GDC800_CRP30800_Original_Contract.pdf

Rev. 1.30.17

Index No.: GDC800 Eff. Date: 11/01/2023 Page No.: 1

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT FROM COMMUNITY REHABILITATION PROGRAMS

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: Business Cards

CONTRACT No.: CRP30800 EFFECTIVE DATES: 11/01/2023 to 10/31/2026

The Department of Administrative Services (DAS), Office of Procurement from Community Rehabilitation Programs (OPCRP) has accepted the proposal submitted in response to the Contract Number listed above by the certified Community Rehabilitation Program (CRP) and/or the certified Agent of a Community Rehabilitation Program (Agent). The CRP and/or Agent listed herein has been awarded a contract for the services or supplies listed. The respective ordering office contract approval form, contract terms and conditions, special terms and conditions, pricing schedules, specifications, and any attachments incorporated by reference and accepted by DAS become a part of this Mandatory Contract.

This Mandatory Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

This mandatory contract is available to ALL STATE AGENCIES, STATE INSTITUTIONS OF HIGHER EDUCATION, POLITICAL SUBDIVISIONS AND INSTRAMENTALITIES OF THE STATE, WITHIN THE 88 COUNTIES OF THE STATE OF OHIO, AS

APPLICABLE .

This contract award by the Office of Procurement from Community Rehabilitation Program is in accordance with Sections 125.60 to 125.6012 of the Revised Code.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as initially advertised or described.

State agencies may make purchases under this Mandatory Contract up to $2500.00 using the State of Ohio Payment Card. Any purchase that exceeds $2500.00 will be made using the official state of Ohio purchase order (ADM-0523). Any non-state agency, institution of higher education or Cooperative Purchasing member will use forms applicable to their respective agency.

This Mandatory Contract and any Amendments thereto are available from the OhioBuys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

For Clovernook Center for the Blind and Visually Impaired:

Signed: _______________________________________________________ Chris Faust, President/CEO Date

For the Department of Administrative Services:

Signed: _______________________________________________________ Kathleen C. Madden, Director Date https://procure.ohio.gov/static/pdf/About_Procurement/Procurement_Policies/Standard_T_C_04-10-23.pdf https://procure.ohio.gov/static/pdf/About_Procurement/Procurement_Policies/Standard_T_C_04-10-23.pdf https://procure.ohio.gov/pdf/CRP_Special_Terms_and_Conditions_rev_12.23.2021.pdf https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

TABLE OF CONTENTS

PAGE NO.

SCOPE OF WORK

Specifications 3-4

CONTRACT ITEMS4

Cost Summary 5 Contractor Index 6

SPECIFICATIONS

I. SCOPE OF WORK

The intent of this contract is for the contractor to provide offset quality digital printing of various quantities of Business Cards (bleed and non-bleed) and Pocket Cards using State of Ohio standard logos/designs, paper stocks, and CMYK/PMS colors to all State Agencies, Political Subdivisions and Instrumentalities of the State, within the 88 counties of the State of Ohio, as applicable. Standard Terms and Conditions rev. 04102023 and CRP Special Terms and Conditions, rev 12-2021, including any subsequent changes, shall govern this work.

II. SERVICES PROVIDED

A. Business Cards

1. Business card trim size is 3-1/2” x 2” using 80# bright white premium card stock. Business cards include one or two sides using one color, two colors, or 4-color process.

2. Business cards will be packaged in boxes in quantities of 250 or 500.

3. A variety of paper stocks shall be part of this contract as indicated below:

a. 120# bright white premium

b. 80# bright white premium

c. 80# soft white

d. 80# gray

e. 80# ivory

f. 80# natural

g. 65# bright yellow

4. Clovernook reserves the right to substitute for equivalent or like specification papers based on price and availability with prior DAS approval.

B. Pocket Cards

1. Pocket card trim size shall be 3-1/2” x 8-1/2” using 80# bright white premium card stock with ¼” radius rounded corners. Pocket cards include one side using one color, two colors, or 4-color process.

2. Pocket cards will be packaged in boxes in quantities of 250 or 500.

C. Accessible Print Business Cards and Pocket Cards

Clovernook to provide accessible print and universal design options for Business Cards and Pocket Cards. Accessible print and Universal design products make it faster and easier for people of all abilities to accurately utilize information.

