GDC902_CRP30716_Revised_Contract_10.01.2024.pdf

Rev. 1.30.17

Index No.: GDC902 Eff. Date: 10/01/2024* Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Custom Rubber Stamps

CONTRACT No.: CRP30716-2 EFFECTIVE DATES: 05/01/2023 to 09/30/2024 Renewal through 09/30/2027*

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, *contract terms and conditions, special terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to ALL STATE AGENCIES, STATE INSTITUTIONS OF HIGHER EDUCATION, POLITICAL SUBDIVISIONS AND INSTRAMENTALITIES OF THE STATE, WITHIN THE 88 COUNTIES OF THE STATE OF OHIO, AS

APPLICABLE .

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This mandatory contract and any amendments thereto are available from the DAS Web site at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _______________________________________________________ Kathleen C. Madden, Director Date

* This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional thirty-six (36) months, effective 10/01/2024 through 09/30/2027. It is also issued to add a summary of amendments page and, to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective10/01/2024.

file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf file://s.dasdesktop.isi.oitfs.ohio.gov/DASShares/gsd/purchasing/CONTRACTS/CRP%20Contracts/FORMS/T'c%20AND%20C's/DAS%20Standard_T_C_3-1-24.pdf https://procure.ohio.gov/pdf/CRP_Special_Terms_and_Conditions_rev_12.23.2021.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Index No.: GDC902*

TABLE OF CONTENTS

PAGE NO.

SCOPE OF WORK

Specifications 3-4

CONTRACT ITEMS

Cost Summary 5 Contractor Index 6 *Summary of Amendments 7

*Add a summary of amendments page effective 10/01/2024

SPECIFICATIONS

I. SCOPE OF WORK

The intent of this contract is for the contractor to provide high quality custom rubber stamps to all State Agencies, Political Subdivisions and Instrumentalities of the State, within the 88 counties of the State of Ohio, as applicable. Standard Terms and Conditions rev. 03.01.2024 and CRP Special Terms and Conditions, rev 12-2021, including any subsequent changes, shall govern this work.

II. SERVICES PROVIDED

A. OHIOBUYS PUNCHOUT REQUIREMENTS

The Contractor shall be required to maintain a hosted file or punchout site of all available items, prices, model numbers, etc.

1. The Contractor shall provide, manage, and support a punchout site(s), which transfer data via cXML standard.

2. The Ohio logo must be displayed on the initial screen of the punchout site(s). This Ohio logo will be provided to the Contractor via PNG file.

3. The State’s contract number must be displayed on the initial screen of the punchout site(s).

4. The initial screen of the punchout site(s) may include the logo of the Contractor, a Welcome message, and the name and contact information of an account manager.

5. The Contractor must allow authorized users to log-in through the eProcurement system to gain access to the punchout site(s). Authorized users shall not be required to create or enter additional passwords or accounts to access the punchout site(s).

6. The punchout site(s) must allow authorized users to shop (search, find, browse, and add products and services to a shopping cart) for all products and services available through this Contract.

7. The punchout site(s) must provide the current product and pricing information for the products and services identified in the Contract. At minimum, the following information for each product must be provided:

a. Product/item number

b. Product description

c. Current end-user price

8. The search function on the punchout site(s) must provide the capability to search by the following:

a. Manufacturer name

b. Model

c. Item number

d. Product description

9. The punchout site(s) must include the following data in the shopping cart:

a. Product description

b. Quantity

c. Unit of measure

d. Unit price (value, 6 decimal places, no rounding)

e. Item number

f. Commodity code (8-digit UNSPSC code)

g. Contract number

h. Manufacturer name

10. Once shopping is complete on the punchout site(s), the Contractor must allow the user and their shopping cart to return to the eProcurement system, where the information contained in the shopping cart may be used to create orders. The punchout site(s) must allow orders for configurable products and commodities to be included in a single shopping cart.

