Ft Sill DRAFT SCOPE OF WORK-General Requirements.pdf

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 GENERAL

1.1. REFERENCES. The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

ASTM E 2114 Standard Terminology for Sustainability Relative to the Performance of Buildings

U.S. ENVIRONMENTAL PROTECTION AGENCY (EPA)

Energy Star Energy Star Energy Efficiency Labeling System

U.S. GREEN BUILDING COUNCIL (USGBC)

LEED Leadership in Energy and Environmental Design(tm) Green Building Rating System for New Construction (LEED-NC)

1.2. DEFINITIONS. Definitions pertaining to sustainable development are as defined in ASTM E 2114, Section 01 57 20 ENVIRONMENTAL PROTECTION, and as specified.

A. "Environmentally preferable products" have a lesser or reduced effect on the environment in comparison to conventional products and services. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product.

B. "Indoor environmental quality" is the physical characteristics of the building interior that impact occupants, including air quality, illumination, acoustics, occupant control, thermal comfort, day lighting, and views.

C. "Operational performance" is the functional behavior of the building as a whole or of the building components.

D. "Sustainability" is the balance of environmental, economic, and societal considerations.

1.3. SUBMITTALS. No submittals are required by this Section.

1.4. WORK COVERED BY CONTRACT DOCUMENTS

A. Project Description.

1. This is an Indefinite Delivery, Indefinite Quantity contract (IDIQ) for construction at Fort Sill, Oklahoma and facilities in the City of Lawton, OK. The Contractor shall provide all materials, equipment and personnel necessary to accomplish the multidisciplinary work for a broad range of maintenance, repair and minor construction work. Job orders shall vary in size and complexity and will include tasks in a variety of trades to include carpentry, roofing, mechanical, HVAC, earthwork, interior and exterior electrical and high voltage, plumbing, painting and concrete masonry. All work performed by the Contractor shall be in strict accordance with all the terms, clauses, conditions, general and special contract requirements, specifications, attachments, etc., contained herein or incorporated by reference. In addition, the Contractor shall furnish ancillary professional engineering services in cases where required per the line item in the Gordian Group Construction Task Catalog (CTC), and shall provide as-built drawings in .dgn format or format editable with MicroStation and which conform to the Directorate of Public Works’ (DPWs) electronic computer aided drafting and design (CADD) software. All work performed by the Contractor shall be in strict accordance with current, published industry and trade organization standards, and adopted building and National Fire Protection Association (NFPA) codes and standards. All work performed by the Contractor shall also be in strict accordance with Fort Sill requirements (i.e. fire department and environmental requirements). As new standards and codes are published, they will become the mandatory reference criteria incorporated, and control subsequent work performed under this contract, without requirement of further notice or negotiation. Work will be accomplished by the issuance of Task Orders.

a. Task Order Parameters: $5,000 minimum; maximum dollar amount

= $4,800,000.

2. All work shall be located at the Fort Sill Military Installation and within the city limits of Lawton, Oklahoma. The exact location will be identified in each individual Task Order.

3. All work shall be accomplished per the line item descriptions contained in the CTC and in accordance with the JOC Technical Specifications, which furnish concise industrial and/or commercial standards for construction, maintenance and repair of Government facilities.

B. Gordian Group Construction Task Catalog and eGordian SAAS JOC Management Tool:

Job Order Contract Construction Task Catalog (CTC), commonly referred to as the Unit Price Book (UPB), modified for Fort Sill, Oklahoma is the pricing catalog to be used for all Job Order Contracting (JOC) Job Orders.

The CTC contains:

1. Unit pricing data to be used by the Contractor in development of price proposals for each job order. The pricing data is presented as basic items and as price adjustment modifiers to the basic item.

2. Descriptions of work to be accomplished for each line item, in the unit of measure specified.

3. Divisions 01 through 50 that are applicable to Divisions 01 through 50 of the Job Order Contract Technical Specifications.

4. Demolition factors that include loading and hauling two (2) miles, disposal and return, unless stated otherwise in the CTC.

5. A list of abbreviations.

1.5. CONTRACT DRAWINGS. No drawings will accompany this specification.

Drawings may be provided with individual Task Orders. Government provided scopes of work and Government furnished project drawings (when provided) shall establish minimum requirements for construction. All work performed shall be in accordance with these documents.

1.6 WORK RESCHEDULING. Normal duty hours for work shall be from 7:30 a.m. to 4:00 p.m., Monday through Friday however, other duty hours may be required by individual Task Orders. Requests for additional duty hours shall require written approval from the Contracting Officer.

