FY25_DELIVERY_INFORMATION_SHEET.pdf
PDF 96 KB Posted
- Attached to
- FDC PHILADELPHIA FY25 3RD QTR SUBSISTENCE-BREAD-MILK Federal contract opportunity
- Solicitation number
- 15B21725Q00000003
- Issued by
- Department of Justice Bureau of Prisons
About this file
This is a delivery information sheet for FDC Philadelphia's FY2025 food service contract that specifies requirements for vendors delivering subsistence food, milk, and bread products. The document outlines delivery schedules, procedures, and requirements for the Federal Bureau of Prisons facility.
Key requirements include: deliveries must be completed by June 30, 2025; delivery appointments are mandatory Monday, Wednesday, Thursday, and Friday between 6:30am-12:30pm; all deliveries must be palletized and accessible by forklift from ground level (no rear dock); specific temperature requirements for frozen foods (0°F or below), non-frozen perishables (34-41°F), and canned goods (above 34°F); religious diet items must display proper Kosher (OU) or Halal symbols; products are subject to inspection for up to 3 days after delivery; rejected items must be picked up within one week; and vendors must coordinate deliveries with Food Service Administrator due to limited storage space. The facility will not accept deliveries without appointments, out-of-date products, or items showing signs of prior thawing. All items must comply with BOP National Menu Specifications.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 3rd QTR PHL FY25 SUBSISTENCE COVER LETTER.pdf | ||
| 3RD QTR FY25 SUBSISTENCE ITEMS.xlsx | XLSX spreadsheet | |
| 3RD QTR PHL FY25 SUBSISTENCE-BREAD-MILK SF1449.pdf |
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Text version
AWARD DELIVERY INFORMATION – RFQ
Fiscal Year: 2025 Institution: FDC, PHILADELPHIA
DELIVERY SCHEDULE
A complete delivery of all awarded items is expected by the end of June 30, 2025 unless otherwise specified on product specification section. Due to the limited storage of dry goods and freezer/cooler goods, all vendors MUST coordinate with the Food Service Administrator for delivery of product amounts and dates. For most products, a small delivery will be requested for the first month of the quarter, and the Food Service Administrator will contact each vendor to schedule deliveries for future deliveries as space permits.
Deliveries will be made Monday, Wednesday, Thursday & Fridays, from 6:30 am to 12:30 pm (trucks must be at the institution no later than 12:30 pm to ensure proper time for unloading), unless otherwise noted in the product specification section. Deliveries are made BY APPOINTMENT ONLY, if you just show up your product will be refused. FDC, Philadelphia Federal Bureau of Prison warehouse areas are closed on all Federal holidays, deliveries will not be accepted on these closures.
Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
NOTE: Vendors (not Shipping Companies) must coordinate delivery appointments with the receiving Food Service warehouse staff. See below for contact information.
Delivery Contact: Michael Potts (email mpotts@bop.gov ) 215-521-4000 x-4412, Quinn Fisher (email qfisher@bop.gov) 215-521-7255 & Justin Salisbury (jsalisbury@bop.gov) 215-521-4012
DELIVERY REQUIREMENTS
• Appointments MUST be made timely to ensure we have adequate spacing for the delivery. If you do not have a confirmed delivery appointment with M. Potts, Q. Fisher or J Salisbury your delivery will not be accepted.
• There is NO REAR DOCK, so the pallets must be accessible with a fork lift from the ground. At no time is BOP staff permitted to enter the trailer to remove food product.
• All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff (NO SIDE
LOADED PALLETS).
• All items received out of date (best by, use by, or expiration) will not be accepted.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
• All canned goods must be delivered above 34 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below. “Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and or BOP National Specifications”.
• Some items may require thawing and cooking to determine specifications compliance and product wholesomeness.
• Any product that indicates prior thawing will be refused.
• All certified religious diet items must be marked with the Kosher Symbol (OU) on individual packages or the item will be refused. All Halal items must have the appropriate Halal symbol as well.
• All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National mailto:mpotts@bop.gov mailto:qfisher@bop.gov mailto:jsalisbury@bop.gov
AWARD DELIVERY INFORMATION – RFQ
Menu Specifications prior to quoting.
• All items will be closely inspected.
• Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
• Items that fail to meet specifications will be refused.
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within one (1) week of noncompliance notification.
• If the product is not picked up within one (1) week, it will be disposed of by warehouse staff.
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