 556 — Preformed Thermoplastic Pavement Markings 636

Section 557 — Snowplowable Raised Pavement Markers 638

Section 558 — Removal of Existing Pavement Markings 642

Section 559 — Polyurea Pavement Markings 645

CATEGORY 600 SHOULDERS 648

Section 601 — Earth Shoulders 648

Section 602 — Curb, Combination Curb and Gutter, and Monolithic Median 649

Section 603 — Sidewalks 653

Section 604 — Concrete Traffic Barriers 656

Section 605 — Metal Traffic Barriers 659

Section 606 — Permanent Traffic Barrier End Treatments 664

Section 607 — Chain Link Fence 668

Section 608 — Wheel Stops 671

Section 609 — Shoulder Edge Drop Off Grading Adjustment 672

Section 610 — Shoulder Rumble Strips 674

Section 611 — Detectable Warning Surface 676

CATEGORY 700 LANDSCAPING 678

Section 701 — Subsoil and Topsoil 678

Section 704 — Temporary Mulch and Temporary Seed 684

Section 705 — Turfgrass Establishment 688

Section 706 — Shrub Seeding Establishment 694

Section 707 — Meadow Establishment 701

Section 708 — Turfgrass Sod Establishment 708

Section 709 — Soil Stabilization Matting 713

Section 710 — Tree, Shrub and Perennial Installation and Establishment 720

Section 711 — Annuals and Bulbs Installation and Establishment 734

Section 712 — Tree Branch Pruning 740

Section 713 — Brush Removal 743

Section 714 — Tree Felling and Stump Removal 746

Section 715 — Tree Root Pruning 749

Section 716 — Tree Fertilizing 751

CATEGORY 800 TRAFFIC 754

Section 801 — Concrete Foundations 754

Section 802 — Galvanized Steel Beam Sign Posts 756

Section 803 — Overhead Sign Structures 757

Section 804 — Grounding 758

Section 805 — Electrical Conduit and Fittings 760

Section 806 — Luminaires and Lamps 762

Section 807 — Electrical Service Equipment 766

Section 808 — Lighting Structures 770

Section 809 — Trenching and Backfilling 772

Section 810 — Electrical Cable, Wire, and Connectors 773

Section 811 — Electrical Hand Holes, Manholes, Pull and Junction Boxes 776

Section 812 — Wood Sign Supports 778

Section 813 — Signs 779

Section 814 — Signal Heads 781

Section 815 — Saw Cuts for Traffic Control Devices 782

Section 816 — Traffic Control Device Cabinets and Equipment 783

Section 817 — Push Buttons and Push Button Signs 785

Section 818 — Signal Structures 787

Section 819 — Steel Span Wire 788

Section 820 — General Electrical Work and Testing 789

Section 821 — Breakaway Base Support Systems 791

Section 822 — Remove and Relocate Existing Signs and Sign Structures 792

Section 823 — Remove and Relocate or Remove and Dispose of Roadway Lighting Structures 794

Section 824 — Modify Existing Sign Messages 795

Section 825 — Cutting and Capping Mast Arms And Poles 796

CATEGORY 900 MATERIALS 797

Section 900 — General 797

Section 901 — Aggregates 802

Section 902 — Portland Cement Concrete and Related Products 809

Section 903 — Masonry Products 828

Section 904 — Performance Graded Asphalt Binders and Asphalt Mixes 830

Section 905 — Pipe 839

Section 906 — Gabions 846

Section 907 — Piles and Piling 847

Section 908 — Reinforcing Steel 848

Section 909 — Metals 850

Section 910 — Bearings 853

Section 911 — Joints 855

Section 912 — Coating Systems for Structural Steel 862

Section 913 — Waterproofing 867

Section 914 — Chain Link Fence 869

Section 915 — Production Plants 871

Section 916 — Soil and Soil Aggregate Borrow 888

Section 917 — Miscellaneous Protective Coatings 889

Section 918 — Traffic Barriers 892

Section 919 — Geotextiles 893

Section 920 — Landscaping Materials 895

Section 921 — Miscellaneous 924

Section 922 — Prefabricated Edge Drains 930

Section 923 — Slurry Seal and Micro-Surfacing 932

Section 924 — Cold Patch Material 934

Section 925 — Detectable Warning Surface 938

Section 926 — Foamed Asphalt Stabilized Base Course Mix 940

Section 927 — Open Graded Friction Course Mix 943

Section 950 — Traffic Materials 945

Section 951 — Pavement Marking Materials 961

GP - SECTION 1: DEFINITIONS AND TERMS

GENERAL PROVISIONS

GP-1.01 GENERAL

Portions of Part III Technical Requirements of these Standard Specifications for Construction and Materials are written in the Active Voice writing style.

Wherever in these General Provisions or in other Contract Documents the terms or abbreviations are used, the meaning shall be as provided herein.