1.7 ENVIRONMENTAL GOALS. Contractor shall be aware of the Government’s

Environmental Goals. Specific environmental requirements are addressed more specifically in other sections of these specifications. The overall goal for design, construction, and operation is to meet the Installation’s functional and mission needs and incorporate the principles of sustainability.

Specifically:

A. Preserve and restore construction site ecosystem and biodiversity; avoid site degradation and erosion. Minimize offsite environmental impact.

B. Use the minimum amount of energy, water, and materials feasible.

Select energy and water efficient equipment and strategies.

C. Use environmentally preferable products and decrease toxicity level of materials used.

D. Use renewable energy and material resources.

E. Optimize operational performance in order to ensure energy efficient equipment operates as intended. Consider the durability, maintainability, and flexibility of building systems.

F. Manage construction site and storage of materials to ensure no negative impact on the indoor environmental quality of the building.

G. Reduce construction waste through reuse, recycling, and supplier take-back.

1.8 EXISTING WORK. In addition to "FAR 52.236-9, Protection of Existing

Vegetation, Structures, Equipment, Utilities, and Improvements":

A. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

B. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.9 ON-SITE PERMITS AND UTILITY OUTAGES

A. Utility Outage Requests and Utility Connection Requests. Notify the Contracting Officer at least 14 days prior to the required outage or connection work. Identify the system involved, area involved and approximate duration of outage. Contractor is responsible for locating and verifying all utilities. Work shall be scheduled to hold outages to a minimum. Outages and connections required during the prosecution of work that affect existing systems shall be arranged for at the convenience of the Government and shall be scheduled outside the regular working hours or on weekends if possible.

B. Hot Work Permits. Hot work permits are required whenever welding, torches or open flames are required in the accomplishment of work.

Permits will be coordinated with the Contracting Officer and obtained from the Fort Sill Fire Department.

1.10 LOCATION OF UNDERGROUND FACILITIES and UTILITIES.

Contact 1-800-OKIE for the location and marking of privately owned utilities such as water, sewer, natural gas and cable. Contact the Fort Sill Directorate of Information Manage (DOIM) for location and marking of communications and data lines. Contact VT Griffin Fort Sill Contract Maintenance Operations for all other utility locates and marking.

A. Notification Prior to Excavation. Notify the Contracting Officer at least 48 hours prior to starting excavation work.

1.11 GOVERNMENT-FURNISHED MATERIAL AND EQUIPMENT.

Pursuant to Contract Clause "FAR 52.245-2, Government Property (Fixed Price Contracts)", the Government may furnish materials and equipment for installation by the Contractor. Government furnished materials and equipment will be identified by each individual Task Order.

A. Delivery Schedule. Notify the Contracting Officer in writing at least 5 calendar days in advance of the date on which the materials and equipment are required. Some Government furnished materials and equipment may be available at the date of Contract award.

B. Delivery Location. The location of Government furnished materials and equipment will be identified in the individual Task Order. Some material and equipment may be delivered to the job site by the Government.

1.12 SALVAGE MATERIAL AND EQUIPMENT. Items designated by the

Contracting Officer to be salvaged shall remain the property of the Government. The salvaged property shall be segregated, itemized, delivered, and off-loaded at the Government designated storage area located within the Fort Sill Military Installation. Contractor shall be responsible for storage and protection of salvaged materials and equipment until disposition by the Contracting Officer.

1.13 FIRE PROTECTION.

A. At the end of each workday, combustible packaging and crating materials for building products and equipment to be installed shall be removed from any occupied building.

B. The necessary number and appropriate type of portable fire extinguishers per National Fire Protection Association (NFPA) Standard Nos. 10 and 241 shall be provided for all construction areas.

C. Smoking shall be prohibited in or adjacent to all construction areas in existing buildings. Daily fire hazard inspections of the means of egress and weekly fire hazard surveillance inspections of the entire construction area shall be conducted by the contractor once construction starts and until the building or space is turned over to the government.

D. Temporary structures, including trailers that are used for storage or offices, shall be a minimum of (30 feet) from any occupied building.

E. All flammable liquids shall be handled, stored and used in accordance with NFPA Standard No.30.

F. Maintain construction site to permit access of fire department vehicles as necessary. Clear building construction areas of unnecessary obstructions so that all portions are accessible for fire department apparatus and permit emergency egress of construction and other personnel.

G. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors by minimizing the amount of dust generated in the vicinity of any smoke detectors.

