G15PS00396_Attachment_1-_Additional_Clauses_and_Provisions.pdf

Attachment 1 Solicitation G15PS00396

GS0301 General Requirements. (JUL 2001) Statement of Work GS1101 Contract Administration Office. (JUL 2001) GS1102 Contracting Officer’s Representative – Technical Direction. (JUL 2001) GS0239 Parts (OCT 1997) GS0706 Document of Acceptance of Repairs (JUL 2001) GS1444 Responsible Employee

GS1446 NOT-TO-EXCEED INSTRUCTIONS. (JUN 2014)

GS1348 Accident Reporting (APR 2003) GS1360 Uniforms (JUL 2001) GS1414 Contractor Personnel Clearance and Identity Credentials (NOV 2005) GS1419 Security Clearance Requirements Denver Federal Center (Non-Classified) (APR 2006) GS0919 Legal Holidays (JAN 2002) GS0924 Unscheduled Closures

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

GS1440 Wage Determination Applicable (JUL 2001) DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013) Unilateral Deobligations (MAY 2013) 52.217-8 Option to Extend Services. (NOV 1999) 52.217-9 Option to Extend the Term of the Contract. (MAR 2000) 52.216-1 -- Type of Contract (Apr 1984) 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements--Commercial Item Acquisition. (FEB 2007) 52.222-22 Previous Contracts and Compliance Reports. (FEB 1999) 52.222-25 Affirmative Action Compliance. (APR 1984) 52.225-2 Buy American Certificate. (MAY 2014)

CERTIFICATION REGARDING A FELONY CONVICTION UNDER ANY FEDERAL LAW OR AN

UPPAID FEDERAL TAX LIABILITY (FEB 2012)

GS2101 Inquiries. (FEB 2007) GS2102 Incurring Costs. (JUL 2001) 52.237-1 Site Visit. (APR 1984) GS2109 Scheduling of Site Tour. (JUL 2001) Basis of Award Quotation Preparation GS2301 Single Award. (AUG 2001) Questions – Cutoff

Additional clauses apply:

GS0301 General Requirements. (JUL 2001)

The contractor shall furnish all facilities, labor, and materials to provide goods/services in accordance with the terms and conditions herein and the specifications set forth below, entitled "Statement of Work."

Statement of Work

A. INTRODUCTION:

The U.S. Geological Survey, National Ice Core Laboratory (NICL) has a requirement for on-going maintenance services for the NICL freezer building and refrigeration systems, 24-7 on-call emergency repair, periodic rebuilds of Mycom refrigeration reciprocating compressors (4K and 8K), and quarterly refrigeration control computer inspection and maintenance.

B. BACKGROUND:

NICL, built in 1992, is a specialized facility in Lakewood, CO, which stores about 17,500 meters of ice cores that have been drilled from the ice-covered regions of the world for the purpose of the scientific investigation of the past climate of the earth, and the study of its atmosphere in past times. The cost to date of acquiring the samples stored in the NICL is approximately $350M; however, even if such an amount of money were available to replace the samples if lost, it would be impossible to replicate many of them. The ice core samples must be stored at temperatures well below freezing, within narrow ranges of variation. It is not enough that the cores be prevented from melting. If the stored samples approach freezing, components of the old air and other substances they contain can migrate out of the ice, and mislead scientists who make measurements on the ice. This would render the samples useless. If the temperatures vary too much even within a range of cold temperatures, the ice can undergo disastrous structural changes.

The ice core storage part of the NICL freezer consists of three rooms of different sizes with each room held at a different temperature.

The refrigeration system is controlled by a Teletrol refrigeration control computer. The system uses R-22 refrigerant fluid and consists of four 4-cylinder Mycom (4K) reciprocating compressors; two 8-cylinder Mycom (8K) reciprocating compressors; two evaporative condenser towers; four evaporators operating at -38o C (-36 o F); two evaporator coils operating as a single evaporator operating at -24 o C (-11 o F); and two evaporator coils operating as a single evaporator operating at approximately +4 o C (+39 o F).

The -24°C room uses one 4k compressor with an online backup to maintain temperature. The -38°C room utilizes a two-stage system consisting of one 4K high stage and one 8K booster compressor, each compressor has an online backup. The +4°C dock area is cooled using the -38°C room high stage 4K compressor.

