FY17 SAT Preservation NOFO.pdf

U.S. Department of the Interior National Park Service

Financial Assistance

Notice of Funding Opportunity (NOFO)

Program Title Save America’s Treasures Notice of Funding Opportunity Number: P18AS00044 Announcement Type: Initial CFDA Number: 15.929

Issue Date: December 20, 2017 Application Due Date: February 21, 2018 Time AM/PM Zone 11:59 PM EST

Agency Contact Information Questions and Requests Name Megan J. Brown Name STLPG Staff Address State, Tribal, Local, Plans &

Grants Division National Park Service 1849 C Street, NW Mail Stop 7360 Washington, DC 20240

Address (as applicable)

State, Tribal, Local, Plans & Grants Division National Park Service 1849 C Street, NW Mail Stop 7360 Washington, DC 20240

Phone 202-354-2020 Phone 202-354-2020 Email preservation_grants_info@nps.gov Email preservation_grants_info@nps.gov

Table of Contents

Section A: Program Description Section B: Federal Award Information Section C: Eligibility Information

1. Eligible Applicants

2. Cost Sharing or Matching

3. Other .................................................................................. Error! Bookmark not defined.

Section D: Application and Submission Information

1. Address to Request Application Package

2. Contents and Form of Application Submission

3. Unique entity identifier and System for Award Management (SAM)

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

7. Other Submission Requirements

Section E: Application Review Information

1. Criteria

2. Review and Selection Process

3. Evaluation of Applicant Risk

4. Anticipated Announcement and Federal Award Dates ...... Error! Bookmark not defined.

Section F: Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

Section G: Federal Awarding Agency Contacts Section H: Other Information:

Appendix A - Application Package Forms SF 424, SF 424A, SF 424B Appendix B - NPS Standard and Special Award Terms and Conditions Error! Bookmark not defined.

Section A: Program Description

Federal Agency Name: Department of the Interior, National Park Service

Funding Opportunity Title: Save America’s Treasures Grants

Funding Opportunity Number: P18AS00044

Catalog Of Federal Domestic Assistance (CFDA) Number: 15.929

Legislative Authority:

54 USC 308901 et seq.

Consolidated Appropriations Act, 2017, Division G, Title I (P.L. 115-31)

Federal Regulations: 2 C.F.R. § 200, 2 C.F.R. § 1402

Program Background Information and Objectives:

Save America’s Treasures grants from the Historic Preservation Fund provide preservation and/or conservation assistance to nationally significant historic properties and collections. Grants are awarded through a competitive process and require a dollar-for-dollar, non-Federal match, which can be cash or documented in-kind. The grants are administered by the National Park Service (NPS) in partnership with the National Endowment for the Arts (NEA), the National Endowment for the Humanities (NEH), and the Institute of Museum and Library Services

(IMLS).

Section B: Federal Award Information

Anticipated Federal Funding: $4,800,000 The amount above will be divided between preservation projects and collections projects through the selection process. Preservation projects: P18AS00044. Collections projects: P18AS00045.

Non-Federal Entity Cost Share:

The non-Federal entity must provide a non-Federal dollar for dollar cost match. Contributions for cost match must be made from non-Federal sources which may include cash, in-kind contributions or services, or donated materials.

Estimated Number of Agreements to be Awarded: 5-7 preservation projects.

Each activity or project under this agreement will be treated individually, with more detail through project statements, project plans and budgets developed cooperatively between the NPS and the non-Federal entity.

Estimated Amount of Funding Available Per Award:

An estimated range of $125,000.00 to $500,000.00 of funding is anticipated for each award.

The amount of funding available per award for this Notice of Funding Opportunity (NOFO) will be determined as part of the application review process based on applications received and funding made available through appropriations.

Anticipated Start Date:

Projects receiving funding through this NOFO will start once funding has been secured and awards have been made. Do not anticipate a start date sooner than April 2018.

Anticipated Term of the Agreement:

Agreement terms for funded projects are estimated to range between two and five years, depending on the negotiated project statement of work. Agreements are not effective until fully executed with signature from the NPS Financial Assistance Awarding Officer.

Grant Agreement - A legal instrument of financial assistance between The National Park Service and a non-Federal entity that, consistent with 31 U.S.C. § 6302, 6304:

(1) Is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal awarding agency to the non-Federal entity to carry out a public purpose authorized by a law of the United States (see 31 U.S.C. § 6101(3)); and not to acquire property or services for the Federal awarding agency’s direct benefit or use;

(2) Is distinguished from a cooperative agreement in that it does not provide for substantial involvement between the Federal awarding agency or pass-through entity and the non-Federal entity in carrying out the activity contemplated by the Federal award.

Substantial Involvement:

No substantial involvement on the part of the National Park Service (NPS) is anticipated.

Other Information:

1. Applications for renewal or supplementation of existing projects are not eligible to compete with applications for new Federal awards.

2. Any historic property receiving grant assistance through the Save America’s Treasures grant program will be required to place a preservation covenant/easement on the property to preserve the significance and integrity that made the property historic.