H. All construction activities not already covered above shall be in accordance with the latest edition of NFPA No. 241 Standard for Safeguarding Construction, Alteration, and Demolition Operations, in effect at time of contract award.

I. The contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer or his Representative. Mechanical rooms shall not be used for storage. The Contractor shall hold and save the Government, its officers and agents free and harmless from liability of any nature occasioned by the Contractors performance.

J. Temporary buildings (e.g. storage sheds, shops) and utilities sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government.

The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work.

1.14 SITE PROTECTION

A. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall not park vehicles on grass areas except as authorized by the Contracting Officer to load or unload materials or equipment. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, turf areas or roads.

B. Working space and space available for storing materials shall be as determined by the Contracting Officer or his Representative.

C. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

D. Where access by personnel to vacated portions of buildings is not required, storage of Contractors materials and equipment will be permitted subject to fire and safety requirements.

E. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used will not be hindered. Coordinate work in areas occupied by personnel so that operations will continue during the construction period.

F. Cleaning up shall include the removal of all equipment, tools, materials and debris and leaving the areas in a clean, neat condition.

G. Before any work is started, the Contractor shall make a thorough survey with the Contracting Officers' Representative to designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by the Contractor and the Contracting Officers' Representative.

H. The Contractor shall protect from damage all existing items and utilities at or near the work site. The Contractor shall repair any damage to those items, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. Contractor shall ensure that fire equipment, i.e. smoke detectors, fire alarm pull stations, are not painted. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

I. Contractor shall provide and maintain their own toilet facilities.

J. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

K. Contractor shall disconnect, dismantle as necessary, remove and reinstall in same location, all existing equipment and items necessary for the performance of work.

L. Completion Date shall mean that date as established by Contracting Officer upon which Contractor will turn over entire project or portions thereof to the Government.

1.15 UTILITIES

A. All reasonable amounts of water, electricity, and gas required for the performance of the work under this contract will be made available to the Contractor by the Government from existing distribution systems at no cost to the Contractor.

B. Connection and disconnection shall be the responsibility of the contractor.

C. Connection and disconnection shall be made in a manner approved by the Government.

D. Abuse of this policy may result in disconnection from utilities.

E. Contractor shall submit an energy and water conservation plan.

1. The plan shall outline all expected activities that will consume water, electricity, and natural gas along with estimates of consumption.

2. Plan shall outline a plan to install any and all necessary meters (i.e.

job trailers or buildings unoccupied with exception of the contractor).

It shall include a detailed map showing the location of the meters.

Contractor shall install all meters for temporary utility hookups.

3. All meters shall comply with all local codes and regulations and will include any additional equipment necessary such as backflow preventers. Contractor shall remove all temporary meters and equipment when project is completed.

4. Plan shall describe effort to comply with reporting standards stated herein and on the website http://sill-www.army.mil/USAG/dpw/BMB.html#tab-2.

5. Plan must demonstrate efforts to conserve electricity, natural gas and water in compliance with Ft. Sill policies and best management practices on conservation of electricity, natural gas, and water.

6. If there is a change in the project that will or may change the utility connection requirements, the Contractor shall submit a revised compliance plan to the Contracting Officer.

7. Contractor shall sign and return to the Contracting Officer a Memorandum of Understanding for Sale of Utility Services (DA2100- R) before utilities will be turned on.

8. Contractor shall report meter readings to the Contracting Officer or the Contracting Officer’s Representative on the 15th of each month or immediately upon disconnection of utilities.

9. Meter readings shall be reported from the beginning of the construction to the completion of construction. This requirement includes recording meter readings from water points on post. The meter reading reports shall include project name and contract number.

1.16 CONTRACTOR RESPONSIBILITY: The contractor is responsible for compliance to all applicable base JOC specifications on each task order.

Should a paragraph or sub-paragraph of one of the base specification not be applicable, the contractor shall comply with all other applicable requirements of the specification(s). The Contractor's work and responsibility shall include all Contractor planning, programming, administration, and management necessary to provide work as specified. The work shall be conducted in accordance with the contract and all applicable Federal, State and local laws, regulations, codes, or directives, to include applicable documents listed. The Contractor shall ensure that all work meets critical reliability rates or tolerances specified or included in applicable eGordian Technical Specification, Scope of Work and Government supplied drawings. The Contractor shall perform all related Contractor administrative services necessary to perform the work including, but not be limited to, the following:

supply, quality control, Contractor financial control, and maintenance of accurate and complete records, files, and libraries of documents to include Federal, State, and local laws, regulations, codes, technical manuals, and manufacturer's instructions and recommendations. The Contractor shall provide related services such as formatting data for automated systems inputs and data base maintenance, preparing and providing required reports, compiling historical data, performing administrative activities and submitting necessary information as specified. The contractor shall be responsible for making an onsite review of the site where the work is to be performed, prior to the start of any work, list any damaged areas and turn them into the Contracting Officer’s Representative (COR), so as to preclude any responsibility for damages present that are not a result of the performance of work required in the Job Order. Any other damages found after the work is completed will be investigated by the COR. If caused by the Contractor, damages shall be corrected by the contractor at no additional cost to the Government.