GP-1.02 ORGANIZATIONAL STRUCTURE

The Maryland Department of Transportation is composed of the following Administrations:

(i) Maryland Port Administration

(ii) Maryland Transit Administration

(iii) State Highway Administration

(iv) Maryland Aviation Administration

(v) Motor Vehicle Administration

(vi) Maryland Transportation Authority; and

(vii) Office of the Secretary

GP-1.03 ORGANIZATIONAL DEFINITIONS

Administration—The word "Administration" shall mean any one of the Administrations within the Maryland Department of Transportation, as listed in GP-1.02

Administrator—The chief executive officer of an Administration.

Department—The word "Department" shall mean the Maryland Department of Transportation.

Engineer—Any person designated by the Administrator or the procurement officer, acting directly or through his duly authorized representative, such representative acting within the scope of the particular duties assigned to him or of the authority given him.

2020 Standard Specifications for Construction and Materials http://www.mpa.maryland.gov/ http://mta.maryland.gov/ http://sha.md.gov/Home.aspx http://www.marylandaviation.com/ http://www.mva.maryland.gov/ http://mdta.maryland.gov/ http://mdot.maryland.gov/ https://wiki.roads.maryland.gov/mediawiki/index.php/GP_-_SECTION_1:_DEFINITIONS_AND_TERMS#GP-1.02_Organizational_Structure

Inspector—The authorized representative of the procurement officer assigned to make detailed inspection of any or all portions of the work, or materials therefore.

Procurement Officer—Any person authorized by a State agency in accordance with law or regulations to formulate, enter into, or administer Contracts or make written determinations and findings with respect to them. The term also includes an authorized representative acting within the limits of authority.

Secretary—The chief executive officer of the Maryland Department of Transportation.

GP-1.04 ABBREVIATIONS

AAN American Association of Nurserymen

AAPA American Association of Port Authorities

AAR Association of American Railroads

AASHTO American Association of State Highway and Transportation Officials

ACI American Concrete Institute

AIA American Institute of Architects

AIEE American Institute of Electrical Engineers

AISC American Institute of Steel Construction

AISI American Iron and Steel Institute

ANSI American National Standards Institute

ARA American Railway Association

AREA American Railway Engineering Association

ASCE American Society of Civil Engineers

ASHRAE

American Society of Heating, Refrigeration and Air Conditioning Engineers

ASLA American Society of Landscape Architects

ASME American Society of Mechanical Engineers

ASTM American Society for Testing and Materials

ATA American Transit Association

AWWA American Water Works Association

AWS American Welding Society

AWPA American Wood Preservers Association

AGC Associated General Contractors of America

BOCA Building Officials Conference of America

COMAR Code of Maryland Regulations

CRSI Concrete Reinforcing Steel Institute

EEI Edison Electric Institute

EIA Electronic Industries Association

EPA Environmental Protection Agency

FAA Federal Aviation Administration, U.S. Department of Transportation

FCC Federal Communications Commission

FHWA Federal Highway Administration, U.S. Department of Transportation

FRA Federal Railway Administration, U.S. Department of Transportation

FSS Federal Specifications and Standards, General Services Administration

FTA Federal Transit Administration

IEEE Institute of Electrical and Electronic Engineers

IES Illuminating Engineers Society

IMSA International Municipal Signal Association

IPCEA Insulated Power Cable Engineers Association

IRT Institute for Rapid Transit

MASH Manual for Assessing Safety Hardware

MBMA Metal Building Manufacturers' Association

MOSH Maryland Occupational Safety and Health

MSMT

Maryland Standard Method of Tests (as developed by the Maryland Department of Transportation State Highway Administration)

MdMUTCD Maryland Manual on Uniform Traffic Control Devices

NBFU National Board of Fire Underwriters

NBS National Bureau of Standards

NCHRP National Cooperative Highway Research Program

NEC National Electric Code

NESC National Electric Safety Code

NEMA National Electrical Manufacturers' Association

NFPA National Fire Protection Association

OSHA Occupational Safety and Health Administration

RLMI Reflector and Lamp Manufacturers' Institute

SAE Society of Automotive Engineers

SAWP Society of American Wood Preservers

SSPC Society for Protective Coatings

UL Underwriters Laboratories, Incorporated

QPL Qualified Products List

GP-1.05 DEFINITIONS

Award—The transmission by the procurement agency, after all necessary approvals have been obtained, of:

(1) The executed Contract; or

(2) Written notice of award to the selected vendor.

Bid—A statement of price, terms of sale, and description of the supplies, services, construction or construction related services offered by a bidder to the State in response to an Invitation for Bids.

Bid Bond—See Proposal Guaranty.

Bid Form—The approved form on which an Administration requires bids to be set forth and submitted.

Bidder—A person formally submitting a bid for the work contemplated, acting directly or through a duly authorized representative.

Board—The Board of Public Works of the State of Maryland.

Business—A corporation, partnership, individual, sole proprietorship, joint venture, or any other legal entity through which commercial activity is conducted.

Calendar Day—Every day shown on the calendar, Saturdays, Sundays and holidays included.

Change Order—A written order signed by the responsible procurement officer, directing a Contractor to make changes which the changes clause of a Contract authorizes the procurement officer to order with or without the consent of the Contractor. TC-1.03 shall also apply.