3. Projects funded under this program constitute “undertakings” as defined by Section 106 of the National Historic Preservation Act, as amended (54 U.S.C. 306108). Accordingly, after the grant is awarded, the National Park Service will work with the grantee to complete the consultation process with the appropriate State Historic Preservation Officer or Tribal Historic Preservation Officer prior to receiving funds from their grant account.

Depending on the project, additional federal reviews may be required under other laws such as, the Archaeological Resources Protection Act of 1979 (ARPA), the National Environmental Policy Act (NEPA), and Native American Graves Protection and Repatriation Act (NAGPRA).

Section C: Eligibility Information

Application Due Date: February 21, 2018 at 11:59 PM, Eastern An applicant's failure to meet an eligibility criterion by the time of the application deadline will result in the application being excluded from consideration. This includes but is not limited to late and incomplete application packages.

1. Eligible Applicants In accordance with the National Historic Preservation Act as amended, 54 USC §300101, this funding opportunity is limited to:

• Nonprofit, tax-exempt 501(c), U.S organizations

• Units of state or local government

• Federally-recognized Indian Tribes, Alaska Natives, and Native Hawaiian Organizations, as defined by 54 USC § 300300

• Educational institutions

• Federal agencies funded by the Department of the Interior and Related Agencies Appropriations Act, with the exception of the National Park Service (NPS).

o Grants will not be available for work on sites or collections owned by the NPS.

o Other federal agencies collaborating with a nonprofit partner to preserve the historic properties or collections owned by the federal agency may submit applications through the nonprofit partner.

• Preservation projects must be:

o Designated individually as a National Historic Landmark or a contributing structure to a National Historic Landmark District.

o Listed individually in the National Register of Historic Places for national significance (not state or local significance) or a contributing structure to a historic district that is listed in the National Register for its national significance.

*Individual projects are only eligible for one SAT grant. Individual properties or collections that received a SAT grant in the past are not eligible for additional funding. A list of past, funded projects can be found at:

http://www.archfoundation.org/2016/02/treasure-map/

2. Cost Sharing or Matching In accordance with 54 USC 308901 et seq. Public law 111-11, Title VII, Subtitle D, Section 7303(b) non-Federal cost share in the amount of 50% is required to be eligible for an award under this NOFO. The non-Federal entity must be willing to contribute at least 50% of the total project cost from non-Federal sources as evidenced by a letter of commitment from the applicant. Eligible non-Federal sources of contributions must be in accordance with 2 C.F.R. §

200.306 and may include: cash, in-kind contributions, and/or volunteer services. Non-Federal entity cost share contributions shall be annotated within the SF-424A or C (reference section D, Application and Submission Information). Thus the non-Federal entity must provide a non- Federal dollar for dollar cost match.

http://www.archfoundation.org/2016/02/treasure-map/

Section D: Application and Submission Information

1. Address to Request Application Package The Application Package contains several mandatory forms, which must be submitted with your proposal, forms include:

1. SF-424 (Application for Financial Assistance)

2. SF-424A (Budget Information for Non-Construction Programs)

3. SF-424B (Assurance for Non-Construction Programs)

4. SF-424C (Budget Information for Non-Construction Programs)

5. SF-424D (Assurance for Construction Programs)

6. SF-LLL (Disclosure of Lobbying Activities), if anticipated award is over $100,000

7. Attachments Form

8. Project Description Worksheet

9. Budget Justification Worksheet

10. Project Images Worksheet

11. Indirect Cost Rate

2. Contents and Form of Application Submission You must complete the mandatory forms and any applicable optional forms, in accordance with the instructions below, as required by this NOFO. Do not include any proprietary or personally identifiable information (PII). A complete application should include:

• Standard Form 424 (SF 424) – Application for Federal Assistance o Complete this form as much as possible with all applicable information. Please note: You must provide your ZIP Code + 4. Your DUNS and Bradstreet Number (DUNS) must match the DUNS Number under your SAM.gov record.

• Standard Form 424A and 424C – Budget Information o The project budget shall include detailed information on all cost categories and must clearly identify all project costs. Unit costs shall be provided for all budget items including the cost of work to be provided by contractors or sub-recipients.

In addition, applicants shall include a narrative description of the items included in the project budget, including the value of in-kind contributions of goods and services provided to complete the project when cost share is identified to be included (reference section C of this announcement). Cost categories can include, but are not limited to, those costs items included on the SF424A and SF424C.

• Standard Form 424B and D - Assurances o This form must be signed and submitted with your application.

• Standard Form LLL - Disclosure of Lobbying Activities

In accordance with 43 C.F.R. § 18 and 31 U.S.C. § 1352 this form must be completed and signed if the amount of the Federal award is anticipated to exceed $100,000.00.

• Attachments Form o The Attachments Form is where the required Project Description, Budget Justification, Project Images and any other relevant documents are attached as part of the grant application.