This contract is for ongoing maintenance and repairs needed as identified when performing scheduled maintenance as acknowledged in this SOW. This includes the overall NICL refrigeration system, compressors, evaporative condenser units, evaporators in freezer, clean room fans, control computer, and freezer building and its ancillary parts. This contract also includes emergency response and repair for refrigeration or control computer system failures, 24 hours a day, 7 days a week including holidays.

C. SCOPE

Due to our contractual obligations to operate and maintain the U.S. National Ice Core Laboratory for the National Science Foundation, we require the NICL refrigeration system to be operational at all times, serviced and repaired by qualified service technicians trained specifically on these types of refrigeration systems, with the ability to procure the necessary parts to repair them. In many instances it is critical that the refrigeration equipment be repaired as soon as possible after a failure.

The contractor shall normally provide replacement parts necessary to conduct repairs. The Government may provide replacement parts occasionally and shall not be charged a higher labor rate in the event that replacement parts are provided by sources other than the contractor.

Invoices shall be submitted by the contractor monthly in arrears. Repair or replacement parts, billable supplies, and labor shall be identified as separate line items on invoices. Parts and supplies shall be identified and acquisition of them shall be approved by the on-site Technical Director or Curator prior to procurement.

All work performed under this contract shall be subject to the approval of the NICL Technical Director or Curator. Work unsatisfactorily completed shall be corrected at no additional cost to the government.

All work performed under this contract shall be subject to applicable local, State, and Federal codes and regulations in force at the time the work is completed.

Weekly Maintenance: Contractor will be required to arrange a four-hour per week maintenance schedule with the NICL Curator.

Emergency response time: Contractor shall acknowledge receipt of any notification for emergency response to the NICL duty personnel within 30 minutes of receipt of the notification and respond on-site within one hour of notification.

D. PREVENTATIVE MAINTENANCE AND AS–NEEDED REPAIRS FOR THE NICL

REFRIGERATION SYSTEM.

Maintenance procedures shall include, but not be limited to, the following:

D.1 Overall System:

1. Check and adjust as required:

a. Oil pressures

b. Oil temperatures

c. Suction pressures (low side)

d. Suction temperature

e. Discharge pressures (high side)

f. Discharge temperatures

g. Thermostat settings

h. Refrigerant and oil levels

i. Freon detector operation

2. Check oil for acidity and metals monthly. Report values.

3. Check for refrigerant leaks, repair and recharge system, as needed.

4. Check shaft seal to see if leakage is within tolerance. Replace at next rebuild if out of tolerance.

5. Check and change filter driers annually or as needed.

6. Check all contactor points. Replace, as needed.

7. Inspect system over pressure safety valves and burst disks, if tripped or burst, repair cause and replace valves and or burst disks, as required.

8. Check temperature differential of all evaporators. Adjust, as needed.

9. Annually tighten all connections in the main (blue) electrical control panel.

10. Check the integrity of the system and plumbing insulation. Advise, repair, or replace, as needed.

D.2 Compressors:

1. Check all motor amperages; adjust to lowest reading as required.

2. Check and set all individual compressor electrical safety cut out switches every month, or more often, if needed:

a. High pressure cut out

b. Low pressure cut out

c. Low oil pressure cut out

d. High discharge temperature cut out

3. Check oil filters for leaks monthly, change oil filters bi-monthly.

4. Check for loose fasteners and tighten to specification, as needed.

5. Check all electrical connections and tighten, repair, or replace, as needed.

6. Check compressor motor couplers. Adjust or replace, as needed.

7. Grease fittings of the electric motors after every 1,000 hours of operation.

D.3 Evaporative Condenser Units:

1. Check sump water level sensor in the operational evaporative condenser. Clean, adjust, repair or replace, as required.

2. Check evaporative condenser water level valve for proper operation. Repair or replace, as needed.

3. Monitor the level of solids in the bottom of the evaporative condenser sump. Clean and remove solids, as needed.

4. Communicate with water treatment contractor in order to remain apprised of the acceptability of the particulate levels in the condenser tower sump.

5. Check and tighten evaporative condenser blower wheels, as needed.

6. Check blower wheel shaft bearings and grease if required. If bearings are of sealed type, check to make sure the bearings are in good condition, and replace, if required.

7. Check damper doors in evaporative condensing unit ductwork for proper operation monthly, lubricate, adjust or repair, as needed.

8. Inspect belts on evaporative condenser unit blower motors. Replace, as required.

9. Inspect water pumps and blower motors for both condenser towers monthly, repair or replace as required, if under warranty period, inform Curator or Technical Director to request service from installation contractor.