1.17 GENERAL: The Contractor shall commence all operations required by the contract as of the first day of the contract period. Therefore, on the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract. Prior to contract start date, the Contracting Officer will provide, to key Contractor management and supervisory personnel, an orientation to properly familiarize the Contractor and Contractor's key personnel with the installation facilities and pertinent regulations.

A. Transition Period. During the 30 calendar days prior to contract start, the Contractor's key personnel, as identified in the solicitation, shall observe all operations pertinent to the requirements to include office functions, procedures, and operations, and any other operations as deemed necessary by the Contractor that will enable Contractor personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility. In addition, the Contractor shall have adequate staff on board 30 calendar days prior to the contract start date to process Work

Orders, or Work Order estimate requests to be executed on contract start date. The cost for this staff in the previous sentence shall be included in the contractor’s coefficient bid item. See Section H.6, Coefficient.

B. Start-Up Period. Prior to contract start date, the Contracting Officer will provide, to key Contractor management and supervisory personnel, orientation to properly explain the work and familiarize the Contractor and Contractor's key personnel with the installation facilities and pertinent regulations. The Contractor is responsible to orient or train all Contractor personnel at the Contractor's own expense.

1.18 MANAGEMENT AND PERSONNEL

A. General. The Contractor shall designate a Project Manager and provide written notice of such designation to and approved by the KO and COR.

The Project Manager shall conduct overall management coordination, and shall be the central point of contact with the Government for performance of all work under the contract. A Contractor employee shall be designated to act for the Project Manager when work is being performed at hours other than those listed above, or during the Project Manager's absence. The Contractor shall provide written, 48-hour advance notice of such designation, to be approved by the KO and COR. The Project Manager, and any individuals designated, shall have full authority to bind the Contractor contractually for prompt action on matters pertaining to execution of the contract. The Project Manager and any individuals designated shall be able to understand, speak, read, and write the English language. A current copy of the Management Plan shall be provided to the Contracting Officer (KO) and COR on the contract start date and thereafter as changes occur, at a minimum annually. The plan shall be implemented on the contract start date. As a minimum, the plan shall include management of all resources, i.e. equipment and staffing plan.

B. Personnel. The Contractor shall provide necessary personnel to accomplish all contract work within specified time frames. All personnel shall be legal residents of the United States. The Contractor shall submit, within five (5) calendar days of contract award, in writing to the KO and COR, a current copy of an organization chart and identify personnel proposed to perform the contract requirements; and any changes within five (5) working days of the change.

C. Contractor In-House Workforce. The Contractor shall perform on the site, and with its own in-house workforce, work equivalent to at least 15 percent of the total amount of work to be performed under the contract.

D. Contractor Employee Compliance. The Contractor shall ensure that Contractor employees observe and comply with all local installation and higher headquarters' policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, gratuities, flag courtesy, “off limit” areas, and possession of firearms or other lethal weapons.

E. Conduct of Personnel. The KO may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Such removal from the job site shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by the contract.

F. Qualifications/Certifications. The Contractor shall submit, within five (5) calendar days of contract award, in writing to the KO and COR, the individual(s) tasked as key personnel who will execute the work that may be awarded under this contract and provide a summary of the minimum acceptable qualifications and experience. Any changes to the working status of these key personnel shall be transmitted to (in writing) and approved by the KO and COR within five (5) working days of the change.

G. Planner/Estimators. Contractor planner/estimators who accomplish job cost estimates for indefinite quantity work shall use the Construction Task Catalog (CTC) Estimating procedures.

H. Equipment Operators. The Contractor shall maintain records of licenses and other required qualifying documentation of Contractor personnel operating construction equipment/vehicles. The Government has the right to review these records at any time.

I. Quality Control (QC) Representative. The Contractor shall identify a QC representative for this contract within 5 calendar days of contract award the contractor shall provide, in writing to the KO and COR the individual(s) tasked as the QC Representative with a summary of the minimum acceptable qualifications and experience. Any changes to the working status of the QC representative shall be transmitted to (in writing) and approved by the KO and COR within 5 working days of the change.