• Project Description Worksheet o Project descriptions must address each of the evaluation criteria and applications will be reviewed against this rubric as part of the merit evaluation process. NPS will evaluate and consider only those applications that separately address each of the four criteria listed in Section E.

• Budget Justification Worksheet o All costs listed in the SF-424A/C must correspond to the activities in the Project Description and must be outlined in the Budget Justification Worksheet.

However, do not include your cost breakdown as part of the narrative Project Description.

Please note : Maximum hourly wages charged to this grant for personnel and consultants may not exceed 120% of the salary of a Federal Civil Service GS-15, Step 10. Current salary tables for your location can be found on the Office of Personnel Management website:

https://www.opm.gov.

• Project Images Worksheet o The Project Images Worksheet allows for up to 20 photographs to be attached to show the property and illustrate the need for a preservation project.

• Indirect Cost Rate Agreement, if applicable o If your proposed budget includes indirect costs, the rate as proposed must meet the requirements of 2 CFR Part 200, Section 200.414 and 2 CFR Part 200, Appendix III through Appendix VII as applicable. A negotiated indirect cost rate agreement must be provided with your proposal. If selecting use of 10% de minimus rate because of no prior negotiated indirect cost rate a De Minimis Indirect Cost Rate Certification must be submitted. Proposals that fail to document their indirect costs will have those costs disallowed. Indirect and direct administrative costs may not exceed 25% of the total project budget as defined in 54 USC 301 et seq.

If selected for award, NPS reserves the right to request additional or clarifying information for any reason deemed necessary, including, but not limited to:

(a) Other budget information

(b) Financial capability

(c) Evaluation of risk

(d) Name and phone number of the Designated Responsible Employee for complying with national policies prohibiting discrimination (See 43 C.F.R. § 17)

3. Unique entity identifier and System for Award Management (SAM) Each applicant (unless exempt under 2 CFR §25.110) is required to:

(a) Be registered in SAM.gov;

(b) Provide a valid unique entity identifier in its application (currently a DUNS number);

(c) Continue to maintain an active SAM registration with current information at all times during which it has an active Federal award or an application or plan under consideration by a Federal awarding agency.

Registration processes for SAM can be found at https://www.sam.gov

A financial assistance agreement will not be made with a non-Federal entity until the non- Federal entity has complied with all applicable unique entity identifier and SAM requirements.

If a non-Federal entity has not fully complied with the requirements by the time that an agreement is ready for award, a determination may be made that the applicant is not qualified to receive a Federal award. That determination may be used as a basis for making a Federal award to another applicant.

In addition, in order to submit an application through Grants.gov an applicant must have an active SAM registration and register for submission permissions through the Grants.gov website.

Utilize the following link to guide you through this process:

http://www.grants.gov/web/grants/applicants/organization-registration.html

4. Submission Dates and Times Applicants are held responsible for their proposals being submitted to the National Park Service.

Applications must be received by February 21, 2018 at 11:59 PM Eastern. Applicants are encouraged to submit the application well before the deadline.

Application preparation time may take several weeks, so please start the application process as soon as possible. Applications received after the deadline will not be reviewed or considered for award. If it is determined that a proposal was not considered due to lateness, the applicant will be notified during the selection process.

5. Intergovernmental Review This funding opportunity is not subject to Executive Order (EO) 12372 “Intergovernmental Review of Federal Programs.” Applicants subject to EO 12372 must contact their State’s Single Point of Contact (SPOC) to find out about and comply with the State’s process. The names and addresses of the SPOC’s are listed in the OMB’s home page at:

http://www.whitehouse.gov/omb/grants_spoc/

6. Funding Restrictions Costs incurred by the applicant prior to the start date of the period of performance of a signed Federal award are only allowable with written approval by a Financial Assistance Awarding Officer and may only be counted toward their cost share requirement.

https://www.sam.gov/ http://www.grants.gov/ http://www.grants.gov/web/grants/applicants/organization-registration.html http://www.whitehouse.gov/omb/grants_spoc/

7. Other Submission Requirements Applications must be submitted through Grants.gov to the National Park Service by February 21, 2018 at 11:59 PM Eastern. Applications submitted by other means or not received by the deadline will NOT be considered.

After you submit your application you should receive three emails from grants.gov.

1. The first email will be a confirmation that you have submitted your application.

2. The second email will confirm receipt of your application by the grants.gov system.

1. The third will indicate that the application has either been successfully validated by the system or rejected due to errors. If your application is rejected due to errors, please contact grants.gov immediately. Your application must be validated in order for your application to be forwarded to NPS and be considered for funding.

In the event the applicant experiences difficulties in completing their application, please contact:

preservation_grants_info@nps.gov or 202-354-2020. Technical issues with Grants.gov should be resolved by calling 1-800-518-4726 or visiting their online help desk. Document any issues with submission carefully.

START THIS PROCESS EARLY DON’T DELAY!

mailto:preservation_grants_info@nps.gov

Section E: Application Review Information

1. Criteria NPS will evaluate and consider only those applications that separately address each of the merit review criteria. Each applicant is required to provide a detailed project description, in accordance with section D.2., of the following criteria elements.

