DeMinimus Indirect Cost Rate Certification.pdf

FY 2017 DE MINIMIS INDIRECT COST RATE CERTIFICATION

Grantee Name:

EIN: DUNS:

Effective Fiscal Year(s):

Name of Authorized Chief Financial Officer (or equivalent):

Address:

Email: Phone Number:

CERTIFICATION OF ELIGIBILITY:

I, the undersigned, certify that our organization is eligible to use the 10% de minimis indirect cost rate as we have:

1. Never received a negotiated indirect cost rate.

2. Received less than $35 million in direct federal funding for the fiscal year requested and each fiscal year thereafter.

CERTIFICATION OF FINANCIAL MANAGEMENT SYSTEM:

I, the undersigned, certify that our organization has a financial management system that accumulates and segregates direct costs from indirect costs and by project/activity, that are allowable in accordance with Title 2 Code of Federal Regulations Part 200 (2 CFR Part 200).

I certify that our organization’s financial management system has the following attributes:

• Account numbers identifying allowable direct, indirect, and unallowable cost accounts.

• Ability to accumulate and segregate allowable direct, indirect and unallowable costs into different cost accounts.

• Ability to accumulate and segregate allowable direct costs by project, funding source, and type of cost (e.g.: labor, consulting, pass-thru, or other).

• Internal controls to maintain integrity of financial management system.

• Ability to consistently record and report costs as described in 2 CFR 200.403.

• Ability to ensure costs billed are in compliance with 2 CFR Part 200.

• Ability to ensure costs billed reconcile to general ledgers and job costing ledgers.

• Ability to ensure costs are in compliance with contract terms and federal and state requirements.

I also certify that the types of records that are used to support the existence of these attributes include the following:

• General ledger and job costing ledgers.

• Subsidiary general ledgers.

• Chart of accounts.

• Audited financial statements.

• Time keeping records.

• Documents supporting actual costs (e.g. invoices, canceled checks).

• Accounting policy and procedure manuals specific to the organization

Finally, I understand:

1. The de minimis rate of 10% is to be applied to modified total direct costs which means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel and up to the first $25,000 of each subaward or subcontract (regardless of the period of performance of the subawards under the award). Modified total direct cost excludes equipment, capital expenditures, rental costs, and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.

2. Costs must be consistently charged as either indirect or direct but may not be double charged or inconsistently charged as both.

3. The proper use and application of the de minimis rate is the responsibility of our organization and the National Park Service and its representatives may perform an audit on our organization to ensure compliance with 2 CFR Part 200. If it is determined we are inconsistently charging costs, or not in compliance with 2 CFR Part 200 we may be required to reimburse the Federal government for any identified overbillings.

4. Our organization’s schedule of expenditures of federal awards must include a note on whether it elected to use the 10% de minimis cost rate in accordance with 2 CFR 200 Part 200.510(b)(6).

I declare that the foregoing is true and correct.

Signature of Authorized CFO (or equivalent): ______________________________Date: _________________

Print Name & Title:_________________________________________________________________________

FY 2017 DE MINIMIS INDIRECT COST RATE CERTIFICATION