Construction—The process of building, altering, repairing, improving, or demolishing any structure, building, or other improvement to real property. Construction includes any major work necessary to repair, prevent damage to, or sustain existing components of an improvement to real property. Construction does not include the maintenance or routine operation of an existing improvement to real property, or activities related to an energy performance Contract.

Contract—Any agreement:

(1) In writing except as otherwise authorized; and https://wiki.roads.maryland.gov/mediawiki/index.php/TC_-_SECTION_1:_REFERENCES_AND_DEFINITIONS#TC-1.03_Definitions

(2) Entered into by a procurement agency for the acquisition of supplies, services, construction, construction related services, architectural services or engineering services.

Contract does not include:

(1) Collective bargaining agreements with employee organizations or agreements creating employer-employee relationships, as defined in State Personnel and Pensions Article, §13-101, Annotated Code of Maryland; or

(2) Medicaid, Medicare, Judicare, or similar reimbursement contracts for which user eligibility and cost are set by law or regulation.

Contract Documents—The written agreement executed between an Administration and the successful bidder, covering the performance of the work and furnishing of labor, equipment, and materials, by which the Contractor is bound to perform the work and furnish the labor, equipment, and materials, and by which the Administration is obligated to compensate the Contractor at the mutually established and accepted rate or price. The Contract Documents shall include the Invitation for Bids, Notice to Contractors, Instructions to Bidders, Proposal, Contract Forms and Bonds, General Provisions, Specifications, Supplemental Specifications, all Special Provisions, all Technical Provisions, all Plans, and Notices to Proceed, also any written Change Orders and Supplemental Agreements that are required to complete the construction of the work in an acceptable manner, including authorized extensions.

Contract Drawings—See definition of "Plans."

Contract Item (Pay Item)—An item of work specifically described and for which a price, either unit or lump sum, is provided. It includes the performance of all work and the furnishing of all labor, equipment, and materials, described herein or described in any Supplemental Specifications or Special Provisions.

Contract Modification—Any written alteration in the Specifications, delivery point, date of delivery, Contract period, price, quantity, or other provision of any existing Contract, whether accomplished in accordance with a Contract Provision, or by mutual action of the parties to the Contract. It includes change orders, extra work orders, supplemental agreements, Contract amendments, or reinstatements.

Contractor—Any person having a Contract with a procurement agency. Contractor does not include an employee with an employment Contract, or an employee organization with a collective bargaining agreement.

Day—Calendar day unless otherwise designated.

Invitation for Bids—Any document, whether attached or incorporated by reference, used for soliciting bids under procurement by competitive sealed bidding and small procurement procedures including requests for quotations.

Materials—Any substances specified for use in the construction of the project and its appurtenances.

Notice to Contractors—The advertisement for Bids for all required work or materials. Such advertisement will indicate the location and magnitude of the work to be done or the character and quantity of the material to be furnished and the time and place of the opening of bids.

Notice to Proceed—A written notice to the Contractor of the date on or before which the Contractor shall begin the prosecution of the work to be done under the Contract.

Payment Bond—Security as stated in COMAR 21.06.07.01B as a guarantee that Contractor will pay in full all bills and accounts for materials and labor used in the work, as provided by law.

Performance Bond—Security as stated in COMAR 21.06.07.01B, guaranteeing complete performance of the Contract.

Person—Any individual or a corporation, partnership, sole proprietorship, joint stock company, joint venture, unincorporated association, union, committee, club, or other organization or legal entity.

Plans—The official drawings issued by the Administration as part of the Contract Documents, including those incorporated in the Contract Documents by reference.

Proposal—The response by an offeror to a request for proposals issued by a procurement agency to obtain goods or labor. The response may include but is not limited to an offeror's price and terms for the proposed Contract, and description of technical expertise, work experience and other information as requested in the solicitation. As used herein the word "proposal" means "bid."

Proposal Guaranty—The security, in the form stated in COMAR 21.06.07.01B, designated in the Proposal, to be furnished by the offeror as a guaranty of good faith to enter into a Contract with the State, if the work of constructing the improvement is awarded to the offeror.

Resident Business—A business whose principal office or principal base of operations is located in the State.

Responsible Bidder or Offeror—A person who has the capability in all respects to perform fully the Contract requirements, and the integrity and reliability that shall assure good faith performance.

Responsive Bid—A bid submitted in response to an Invitation for Bids that conforms in all material respects to the requirements contained in the Invitation for Bids.

Specification—A written description of functional characteristics, or the nature of a construction item to be procured. It may include a statement of any of the user's requirements and may provide for inspection, testing, or preparation of a construction item before procurement.

State—The State of Maryland acting through its authorized representative.

2020 Standard Specifications for Construction and Materials http://www.dsd.state.md.us/comar/comarhtml/21/21.06.07.01.htm http://www.dsd.state.md.us/comar/comarhtml/21/21.06.07.01.htm http://www.dsd.state.md.us/comar/comarhtml/21/21.06.07.01.htm

Subcontract—Any agreement entered into by the Contractor or a subcontractor for a portion of the construction or any other part of the work in connection with, and under the terms of, the Contract.