Criterion 1 Weight 25% National Significance

The historic property must be nationally significant. Properties not meeting this criterion will receive no further consideration. The quality of national significance is ascribed to historic properties that possess exceptional value or quality in illustrating or interpreting the intellectual and cultural heritage and the built environment of the United States, that possess a high degree of integrity, and that are:

o Designated individually as a National Historic Landmark or a contributing structure to a National Historic Landmark District.

o Listed individually in the National Register of Historic Places for national significance (not state or local significance) or a contributing structure to a historic district that is listed in the National Register for its national significance.

Criterion 2

Severity of Threat to Property or Collection

Describe the current condition of the historic property and explain how it is threatened or endangered. The source(s), nature, extent, and severity of the threat, danger or damage to the property must be clearly and convincingly argued.

Criterion 3

How Effectively the Project Mitigates the Threat

Projects must substantially mitigate or eliminate the threat, danger, or damage described must have a clear public benefit (for example, historic places open for visitation or public use). Please clearly state what preservation activities will be undertaken as part of this project and address the following points:

1. Describe the key project activities and products to be supported by this grant and the non-Federal match.

2. Describe how the work will significantly diminish or eliminate the threat, danger, or damage to the historic property.

3. Explain any pre-project planning or research, such as Historic Structures Reports, on which project decisions are based.

4. List the key type of personnel undertaking the work and briefly describe the qualifications you will require. Consultants must be selected competitively and their qualifications reviewed and approved by the Federal agency overseeing the grant.

5. Describe how the project will have a clear public benefit.

6. Explain how your organization will ensure continued maintenance of the historic property.

7. If this application is for one component of a larger project, has that project begun? If so, what work has been completed? Has the ongoing work been reviewed by the State Historic Preservation Office?

8. If the building will have a new use after the grant funded work is complete, what is that use?

9. Is any new construction planned in the vicinity of the historic property?

10. Will this project also involve the use of Federal Historic Preservation Tax Credits?

Criterion 4

Feasibility

The project must be feasible (i.e. able to be completed within the proposed activities, schedule, and budget described in the application). The application must address:

1. Document the sources of required non-Federal match. List the secured and proposed sources and amounts of the required dollar-for-dollar non-Federal match, which can be cash or in-kind. Federal appropriations or other Federal grants, except CDBG grants from the Department of Housing and Urban Development, may not be used for match. All non-Federal matching-share must be used during the grant period for the proposed project. If the match is not secured, explain how it will be raised. Include information about specific fund-raising projects or other grants that are being sought as matching share. Discuss past successes in fund-raising efforts.

2. Provide a timeline for project completion. Should your application be successful, the period of support will be negotiated by you and the funding agency, but is typically 2-3 years. No work undertaken before a grant is awarded will be supported by grant funds. Timeline should not include specific dates, e.g. “Month 1: planning Month 2: Research.” Work should not be scheduled to begin prior to April 2018.

3. Describe how the project will result in the recognition, understanding, and preservation of associated resources. Describe any public-private partnerships involved in the project and how these partnerships will sustain and continue to support the resource(s) after the grant project is complete.

2. Review and Selection Process NPS/NEA/NEH/IMLS personnel, other Federal personnel and in some cases independent reviewers, will review all proposals. All proposals for funding will be considered using the criteria outlined above. A summary of the review panel comments may be provided to the applicant if requested.

a. Initial Review Prior to conducting the comprehensive merit review, an initial review will be performed to determine whether: (1) the applicant is eligible for an award; (2) the information required by the NOFO has been submitted; (3) all mandatory requirements of the NOFO are satisfied;

and (4) the proposed project is responsive to the program objectives of the NOFO (program determination). If an applicant fails to meet the requirements or objectives of the NOFO, or does not provide sufficient information for review, the applicant will be considered non-responsive and eliminated from further review.

b. Comprehensive Merit Review All applications that satisfactorily pass the eligibility review will be eligible for the Comprehensive Merit Review process. Each criteria element will be scored 25 point scale:

The scoring of each criterion must be based on the strengths and weaknesses of the application narrative. To assist in assigning an appropriate score, the following will be used as a guideline:

Rating Descriptive Statement

Superior Applicant fully addresses all aspects of the criterion, convincingly demonstrates that it will meet the Government's performance requirements, and demonstrates no weaknesses.

Good Applicant fully addresses all aspects of the criterion, convincingly demonstrates a likelihood of meeting the Government's requirements, and demonstrates only a few minor weaknesses.

Satisfactory Applicant addresses all aspects of the criterion and demonstrates the ability to meet the Government's performance requirements. The Application contains weaknesses and/or a number of minor weaknesses.

Marginal Applicant addresses all aspects of the criterion and demonstrates the ability to meet the Government's performance requirements. The Application contains significant weaknesses and/or significant minor weaknesses.

Poor The likelihood of successfully meeting the Government's requirements.