D. Lead Times

Products will ship from Clovernook’s Cincinnati, OH location in 1-3 business days for in-stock items. Customer to be notified within 2 business days for out-of-stock items. Delivery times may vary for large quantity orders.

E. Customer Ordering System Provided

1. Custom Branded landing page with Front-end and back-end electronic system for on- line ordering.

2. Password protected login.

3. Hyperlinks to State of Ohio sites as directed by DAS.

4. Individual product templates with appropriate drop down or fill in text boxes for straightforward customization.

5. Brand locking for product templates.

6. Capability for online order approval.

SPECIFICATIONS

7. Reporting capabilities for each agency.

8. E-mail confirmation for all orders.

9. Availability for real-time proofs and download of digital proof file.

10. Email submittal of orders as needed.

11. Product templates based on existing business card and pocket card designs will be available in most cases within

2-5 business days from receipt of existing sample card (digital) and access to required State of Ohio fonts and logos.

F. Graphic Design

Custom design services are available at an additional rate.

G. Packaging

Packages of business cards and pocket cards shall contain a sample of the product inside affixed to the outside of the box. Shipments will include a packing slip with a sample of each product on the order.

III. SHIPMENTS

All shipments will be made via UPS, FEDX, or USPS to the address provided by the agency during ordering.

COST SUMMARY

UNSPC CODE: 14111604

OHIO BUYS

PRODUCT CODE

MANUFACTURER PRODUCT

NUMBER ITEM DESCRIPTION

PRICE PER

250 CARDS

PRICE FOR

500 CARDS

CRP30800-1 CLO-DAS-BUS-1C-1S-# Business Cards 1 color, 1 side $36.06 $39.37

CRP30800-2 CLO-DAS-BUS-2C-1S-# Business Cards 2 colors, 1 side $42.68 $46.65

CRP30800-3 CLO-DAS-BUS-1C-2S-# Business Cards 1 color, 2 sides $39.08 $42.68

CRP30800-4 CLO-DAS-BUS-2C-2S-# Business Cards 2 colors, 2 sides $46.65 $51.02

CRP30800-5 CLO-DAS-BUS-4C-1S-# Business Cards 4-color, 1 side $51.01 $55.81

CRP30800-6 CLO-DAS-BUS-4C-2S-# Business Cards 4 color 2 sides $55.81 $61.10

CRP30800-7 CLO-DAS-BUS-4CBQE-2S-# Business Card with Smartphone Upload - QR vCard

$60.81 N/A

CRP30800-8 CLO-DAS-BUS-4CB-2S-#

Business Card - Universal Design with Smartphone Upload - QR vCard and Tactile Embossing

$65.81 N/A

CRP30800-9 CLO-DAS-BUS-4CBT-2S-#

Business Card with Braille (up to 4 lines / 13 characters per line)

$93.00 $128.00

CRP30800-10 CLO-DAS-POC-1C-1S-# Pocket Cards 1 color 1 side $62.74 $68.71

CRP30800-11 CLO-DAS-POC-2C-1S-# Pocket Cards 2 colors 1 side $68.71 $75.29

CRP30800-12 CLO-DAS-POC-4C-1S-# Pocket Cards 4 Color 1 side $75.29 $82.52

CRP30800-13 CLO-DAS-POC-4CQ-1S-#

Pocket Cards with Smartphone Upload - QR vCard

$80.29 $87.52

CRP30800-14 CLO-DAS-POC-4CQT-1S-#

Pocket Cards - Universal Design with Smartphone Upload - QR vCard and Tactile Embossing

$85.29 $92.52

CRP30800-15 CLO-DAS-PPR-UC-# Up Charge Special Stock $8.88 $8.88

CRP30800-16 CLO-DAS- GDS-# Graphic Design, Graphic Design Services, Quantity $95.00 per hour

CONTRACTOR INDEX

CONTRACTOR AND TERMS: CONTRACT NO: CRP30800

OAKS ID: 0000041619

Clovernook Center for the Blind and Visually Impaired 7000 Hamilton Avenue Cincinnati, OH 45231

TERMS: Net 30 Days

CONTRACTOR’S CONTACT:

Kim Crail Telephone: (859) 801-4647 Email: kcrail@clovernook.org

To place an order Telephone: (859) 801-4647 Email: myorder@clovernook.org mailto:kcrail@clovernook.org mailto:myorder@clovernook.org