10. Exercise both the pump motor and blower motor on the backup evaporative condenser monthly.

11. Check sump overflow/condensate tank weekly, make sure pumps, contactor switches and float level switches are operating correctly. Repair or replace, as required.

D.4 Evaporators in the Freezer:

1. Check amperages on all evaporator motors. Adjust, repair or replace, as needed.

2. Inspect belts on main storage evaporator blower motors for evidence of failure (cracks, splitting, delamination, or chunks missing); replace every 6 months or sooner, if required.

3. Check defrost heaters and drain pans heaters for correct operation on all evaporator units.

Adjust, repair or replace, as needed.

4. Check drains on drain pans in exam room and dock for proper drainage, clean annually or sooner, if required.

5. Check pan heaters and heat tape on all drain pans, and drain pan lines for proper operation.

Replace, as needed.

6. Inspect all evaporator motors monthly, repair, lubricate or replace, as needed. If motors contain sealed bearings, replace bearings, if possible; otherwise, replace motors.

7. Check and tighten all fan blades on evaporators.

D.5 Clean Room:

1. Check belts for any failure on clean room air handlers and replace every 6 months or sooner, if required.

2. Replace pre-filters on clean room air handlers every 6 months.

D.6 Freezer Building:

1. Check and lubricate personnel and cargo doors, as needed.

a. Check safety latches to insure correct operation, repair or replace, as needed.

b. Check all door seals on freezer doors. Repair or replace, as needed.

2. Check and repair all seals in freezer, as needed.

3. Check sub-floor heaters. Replace, as needed.

It is anticipated that these procedures can be carried out on a 16-hour per month schedule. The contractor shall subdivide these 16 hours into four 4-hour calls each week of the month. A regular time and day of the week for maintenance will be arranged by mutual consent between the contractor and the Curator.

The contractor shall record all maintenance calls and actions in the logbook provided in the NICL mechanical room, or within an identified electronic logging system, and shall report to the NICL Curator, the Technical Director or an Assistant Curator during each site visit.

Any irregularity in the operation of any part of the refrigeration system or any required repairs found during routine maintenance of the system will be brought to the attention of the NICL Technical Director or the Curator.

The Contractor shall inform the NICL representative if additional parts or supplies are required for the maintenance of the skid.

Repair or replacement parts, billable supplies, and labor shall be identified as separate line items on invoices. Parts and supplies shall be identified and acquisition of them shall be approved by the on-site Technical Director or Curator prior to procurement.

E. COMPRESSOR REBUILD:

Periodic Compressor Overhaul and Inspection:

There are two periodic overhauls, which shall be conducted on each compressor.

The first is the 6,000-hour overhaul/inspection ("6K overhaul") and the second in the 12,000-hour overhaul/inspection ("12K overhaul").

The 6K overhaul shall be carried out after 6,000 hours of compressor operation after the compressor is put into service and 6,000 hours after a 12 K overhaul.

The 12K overhaul shall be carried out 12,000 hours after the compressor is put into service and every 12,000 hours thereafter.

Two to four compressors shall need an overhauled each year.

E.1 The 6K overhaul consists of the following procedures:

Remove the shaft seal cover, head cover, hand hole cover and disassemble the pistons and connecting rods. In this inspection, it is not necessary to remove the crankshaft and bearing head.

1. Replace the suction and discharge plate valves and plate valve springs.

2. Replace the connecting rod bearing metals.

3. Inspect and replace the mechanical seal assembly, as required.

4. Replace the piston rings and oil rings.

5. Replace the gaskets and O-rings.

6. Inspect the connecting rods for abnormal wear or damage, and replace, if needed.

7. Inspect the piston pins (wrist pins) and replace if they are not within service limits.

8. Inspect the cylinder sleeves and pistons for abnormal wear or damage, and replace, if needed.

9. Inspect the crankshaft pins (connecting rod journals) for abnormal wear or damage; advise

Curator and or Technical Director if replacement is necessary.