Significant weaknesses are demonstrated and clearly outweigh any strength presented.

Not Acceptable

Applicant does not address all aspects of the criterion and the information presented indicates a strong likelihood of failure to meet the Government's requirements.

Description Criteria

Criteria

Criteria

Criteria

25 25 25 25 Superior 20 20 20 20 Good 14 14 14 14 Satisfactory 10 10 10 10 Marginal 6 6 6 6 Poor 0 0 0 0 Not

Acceptable

c. Selection The Selection Official may consider the merit review recommendation, program policy factors, and the amount of funds available to select applications for funding. All proposals for funding will be considered using the criteria outlined above. A summary of the review panel comments may be provided to the applicant if requested.

d. Discussions and Award The Government may enter into discussions with a selected applicant for any reason deemed necessary, including, but not limited to: (1) only a portion of the application is selected for award; (2) the Government needs additional information to determine that the applicant is capable of complying with the requirements of DOI Financial Assistance Regulations, and/or

(3) additional specific terms and conditions are required. Failure to satisfactorily resolve the issues identified by the Government may preclude award to the applicant.

3. Evaluation of Applicant Risk In accordance with 2 C.F.R. § 200.205, applications selected for funding will be subject to a pre-award risk assessment which may include a review of information contained within the applicant’s proposal, past audits, the Federal Awardee Performance and Integrity Information System (FAPIIS), and/or past performance on previous Federal financial assistance awards.

Negative information that leads to an applicant being designated as “Medium Risk” or “High Risk” may result in specific conditions, as identified in 2 C.F.R. § 200.207, being incorporated into the final award.

Section F: Federal Award Administration Information

1. Federal Award Notices Upon being selected for the award, successful applicants will receive a notification of the selection of their application for funding. NPS will notify the applicant selected for award by fall 2018. A notice of selection is not an authorization to begin performance on an agreement.

This notice will detail the next steps in the awarding process. Once all clearances and reviews have been conducted, a grant agreement will be sent to the applicant for signature.

Work cannot begin before the non-Federal entity receives a fully executed copy of the grant agreement which contains the signature of the Financial Assistance Awarding Officer. Any pre-award costs incurred prior to the receipt of a signed agreement or written notice signed by a Financial Assistance Awarding Officer authorizing pre-award costs, is at the applicant’s own risk and will only apply to the cost share. A signed grant agreement signed by a Financial Assistance Awarding Officer is the only authorizing document to begin performance.

Organizations whose applications have not been selected will be notified as promptly as possible.

2. Administrative and National Policy Requirements

a. Code of Federal Regulations (CFR) By accepting Federal financial assistance, the non-Federal entity agrees to abide by the applicable Federal regulations in the expenditure of Federal funds and performance under this program: 2 C.F.R. Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements For Federal Awards

b. Standard Award Terms and Conditions Acceptance of a Federal financial assistance award from the Department of the Interior carries with it the responsibility to be aware of and comply with the terms and conditions of the award. Acceptance is defined as the start of work, drawing down funds, or accepting the award via electronic means. Awards are based on the application submitted to, and as approved by the Financial Assistance Awarding Officer. All financial assistance awards are subject to the terms and conditions incorporated either directly or by reference in the award document. Code of Federal Regulations/Regulatory Requirements, as applicable, are listed within Appendix B of this announcement (Contact the Financial Assistance Awarding Officer with any questions regarding the applicability of any terms and conditions).

• 2 C.F.R. Part 175 - Trafficking Victims Protection Act of 2000

• 2 C.F.R. Parts 182 & 1401 - Government-wide Requirements for a Drug-Free

Workplace

• 2 C.F.R. Parts 180 & 1400 - Government-wide Debarment and Suspension (Non-procurement)

• 43 CFR. 18 - Restrictions on Lobbying

c. Order of Precedence http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl http://www.ecfr.gov/cgi-bin/text-idx?SID=63fa3a961cf535c2c8382c1da1d0f279&node=pt2.1.200&rgn=div5 http://www.ecfr.gov/cgi-bin/text-idx?SID=63fa3a961cf535c2c8382c1da1d0f279&node=pt2.1.200&rgn=div5

Any inconsistency in the agreement shall be resolved by giving precedence in the following order: (a) Any national policy requirements and administrative management standards; (b) 2 C.F.R. Part 200, in its entirety; (c) requirements of the applicable OMB Circulars and Treasury regulations; (d) special terms and conditions; (e) all agreement sections, documents, exhibits, and attachments; (f) and the non-Federal Entity’s project proposal.

d. Modifications The agreement may be modified by written agreement signed by both the non-Federal entity’s Authorized Representative and the Financial Assistance Awarding Officer.

Administrative changes (i.e. Financial Assistance Awarding Officer name change, etc.)

which do not change the statement of work, agreement amount, etc., or otherwise affect the non-Federal entity may be signed unilaterally by the Financial Assistance Awarding Officer.

Additionally, a unilateral modification may be utilized if it should become necessary to impose remedies for non- compliance, suspension or termination of the agreement in accordance with 2 CFR 200, Section 200.338 – 200.342.

