FS 83 Bid Advertisement 1.pdf

NOTICE TO CONTRACTORS

CITY OF SAMMAMISH

PROJECT NAME: Sammamish Fire Station #83 Addition and Renovation Project Location: 3425 Issaquah-Pine Lake Rd SE Sammamish, WA 98075

Project Architect: TCA Architecture Planning

Contact: Sarah Elley Phone: 206.522.3830 Email: Sarah@tca-inc.com

Owner: City of Sammamish

Contact: Andrew Roddy Phone: 206.561.6267 Email: aroddy@sammamish.us

Owner Representative: OAC Seattle

Contact: Andy Bailey Phone: 206.285.4300 Email: abailey@oacsvcs.com

1.01 Background & Description of Work:

The City of Sammamish is seeking a contract for the remodel of Fire Station #83.

Sammamish is located west of the Cascade Mountains in the Puget Sound region, about 20 miles east of Seattle. The City is bordered by Lake Sammamish to the west and the Snoqualmie Valley to the east and FS #83 was constructed in 1989.

Work under this contract will include: The Work covered by these Specifications consists of furnishing all labor, permits, tools, materials, equipment, and services necessary to complete the Sammamish Fire Station #83 Remodel & Addition Project and all related work in accordance with the Drawings, Specifications, Project Manual, and Addenda, if any.

The project includes approximately 7,333 square feet of renovation and a 2,101 square-foot addition to the existing fire station. Work includes, but is not limited to, construction associated with new sleeping rooms, expansion of the existing second floor and roof, and renovation of the existing lower floor.

Associated mechanical, plumbing, electrical, utility, and site improvements are included.

The total project site encompasses approximately 68,825 square feet (1.6 acres) and requires partial clearing and grading to accommodate the building addition and site improvements. Site work includes, but is not limited to clearing and grading, stormwater facilities, utilities, electrical systems, paving, fencing, site structures, landscaping, and off-site improvements where applicable.

mailto:Sarah@tca-inc.com mailto:aroddy@sammamish.us mailto:abailey@oacsvcs.com

The Contractor shall furnish all labor, permits, materials, equipment, and incidentals necessary to complete the project and all related appurtenances as required by the Contract Documents, including the Contract Drawings, Technical Specifications, General Provisions, Instructions to Bidders, and all other contents of the Project Manual. All such documents are incorporated herein by reference and made a part of the Contract.

The bidder shall submit an Apprentice Utilization Plan to the awarding agency before receiving the notice to proceed. A contracting agency may exempt a bidder from the requirements of this subsection if the bidder met or exceeded apprentice utilization requirements on the last public works project the bidder completed. Contracting agencies may rely on records made available by the department of labor and industries to determine whether a bidder is eligible for the exemption in this subsection.

The work shall be completed within four hundred twenty [420] calendar days after the commencement date stated in the Notice to Proceed. All bidding and construction shall be performed in compliance with the contract documents for this project and any addenda issued thereto which are found on the solicitation page in Bidnet. The estimated construction cost for this project is in the range of $6.3M, excluding sales tax.

1.02 Communication/Coordination:

Proposals must be submitted through the City's procurement platform, Bidnet. City of Sammamish bidding and solicitation opportunities including this ITB can be found at:

https://www.sammamish.us/business/bidding/

1.03 Questions/Inquiries

All pre-Bid Proposal questions and clarifications will be accepted through Bidnet. No interpretation of the meaning of the plans, specifications, or other pre-Bid documents will be made to any Bidder orally or via email.

Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications which, if issued, will be posted on Bidnet, no later than 5 calendar days before Bid proposals are due. Failure of any Bidder to receive such addenda or interpretation shall not relieve the Bidder of any obligation under its Bid Proposal as submitted. All addenda or interpretations so issued become part of the Contract Documents. All questions are due by July 27 at 5pm (PT)

1.04 Obtaining Bid Documents

Free-of-charge access for Plans, Specifications, addenda, Bidders list, and plan holders list for this Project are available through Bidnet. City of Sammamish bidding and solicitation opportunities including this ITB can be found at https://www.sammamish.us/business/bidding/.

City of Sammamish in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C.§§ 2000d to 2000d-4) and the regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The City highly encourages women and minority owned firms to submit proposals in response to this Invitation.

2.01 Bidding Schedule: (all times PDT)

ITB Published: July 7th, 2026, 5:00pm Pre-Bid Walk Through: Friday, July 17th, 2026 at 9:00am

Non-mandatory walk through is scheduled starting at project site.