Subcontractor—Any person undertaking a portion of the construction or any other part of the work under the terms of the Contract, by virtue of an agreement with the Contractor or a subcontractor who, prior to such undertaking has received the approval of the Administration.

Subcontractor does not include an employee with an employment contract, or an employee organization with a collective bargaining agreement.

Superintendent—The executive representative of the Contractor authorized to receive and execute instructions from the procurement officer, and who shall supervise and direct the construction.

Supplemental Specifications—Additions and revisions to the Standard Specifications. Generally include new or improved procedures, construction items or materials developed subsequent to the publication of Standard Specifications.

Surety—The corporate body bound with and for the Contractor, for the full and complete performance of the Contract, and for the payment of all debts pertaining to the work. When applying to the Bid Bond, it refers to the corporate body which engages to be responsible in the execution by the bidder of a satisfactory Contract.

Third Tier Contracting—The process in which the Contractor subcontracts a portion of the Contract to a subcontractor who in turn subcontracts a portion of the Contract to a third party. This latter action is termed entering into a third tier Contract.

Work—Work shall be understood to mean the furnishing of all labor, materials, equipment, and other incidentals necessary to the successful completion of the project and the carrying out of all the duties and obligations imposed by the Contract.

GP - SECTION 2: BIDDING REQUIREMENTS AND CONDITIONS

GP - SECTION 2: BIDDING REQUIREMENTS AND

CONDITIONS

GP-2.01 BID IRREVOCABLE

Unless otherwise provided in the Invitation for Bids, bid prices are irrevocable for 90 days following bid opening.

GP-2.02 CONTENTS OF BID FORMS

On Contracts with electronic bidding TC-2.02 Contents of Bid Forms shall be used in lieu of

GP-2.02.

All papers included in, bound thereto or attached to the bid form are necessary parts thereof and shall not be detached, separated or altered. The Plans, Specifications, Supplemental Specifications, referred to in the Specifications, and all other Contract Documents will be considered a part of the bid form whether attached thereto or not.

GP-2.03 INTERPRETATION OF QUANTITIES IN BID SCHEDULE

Where designated as estimated quantities, the quantities in the prepared bid schedule are approximate only. Payment to the Contractor will be made only for the actual quantities of work performed or materials furnished in accordance with the Contract and as provided in GP-4.04 Variation in Estimated Quantities.

GP-2.04 SITE INVESTIGATION

The Contractor acknowledges that the Contractor has investigated and satisfied itself as to the conditions affecting the work, including but not restricted to those bearing upon transportation, disposal, handling and storage of materials, availability of labor, water, electric power, roads and uncertainties of weather, river stages, tides or similar physical conditions at the site, the conformation and conditions of the ground, the character of equipment and facilities needed preliminary to and during prosecution of the work. The Contractor further acknowledges that the Contractor has satisfied itself as to the character, quality and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by the State, as well as from information presented by the drawings and specifications made a part of this Contract. Any failure by the Contractor to acquaint itself with the available information may not relieve the Contractor from responsibility for estimating properly the difficulty or cost of successfully performing the work. The State assumes no responsibility for any conclusions or interpretations made by the Contractor on the basis of the information made available by the State.

2020 Standard Specifications for Construction and Materials https://wiki.roads.maryland.gov/mediawiki/index.php/TC_-_SECTION_2:_BIDDING_REQUIREMENTS_AND_CONDITIONS#TC-2.02_CONTENTS_OF_BID_FORMS https://wiki.roads.maryland.gov/mediawiki/index.php/GP_-_SECTION_4:_SCOPE_OF_WORK#GP-4.04_Variations_in_Estimated_Quantities https://wiki.roads.maryland.gov/mediawiki/index.php/GP_-_SECTION_4:_SCOPE_OF_WORK#GP-4.04_Variations_in_Estimated_Quantities

GP-2.05 TAXES-RESPONSIBILITY FOR PAYMENT, EXEMPTIONS,

FORMS TO FILE, ETC.

(a) The Contractor is responsible for, and by submitting a bid agrees to pay, all retail sales, income, real estate, sales and use, transportation and special taxes applicable to and assessable against any materials, equipment, processes and operations incident to or involved in the construction. The Contractor is responsible for ascertaining and acquainting itself with such taxes and making all necessary arrangements to pay same.

(b) The Contractor shall indicate its Federal Tax Identification or Social Security number on the face of each invoice billed to the Administration.

(c) The Administration or the Comptroller of the Treasury may withhold any payment under this Contract until the Contractor and any subcontractors performing any duties under this Contract have paid all State taxes or other obligations due the State of Maryland. The taxes or other obligations shall be resolved either by set-off of the amount due the Contractor against the amounts due the State or by direct payment.

GP-2.06 PREPARATION OF BID

On Contracts with electronic bidding TC-2.03 Preparation of Bid shall be used in lieu of GP- 2.06.

(a) The bidder shall submit his bid upon the blank forms furnished by the Administration.