All other changes shall be made by means of a bilateral modification to the agreement. No oral statement made by any person, or written statement by any person other than the NPS Financial Assistance Awarding Officer shall be allowed in any manner or degree to modify or otherwise effect the terms of the agreement.

e. Payments All applicants must be registered in the System for Awards Management (SAM) prior to award under this NOFO. Instructions for registering for SAM are located at http://www.sam.gov/portal/public/SAM. All applicants must maintain an active SAM registration with current information at all times while they have an active Federal award or an application under consideration.

All applicants must also be registered with, and willing to process all payments through, the Department of the Treasury Automated Standard Application for Payments (ASAP) system.

All non-Federal entities with active NPS financial assistance agreements must be enrolled in ASAP under the appropriate Agency Location Code(s) (ALC) and the Data Universal Number System (DUNS) Number prior to the award of funds. If a non-Federal has multiple DUNS numbers they must separately enroll within ASAP for each unique DUNS Number and/or Agency. Note that if your entity is currently enrolled in the ASAP system with an agency other than NPS, you must enroll specifically with NPS in order to process payments.

f. Funding Restrictions All funding is contingent upon the availability and appropriation of funds by the United States Congress.

g. Cost Principles:

Costs must be allowable in accordance with the applicable Federal cost principles referenced in 2 CFR Part 200, Subpart E – Cost Principles.

h. Pre-award Costs:

http://www.sam.gov/portal/public/SAM

Must comply with 2 CFR Part 200.458 and requires written approval from the Financial Assistance Awarding Officer.

3. Reporting

a. Financial Status Reports:

A report of expenditures is required as documentation of the financial status of awards according to the official accounting records of the non-Federal entity. The financial information will be reported by completing and submitting the Federal Financial Report (FFR), SF425. At a minimum, financial reports will be required annually and shall be submitted within 90 calendar days after the end of the annual reporting period. The Financial Assistance Awarding Officer may designate a reporting schedule requiring more frequent reporting based on the assessment of risk. The reporting requirements will be defined within the grant agreement. A final FFR shall be submitted no more than 90 calendar days after the end date of the agreement.

The FFR can be downloaded at:

http://www.whitehouse.gov/omb/grants/standard_forms/ffr.pdf

The NPS Financial Assistance Awarding Officer will review the report for patterns of cash expenditures and assess whether performance or financial management problems exist.

Before submitting the FFR to the NPS Financial Assistance Awarding Officer, the non- Federal entity must ensure that the information submitted is accurate, complete, and consistent with the non-Federal entity’s accounting system. The non-Federal entity’s Authorized Certifying Official’s signature on the FFR certifies that the information in the FFR is correct and complete and that all outlays and obligations are for the purposes set forth in the agreement documents, and represents a claim to the Federal Government. Filing a false claim may result in the imposition of civil or criminal penalties.

b. Performance Reports:

A report of performance is required as documentation of performance towards the accomplishments of the Federal award and detailing project activity and participant profile information. At a minimum, performance reports will be required annually and shall be submitted within 90 calendar days after the end of the annual reporting period. The Financial Assistance Awarding Officer may designate a reporting schedule requiring more frequent reporting based on the assessment of risk. The reporting requirements will be defined within the grant agreement. A final performance report shall be submitted no more than 90 calendar days after the end date of the agreement.

In accordance with 2 C.F.R. 200 § 200.328, the performance reports shall contain brief information on:

(1) A comparison of actual accomplishments to the objectives of the Federal award established for the period. Where the accomplishments of the Federal award can be quantified, a computation of the cost (for example, related to units of accomplishment) may be required if that information will be useful. Where performance trend data and http://www.whitehouse.gov/omb/grants/standard_forms/ffr.pdf analysis would be informative to the Federal awarding agency program, the Federal awarding agency should include this as a performance reporting requirement;

(2) The reasons why established goals were not met, if appropriate; and

(3) Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.

Before submitting the performance report to the NPS Financial Assistance Awarding Officer, the non-Federal entity must ensure that the information submitted is accurate, complete, and consistent with the non-Federal entity’s Federal financial report. Filing false information may result in the imposition of civil or criminal penalties.

c. Non-Compliance:

Failure to comply with the reporting requirements contained in an agreement may be considered a material non-compliance with the terms and conditions of the award. Non-compliance may result in withholding of future payments, suspension or termination of the agreement, recovery of funds paid under the agreement, and the withholding of future awards. The specific information regarding type, frequency and means of submission of post-Federal award reporting requirements will be contained in the award document.

