FY23 SOW SMA Elevator Service.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

BASE MIAMI BEACH

SPECIFICATIONS

FOR Elevator Service Agreement

General: United States Coast Guard Base Miami Beach is accepting proposals for qualified individuals or firms to service all four of the elevators here at Base Miami Beach. Prior to submitting a quote, it is mandatory to examine the scope of work and it’s highly recommended to visit the facility to take field measurements, evaluations, etc., and become familiar with existing conditions under which the work will be performed. After the award of contract, a pre-conference will be held prior to starting the work at Coast Guard Base Miami Beach

Location:

United States Coast Guard Base Miami Beach Fl.

100 MacArthur Causeway Miami, FL 33139

I. Continuity of Facilities Operation: Schedule work to minimize interference with the facility’s normal operations. Normal operating hours are from 6:30am to 4:00pm Monday thru Friday except federal holidays. Any work during other hours unless otherwise instructed or permitted shall be scheduled and approved with the Contracting Officers Representative.

II. Notification of Start and Completion of Work: The Contractor shall notify Coast Guard one week prior to start of work.

III. Coast Guard Contracting Officers Representative: The Contractor shall contact the COR to coordinate all construction efforts onboard Coast Guard Facilities.

IV: Recycling and Disposal of Refuse: Minor refuse, excess or waste materials resulting from construction operations may be disposed of in base dumpsters. All disposals shall be done in accordance with federal, state, and local laws and regulations. All bulk waste shall be disposed of in contractor provided dumpsters

V: Safety: During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 - Safety and Health Regulations for Construction. The contractor shall have a written safety plan as required in FAR 5.236-13. The plan shall unequivocally assign responsibility and authority for safety to the superintendent by name. Immediate notification to the Contracting Officer’s Representative of lost time due to accidents is required. Provide two copies of workman’s compensation accident reports by noon of the day following the accident. The Coast Guard reserves the right to bar any workers or supervisors from the premises should they be documented as violating set safety standards and regulations.

VI. Inspection: The Contracting Officer’s Representative has the right to reject defective workmanship or materials or work not performed as per the project specifications. Only the Contracting Officer or his/her representative may accept work performed by the contractor.

VII. Operations and Storage: The contractor is to take whatever steps necessary to ensure that his materials are protected. The Coast Guard has no responsibility for receipt, storage, or protection of contractor’s materials. All equipment, materials and supplies shall be addressed to the contractor. The Coast Guard will not accept shipments. The contractor is responsible for the protection of existing structures, utilities, work and vegetation. Any damage shall be repaired at the contractor’s expense.

VIII. Contractor Identification: The contractor and subcontractor personnel shall always wear company identification.

IX. Existing Utilities: The Contractor shall field verify all utility locations before commencing work. This shall include, but not be limited to, the use of visual, sonic, electronic or magnetic detection devices. Contractor shall be responsible for repairing any utilities damaged during construction at no additional cost to the Government.

X: Regulations while onboard Coast Guard Base Miami Beach:

1. Daily colors and the raising/lowering of the American flag will take place every morning at 0800 and every evening at sunset. All personnel on Base will face the main flagpole & maintain silence and all vehicles & equipment will halt during these brief events.

2. The construction site shall always be maintained in a clean condition. This included daily clean-ups of the construction and storage areas (FAR 52.236-12). The site shall be well lit and well barricaded/cordoned off as appropriate.

3. Contractors are welcome to eat breakfast & lunch on Base in the base galley at cost. Breakfast is served from 0600-0730 daily & lunch will be served from 1200-1300 daily in the galley. All personnel desiring meal service shall be in clean, non-soiled clothing. The Coast guard reserves the right to refuse service to anyone it deems dirty.

4. There is one smoking area on base in the central northern parking lot covered by the tiki hut. Smoking is permitted anywhere else on base.

5. Contractors are welcome to utilize the Base’s Exchange store; however, contracted personnel are prohibited from purchasing any uniform, alcohol or tobacco products in it.

6. Traffic Regulations:

a) 10 mph speed limit

b) No use of cell phones is permitted while driving vehicles or operating heavy machinery

c) All personnel shall obey all marked traffic signals including stop signs & stop lights.

7. Absolutely no firearms or weapons of any kind are allowed onboard Base Miami Beach.

8. Only American citizens and permanent resident aliens are allowed onboard Base Miami Beach Facilities. Absolutely no foreign nationals are permitted on the premises.

9. Notice shall be given to the Coast Guard’s representative 1 week in advance of any planned power, water, and sewage or lighting outages.

10. The contractor shall provide a consolidated list of all contracted personnel including their driver’s license numbers (or other valid gov’t issued ID number) who will be working on Base Miami Beach Facilities either the day of or prior to the notice to proceed date.