10. Inspect and clean the interior filter screen.

11. Replace the exterior screw-on oil filter.

12. Clean the interior of the crankcase.

13. Replace the lubricating oil.

14. Grease fittings of the electric motors (preferably every 1,000 hours).

15. Replace the built-in safety valve if it has been actuated.

E.2 The 12k overhaul will consist of the following procedures:

In addition to the disassembly, inspections, and replacements required in the 6K overhaul, the main bearing head and crankshaft must be removed and the following operations performed:

1. Inspect the main bearing and thrust bearing for abnormal wear or damage and replace, if needed.

2. Inspect the thrust pad and replace if it does not meet standards.

3. Inspect the crankshaft for abnormal wear or damage and advise Curator and or Technical

Director if replacement is necessary.

4. Inspect all other portions of the system and repair and/or replace, if needed.

F. COMPUTER CONTROL INSPECTION AND MAINTENANCE:

On a quarterly basis, check computer control system:

1. Check and insure that control software is up to date, Update as needed.

2. Check and insure that all program backups are up to date.

3. Adjust set points as needed.

4. Verify and test software operation.

5. Check and tighten all connections in automated computer control system panel and intermediate relay panel.

6. Verify correctness of logging histories from the control system.

7. Copy all stored histories to CD and give to the Curator.

8. Advise NICL Curator or Technical Director of the need for upgrades, repairs, or replacements, as needed.

G. AFTER HOURS EMERGENCY RESPONSE AND REPAIRS:

Contractor shall be available 24 hours a day, 7 days a week including holidays, for emergency on-call service.

NICL duty personnel, upon receiving an alarm will notify contractor if immediate service is required.

Contractor shall acknowledge receipt of any notification for emergency response to the NICL duty personnel within 30 minutes of receipt of the notification, and respond on-site within one hour of notification.

H. CONTRACTOR QUALIFICATIONS:

(NOTE TO OFFERORS: REQUIRED DOCUMENTATION LISTED BELOW SHALL BE

SUBMITTED WITH YOUR QUOTE)

REQUIRED QUALIFICATIONS FOR NATIONAL ICE CORE LABORATORY MECHANICAL

SYSTEM CONTRACT:

1. Contractor shall have more than five R-22 qualified technicians on staff.

2. Contractor and technicians shall be fully licensed by the State of Colorado and shall comply with all Environmental Protection Agency (EPA) regulations regarding the handling, release, and disposition of chlorinated fluorocarbon compounds, specifically R-22.

3. Contractor shall have at least three technicians assigned to this contract such that if the lead technician is unable to respond to an emergency situation, there are at least two technicians who understand the NICL refrigeration system who can respond and remedy the emergency situation.

4. Technicians assigned to this contract shall have at least five years documented experience maintaining and servicing R-22 refrigeration systems.

5. Technicians assigned to this contract shall have previous, documented, experience with industrial low-temperature (-40o F or colder) and two-stage refrigeration systems.

6. Technicians assigned shall be Level III Journeyman, or documented equivalent. (Requirements for Level III Certification include: a) a minimum of 16,000 hours of on-the job training and experience; b) 1,440 hours of accredited classroom training; and c) continuation of approved accredited classroom training in order to maintain Level III status.)

7. Technicians assigned to this contract shall have previous, documented, experience with reciprocating-type compressors manufactured by Mycom Corporation.

8. Contractor/technicians shall have documented experience as a Teletrol integrator.

9. All technicians assigned to this contract must be able to pass stringent Federal background checks in order to receive an access card to be able to enter the Denver Federal Center after hours.

10. All technicians assigned to this contract must apply for and receive a DOI access card in order to gain access to the Denver Federal Center after normal operating hours, weekends and holidays.

Technicians assigned to this contract will require training on the new automated control system in order to be able to manipulate the refrigeration system once it is installed.

I. GREEN ACQUISITION:

The USGS is committed to promoting the natural environment and protecting the health and well-being of people. In the performance of work under this contract, the Contractor shall exert its best efforts to provide services in a manner that will promote the natural environment and protect health and well-being. Green purchasing or environmentally preferable contracting included the initiatives described below:

Alternative Fuels and Vehicles are described at http://www.afdc.energy.gov/afdc/ Biobased Products are described at http://www.biopreferred.gov/ Energy efficient products are described at http://energystar.gov/products for Energy Star products and at http://www.eere.energy.gov/femp/procurement for FEMP designated products.