The bidder shall specify a price in dollars and cents for each pay item given, and shall show the products of the respective unit prices and quantities written in figures in the column provided for that purpose, together with the total amount of the bid obtained by adding the amounts of the several items.

(b) The bid form(s) shall be filled out legibly in ink or typed. The bid, if submitted by an individual, shall be signed by the individual. If submitted by a partnership, the bid shall be signed by such member or members of the partnership an have authority to bind the partnership. If submitted by a corporation or other business entity, the same shall be signed by an officer with his or her position stated below the signature line. Such signature shall constitute the Contractor’s representation and warrant that the signing party has the Contractor’s authorization to do so, binding the Contractor to the bid and to the Contract. All bids shall be signed in ink. All erasures or alterations shall be initialed by the signer in ink.

(c) Bid Samples and Descriptive Literature. If the Invitation for Bids requires the bidder to furnish samples or descriptive literature, it shall be submitted with the bid, unless the Invitation for Bids provides otherwise.

(d) Offerors shall identify those portions of their proposals which they deem to be confidential, proprietary information or trade secrets and provide any justification of why such materials should not be disclosed by the State under the Maryland Public https://wiki.roads.maryland.gov/mediawiki/index.php/TC_-_SECTION_2:_BIDDING_REQUIREMENTS_AND_CONDITIONS#TC-2.03_PREPARATION_OF_BID

Information Act, Title 4 of the General Provisions Article of the Annotated Code of Maryland.

(e) Foreign Corporations – Pursuant to the Corporations and Associations, Title 7 of the Annotated Code of Maryland, corporations not incorporated in the State shall register with the State Department of Assessments and Taxation, before doing any interstate or foreign business in this State. Before doing any intrastate business in this State, a foreign corporation shall qualify with the Department of Assessments and Taxation.

GP-2.07 PROPOSAL GUARANTY

On Contracts with electronic bidding TC-2.04 Proposal Guaranty shall be used in lieu of GP- 2.07.

(a) No bid will be considered for any Contract in excess of $100,000 unless accompanied by a guaranty in an amount not less than 5 percent of the amount bid, or such amount as may be specified elsewhere in the bid documents and made payable to the State of Maryland.

(b) Acceptable forms of security for bid guaranty shall be:

(1) A bond in a form satisfactory to the State underwritten by a surety company authorized to do business in this State;

(2) A bank certified check, bank cashier's check, bank treasurer's check, or trust account;

(3) Pledge of securities backed by the full faith and credit of the United States government or bonds issued by the State of Maryland; or

(4) Cash or other securities—if submitted pursuant to COMAR 21.06.07.01.

GP-2.08 DELIVERY OF BIDS

On Contracts with electronic bidding TC-2.05 Delivery of Bids shall be used in lieu of GP-2.08.

Each bid must be submitted in a sealed envelope plainly marked to indicate its contents. When sent by mail, the sealed bid must be addressed to the Administration at the address and in care of the official in whose office the bids are to be received. All bids shall be filed prior to the time and at the place specified in the Notice to Contractors. Bids received after the time for opening of bids will be treated in accordance with the provisions of GP-2.12.

https://wiki.roads.maryland.gov/mediawiki/index.php/TC_-_SECTION_2:_BIDDING_REQUIREMENTS_AND_CONDITIONS#TC-2.04_PROPOSAL_GUARANTY http://www.dsd.state.md.us/comar/comarhtml/21/21.06.07.01.htm https://wiki.roads.maryland.gov/mediawiki/index.php/TC_-_SECTION_2:_BIDDING_REQUIREMENTS_AND_CONDITIONS#TC-2.05_DELIVERY_OF_BIDS https://wiki.roads.maryland.gov/mediawiki/index.php/GP_-_SECTION_2:_BIDDING_REQUIREMENTS_AND_CONDITIONS#GP-2.12_Late_Bids.2C_Late_Withdrawals.2C_and_Late_Modification

GP-2.09 COMMUNICATIONS AND INTERPRETATIONS PRIOR TO BID

OPENING

Any information regarding the requirements or the interpretation of any provision of the General Provisions, Special General Provisions, Specifications or any part of the bidding documents shall be requested, in writing, from the procurement officer, and delivered no later than 10 days prior to the scheduled date of bid opening. Responses to questions or inquiries having any material effect on the bids shall be made by written addenda, or by written notice sent to all prospective bidders.

DO NOT MAKE VERBAL INQUIRIES.

Any verbal interpretations or oral pre-bid statements made by State employees or their representatives shall not be binding upon the State.

GP-2.10 AMENDMENTS TO INVITATIONS FOR BIDS

On Contracts with electronic bidding TC-2.06 Amendments to Invitations for Bids shall be used in lieu of GP-2.10.

(a) Form. Each amendment to an Invitation for Bids shall be in writing and identified as such.

(b) Acknowledgements. Unless otherwise provided, the bidder shall acknowledge receipt of all amendments.

GP-2.11 PRE-OPENING MODIFICATION OR WITHDRAWAL OF BIDS

On Contracts with electronic bidding TC-2.07 Pre-Opening Modification or Withdrawal of Bids shall be used in lieu of GP-2.11.