1.19 RESTRICTED AND SECURED AREAS:

A. Restricted Areas. Certain buildings and other facilities are "restricted" to the general public. Contractor personnel shall not enter any "restricted" facilities without specific permission from the KO and COR. The Contractor shall comply with restricted area procedures and instructions. Contractor personnel working in restricted areas such as computer rooms shall be required to sign in and out and state the nature of business at the entrance desk. All work in restricted areas shall be coordinated with the respective area Security Officer through the KO and COR.

B. Secure Areas. Portions of the work under the contract are performed in secure areas. In these cases, the Contractors will be escorted by the activity or Government personnel and adequate security measures will be established, maintained, and monitored by the appropriate Government personnel. A 48 hours advance notice to the activity shall be required when the Contractor needs an escort, except in emergency or urgent work.

C. Security. At all times during the performance of work within a facility, the Contractor and its employees shall remain cognizant of the security restrictions existing within the facility. The Contractor’s employees shall ensure that any doors, windows or access panels which may have been opened for them during the course of the work period are secured at the end of the day. Circumstance which appear unusual, unhealthy or otherwise hazardous shall be reported to the KO and COR immediately.

1. Security Requirements. The Contractor shall comply with all Installation security requirements. The Contractor shall submit to the Contracting Officer the name and address of each employee working under this contract ten days prior to the start of work, and fill out questionnaires or other forms as may be required for security purposes.

2. Secure Areas. Portions of the work under the contract are performed in secure areas, and all persons requiring access to a secure area must possess the minimum security clearance required for access to that area or, in most cases, will be escorted by activity or government personnel. In the case of escort, 48 hours advance notice to the activity will be required except in emergency or urgent work.

Contractor employees must be free of felony convictions, and prior military service members must have an honorable discharge. No cell phones or other electronic devices will be allowed in Secure Areas.

3. Administrative Office Areas. Government personnel will be working in office areas during working hours. Contractor work shall not unduly interfere with Government work in the area. In the event a Government building supervisor so requests, the Contractor shall temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the KO and COR, or their designated representative, immediately by the most expedient means.

1.20 DEFINITIONS:

A. Construction Task Catalog (“CTC”) - The CTC is a comprehensive listing of specific construction related tasks published by Gordian, together with a specific unit of measurement and a unit price. This pre-established source of Unit Prices are to be incorporated within the JOC as the base prices for all of the Pre-Priced work items within the contract. CTC price is adjusted by coefficients to derive a total price for each Job Order. Reference Section H.6. Coefficient.

B. Contracting Officer (KO) - A person duly appointed with the authority to enter into and administer contracts on behalf of the Government.

C. Contracting Officer’s Representative (COR) - An individual designated in writing by the KO to act as an authorized representative of the KO to perform specific contract administrative and execution functions.

D. Contractor - The JOC contractor who has contracted with the government that is responsible for the acceptable performance of all work under a JOC contract.

E. Contractor Planner/Estimators - Contractor planner/estimators who develop Price Proposals in response to Work Order RPFs shall use the CTC Estimating procedures, commonly referred to as the Big Note.

F. Contractor’s Coefficient: The coefficient is the Contractor's competitively bid proposed price multiplier within the JOC. It establishes a competitively bid price adjustment to the Construction Task Catalog and shall account for all costs including the contractor’s overhead and profit. Coefficients shall be expressed in decimal format (1.0 = 100%).

G. Detailed Scope of Work (“DSOW”) - A document setting forth the Work the Contractor is obligated to complete for a particular Job Order. The Detailed Scope of Work includes a narrative description of the work, as well as partial design documents or full design documents as necessary.

H. Directorate of Public Works - The DPW acts as the Garrison Commander's installation principal staff officer for all matters pertaining to facilities engineering and housing activities. This directorate plans, programs, prioritizes, and coordinates all facilities engineering and housing activities, including Real Property Maintenance Activities (RPMA), and Government housing/buildings & structure repairs.

I. Incidental Scope Documentation Services - Contractor provided services to assist in documenting the Detailed Scope of Work, including sketches, minor calculations, Shop Drawings, and material specifications. The cost of these services is included in the Contractor’s Coefficient.

J. Job Order - A project-specific authorization to accomplish the work.

Multiple Job Orders will be issued to the JOC contractor throughout the term of the contract.

K. Job Order Amount - The price to be paid to the Contractor for completing the Detailed Scope of Work within the Job Order Completion Time.

