Fuel Card Services 78181701-21-NASPO-ACS - How to Use This Contract.pdf
PDF 298 KB Posted
- Attached to
- Fuel Card Services
- Contract number
- 78181701-21-NASPO-ACS
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for the Fuel Card Services contract (78181701-21-NASPO-ACS) issued by the Florida Department of Management Services, Division of State Purchasing. The contract involves WEX Bank as the primary contractor and is accessible to eligible users as defined by Rule 60A-1.001 of the Florida Administrative Code. It is specifically designed for state agencies and other eligible entities to establish fuel card programs.
The contract allows for the purchase of fuel and related vehicular commodities and services using fuel cards, including motor oil, transmission fluid, brake fluid, windshield wiper blades, and services such as car washes, vehicle maintenance, repairs, tire service, and towing. State agencies can use the State of Florida Fuel Card for fleet vehicles, including marine and aircraft fleets. Eligible users must execute an Addendum to the Fuel Card Services Agreement with WEX Bank to establish their own fuel card program. The contract provides flexibility for non-fuel purchases and encourages users to utilize alternate contract sources for specific services like tire purchases. Detailed transaction reports are available to support tax refund applications with the Florida Department of Revenue.
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Other files
| File | Type | Posted |
|---|---|---|
| FL_WEX-FUELCARD-ADDENDUM_T1P.pdf |
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Text version
8/19/22
How to Use This Contract Fuel Card Services (78181701-21-NASPO-ACS)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/alternate_contract_source/fuel_card_services.
Non-Fuel Purchases
• Fuel cards may be used to purchase fuel and related vehicular commodities and services.
Commodities may include, but are not limited to, motor oil, transmission fluid, brake fluid, windshield wiper blades, fuses, and other commodities that are not available on a state term contract. Services may include, but are not limited to, car washes, vehicle maintenance, vehicle repairs, tire service, towing and other services that are not available on a state term contract.
Customers are encouraged to use the alternate contract source for Tires, Tubes and Services (25172500-19-ACS) to purchase tires and related services (e.g. mounting, alignment, etc.). Fuel card purchasing limits and restrictions are managed at the agency level and individual agency policies and procedures should be followed when using the fuel card.
State Agencies
• The State of Florida Fuel Card may be used to purchase fuel and non-fuel commodities or services (as described above) for fleet vehicles owned by state agencies; fuel cards may also be used at marinas and airports as permitted for state agency marine and aircraft fleets.
• State agency employees should contact their agency’s fuel card administrator with any questions regarding the State of Florida Fuel Card and specific agency restrictions.
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor (i.e. WEX Bank) directly to establish their own fuel card program using this contract;
contractor contact information is accessible from the contract webpage.
• Eligible users must execute an Addendum to the Fuel Card Services Agreement with WEX Bank to establish their own fuel card program; the form is available on the contract webpage.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/fuel_card_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/fuel_card_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/tires_tubes_and_services https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/tires_tubes_and_services https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001
8/19/22
• Employees of eligible users with an existing fuel card program should contact their employer’s fuel card administrator with any questions regarding fuel cards.
Frequently Asked Questions
• The Florida Department of Revenue (DOR) requests detailed information, including the FEIN, for every station where we purchased fuel and non-fuel commodities and services before issuing a tax refund. How do I acquire this information?
o Eligible users may submit a full transaction report provided by WEX Bank, which includes locations of the stations, dates and times of the transactions, commodities purchased, number of gallons purchased, etc. This documentation will support the eligible user’s application for a tax refund. DOR will not require the FEIN number for every station visited if the full transaction report is included with the application. All questions regarding tax refunds should be directed to DOR at 850-617-8585.
Contact Information
• If you have any questions or require assistance specific to the State of Florida Fuel Card (state agency employees/cardholders) or your employer’s fuel card program (eligible users/ cardholders), please contact your agency’s/employer’s fuel card administrator.
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
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