(a) Procedure. Bids may be modified or withdrawn by written notice delivered to and received in the office designated in the Invitation for Bids before the time and date set for bid opening. Written notice of modification or withdrawal may be delivered by hand delivery, overnight carrier, or by US Postal mail. Any notice addressed in this subsection must be received before the time and date set for bid opening.

(b) Disposition of Bid Security. If a bid is withdrawn in accordance with this regulation, the bid security, if any, shall be returned to the bidder.

GP-2.12 LATE BIDS, LATE WITHDRAWALS, AND LATE

MODIFICATION

On Contracts with electronic bidding TC-2.08 Late Bids, Late Withdrawals, and Late Modifications shall be used in lieu of GP-2.12.

2020 Standard Specifications for Construction and Materials https://wiki.roads.maryland.gov/mediawiki/index.php/TC_-_SECTION_2:_BIDDING_REQUIREMENTS_AND_CONDITIONS#TC-2.06_AMENDMENTS_TO_INVITATIONS_FOR_BIDS https://wiki.roads.maryland.gov/mediawiki/index.php/TC_-_SECTION_2:_BIDDING_REQUIREMENTS_AND_CONDITIONS#TC-2.07_PRE-OPENING_MODIFICATION_OR_WITHDRAWAL_OF_BIDS https://wiki.roads.maryland.gov/mediawiki/index.php/TC_-_SECTION_2:_BIDDING_REQUIREMENTS_AND_CONDITIONS#TC-2.08_LATE_BIDS.2C_LATE_WITHDRAWALS.2C_AND_LATE_MODIFICATION https://wiki.roads.maryland.gov/mediawiki/index.php/TC_-_SECTION_2:_BIDDING_REQUIREMENTS_AND_CONDITIONS#TC-2.08_LATE_BIDS.2C_LATE_WITHDRAWALS.2C_AND_LATE_MODIFICATION

(a) Policy. Any bid received at the place designated in the solicitation after the time and date set for receipt of bids is late. Any request for withdrawal or request for modification received after the time and date set for opening of bids at the place designated for opening is late.

(b) Treatment. A late bid, late request for modification, or late request for withdrawal may not be considered. Late bids will be returned to the bidder unopened. Upon written approval of the Office of the Attorney General, exceptions may be made when a late bid, withdrawal, or modification is received before Contract award, and the bid, withdrawal, or modification would have been timely but for the action or inaction of State personnel directing the procurement activity or their employees.

NOTE: Provision GP-2.12(b) does not apply to Federal Aid projects.

GP-2.13 OPENING AND RECORDING OF BIDS

(a) Opening and Recording. Bids and modifications shall be opened publicly, at the time, date, and place designated in the Invitation for Bids. The name of each bidder, the bid price, and such other information as is deemed appropriate shall be read aloud or otherwise made available. This information also shall be recorded at the time of bid opening. The bids shall be tabulated or a bid abstract made. The opened bid shall be available for public inspection at a reasonable time after bid opening but in any case before Contract award except to the extent the bidder designates trade secrets or other proprietary data to be confidential as set forth in COMAR 21. Material so designated shall accompany the bid and shall be readily separable from the bid in order to facilitate public inspection of the nonconfidential portion of the bid. Prices, makes, and model or catalog numbers of the items offered, deliveries, and terms of payment shall be publicly available at a reasonable time after bid opening but in any event before Contract award regardless of any designation to the contrary at the time of bid opening.

(b) Confidential Data. The procurement officer shall examine the bids to determine the validity of any requests for nondisclosure of trade secrets and other proprietary data identified in writing. Confidential, proprietary information, and trade secrets furnished by a bidder or offeror may be disclosed to another State agency if there is a need for the information and may not be disclosed outside of State government except as provided by the Public Information Act or other applicable laws of this State.

GP-2.14 MISTAKES IN BIDS

(a) Mistakes Discovered Before Opening. A bidder may correct mistakes discovered before the time and date set for bid opening by withdrawing or correcting the bid as provided in GP-2.11.

(b) Confirmation of Bid. If the procurement officer knows or has reason to conclude that a mistake may have been made, the bidder may be required to confirm the bid.

Situations in which confirmation may be requested include obvious, apparent errors on

2020 Standard Specifications for Construction and Materials http://www.dsd.state.md.us/COMAR/subtitle_chapters/21_Chapters.aspx http://www.marylandattorneygeneral.gov/Pages/OpenGov/pia.aspx https://wiki.roads.maryland.gov/mediawiki/index.php/GP_-_SECTION_2:_BIDDING_REQUIREMENTS_AND_CONDITIONS#GP-2.11_Pre-Opening_Modification_or_Withdrawal_of_Bids the face of the bid or a bid unreasonably lower than the other bids submitted. If the bidder alleges mistake, the bid may be corrected or withdrawn upon written approval of the Office of the Attorney General if any of the following conditions are met:

(1) If the mistake and intended correction are clearly evident on the face of the bid document, the bid shall be corrected to the intended correct bid and may not be withdrawn. Examples of mistakes that may be clearly evident on the face of the bid document are typographical errors, errors in extending unit prices, transposition errors, and arithmetical errors.