Environmentally Preferable Computers are described at http://www.epeat.net Non-Ozone Depleting Products are described at http://www.epa.gov/Ozone/snap/index.html Recycled Products are described at http://epa.gov/cpg Water efficient products are described at http://epa.gov/watersense/

GS1101 Contract Administration Office. (JUL 2001)

(a) This contract will be administered by:

U.S. Geological Survey Denver Acquisition Branch Attn: Lisa D. Hayes P.O. Box 25046, DFC, MS 204 Denver, CO 80225-0046 Telephone: (303) 236-9327

(b) Written communications to the Administrative Contracting Officer shall make reference to the contract number and shall be mailed to the above address.

GS1102 Contracting Officer’s Representative – Technical Direction. (JUL 2001)

(a) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award.

The COR will be appointed in writing and a copy of the appointment will be furnished to the contractor.

Changes in this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(b) The COR will be responsible for technical monitoring of the contractor's performance and deliveries.

The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

(c) The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues direction (written or oral) that the contractor considers to exceed the above limitations.

http://www.afdc.energy.gov/afdc/ http://www.biopreferred.gov/ http://www.epeat.net/ http://www.epa.gov/Ozone/snap/index.html http://epa.gov/cpg http://epa.gov/watersense/

(d) The contractor shall provide the Contracting Officer information copies of all correspondence to the

COR.

GS0239 Parts (OCT 1997)

Parts, if needed, shall be invoiced at either the vendor's current established parts price list (less any applicable discounts) in effect at the time of installation or at a rate not to exceed that charged to the vendor's most favored customer for the same item in like quantities, or the current market price, whichever is lower.

GS0706 Document of Acceptance of Repairs (JUL 2001)

Acceptance of maintenance shall be accomplished by the COR by signing the service report when the equipment is restored to full operating condition.

GS1444 Responsible Employee

Employee responsible for controlling expenditures on this order is listed as a government contact. This order expires when maximum amount or time limitation is reached.

GS1446 NOT-TO-EXCEED INSTRUCTIONS. (JUN 2014)

The contractor shall maintain a continuing record of charges against this order. When 80% of the total "not-to-exceed" amount of this order has been reached, notify the contact person below before proceeding further. This notification is required to ensure that the total labor, materials and travel do not exceed the amount obligated on this order. Charges in excess of the total "not-to-exceed" amount of this order will not be paid unless approved in writing by the Contracting Officer.

GS1348 Accident Reporting (APR 2003)

If an accident occurs on Government-controlled facilities, a report must be provided to the Contracting Officer's Representative and the Contracting Officer within 48 hours. An accident is defined as an event which causes injury, illness, or loss or damage to Government-owned or private property. The contractor will cooperate with any ensuing Government accident investigation.

GS1360 Uniforms (JUL 2001)

(a) The contractor shall, at no expense to the Government, furnish and maintain in acceptable condition the uniforms to be worn by members of the contractor's workforce. All employees performing under this contract must be dressed in uniforms of the same color and style with appropriate variations in the uniforms to be worn by female employees of the contractor.

(b) When appropriate, badges will be worn on cap and chest as part of the uniform. Shoulder patches, lettered to indicate the identity of the contractor, shall be worn on the left shoulder of the uniform jacket and shirt. Identification name tag shall be worn over the right-breast shirt pocket. No other identification of the contractor or employee shall be worn or displayed on the uniform unless required by local law.

GS1414 Contractor Personnel Clearance and Identity Credentials (NOV 2005)

(a) USGS rules regarding physical security and personnel security apply to all personnel in USGS facilities. The rules are contained in the following directives, available at http://www.usgs.gov/usgs-manual/handbook/index.html:

Physical Security Handbook 440-2-H National Security Position Handbook (440-7-H)

(b) Each contractor (or subcontractor) employee requiring recurring access to USGS facilities and/or information systems will be required to submit to a background investigation in accordance with USGS National Security Position Handbook (440-7-H). The type of background investigation required is based on the risk/sensitivity level designation, as described in the Statement of Work. For most facilities, this clearance is required to obtain a USGS-issued identification credential (badge), but the investigation is required whether or not the facility has a badging/credential policy. This clearance/credential requirement does not apply if the contractor does not have any unsupervised IT system access and will only need building access for less than 6 months or only occasional building access (such as for periodic equipment maintenance). In those cases, building procedures for visitors will be applied.

(c) At least 2 weeks before starting work, the contractor will provide a listing to the COR/technical liaison identifying contractor and subcontractor employees requiring access to USGS facilities or systems for performance of work hereunder.