SPECIFICATIONS, CONTINUED

11. The Contractor shall ensure all products and services available via the Contractor’s punchout site(s) are assigned a United Nations Standards Products and Services Code (UNSPSC) commodity code, whether by the manufacturer, a subcontractor, or the Contractor.

a. The Contractor must utilize the most current version of the UNSPSC commodity code. The State of Ohio reserves the right to migrate to subsequent versions of the UNSPSC commodity code. More information on UNSPSC can be found at www.unspsc.org.

b. In the event that Contractor’s UNSPSC code is not aligned with the State of Ohio’s UNSPSC version, the Contractor must work with the State to rectify the situation to a mutually agreeable outcome between the Contractor and the State of Ohio.

12. The Contractor must maintain a toll-free number for ordering, inquiries, and customer service at a minimum during normal business hours (Monday-Friday, 8AM-5PM).

B. ONLINE SHOPPING TOOL

The Offeror must provide and describe how it will provide an online ordering solution that includes an online shopping tool. The online shopping tool must have the following capabilities:

1. Process and securely store purchasing cards (P-cards)

2. Process Purchase Orders created through the State’s financial system (OAKS)

3. Process Electronic Fund Transfer (EFT) payments

4. Be compliant with Payment Card Industry Data Security Standard (PCI DSS)

5. Allow agencies to create and maintain secure user accounts with username and password for view-only use or purchasing use

6. Include the following information for available products:

a. Item description

b. Product category

c. Item picture

d. Item SKU number

e. Item manufacturer number

f. UPC number

g. Manufacturer name

h. Unit of measure

i. Current contract price

7. Accessibility 24/7, 365-days. Any site maintenance must be communicated to DAS and must be completed outside of normal business hours (Monday-Friday, 8AM-5PM).

III. BILLING/INVOICING. The Contractor is required to provide Electronic Fund Transfer (EFT) billing. All invoices will go directly to the buyer unless specified otherwise. P-Card payments are accepted. Terms are Net 30 from invoice date. Late invoice payments will be subject to an interest charge of 2% on invoice total dollar amount and interest will accumulate monthly until paid in full.

IV. SHIPPING

All shipments will be made via UPS, FEDX, or USPS. Drop shipping statewide (Ohio) included in pricing.

http://www.unspsc.org/

SPECIFICATIONS, CONTINUED

V. RETURN POLICY

Stock items are returnable within 30 days. Custom items are non-returnable.

A. Items delivered in poor condition.

B. Items in excess of amount ordered.

C. Items not included in the purchase document.

D. Incorrectly ordered items by the agency E. Customer has 30 days after receipt of order to request a return/credit. A VIE Ability invoice number or a State of Ohio purchase order number must be provided to Customer Service for a return/credit to be initiated. VIE Ability will acknowledge, via email, the return/credit request. Once the return/credit is approved and return shipment of item(s) has been verified, a credit will be issued. Customer can expect the credit to be applied to their P-Card or Invoice Account within 15 days.

F. Restocking fee may apply.

COST SUMMARY

UNSPSC CATEGORY CODE: 44121604 & 60121701

If you do not have an OhioBuys account, please email VIE Ability Customer Service at, customer.service@VIE-ability.org or call (513) 487-4515 to place an order. You can place orders using a P-Card or PO#.

VIE Ability Custom Stamp Online Ordering Site. Agencies already purchasing through OhioBuys will continue to do so with the VIE Ability Custom Stamp punchout catalog.

mailto:customer.service@VIE-ability.org

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30716-2

OAKS ID: 0000296520

VIE Ability (a dba of Cincinnati Association for the Blind and Visually Impaired) 2045 Gilbert Avenue Cincinnati, OH 4520

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Rob Volker (Primary Contact) Telephone: (513) 487-4515 Email: customer service@vie-ability.org

Index No.: GDC902*

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

1 10/01/2024

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional thirty-six (36) months, effective 10/01/2024 through 09/30/2027. It is also issued to add a summary of amendments page and, to update the DAS Standard Terms and Conditions, rev. 03/01/2024 effective10/01/2024.

*Add a summary of amendments page effective 10/01/2024.