(2) A bidder may be permitted to withdraw a low bid if:

(a) A mistake is clearly evident on the face of the bid document but the intended correct bid is not similarly evident; or

(b) The bidder submits proof of evidentiary value which clearly and convincingly demonstrates that a mistake was made.

(c) Mistakes Discovered After Award. Mistakes may not be corrected after award of the Contract except when the procurement officer and the head of a procurement agency makes a determination that it would be unconscionable not to allow the mistake to be corrected. Changes in price are not permitted. Corrections shall be submitted to and approved by the Office of the Attorney General.

GP-2.15 MINOR IRREGULARITIES OR INFORMALITIES

General. Minor irregularities or informalities in bids, as defined below, may be waived if the procurement officer determines that it shall be in the State's best interest. The procurement officer may either give a bidder an opportunity to cure any deficiency resulting from a technicality or minor irregularity in its bid, or waive the deficiency where it is to the State's advantage to do so.

When at any public opening of bids, a bid appears to be irregular, as herein specified, this fact may be announced when read. Said bid shall be read as other bids and then referred to the procurement officer for consideration and appropriate action thereon in accordance with these General Provisions, Law and Regulation.

A minor irregularity is one which is merely a matter of form and not of substance or pertains to some immaterial or inconsequential defect or variation of a bid or proposal from the exact requirement of the solicitation, the correction or waiver of which would not be prejudicial to other bidders or offerors. The defect or variation in the bid or proposal is immaterial and inconsequential when its significance as to price, quantity, quality, or delivery is trivial or negligible when contrasted with the total cost or scope of the supplies or services being procured and the intent and meaning of the entire bid or proposal is clear.

http://www.marylandattorneygeneral.gov/ http://www.marylandattorneygeneral.gov/

GP-2.16 CANCELLATION OF INVITATIONS FOR BIDS

On Contracts with electronic bidding TC-2.09 Cancellation of Invitations for Bids shall be used in lieu of GP-2.16.

(a) Before opening of bids a solicitation may be canceled in whole or in part when the State determines this action is fiscally advantageous or otherwise in its best interest.

(b) When a solicitation is canceled before bid opening, the bids shall be returned to the vendors submitting them and notice of cancellation shall be included.

GP-2.17 REJECTION OF INDIVIDUAL BIDS OR PROPOSALS

(a) Any bid may be rejected in whole or in part when it is in the best interest of the State to do so.

(b) Reasons for rejection of a bid may include but are not limited to:

(1) The bid is not responsive i.e., it does not conform in all material respects to the solicitation.

(2) Unreasonable price;

(3) The bidder submitting the bid is determined to be nonresponsible. A determination of nonresponsibility may be made for, but is not limited to, any of the following reasons:

(a) Bidder debarred or ineligible and period of debarment or ineligibility not expired.

(b) The unit prices contained in a bid are unbalanced.

(c) Evidence of collusion among bidders.

(d) Inadequate quantity and/or quality of experience, plant, equipment, financing, manpower or other resources required to perform the Contract.

(e) Bidder's workload which, in the judgement of the Administration, might hinder or prevent the prompt completion of the subject work if awarded.

(f) Default by the bidder on other Contracts.

(g) Failure to pay or satisfactorily settle all reasonable and just bills due for labor and material on prior or current Contracts.

https://wiki.roads.maryland.gov/mediawiki/index.php/TC_-_SECTION_2:_BIDDING_REQUIREMENTS_AND_CONDITIONS#TC-2.09_CANCELLATION_OF_INVITATIONS_FOR_BIDS

(h) The same person has an interest in more than one bid on a Contract exclusive of being named by another bidder as a subcontractor.

(i) Failure to perform satisfactorily on other Contracts awarded, and the conditions leading to unsatisfactory performance remain unresolved.

(j) Any other reason affecting the bidder's ability to perform, or record of business integrity.

(k) Bidder not otherwise qualified and eligible to receive an award under applicable laws and regulations.

(4) The bidder or offeror fails to supply information to the procurement officer promptly, after notification from the procurement officer that such information is required in connection with a determination to be made pursuant to this GP- 2.17.

GP-2.18 REJECTION OF ALL BIDS

(a) After opening of bids or proposals but before award, all bids or proposals may be rejected in whole or in part when the procurement officer, with the approval of the appropriate Department head or designee, determines that this action is fiscally advantageous or otherwise in the State's best interest.

(b) A notice of rejection of all bids shall be sent to all vendors that submitted bids, and bids which have been opened shall be retained by the Administration.

GP-2.19 BID EVALUATION AND AWARD

(a) General. The Contract is to be awarded to the responsible and responsive bidder whose bid meets the requirements and evaluation criteria set forth in the Invitation for Bids, and is either the lowest bid price or lowest evaluated bid price.