(d) The contractor employees are required to complete the applicable clearance request forms provided by the COR. The following forms, or their equivalent may be used to initiate the credentialing process: SF 85 or SF 85-P (which includes authorization for credit check), SF 86, OF-306, and/or other forms designated for this purpose by the Office of Personnel Management (OPM), Federal Protective Service, or other federal agency in whose space work will be performed under this contract. The SF 86 must be completed on-line at http://www.opm.gov/e-qip/ and printed out by the employee. Contractor employees must present themselves for fingerprinting, together with the printed SF 86, other completed forms, at least 14 calendar days before starting work under this contract. If fewer than 14 days remain before the scheduled start of contract performance, the contractor employee may be allowed temporary, supervised access but must complete this application process as soon as practicable, normally within a day of his or her first arrival at the facility. An employee's refusal to provide or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the contractor/subcontractor employee being screened or investigated in person, by telephone or in writing, and the contractor agrees to make them available for such contact. If a contractor a employee already holds a credential issued by a federal agency after clearance through OPM, provide documentation supporting this status to the COR.

USGS security officials will determine if the existing clearance can be accepted without further investigation.

(e) Badges/credentials issued upon satisfactory completion of a preliminary National Agency Check (NAC) may be revoked if the subsequent NAC with Inquiries (NACI) investigation produces an unfavorable determination. Individuals who do not pass the background investigation cannot be permitted to hold a building pass, allowed entry into the building for contract work, or permitted access to USGS systems (whether remote or on-site). In such cases, the Contractor will be required to sign (or have their subcontractor sign) a notification form indicating that their employee has been informed of the results of the background check. The Government will be the final authority in determining access privileges. The Government's exercise of its right to grant and revoke the access of particular individual(s) to its facilities, systems, or parts thereof shall not constitute a breach or change to the Contract, regardless of it impact on any individual's ability to perform work under the Contract.

(f) During all operations on Government premises, contractor personnel shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. Government-issued identity credentials must be worn upon entry and displayed at all times while on federally controlled property, unless otherwise instructed by the COR.

(g) The Government reserves the right to require a re-submission of clearance forms and a new background investigation at any time. Failure to provide the documents within the specified time period will result in removal of the employee until such time that the documents are submitted and clearance granted. Should removal be necessary, salary/wages and other costs associated with the removed employee are not allowable or allocable under this contract. If removal would result in understaffing or non-performance of contract requirements, the Contractor shall provide a qualified and cleared replacement.

Failure to do so will entitle to Government to a downward adjustment in price reflecting the reduced level of performance.

(h) When any of their personnel leaves the company's employ, is reassigned to other work, or otherwise no longer requires access to USGS facilities or USGS computer systems, the contractor shall immediately advise the USGS COR so that those user accounts and credentials can be cancelled. The contractor will ensure that the ID badge and keys (if any) are retrieved and promptly returned to the COR, who will forward them to the issuing USGS security official. The COR shall be notified 24 hours in advance of any termination of an employee or subcontractor.

(i) The contractor will report any lost keys or badges to the COR within 24 hours. The COR will relay the information to the responsible building security officials. All badges and keys shall be returned to the COR at the completion of this contract.

(j) The requirements of this clause must be included in any subcontracts in which subcontract workers will need building or unsupervised system access as described in paragraph (b).

GS1419 Security Clearance Requirements Denver Federal Center (Non-Classified) (APR 2006)

Performance under this contract will require physical access to the Denver Federal Center (DFC). Access shall require two separate clearance procedures as specified in this clause GS1419 and in GS1414. Clause GS1419 allows for issuance of a temporary badge until the OPM requirements specified in GS1414 can be met. See Clause 1414 for additional OPM security requirements applicable to both the Denver Federal Center and OPM clearances.

(a) The Contractor must submit to the Department of Homeland Security (DHS), Federal Protective Service (FPS), Building 1, Adjudication Section the following documents for all employees involved in this contract including owners, management, supervisors, reserve forces personnel, etc. These forms are provided by the Contracting Officer/Contracting Officer's Representative (CO/COR) and must be filled out completely by the contract employee before taking the forms to Building 1 for processing:

(1) One completed DHS, FPS Form 176, "Statement of Personal History." All blanks on the DHS, FPS Form 176 must be filled in (use "not applicable" when appropriate). Use black ink on the DHS, FPS Form 176.

(2) One completed and signed Contractor Receipt Form R-81.