4. Reporting Matters Related to Recipient Integrity and Performance:

If the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you as the recipient during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings in accordance with Appendix XII to 2 C.F.R. 200.

http://www.ecfr.gov/cgi-bin/text-idx?SID=9c3f1f088a2ef78a524a9c28e4cd43b0&mc=true&node=ap2.1.200_1521.xii&rgn=div9

Section G: Federal Awarding Agency Contacts

Agency Contact Information:

Name: Megan Brown, Chief, State, Tribal, Local, Plans & Grants Division Address: National Park Service, 1849 C Street, NW, MS 7360, Washington, DC 20240 Phone: 202-354-2020 E-mail: preservation_grants_info@nps.gov

Questions and Requests pertaining to this Notice of Funding Opportunity shall be submitted to:

Name: STLPG Staff Address: National Park Service, 1849 C Street, NW, MS 7360, Washington, DC 20240 Phone: 202-354-2020 E-mail: preservation_grants_info@nps.gov

Section H: Other Information:

1. Program Information The National Park Service’s (NPS) FY2017 Save America’s Treasures grants are for preservation and/or conservation work on nationally significant historic collections and properties. Grants are awarded through a competitive process and require a dollar-for-dollar, non-Federal match, which can be in the form of cash, donated services, or use or donated equipment. The grants are administered by the National Park Service in partnership with the National Endowment for the Arts (NEA), the National Endowment for the Humanities (NEH), and the Institute of Museum and Library Services (IMLS).

General program information is available at the State, Tribal, Local, Plans & Grants Division website at www.nps.gov/stlpg

2. Proprietary and Personally Identifiable Information

a. Notice of Potential Disclosure under Freedom of Information Act Applicants should be advised that identifying information regarding all applicants, including applicant names and/or points of contact, may be subject to public disclosure under the Freedom of Information Act, whether or not such applicants are selected for negotiation of award. Applicants must identify any proprietary information within their applications.

b. Personally Identifiable Information In responding to this NOFO, applicants must ensure that Protected Personally Identifiable Information (PII) is not included in the following documents: Project Abstract, Project Narrative, Biographical Sketches, Budget or Budget Justification. These documents will be used by the Merit Review Committee in the review process to evaluate each application. PII is defined by the Office of Management and Budget (OMB) as:

Any information about an individual maintained by an agency, including but not limited to, education, financial transactions, medical history, and criminal or employment history and information that can be used to distinguish or trace an individual’s identity, such as their name, social security number, date and place of birth, mother’s maiden name, biometric records, etc., including any other personal information that is linked or linkable to an individual. This definition of PII can be further defined as: (1) Public PII and (2) Protected PII.

Public PII:

PII found in public sources such as telephone books, public websites, business cards, university listing, etc. Public PII includes first and last name, address, work telephone number, email address, home telephone number, and general education credentials.

Protected PII:

PII that requires enhanced protection. This information includes data that if compromised could cause harm to an individual such as identity theft.

3. Routine Notices to Applicants

a. Modification or Changes to the Notice of Funding Opportunity Notices of any modifications to this NOFO will be posted on Grants.gov. You can receive an email when a modification or an announcement message is posted. When you download the application at Grants.gov; you can also register to receive notifications of changes through Grants.gov.

b. Government Right to Reject or Negotiate NPS reserves the right, without qualification, to reject any or all applications received in response to this announcement and to select any application, in whole or in part, as a basis for negotiation and/or award.

c. Evaluation and Administration by Non-Federal Personnel In conducting the merit review evaluation, the Government may seek the advice of qualified non-Federal personnel as reviewers. The Government may also use non-Federal personnel to conduct routine, nondiscretionary administrative activities. The applicant, by submitting its application, consents to the use of non-Federal reviewers/administrators. Non-Federal reviewers must sign conflict of interest and non-disclosure agreements prior to reviewing an application. Non-Federal personnel conducting administrative activities must sign a nondisclosure agreement.

d. Notice of Right to Conduct a Review of Financial Capability NPS reserves the right to conduct an independent third party review of financial capability for applicants that are selected for negotiation of award (including personal credit information of principal(s) of a small business if there is insufficient information to determine financial capability of the organization).

Appendix A – Forms Instructions

Many of the application forms are included as interactive forms on the Grants.gov application website. Your Indirect Cost Rate Agreement and SF-LLL needs to be uploaded through the “Attachments Form” which can be found in the Application Package. The Project Description Worksheet, Budget Justification Worksheet, National Register Eligibility Worksheet, and Project Images Worksheet must be downloaded from the Related Documents Tab, completed outside of Grants.gov, and uploaded as a PDFs to the “Attachments Form” which can be found in the Application Package on Grants.gov.

SF-424 (Application for Financial Assistance) You will find instructions on how to fill out the SF-424 on Grants.gov. You must provide your ZIP Code + 4 and your DUNS Number must exactly match your SAM.gov registration

SF-424A (Non-Construction Budget) You will find instructions on how to fill out the SF-424A on Grants.gov. The following are program-specific instructions to aid you in completing the form. Note: Matching share used under this grant is subject to all of the same Federal regulations and audit requirements as Federal share.

SECTION A - Budget Summary

• 1.e. Enter the total amount of Federal SAT grant award being requested for the project in this field..

• 1.f. Enter the total amount of Non-Federal Matching Share funds being provided for the project in this field. The non-Federal entity must provide a non-Federal dollar for dollar cost match.