This will be the only opportunity for contractors to view the project.

Questions Due: July 27th, 2026 by 5:00pm Answers Posted: July 30th, 2026 by 5:00pm

Bid Closing: Tuesday, Aug 4th, 2026, at 1:00pm

Part ‘A’: Base Bid, Alternative Bids, Unit Prices, Subcontractor List and Attachments

Thursday, Aug 6th, 2026 at 1:00pm Part ‘B’: Steel & Rebar Subcontractors List

Bid Opening: Tuesday, Aug 4th, 2026, 2:15 PM - 2:45 PM Virtual Meeting

At bid closing, the City Clerk will conduct a virtual public bid opening where all sealed bids are opened and reviewed for bidder criteria. After this review, the Project Manager will review the bids in detail and determine which bids meet the requirements of the ITB, the bid amount, and which bids are from responsible bidders. Based on this information, the Project Manager shall then determine which vendor submitted the lowest responsible bid and then publish the official results through Bidnet. A 5% bid guarantee (or bid bond) is required and should be submitted electronically (e-bond) with the sealed bid through Bidnet. (An electronic bond is simply verified electronic proof of the bond from a surety company or bank.) No bid will be considered for selection unless accompanied by an e-bond. Incomplete proposals and proposals received after the time stated above will not be considered.

While it is possible to do a brief check when the bids are first opened, the City reserves the right to ascertain full compliance with the bid proposal requirements after a more detailed review, generally within a maximum of 30-45 days.

City Council Review & Approval: Tuesday, Sept 1st, 2026 Contract Start Date (Approximately): Tuesday, Sept 8th, 2026

2.02 Amendments

The City reserves the right to request that any respondent clarify its proposal or to supply any additional material deemed necessary to assist in the evaluation of the proposal.

The City reserves the right to issue multiple awards based on the specialty of the supplier and to ensure adequate and timely services.

The City reserves the right to change the schedule or issue amendments to the Invitation at any time.

The City also reserves the right to cancel or re-issue the Invitation. All such addenda will become part of the proposal.

2.03 Bid Withdrawal

Bids may be withdrawn at any time prior to the submission time specified in Section 2.01 provided notification is received in writing through Bidnet. Proposals cannot be changed or withdrawn after the time designated for receipt unless the award is delayed for a period exceeding 60 calendar days.

2.04 Bid Modification and Clarification

Modification of a proposal already received will be considered only if the request is received prior to the submittal deadline. All modifications must be made in writing, executed and submitted in the same form and manner as the original proposal.

2.05 Bid Award

• Only firm bids will be accepted

• The City reserves the right to reject any or all bids or waive any irregularities and informalities in the bids submitted and accepted by the City.

• The City reserves the right to make bid awards to the lowest responsive and responsible bidder as deemed in the best interests of the City.

2.06 Bid Rejection

City of Sammamish reserves the right to reject any and all bids, and to waive any informality in the bidding, and to make the award to the lowest, responsive, responsible bidder as best serves their interests. No bids may be withdrawn within sixty (60) calendar days after the actual date of the bid opening.

2.07 Bid Validity Period

Submission of a proposal will signify the vendor’s agreement that its proposal and the contents thereof are valid for 90 days following the submission deadline unless otherwise agreed to in writing by both parties. The proposal will become part of the contract that is negotiated between the City and the successful vendor.

2.08 Public Records

Under Washington State law (RCW Chapter 42.56) the documents (including but not limited to written, printed, graphic, electronic, photographic or voice mail materials and/or transcriptions, recordings or reproductions thereof) submitted in response to this Invitation or Proposal (the “documents”) become a public record upon submission to the City, subject to mandatory disclosure upon request by any person, unless the documents are exempted from public disclosure by a specific provision of law. Furthermore, “the documents” shall become the property of the City.

2.09 Compliance Requirements

In addition to the requirements specified in the attached sample contract, as listed below, the vendor awarded a contract shall comply with federal, state and local laws, statues, and ordinances related to the execution of the work. This requirement includes, but is not limited to, protection of public and employee safety and health; environmental protection by waste reduction and recycling; the protection of natural resources; permits; fees; licenses; taxes; and similar subjects.