A packet containing the above documents including instructions will be provided to the Contractor at time of Award. Fees associated with obtaining clearances will be the responsibility of the Government. These forms must be submitted no later than ten calendar days after award, but at least ten calendar days prior to contract start, or within ten calendar days prior to any new employee starting work under this contract. No

Contractor, Contractor employee, or subcontractor employee will be allowed to perform any work under this contract without receiving a temporary or full clearance from DHS, FPS.

Once the Contractor employee has submitted the appropriate forms to DHS, FPS, Building 1, and has been processed through the Adjudication Section, the Contractor must return the completed and signed Form R- 81 to the contract project manager who will ensure it is delivered to the USGS, Management Services Assistant at MS 202.

(b) Fingerprint Cards - FD-258

(1) DHS, FPS will provide the fingerprint forms. The employee(s) fingerprints will be taken at DHS, FPS, Building 1, Denver Federal Center (DFC), Denver, CO.

(2) Once a favorable report from the Contract Suitability Report System (CSRS) is granted, fingerprints are kept on file and are valid for five years.

(c) The Contractor must ensure that its employees submit complete and accurate forms to DHS, FPS for processing. If the security package is incomplete, DHS, FPS or the CO/COR will return the incorrect security package to the Contractor for correction. An incomplete security package will not excuse the Contractor from meeting the time frames annotated in paragraph (a), above.

(d) All government contractor employees are required to be cleared every five years, except on guard contracts, guard employees are required to be cleared every two years; however, the Government reserves the right to require a resubmission of the following documents, or any combination thereof, for re-clearance purposes at any time.

(1) The DHS, FPS Form 176, Form R-81, and FD-258 must be submitted to DHS, FPS, Building 1, Adjudication Section within three working days of receiving the CO/COR's request. The criminal history check shall be submitted within ten calendar days of receiving the CO/COR's request. Failure to provide the documents within the specified time period will result in removal of the employee until such time that the documents are submitted and clearance granted. Should removal be necessary, deductions will be assessed unless the Contractor provides a qualified and cleared replacement.

(2) A temporary clearance may be approved by the DHS, FPS pending final adjudication. A final clearance is normally valid for a period of five years and two years for guard contractor employees.

However, should the Contractor employee change contracts during that 5-year period, then the employee must have their clearance updated by DHS, FPS. The employee will then be given a new Form R-81.

(3) The Contractor shall provide a list of all personnel working on the contract, including individuals who intermittently visit the building(s) or perform work under the contract, to the CO and the COR within ten calendar days after receiving notification that an award has been made and when an option has been exercised, if applicable. Also, the Contractor must update the personnel list on a monthly basis as changes occur and submit an updated copy to the CO and the COR.

(e) The Government will exercise full and complete control over granting, denying, withholding or terminating clearances for all employees, at any time. The granting of either temporary or full clearance shall not prevent, preclude, or bar the withdrawal or termination of any such clearance by the Government.

An initial clearance may be a temporary clearance, which is revocable if the employee is determined unsuitable upon completion of the background investigation, or if the CO finds an employee to be unsuitable or unfit for his assigned duties. The CO is authorized to direct the removal of an employee.

(f) Appeals by employees in response to revocation.

(1) Policy. DHS has established this appeals policy to be used when USGS contract service personnel have been denied access to a DHS owned or controlled building or facility. Any individual who has been considered for initial or continued access to a DHS building or facility is to be afforded an opportunity to appeal the denial or revocation of such access.

(2) Applicability. This appeals process applies to all USGS contract employees, to include custodians, guards, child care employees, and construction workers who undergo a background check prior to being granted access to DHS controlled buildings or facilities.

(3) Determination Authority. Central Office DHS, FPS adjudication personnel will be the only authorized personnel to adjudicate on appeal requests. They will be the sole entity that determines the final decision on any appeal request after a complete review of all the information concerning the appellant.

(4) Procedures.

(i) Individuals will be notified of the denial or revocation of their access by their employer after the employer is notified by the CO.

(ii) Individuals may request the reasons for such denial or revocation.

(iii) Any individual who is given notification and afforded an opportunity to appeal pursuant to this policy may submit a written appeal of that denial or revocation to the regional DHS, FPS adjudication personnel along with notification to the CO that an appeal has been submitted. The regional DHS, FPS adjudication personnel will then forward their request along with all pertinent information, to include any information the individual believes will assist in the final review, to Central Office adjudication personnel.

