Furnish and install trees in Pelican Bay.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

FURNISH AND INSTALL TREES IN PELICAN BAY

Dawn Brewer, Operations Specialist II

Procurement Services Division

801 Laurel Oak Drive,Naples, FL, 34108 dawn.brewer@collier.gov

(239) 352-1352

Quick Quote Title: Furnish and install trees in Pelican Bay

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

1. QUICK QUOTE

Furnish and install trees in Pelican Bay

Release Project Date: September 1, 2026

Question Submission Deadline: September 8, 2026, 3:00pm

Response Submission Deadline: September 28, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Pelican Bay Services Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made it is intended to be for multi purchases.

The quoted unit prices shall remain firm for a period of one hundred eighty (180) calendar days

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Furnish and install trees and palms in Pelican Bay

1.0 Scope of Work

1.1 Purpose

The purpose of this solicitation is to obtain quotes from qualified contractors to furnish and install trees and palms within Collier County rights-of-way in the Pelican Bay Services Division area for Fiscal Year 2026-2027.

1.2 General Work Requirements

The Contractor shall provide all supervision, labor, materials, tools, equipment, transportation, temporary traffic control, and all other services, incidentals, and appurtenant work necessary to complete the work.

1.3 Work Included

The Work includes furnishing and installing new trees and palms: staking; pruning; mulching; watering; root barrier installation when required; cleanup; debris haul-off; and disposal.

1.4 Unit Price Compensation

The quoted unit prices shall constitute full compensation for all costs associated with the Work, including supervision, labor, materials, equipment, transportation, temporary traffic control, utility locate coordination, submittals, field verification, proper planting, cleanup, disposal, and all incidental and appurtenant work necessary to complete each item.

1.4.1 Basis of Payment

Payment shall be based on the actual quantities of Work performed, furnished, and accepted by Pelican Bay

Services Division, at the quoted unit prices.

1.4.2 Term of Quote

The quoted unit prices shall remain firm for a period of one hundred eighty (180) calendar days.

1.5 Contractor Qualifications

The Contractor shall be a qualified landscaping contractor with a minimum of five (5) years of experience performing work of similar size, type, and scope involving the furnishing and installation of trees and palms in public rights-of-way or comparable environments. The Contractor shall be properly licensed to perform the work in the State of Florida and Collier County, as applicable. The Contractor shall provide on-site supervision for all work performed within the public right-of-way by at least one individual holding a current FDOT

Temporary Traffic Control (TTC) Intermediate certification.

1.6 Personnel and Equipment

The Contractor shall furnish competent supervisory personnel, properly trained crews, and adequate equipment necessary to perform the Work safely, efficiently, and in a professional manner.

1.7 Quality of Workmanship

All Work shall be performed in a manner that promotes the health, survivability, and proper establishment of the plant material.

1.8 Direction by County

All Work shall be performed at locations and in accordance with schedules authorized by the Pelican Bay

Services Division.

2.0 Specifications

2.1 Plant Material Standards

All trees and palms furnished shall conform to the current Florida Grades and Standards for Nursery Plants and shall be Florida No. 1 or better, free of defects, damage, disease, and insect infestation.

2.3 Utility Locates and Protection of Underground Facilities

Before any excavation, planting, or other ground-disturbing activity, the Contractor shall coordinate with 811

Sunshine State One Call of Florida, Inc. and, as applicable, a qualified private utility locating company to identify and mark underground utilities. The Contractor is solely responsible for verifying utility locations before commencing the Work and for avoiding damage to underground facilities. Any damage resulting from the Contractor’s failure to perform required utility coordination or to exercise due care shall be repaired or replaced by the Contractor at no additional cost to the Pelican Bay Services Division.

2.3.1 Irrigation Locates

The Contractor shall coordinate with Pelican Bay Services Division staff to locate irrigation facilities.

2.4 Installation Requirements

All trees and palms shall be handled, transported, planted, installed, and maintained using accepted industry practices and in a manner that prevents damage to trunks, root balls, branches, fronds, and overall plant health.

2.4.1 County-Directed Locations

All planting locations shall be as directed by Pelican Bay Services Division. Pelican Bay Services Division will identify the general location for each item of Work, and the Contractor shall perform the Work only at locations authorized by Pelican Bay Services Division. Pelican Bay Services Division shall also determine whether root barrier is required at a given location. The Contractor shall field verify site conditions and promptly notify

Pelican Bay Services Division of any visible conflicts or conditions that could affect proper installation or survivability.

2.4.2 Root Barrier Requirements

Root barrier shall be installed only where directed by Pelican Bay Services Division and is not required for most tree plantings. When required, root barrier shall be paid as a separate add-on unit price item. The add-on unit price shall be all-inclusive and shall constitute full compensation for furnishing and installing the root barrier, including all labor, materials, equipment, tools, transportation, excavation, backfilling, restoration, cleanup, and incidentals necessary to complete the Work.

2.4.3 Field Verification

The Contractor shall verify planting locations in the field and notify Pelican Bay Services Division of any conflicts affecting the proposed Work, including conflicts with utilities, grading, drainage, sight distance, or existing improvements.

2.4.4 Planting and Installation

All planting pits shall be excavated to proper dimensions for the size and type of plant material being installed.

Plant material shall be set plumb, at the proper finished grade, and installed in accordance with accepted horticultural practices.

2.4.5 Establishment Measures

Staking, guying, mulching, watering, pruning, and root barrier installation, when required, shall be provided as necessary for proper installation and establishment.