SECTION B - Budget Categories

1. Column 1 - Administrative Costs

Costs not related to specific SAT project related activities, but rather related to general grant administration or “overhead” activities such as:

a. Formulating the grant budget

b. Preparing audits

c. Financial administration of the grant/payroll

d. Overhead.

25% of the entire budget may be applied towards administrative costs listed under Column 1, plus “indirect costs” listed under all three columns of line j.

2. Column 2 – Project Implementation Costs Costs related to the specific SAT project activities. These are activities that directly contribute to the accomplishments of the applicant’s responsibilities, such as:

a. Personnel/Payroll costs for work related to project goals b.Equipment/supplies needed for specific projects

c. Travel expenses for project work https://www.grants.gov/web/grants/form-instructions/sf-424-application-assistance-individual-instructions.html https://www.grants.gov/web/grants/form-instructions/sf-424a-instructions.html

3. Column 3 - Contracts and Subgrants

Costs paid through contracts to pay for goods or services directly related to the proposed project.

Some costs may need to be split between columns. For instance, if a staff person will spend time performing both “administrative work” and “operations work,” their salary should be divided between the two columns 1 and 2 based on the percentage of time spent doing each type of work.

NOTE: 54 USC 301 et seq. states that no more than 25% of the total budget may be applied towards administrative costs (listed under Column 1), plus indirect costs (listed under all three columns of line j).

Object Class Category Definitions

1. Personnel. Direct employees of the applicant’s staff. Please note, Tribal Elders providing consultation should go under “other costs.”

2. Fringe Benefits. Compensation given in addition to direct wages or salaries, such as medical insurance, paid holidays, etc. This may not exceed what is typically awarded to other staff.

3. Travel. All costs related to travel. Costs must be based on the current Federal fiscal year’s per diem rates and mileage rates which can be found on the General Service’s Administration website at www.gsa.gov.

4. Equipment: Tangible, non-construction, non-expendable personal property, charged directly to the award which has a useful life of more than one year and an acquisition cost of $5,000 or more per unit. All requests for equipment purchases must be submitted and approved in writing by NPS prior to purchase. List all proposed equipment purchases. (SECTION F)

5. Supplies. Non-construction items costing less than $5,000 per unit that do not meet the definition of equipment.

6. Consultants/Subgrants. Individuals/businesses/organizations providing professional advice or services on the basis of a written agreement for a fee. All consultants must be competitively selected and qualifications approved for concurrence by the NPS.

7. Construction. Construction includes all predevelopment work (plans, studies), construction equipment/supplies/materials/labor and any other construction-related fees such as inspections, reviews, etc. The total amount in this line item will be further broken down on the SF424c, Construction Budget Form.

8. Other. All expenses that do not fit into any of the above categories such as stipends for Tribal Elder’s time in consultations, and printing.

Indirect Charges: Indirect costs are costs that are not directly attributable to a specific cost object (such as a particular project, facility, function or product).

Indirect costs are eligible for reimbursement but must be based on the organization’s approved indirect cost rate agreement. If your proposed budget includes indirect costs, the rate as proposed must meet the requirements of 2 CFR Part 200, Section 200.414 and 2 CFR Part 200, Appendix III through Appendix VII as applicable. A copy of the negotiated indirect cost rate agreement must be provided with your proposal.

If your organization/agency has never had an approved indirect cost rate agreement it may submit a written request to use a de minimus rate of 10% of modified direct costs .Your request must be included with the application and certify that the organization/agency has never had an approved Indirect Cost Rate agreement. Proposals that fail to document their indirect costs will have those costs disallowed.

9. Program Income. Gross income earned by a grantee that is directly generated by a grant supported activity, during the period of the grant agreement (or received by a contractor/subgrantee during the period of their HPF funded agreement).

SECTION C - Complete section to document the sources and amounts of matching share contributed to the grant project. (SAT applicants are required to provide 50% matching share to the total cost of the project. All matching share funds must comply with Federal, agency and program grant requirements including audit requirements.)

SECTION D and E – Fields 13 – 20 do not need to be completed.

SECTION F – Other Budget Information Fields 21 and 22 - Enter the total amount of Direct Charges and Indirect Charges. Field 23 - List all proposed equipment purchases under the project.

SF-424B (Non-Construction Assurances) This form must be signed and submitted with your application. You will find instructions on how to fill out the SF-424B on Grants.gov

SF-424C (Budget for Construction Programs) The project budget shall include detailed information on all cost categories and must clearly identify all project costs. Unit costs shall be provided for all budget items including the cost of work to be provided by contractors or sub-recipients. In addition, applicants shall include a narrative description of the items included in the project budget, including the value of in-kind contributions of goods and services provided to complete the project when cost share is identified to be included (reference section C of this announcement).

https://www.grants.gov/web/grants/form-instructions/sf-424b-instructions.html https://www.grants.gov/web/grants/form-instructions/sf-424c-instructions.html

SF-424D (Assurances for…