L. Job Order Completion Time - Each Job Order shall set forth the Job Order Completion Time which is the amount of time allotted for the Contractor to complete the Detailed Scope of Work.

M. Job Order Contracting - A type of indefinite delivery / indefinite quantity (IDIQ) construction project delivery method. Contract pricing includes a combination of pre-established unit prices and competitively bid coefficients. JOC is an acronym for Job Order Contract.

N. Job Order Price Proposal - The Contractor’s fixed price proposal for an individual Job Order based upon the Project Description and other information contained within the Request for Proposal. The Price Proposal shall include a quantified list of all line items of work that are necessary for completion of the project. The Price Proposal shall include all applicable Job Order Coefficients and shall be mutually accepted by the Government prior to Job Order authorization.

O. Job Order Request for Proposal (“RFP”) - The Government’s notification to the Contractor of an upcoming project, the RFP is a document sent to a Contractor requesting the Contractor to prepare a Price Proposal Package for the Detailed Scope of Work of a specific Job Order. The Request for Proposal will contain the Project Description, and the requested time-lines and dates for accomplishment of the work.

P. Job Order Work Schedule - The Government will recommend a timeline for completion of each Job Order. The Contractor shall submit a Job Order Work Schedule as a component of each Job Order Proposal. As with the Price Proposal, the Work Schedule must be mutually agreed upon prior to authorization of a Job Order.

Q. JOC Contract – all work and obligations required of the contractor under the terms of this contract including providing construction bonds, developing Job Orders, performing work, paying subcontractors etc.

R. Joint Scope Meeting - A meeting at the site of the proposed work during which the Project Manager, Contractor, and appropriate other stakeholders to determine the Detailed Scope of Work to be performed and other issues related to the Project.

S. Non-Prepriced Task - A unique item or unit of work that is not easily defined within the CTC or not included in the CTC but is within the general scope and intent of a Project and for which the pre-priced cost data will not be appropriate to be used in job order pricing.

T. Notice to Proceed - The written direction from the government for the Contractor to commence performance on a Job Order.

U. Option-Year Coefficient(s) - This coefficient will be used only if or when the Government exercises the option year clause within the contract.

Coefficient(s) for option periods serve as an economic price adjustment to the Contractor’s indirect costs. Direct costs of materials, labor, & equipment shall be adjusted by the incorporation of the latest Gordian CTC cost data in each subsequent option year.

V. Other Than Normal Working Hours - This is an optional coefficient that will be used only when the Government specifies the requirement to complete a project during non-standard hours. The hours of 5:00 4:00 p.m. until 7:00 7:30 a.m. Monday through Friday, and anytime Saturday, Sunday, and Holidays.

W. Prepriced Task - A unit of work that is included in the CTC and for which a unit price has been established. This includes all work which may be described with a line item or combination of line items within the CTC.

X. Price Proposal Package - The Contractor’s firm fixed price proposal for an individual Job Order based upon the Project Description, Detailed Scope of Work and other information contained within the Request for Proposal.

The Price Proposal shall include a quantified list of all line items of work that are necessary for completion of the project. The Contractor-prepared package that contains (1) the Contractor’s Price Proposal; (2) a proposed

Progress Schedule for completing the work; (3) drawings, sketches or other Incidental Scope Documentation Services; and (4) other required submittals, such as catalog cuts, technical data, and material samples.

The Price Proposal shall include all applicable Job Order Coefficients and shall be mutually accepted by the Government prior to Job Order authorization.

Y. Project - All construction work required by a Contractor to accomplish a specific and identified work requirement or distinct construction objective, which may be comprised of one or more Job Orders.

Z. Project Manager – The Government’s construction project manager responsible for a Project and/or a Job Order.

AA. Quality Assurance - Those actions taken by the Government to assure that the quality of purchased work is acceptable and in accordance with the specified requirements of the contract/project order.

BB. Quality Control - Those actions taken by the contractor to control the execution of the specified work so that it meets the requirements of the contract/project order.

CC. Supplemental Job Order - A Job Order issued to add or delete work from an existing, related Job Order. Commonly referred to as a MOD, a supplemental Job Order must contain a scope of work, a price proposal, a revised schedule, and a complete proposal package prior to acceptance.

DD. Task Order - Identifier for each awarded project action under this contract (synonymous with job order, delivery order, project order, etc.).