2.5 Safety and Temporary Traffic Control

The Contractor shall perform the Work in a safe manner and shall be responsible for the safety of its personnel, the public, and adjacent property during all Work activities. When Work is performed within or adjacent to a traveled way, sidewalk, or other public access area, the Contractor shall furnish, install, maintain, and remove all required temporary traffic control. Temporary traffic control shall, at a minimum, comply with the current

FDOT Standard Plans, the MUTCD, and applicable Collier County requirements.

2.6 Protection of Existing Improvements and Site Restoration

The Contractor shall protect existing irrigation, utilities, pavement, curbing, sidewalks, signage, structures, landscaping, and other improvements from damage during performance of the Work. Any damage caused by the Contractor shall be repaired or replaced at no additional cost to Pelican Bay Services Division. Upon completion of the Work, the Contractor shall remove debris and excess materials and restore disturbed areas to a neat and acceptable condition.

2.7 Inspection and Rejection

Pelican Bay Services Division may reject any plant material or Work that is damaged, diseased, infested, improperly installed, not true to species, not in compliance with the specified quality standards, or otherwise unacceptable in the judgment of Pelican Bay Services Division's Representative.

2.8 Inspection and Final Acceptance

Completed Work shall be subject to inspection by Pelican Bay Services Division’s Representative. No Work shall be considered accepted until inspected and approved by Pelican Bay Services Division.

3.0 Warranty

3.1 Warranty Period

The Contractor shall warrant all furnished and installed trees and palms for a period of ninety (90) days.

3.2 Commencement of Warranty for New Installations

For newly installed plant material, the warranty period shall begin on the date of Pelican Bay Services

Division’s acceptance of the completed installation for the applicable work order or assignment.

3.3 Commencement of Warranty for Replacement Plant Material

For replacement plant material installed during the warranty period, a new ninety (90)-day warranty period shall begin on the date the replacement is accepted by Pelican Bay Services Division.

3.4 Scope of Warranty

The Contractor warrants that all trees and palms furnished and installed shall be healthy at the time of delivery, conform to the scope requirements, and be properly planted and installed in accordance with industry standards.

3.5 County Maintenance Responsibility After Acceptance

Upon Pelican Bay Services Division acceptance, responsibility for routine maintenance and establishment care, including watering, straightening, re-staking, pruning, fertilization, and other customary maintenance practices, shall transfer to Pelican Bay Services Division.

3.6 Replacement of Defective or Unacceptable Plant Material

Any tree or palm that, during the warranty period, is dead, declining, unhealthy, defective, or improperly installed due to defective plant material, improper handling, or improper installation, as determined by Pelican

Bay Services Division’s Representative, shall be removed and replaced by the Contractor at no additional cost to Pelican Bay Services Division. Replacement plant material shall be of the same species and size originally specified, unless otherwise approved by Pelican Bay Services Division.

3.7 Exclusions from Warranty

The warranty shall not apply to plant loss, decline, or damage resulting from inadequate watering, improper maintenance after Pelican Bay Services Division acceptance, vandalism, vehicle damage, storm events, flooding, drought, pest or disease occurrence arising after acceptance, or any other cause beyond the

Contractor’s control.

3.8 Time for Completion of Warranty Replacements

All warranty replacement work shall be completed within the time directed by Pelican Bay Services Division.

6. INSURANCE REQUIREMENTS

A. Bidder shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of the Construction ITB and awarded Agreement. The Bidder shall be required to provide the Certificate of

Insurance(s) with the limits set forth in the Construction ITB. If the Bidder cannot provide the document within the referenced timeframe, the County reserves the right to award to another Bidder. The Bidder shall procure and maintain property insurance upon the entire term of the awarded contract, if required, to the full insurable value of the scope of work.

B. The County and the Bidder waive against each other and the County’s separate Bidders, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Bidder and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Bidders, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts.

C. Collier County shall be responsible for purchasing and maintaining its own liability insurance.

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

https://apps.fldfs.com/bocexempt/

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Furnish and Install Black Olive, Bucida buceras ‘Shady Lady’-45-

Gallon

5 Each

2 Furnish and Install Buttonwood

(Green or Silver), Conocarpus erectus var. sericeus.-45-Gallon

6 Each

3 Furnish and Install Live Oak, Quercus virginiana ‘Cathedral’, Quercus virginiana ‘Highrise’-45-Gallon

5 Each

4 Furnish and Install Magnolia, Magnolia grandiflora ‘D.D.

Blanchard’, Magnolia grandiflora

‘Bracken’s Brown Beauty’-45-Gallon

5 Each

5 Furnish and Install Foxtail Palm, Wodyetia bifurcata-12'-14' OA Height 9 Each

6 Furnish and Install Pigmy Date Palm, Phoenix roebelenii-5'-6' OA Height 3 Each

7 Furnish and install 24-inch-deep root barrier, 10 linear feet per tree, complete in place

5 Each

TOTAL

8. VENDOR QUESTIONNAIRE

1. I certify that I have read, understood and agree to the terms in this Quick

Quote, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2. Quick Quote Instructions have been acknowledged and accepted.*

☐ Please confirm

*Response required

3. Collier County Purchase Order Terms and Conditions. Collier County

Purchase Order Terms and Conditions have been acknowledged and accepted.*

Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

☐ Please confirm

*Response required

4. Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote.*

☐ Please confirm

*Response required

5. Proof of Status from Division of Corporations - Florida Department of

State (SunBiz)* http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

*Response required

6. E-Verify - Memorandum of Understanding*

Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-

Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

*Response required http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/

7. W-9 Form*

8. Any required licenses. *