(b) Determination of Lowest Bidder. Bids shall be evaluated to determine which bidder offers the lowest cost to the State in accordance with the evaluation criteria set forth in the Invitation for Bids.

Except as otherwise provided under GP-2.14 Mistakes in Bids:

(1) The unit price will govern in the event of a discrepancy between the unit price bid and the extended price (product of unit price multiplied by the quantity).

(2) The sum of the extended prices will govern in the event of a discrepancy between the total lump sum bid and the extended prices.

https://wiki.roads.maryland.gov/mediawiki/index.php/GP_-_SECTION_2:_BIDDING_REQUIREMENTS_AND_CONDITIONS#GP-2.14_Mistakes_in_Bids

(3) The written words will govern in the event of a discrepancy between the prices written in words and the prices written in figures.

(4) If a unit price has been omitted, the unit price will be determined by dividing the extended price by the quantity.

The Administration reserves the right to make the award by item, or groups of items, or total bid if it is in the best interest of the State to do so unless the bidder specifies in his bid that a particular or progressive award is not acceptable.

(c) Award. Upon determination of the lowest bidder, review of the bid for responsiveness, and satisfaction that the bidder is responsible, the Contract may be awarded to that bidder. A Contract may be awarded to a bidder offering a higher quality item than that designated in the Invitation for Bids if that bidder is also the lowest responsive and responsible bidder.

GP-2.20 TIE BIDS

On Administration Federal Aid Contracts, the preference to in-State Contractors does not apply.

(a) Definition. Tie bids are responsive bids from responsible bidders that are identical in price, terms and conditions and which meet all the requirements and evaluation criteria set forth in the Invitation for Bids.

(b) Award. In the instance of tie bids, the award shall be made in accordance with COMAR

21.05.02.14. If identical low bids are received from an in-State and out-of-State bidder, the award shall be made to the in-State bidder. If identical low bids are received from in-State bidders or from out-of-State bidders, a drawing shall be conducted, and a witness shall be present to verify and certify the result.

GP-2.21 RESIDENT BUSINESS PREFERENCE

(a) When awarding a Contract by competitive sealed bidding, if the State in which a nonresident firm submitting the lowest responsible bid is located gives a competitive advantage to its resident businesses, a procurement agency may give an identical competitive advantage to the Maryland firm submitting the lowest responsive and responsible bid in order to determine Contract award.

(b) A competitive advantage may include:

(1) A percentage preference;

(2) An employee residency requirement;

(3) Any other provision that favors a nonresident firm over a Maryland firm.

2020 Standard Specifications for Construction and Materials http://www.dsd.state.md.us/comar/comarhtml/21/21.05.02.14.htm http://www.dsd.state.md.us/comar/comarhtml/21/21.05.02.14.htm

(c) This provision GP-2.21 shall not apply if it conflicts with any Federal grant or regulation affecting this Contract.

GP-2.22 MULTIPLE OR ALTERNATE BIDS

Unless multiple or alternate bids are requested in the solicitation, these bids may not be accepted.

However, if a bidder clearly indicates a base bid, it shall be considered for award as though it were the only bid submitted by the bidder.

GP-2.23 BID PROTESTS

A bid protest must be in writing and filed with the procurement officer. Oral objections, whether or not acted on, are not protests.

(a) Time for Filing.

(1) A bid protest shall be filed not later than 7 days after the basis for protest is known or should have been known, whichever is earlier.

(2) A protest based on alleged improprieties in the solicitation which are apparent before the bid opening or the closing date for receipt of initial proposals shall be filed before the opening date or the closing date for receipt of initial proposals.

(b) Content of Written Protest.

(1) Name and address of protestor.

(2) Bid or Contract number.

(3) Reasons for protest.

(4) Supporting exhibits, evidence or documents to support claim. If not available within filing time, indicate expected availability date.

(5) Mark envelope "protest."

Bid protests will be resolved pursuant to COMAR 21.10.02.

http://www.dsd.state.md.us/COMAR/SubtitleSearch.aspx?search=21.10.02.*

GP - SECTION 3: AWARD AND EXECUTION OF CONTRACT

GP-3.01 AWARD OF CONTRACT (SEE GP-2.19)

Written notice of award shall be sent to the successful bidder. A Notice of Award may be rescinded at any time prior to execution of the Contract by the Administrator.

GP-3.02 RETURN OF PROPOSAL GUARANTY

All proposal guaranties, except those of the three lowest bidders, will be returned immediately following opening and the review of the proposals. The guaranty of the three lowest bidders will be returned following the execution of the Contract and approval by the Board, if required. The Contractor has the right to substitute a bid bond for other bid security at any time prior to return of the proposal guaranty.

GP-3.03 PERFORMANCE BOND AND PAYMENT BOND

REQUIREMENTS

(a) Acceptable security for performance and payment shall be as stated in COMAR 21.06.07.01B.

(b) Performance and Payment Bonds. A performance and payment bond is required for all construction Contracts in excess of $100,000 each in the amount equal to at least 100 percent of the Contract price. The bonds shall be delivered by the bidder to the Administration no later than the time the Contract is to be executed.