EE. Work Order - The project-specific written obligation document under the Job Order Contract. Each individual Project will be accomplished through the issuance of one or more Work Orders. Multiple Work Orders will be issued to the JOC contractor throughout the term of the contract. Each Work Order will reference a Detailed Scope of Work and state a firm fixed price (Job Order Amount), time duration for the completion of the Work (Job Order Completion Time), and any special conditions that might apply to that specific Work Order, such as liquidated damages or applicable wage determinations. The Work Order, together with the Notice to Proceed, authorizes the Contractor to begin construction on a specific Project.

PART 2 PRODUCTS. Not used.

PART 3 EXECUTION.

3.1 ORDERING PROCEDURES:

A. When the Ordering Officer issues a Request for Proposal (RFP), the Contractor shall prepare his price proposal for accomplishment of the project in the most efficient manner possible. Contractor proposals will be due in 5 working days from RFP unless otherwise stated in the individual job order

RFP.

B. Each project cost proposal submitted by the Contractor shall consist of an itemized listing of all proposed items, quantities, extended prices, total proposed cost, as well as supporting documentation as outlined below. The approved CTC cost data and associated software shall be used for this purpose. Every CTC line item of the Contractor's proposal shall include notes that clearly indicate the location(s) where the work for that line item is to be performed. Where a CTC line item is to be installed at multiple locations, multiple entries of the CTC line item shall be included in the proposal as required to clearly indicate where the line items are to be installed and justify the quantities.

a. PROPOSAL FORMAT. The Contractor's proposal shall be supported by all necessary documentation to indicate that adequate development and planning to accomplish the requirement has been done.

b. PRE-PRICED PORTION. Proposals shall consist of an itemized breakdown of costs from the CTC, utilizing the contractor-supplied estimating software, (eGordian). The CTC shall serve as the basis for establishing the value of the work to be performed on a unit price basis for pre-priced work. All in-direct costs are included in the Contractor's coefficients. Reference Section H.15. Coefficient.

c. NON-PRE-PRICED PORTION (NPP). Items necessary to execute a given Scope of Work clearly not contained within the CTC, shall be broken out into a separate section of the proposal. The amount of NPP work appropriate in a new order is limited to 10% or less of the negotiated value of the pre-priced work except in an emergency or when the Contracting Officer determines on a case-by-case basis that a higher percentage for a particular order is in the best interest of the Government. The "present day" cost of non-pre-priced work shall be substantiated by a minimum of three (3) vendor quotes and/or other sources of cost data (i.e. labor break-downs, equipment rental, etc.) in sufficient detail to allow validation by the Government. The Government reserves the right to demand further detailed supporting documentation at its discretion should it be deemed required.

d. PROPOSED COMPLETION PERIOD. When the required delivery date has not been specified by the Government, the Contractor shall annotate on his proposal summary sheet his proposed completion period and support with sufficient documentation (e.g., letters from vendors, CPM schedules, rationale narrative, etc.) to validate proposed completion periods. However, the performance period will be negotiated for each order dependent primarily upon the requirements of the Government. It is recognized that this period must contain consideration for material acquisition as well as for actual construction

- therefore this period will be discussed and then finalized at the proposal negotiation meeting.

i. The period of performance is the period between notice to proceed and the time all work under the order is complete.

ii. In the event the Government and Contractor cannot agree upon a period of performance, the Contracting Officer will specify a period of performance.

iii. Weather Allowances for Exterior Work: Typical weather allowances as applicable to Orders under this contract are as indicated below and should be included in any estimation of performance periods:

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

[14] [09] [07] [05] [06] [04] [04] [04] [04] [04] [05] [06]

Unusual weather during the execution of applicable orders shall be documented for subsequent requests for Time Extensions in accordance with the provisions defined herein. Weather days allowed will be applied for the total project; time extensions for weather shall not be considered unless the aggregate number of allowable days are exceeded as supported by verifiable QC and QA documentation.

C. Many CTC task descriptions identify size and/or types of equipment which form the basis of the line item cost. Task line items shall be selected based upon the most efficient and reasonable equipment application and not upon which provides financial advantage to either party.

D. The Contractor shall provide an electronic price proposal, using eGordian Software, to the Ordering Officer within the time frame that is stated in the Request for Proposal (RFP). Upon receipt of the Contractor's proposal, the Ordering Officer will review the proposal for completeness and accuracy.

The Ordering Officer and/or Contracting Officer will negotiate with the Contractor on all non-pre-priced items, pre-priced line item applicability and quantities, and performance periods. Ordering Officer will prepare a Record of Negotiation (RON) to reflect quantities and line items agreed upon in negotiation.

