FY21_MAR11-35_Redacted.pdf

DEPARTMENT OF THE NAVY

NAVAL SURFACE WARFARE CENTER

INDIAN HEAD EXPLOSIVE ORDNANCE DISPOSAL TECHNOLOGY DIVISION

3767 STRAUSS AVENUE

SUITE 201

INDIAN HEAD, MD 20640-5150

J&A Number: FY21-MAR11-35 Code: 026P

Contracts Department - Form 13 (Rev 5/18)

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

JUSTIFICATION

1. Contracting Activity

The Naval Sea Systems Command, Naval Surface Warfare Center Indian Head Division (NSWC IHD), Contracts Division 026.

2. Description of the Action Being Approved

Award of a Firm Fixed Price (FFP) contract on a sole source basis for maintenance and repair services, system updates, and advanced training.

3. Description of Supplies/Services

This requirement includes extended warranties, training, and spare parts. This will support twenty (20) Griffin 460 Gas Chromatography–Mass Spectrometry (GC/MS) instruments owned by the . The following is specifically required annually to ensure the systems are maintained adequately to remain fully operational:

Part Number Description QT 400EXTWAR(Year) Extended warranty for Serial Numbers 460-00101 through 460-00119, 460-00348, & 460-00334

201-014-0054 Sorbent Tube Cartridge - priced for re-cycle cost

241-005-0011 GC Maintenance Kit 44 241-005-0078 RI Calibrant Kit 2 460-001-0024 Ionization Filament with 6 month warranty 40 400TECHCERT Advanced Maintenance Training (2 days, 1-5

Students)

The Government's minimum needs have been verified by the certifying technical and requirements personnel.

J&A Number: FY21-MAR11-35

“SOURCE SELECTION INFORMATION – SEE FAR 2.101 and 3.104”

The total estimated cost of the proposed contract action is $2,050,807. The base period is for 12-Months with three (3) option years of 12-Months each to follow. Annual Defense Working Capital Fund (DWCF) will be utilized for this procurement.

Estimated Dollar Value

FY21 FY22 FY23 FY24 Total

DWCF $2,050,807

Total $2,050,807

4. Statutory Authority Permitting Other Than Full and Open

Competition

This acquisition is being conducted under the authority of

10 U.S.C. 2304(c)(1) as implemented by FAR 6.302-1. Only One Responsible Source.

5. Rationale Justifying Use of Cited Statutory Authority

This is a follow-on acquisition from previously awarded sole source contract N00178-18-C-6034. The Griffin 460 GC/MS instruments are part of a critical life safety system. It is critical that Griffin 460 GC/MS instruments’ extended warranties, parts, and training are procured annually to ensure the operational capabilities of the systems. This procurement is required to satisfy specific mission requirements related to National Security, in direct support of currently fielded equipment. Inability to procure extended warranties, training, and parts could produce an unacceptable vulnerability in the Chemical, Bioloical, and Radioloical (CBR) Sensor System, which is a critical life safety system. It is also essential for R23 personnel to maintain excellent technical proficiency in operation and maintenance capability of Griffin 460 GC/MS instruments. Loss of this equipment support or redesign of the systems will present tremendous risk to the Griffin 460 GC/MS instruments capabilities, with a likely potential to degrade operational availability for extended periods of time. The parts required must be compatible (form, fit, and function) with the currently installed parts on the systems.

The services must be provided from an authorized service provider to ensure the warranties remain valid. If one (1) of the Griffin 460 GC/MS instruments is degraded to the point of needing a complete replacement, replacement costs for a single unit would cost approximately and the government would experience an unsustainable loss of detection capability for an estimated three (3) to six (6) months. In addition, the government’s investments of over $2,400,000 in this equipment would be lost if it becomes inoperable.

In addition, the risk of acquiring this support through full and open competition is the potential of selecting an unauthorized provider of warranty and maintenance support for these Griffin 460 GC/MS instruments. If problems arise in the future and an unauthorized provider has been used to maintain these instruments, there is a possibility that neither FLIR Detection, Inc. nor its authorized providers would be willing to provide warranty, parts, and maintenance support for these Griffin 460 GC/MS instruments.

6. Description of Efforts Made To Solicit Offers from as Many

Offerors as Practicable

To further broaden market research and to satisfy the requirements of DFARS PGI 206.302-1(d), a Sources Sought notice was posted on beta.SAM.gov on 14 December 2020. The posting yielded no results.

As required by FAR 5.203, a pre-solicitation notice was publicized on the beta.SAM.gov website on 17 March 2021. No responses were received.

7. Determination of Fair and Reasonable Costs

The Contracting Officer will determine that the anticipated cost to the Government for the services covered by the J&A will be fair and reasonable. Significant (or similar) quantities of this requirement have been purchased from this offeror in the past and cost/pricing information was received on those past procurements. This information should be sufficient to support the fair and reasonable cost determination of this procurement.

8. Actions To Remove Barriers to Competition

For the reasons set forth in Paragraph 5, NSWC IHD Contracts Department has no plans at this time to compete future contracts for the types of supplies/services covered by this document. If another potential source emerges, NSWC IHD Contracts Department will assess whether competition for future requirements is feasible.