(iv) After a final review of the case, the individual and regional DHS, FPS adjudication personnel will be notified of the final decision by Central Office adjudication office.

(g) If an employee uses a Contractor ID badge of another employee, both employees shall be immediately removed from the contract.

(h) If an employee has been arrested at anytime after the initial clearance was granted, then it is incumbent upon the employee to immediately notify their supervisor of such an occurrence. The supervisor must then notify the CO of this incident. The CO will notify DHS, FPS who will re-evaluate the employee's clearance. Failure to notify the CO of any arrests will result in termination of the clearance and termination of the employee on the contract.

(i) Special clearances may be required by tenant agencies for access to certain areas covered under this contract. The CO/COR shall notify the Contractor of all such special clearances. In some instances, the Building Manager may specify all such clearances. The Contractor shall be required to fulfill any special clearance requirements in order to gain access to these special areas.

(j) All Contractor ID badges remain the property of USGS and shall be returned to the CO/COR upon completion of the contract expiration date listed on the badge or when an employee is terminated on the contract. Failure to comply may result in the Contractor's access to Government facilities/installations being restricted in the future.

(k) Lost Contractor ID badges must be reported immediately to the DHS, FPS, MegaCenter, at (303) 236- 6709.

GS0919 Legal Holidays (JAN 2002)

The following legal holidays are observed by this Government agency:

New Year's Day January 01 Martin Luther King's Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 04 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25

When a holiday falls on Saturday or Sunday, it is observed on the adjacent Friday or Monday, respectively.

In addition to the holidays listed above, the contractor agrees to observe leave days or closures designated by Federal Statute, Executive Order, or Presidential Proclamation.

GS0924 Unscheduled Closures

(a) The USGS facility where contractor employees are working may occasionally have unscheduled closures in which federal employees are dismissed on administrative leave (such as for inclement weather, holiday early closings, power outages, or other emergencies). In these cases, the Contracting Officer or COR will advise the contractor whether any of the contractor's activities are considered critical and require continued performance. In most cases, the Contractor employees not performing critical tasks will not be allowed to remain in the facility after federal employees are dismissed. (b) If the contractor opts to treat these nonproductive hours as paid leave, these hours are billable at the established contract rates.

The total number of hours billed on such days may not exceed the number scheduled for affected employees and may not include overtime hours. (c) Paragraph (b) does not apply and nonproductive hours are not billable as direct hours worked where the contractor's accounting system normally treats leave of the type used as an indirect or fringe benefit pool expense.

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at http:www.cpars.csd.disa.mil/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at http://www.cpars.csd.disa.mil/.

Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

GS1440 Wage Determination Applicable (JUL 2001)

In the performance of this contract, the contractor shall comply with the requirements of U.S. Department of Labor wage determination number 2005-2081, Revision No. 15, dated 12/22/14. The wage determination is incorporated into this contract as Attachment 2.

DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor.

To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: A copy of the Contractor’s internally generated invoice

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

Unilateral Deobligations (MAY 2013)

The contractor shall submit all invoices under the award no later than 90 calendar days after the period of performance has expired, unless a request for extension has been submitted to the Contracting Officer.

After 120 days has passed since the expiration of the performance period, the government reserves the right to issue a unilateral modification deobligating any unexpended funds, and to initiate closeout procedures.

52.217-8 Option to Extend Services. (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor prior to expiration of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

https://www.ipp.gov/

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three (3) years.

Additional provisions apply:

52.216-1 -- Type of Contract (Apr 1984)

The Government contemplates award of a Firm-Fixed Price and Time and Materials/Labor-Hour contract resulting from this solicitation.

52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements--Commercial Item Acquisition.

(FEB 2007)

(a) The Government contemplates award of a Time-and-Materials or Labor-Hour type of contract resulting from this solicitation.

(b) The offeror must specify fixed hourly rates in its offer that include wages, overhead, general and administrative expenses, and profit. The offeror must specify whether the fixed hourly rate for each labor category applies to labor performed by--

(1) The offeror;

(2) Subcontractors; and/or

(3) Divisions, subsidiaries, or affiliates of the offeror under a common control.

52.222-22 Previous Contracts and Compliance Reports. (FEB 1999)

The offeror represents that-

(a) It [] has, [] has not participated in a previous contract or subcontract subject the Equal Opportunity clause of this solicitation;

(b) It [] has, [] has not filed all required compliance reports; and

(c) Representations indicating submission of required compliance reports, signed by proposed…