2.10 Contract Requirements

See attached sample contract within the specifications for further contractual requirements, including but not limited to:

1. Payments

2. Warranties/Guaranty https://app.leg.wa.gov/RCW/default.aspx?cite=42.56

3. Performance Bond

4. Payment Bond

5. Insurance Requirements

6. Indemnification/Hold Harmless

7. Retainage Requirement (No retainage required for projects under $50,000)

8. Contractors State Contractor License & UBI number

9. Contractors Employment Security Dept # & Industrial Insurance

10. Contractors State Excise Tax Registration #

11. Copy of Contractor’s City business license.

12. Required Prevailing Wage/PW Requirement Training

13. No State or Federal Debarment.

2.11 Contract Execution

The City shall not be bound or in any way obligated until both parties have executed a contract. If the selected vendor fails to sign the contract within ten (10) business days of delivery of the final contract, the City may elect to cancel the award and award the contract to the next highest ranked vendor.

All parties may incur no cost chargeable to the proposed contract before the date of the execution of the contract.

It is further noted that the Estimated Contract Value is a “Not to Exceed” amount and the contractor understands that the Estimated Contract Value may not be expended in its entirety.

3.01 Vendor Information

The forms referenced in the Specifications (See Attachments) must be submitted with the vendor proposal. Please mark those areas that do not apply to your proposal with an “N/A” – Do not leave any space blank.

3.02 Signatures

• An authorized representative must sign the bid, with the vendor’s address and telephone information provided. Unsigned bids will not be considered.

• If the bid is made by an individual, the name, mailing address and signature of the individual must be shown.

• If the bid is made by a firm or partnership, the name and mailing address of the firm or partnership and the signature of at least one of the general partners must be shown.

• The City reserves the right to request documentation showing the authority of the individual signing the bid to execute contracts on behalf of anyone, or any corporation, other than himself/herself. Refusal to provide such information upon request may cause the bid to be rejected as non-responsive.

3.03 Performance Expectations

If the vendor has had a contract terminated for default during the past five (5) years, all such incidents must be disclosed. “Termination for default” is defined as notice to stop performance due to the vendor’s non-performance or poor performance. If contract was terminated for non-allocation of funds or any other reason, please explain in full detail.

The City will evaluate the facts and may, at is sole discretion, reject the vendor’s proposal if the facts discovered indicate that completion of a contract resulting from this proposal may be jeopardized by selection of the vendor.

All bidders must certify that they are not on the Comptroller General’s list of ineligible contractors nor the list of parties excluded from Federal procurement or non-procurement programs.

3.04 Prevailing Wage

The Vendor is required to pay, at a minimum, the applicable prevailing wage rates to those employees performing services under the contract. The applicable wage rates are set forth in the State of Washington Department of Labor and Industries Prevailing Wage Rate Schedule, RCW 39.12.020.

Wage rates may be found at https://secure.lni.wa.gov/wagelookup/

The prevailing wage schedule in effect for the work under the contract will be the one in effect upon the date of execution of the contract and will continue in effect for the duration of the contract.

It is the responsibility of the vendor to ensure the appropriate labor classification(s) are identified and that the applicable wage and benefit rates are taken into consideration when preparing their bid according to these specifications.

The selected vendor must submit to the Department of Labor and Industries, a “Statement of Intent to Pay Prevailing Wages”. A copy of the Approved Notice of Intent to Pay Prevailing Wages must be submitted to the City prior to payment of the first invoice. The vendor will pay promptly, when due, all wages accrued to its employees.

All invoice or payment applications are required to bear the following signed statement:

“I certify that wages paid under this contract are equal to or greater than the applicable wage rates set forth in the Washington State Prevailing Wage Rates for Public Works Contracts issued by the State of Washington Department of Labor and Industries.”

The selected vendor must submit to the Department of Labor and Industries an “Affidavit of Wages Paid” and a copy of an approved Affidavit must be submitted at the end of the contract to the City before the last payment or any retained funds will be released.

The cost of filing a Statement of Intent to Pay Prevailing Wages and Affidavit of Wages Paid with the Department of Labor and Industries shall be at no additional cost to the City.

The Director of the Department of Labor and Industries shall arbitrate all disputes of the prevailing wage rate, RCW 39.12.060 and WAC 296-127-060.

3.05 Scope of Work

Per attached:

Attachment A: Bid Drawing Set, Attachment B: Bid Specifications (Vol. I) Attachment C: Bid Specifications (Vol. II) https://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp https://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/default.asp https://app.leg.wa.gov/RCW/default.aspx?cite=39.12.020 https://secure.lni.wa.gov/wagelookup/ http://apps.leg.wa.gov/rcw/default.aspx?cite=39.12&full=true#39.12.060 http://app.leg.wa.gov/WAC/default.aspx?cite=296-127-060

NOTICE TO CONTRACTORS