Gallagher_Bassett_BSI_RFQ_21-020EN-FC_RESPONSE-121020.pdf

This is a Response to Request for Qualifications (RFQ) submission from Gallagher Bassett Services, Inc. for the City of Plant City, Florida's Professional Consulting Services Continuing Contracts procurement. The City seeks qualified firms to provide on-call professional services in engineering and surveying disciplines for infrastructure and capital improvement projects with estimated construction costs not exceeding $7.5 million or study costs not exceeding $0.5 million. Seven discipline categories are available for competition: Site Development/General Civil, Transportation, Stormwater and Flood Mitigation, Mechanical/Electrical/Plumbing, Geotechnical & Materials Testing, Environmental Contamination, and Survey/Mapping & Subsurface Utility Engineering. Firms must submit separate responses for each discipline category, with submissions limited to 50 pages. The question submission deadline was May 11, 2026, at 5:00 p.m., with proposals due by May 21, 2026, at 2:00 p.m., via the City's e-Procurement Portal. Evaluation committee meetings were scheduled for May 27, 2026. The resulting contracts extend for three years with renewal options for two additional two-year periods at the City Manager's discretion, with no minimum work volume guaranteed.

Respondents must maintain professional liability insurance of $2 million for three years post-project completion and comprehensive liability insurance of $1 million, along with workers' compensation coverage. Fees remain firm for the initial contract term, with renewal period adjustments limited to a maximum 4% increase supported by Consumer Price Index documentation and written justification. The City offers local preference points (1.5% of total score) to respondents maintaining a physical office within Plant City with at least two full-time employees, current Florida business tax certification, required professional licenses, and establishment for at least six months prior to submission. No set-asides for disadvantaged enterprises are designated. The City reserves the right to select multiple firms to ensure adequate capacity and specialized expertise. The City Manager may award contracts under $50,000, while the City Commission makes final decisions on contracts exceeding that threshold. No specific budget range or incumbent vendors are identified in the procurement.