E. Orders will be issued using a DD Form 1155, with a copy of the Scope of Work and design drawings attached, and reference made to the negotiated proposal as an inseparable part of the order requirements. The DD Form 1155 may serve as the Notice to Proceed (NTP).

a. All work within the minimum and maximum order limits shall be performed as ordered without option of refusal by the Contractor.

b. Due to the mechanics of the Government's appropriation system, it may not be possible to issue a particular order immediately after the proposal negotiations. Also, it should be realized by the Contractor that circumstances may prohibit the Government from issuing an individual order after the receipt and negotiation of the Contractor's order proposal. If such circumstances arise, the Government is not obligated to reimburse the Contractor for any costs incurred in the preparation of the order proposal.

3.2 Construction Task Catalog (CTC)

A. The CTC and approved compatible estimating software shall be utilized for all applicable pricing under this contract. The contractor shall obtain at his own expense the most recent version (at time of award) of the specified estimating software and corresponding cost databases for their use during the base year of this contract, in as many licensed copies as required for his operation. The contractor shall also obtain one hard-copy set of the CTC and 6 licenses for the specified estimating software and corresponding cost databases for use by the Fort Rucker Sill, Alabama Oklahoma Directorate of Public Works (DPW) JOC activity. All CTC support requirements shall be provided and verified as operational before any Task Orders will be awarded.

B. Option year adjustment. Annual pricing adjustment for option year(s) under this contract shall be made in the following manner: Upon award of a subsequent year to the contract, the contractor shall acquire from the CTC vendor, at his own expense, the CTC catalog databases (compatible with the previously supplied estimating software) for that current year (e.g. 2019, 2020, etc.) for both their use and DPW use during the applicable follow-on year, in as many copies as identified for the base year. The contractor shall also obtain two current-year sets of the hard-copy CTC books and provide to the DPW JOC activity as provided in the base year. The database(s) current at the start of each contract period shall be those used during the entirety of the applicable contract period and shall not be updated until the award of any subsequent contract period or extension. Should a data base cease to be published or the specified vendor’s products fail to support this contract, the Contractor shall provide an alternate identified by the Government at no additional cost.

C. Vendor Clarifications. When clarifications are required regarding content or scope of a CTC line item which is not clearly stated in the CTC and the issue is not covered elsewhere in this contract, the Government will act as the liaison with the vendor for obtaining the necessary clarifications.

3.3 CTC Application – Specific Considerations.

A. Demolition. Though there may exist appurtenant components or "options" contained in or attached to an affected item or equipment scheduled for demolition, these components shall not be priced out separately for demolition unless the component must be removed before the demolition of the larger item can be completed. For example, the demolition of an air handler will include the demolition of fan motors, coils, burners; demo of light fixtures include demo of lamps, etc., unless a particular appurtenance must be demolished separately to physically allow the balance of the demolition and removal of the air handler. Also, fasteners, adhesives, mastics, grouts, etc. incidental to an installed item are considered part and parcel of that item and their demolition shall not be costed out separately.

B. Assemblies Pricing. Where applicable based on project requirements, and available in the CTC, assemblies’ unit pricing shall take precedent over individual component unit pricing.

C. Line Item Cost Adjustments. The only adjustment of price for the construction line items is the contractor coefficient. All prices in the CTC are for complete and in-place construction unless explicitly described otherwise. Incidental fasteners (nails, screws, welds, adhesives or other connectors), incidental options/accessories, and small tools required for a normal installation are included in the line item cost unless the line item description specifically states otherwise. Line item prices include all work required to result in the end finish specified in the line item unless the line item description specifically states otherwise. Equipment costs include normal operating expendables and servicing including routine parts. All line item prices are valid to perform the work described to a height up to fourteen (14) feet above finished floor or above grade level unless the line item description specifically states otherwise. Testing, adjusting, balancing and start-up of installed equipment (normal commissioning) and up to four hours of familiarization training for operation and maintenance of that equipment, is included unless the line item description specifically states otherwise. Scaffolding/lifts, Staging, mobilization/demobilization, etc. will be allowed only on a Task Order basis (per job), not per subcontractor or discipline.

D. Storage of Materials. No additional payment shall be made for storage of materials regardless of whether the Government or the Contractor delays the start of an individual task order.

E. Waste and Excess Quantities Included with the Contract Coefficient. Waste or excess material quantities are incidental costs, which are included within the contract coefficient unless explicitly stated otherwise. Quantities used on individual task order proposals shall be taken from field measurements or design plans, as appropriate, without allowance for waste.

-- End of Section -