11. Contractors are welcome to utilize the restrooms on the 1st decks of Buildings 3, 4, and 7 providing they are clean and do not track mud, dirt or any other debris into the restrooms.

12. Should warnings of gale force or stronger winds, or other inbound natural disasters be issued, the contractor shall take every practicable precaution to minimize the danger to persons, to the work, and the adjacent property. These precautions shall include closing all openings, removing all loose materials, tools and equipment from exposed locations, and removing or securing scaffolding, securing field trailers, and other appropriate equipment and other temporary work.

13. No personnel other than the contracting officer has the authority to alter the terms of any contract or to issue any change orders.

14. All contractor vehicles, equipment and gear onboard Coast Guard properties are always subject to search. Additionally, contractors are subject to orders to evacuate the property at any time.

15. Due to the compact & dense nature of operations & support functions ongoing on-board Base Miami Beach all efforts within reason to minimize the size and footprint of the contractor’s lay down area shall be taken. Contractors shall carpool as much as possible to minimize the number of vehicles needing parking on Base. At a minimum, the ratio of contractors to contractor vehicles shall be no less than 2:1.

16. All piers on base Miami Beach are load restricted in some form. If contractors need to bring heavy equipment (cranes, forklifts, 18 wheelers, man-lifts, construction equipment, backhoes, excavators or other equipment heavier than standard sedans) closer than 40’ to any pier on base to complete their project the contractor shall submit a request for information (RFI) to the Contractor’s representative.

VIII: SCOPE OF WORK: Contractor shall provide all labor, materials, and equipment necessary to complete the following unless noted below:

1. Monthly/Annual Elevator Inspection:

2. Elevators to be serviced are as follows:

· Building 3 Imperial H900 elevator in front of stairwell.

· Building 4 shipping/receiving freight Elevator Rotary R7.

· Building 4 Dover elevator 1st floor main entrance east end next to vending machine NOTE: This elevator is equipped with an emergency telephone.

· Building 16 Kone elevator. 2nd fl. Left of elevator.

Contractor shall:

3. Contractor shall notify Base Miami Beach Facility Engineering department before commencing any service. Call 305-619-8662

4. Contractor shall check for proper operation prior to performing any maintenance in accordance with OEM specifications and applicable industry standards.

5. Contractor shall perform services in accordance with the American Disabilities Act.

6. Contractor shall ensure that the telephone located inside of the car works properly.

7. Contractor shall operate the elevator to observe proper operation of all controls, indicator lights, sensors, floor alignment, and door operation. (Adjust as necessary).

8. Contractor shall check hydraulic oil level and fill as necessary, maintain cleanliness of hydraulic room by wiping down fluid tank, all valves, and empty drip pan as necessary.

9. Contractor shall inspect hydraulic cylinder for wear and leaks.

10. Contractor shall inspect and clean motor and check belt tension. (Adjust as necessary).

11. Contractor shall inspect and test all control relays and wiring terminals.

12. Contractor shall check rail oilers and add oil as necessary.

13. Contractor shall inspect and adjust rollers.

14. Contractor shall inspect tracks at each floor, adjust and clean operators as necessary.

15. Contractor shall inspect car lighting, replace bulbs as necessary.

16. Contractor shall access top of car, clean all diffusers as well as top of car.

17. Contractor shall inspect door alignment. Clean and inspect rollers, guide track, gate, and door mechanisms.

18. Contractor shall check hydraulic lift post connection at car platform.

19. Contractor shall check fire service phase I and II for proper operation.

20. Contractor shall check the operation of the hoist way access.

21. Document all work performed and any discrepancies found. Provide a copy to Facilities Engineering Department after each inspection. Documentation can be emailed to Garrett.W.Pearsall@uscg.mil.

Annual Certification:

22. Contractor shall conduct an annual certification of each elevator. A signed certification of inspection shall be located in each elevator. Certification shall be completed in accordance to state and local regulations. (ANSI)/ASME A17.1 Part X rule 1000.1b

23. A certified elevator inspector is to perform all checks and weight as necessary by code.

Repairs:

24. The contractor shall be available 24 hrs. / 7 days a week to respond to calls and can dispatch a service technician as the situation requires.

25. These calls shall be in response to entrapments, equipment failures, etc.…

26. All additional work that is not covered by the preventive maintenance agreement must have prior approval from the COR or the Contracting Officer before execution.

27. This additional work will be executed under a separate contract/work order and will be funded based upon a written estimate that details the exact repair, labor and material.

28. Contractor shall protect all equipment and merchandise in work locations.

BLDG. 3

BLDG. 3

BLDG. 4 SHIPPING AND RECEIVING

BLDG. 4 MAIN ENTRANCE

BLDG. 16 2nd FL.

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