FOPR_FA850922R0023.pdf

Fair Opportunity Proposal Request (FOPR)

FOPR# FA8509-22-R-0023

Pool A: MC-130J Power Transfer Kits and Installs Instructions to Offerors/Basis of Award

08 August 2022

L. Proposal Submission:

A. This is a fair opportunity selection conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 16.505(b)(1). Orders placed under FAR 16.505 IDIQ contracts are not source selections and are not subject to FAR 15.3 procedures. Accordingly, issuance of an order under this Fair Opportunity Proposal Request (FOPR), should an award be made, shall follow the ordering procedures outlined in FAR 16.505, as supplemented and as follows the stated ordering procedures within the Special Operations/personnel Recovery (SOF/PR) Multiple Award Contract for Modifications (MACM) Indefinite-Delivery Indefinite-Quantity (IDIQ) contract.

B. The proposal submitted in response to this FOPR must be in compliance with the terms and conditions of the SOF/PR MACM IDIQ, requirements as stated in the FOPR and attachments and Statement of Work (SOW)/Order Description (OD). All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the proposal, an unfavorable proposal evaluation, or being deemed ineligible for award.

C. Offerors shall clearly identify any exception to the terms and conditions and shall provide complete supporting rationale. The Government reserves the right to determine any such exceptions are unacceptable. Any exception determined unacceptable by the Government may result in the Offeror’s proposal being determined unacceptable and ineligible for award. This information shall be provided in the format and content of the table below within the Offerors proposal cover letter. If no exceptions are taken, include a statement stating so within the proposal cover letter.

FOPR Exceptions

FOPR

Document

Page/ Paragraph Requirement/Portion Rationale

PWS, ITO,

Evaluation Factor, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can / will not be met

D. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal. Discrepancies. If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

E. The Period of Performance (PoP) will be a one (1) year base ordering period with two

(2) – one (1) year option periods. The following Contract Line Item Numbers (CLINs) will be utilized:

BASE Period: 12 months Period of Performance CLIN Description Pricing Qty U/I Est Unit Cost/

Unit Price Est Total Cost/

Total Price 0005 Trial Install Kit FFP 1 EA 0007 Trial Kit Installation FFP 1 LO 0009 Kit Proof Kit FFP 1 EA 0012 Kit Proof Installation FFP 1 LO 0015 Production Kits FFP 5 EA 0017 Production Installations FFP 5 LO 0031 Travel CRNF 1 LO 0037 Over and Above (O&A) FFP 1 LO 0039 Data NSP 1 LO

* : To Be Negotiated (TBN)

OPTION I – 12 months Period of Performance. Option I may be exercised any time during the base period.

CLIN Description Pricing Qty U/I Est Unit Cost/ Unit Price

Est Total Cost/ Total Price

1015 Production Kits FFP 20 EA 1017 Production Kit Installations FFP 20 LO 1031 Travel CRNF 1 LO 1037 Over and Above (O&A) FFP 1 LO 1039 Data NSP 1 LO

* : To Be Negotiated (TBN)

OPTION II – 12 months Period of Performance. Option II may be exercised any time during Option I period.

CLIN Description Pricing Qty U/I Est Unit Cost/ Unit Price

Est Total Cost/ Total Price

2015 Production Kits FFP 19 EA 2017 Production Kit Installations FFP 19 LO 2031 Travel CRNF 1 LO 2037 Over and Above (O&A) FFP 1 LO 2039 Data NSP 1 LO

* : To Be Negotiated (TBN)

F. Proposal Submission.

1. Each Offeror shall submit proposals electronically via email in a format readable by Microsoft (MS) Word, Adobe Acrobat X Pro, and MS Excel as applicable.

2. The Contractor shall submit proposals for consideration no later than 4:00pm (Eastern Standard Time), 26 August 2022. Only one (1) proposal shall be submitted, per company, in response to this requirement. Proposals received after the date/time specified will not be evaluated.

G. Offerors submitting a proposal in response to this FOPR shall submit a technical volume and price volume subject to the following guidelines:

1. Text shall be single-spaced, portrait layout with a minimum one-inch margin all around.

2. Font size for tables and figures are to be no smaller than 10 pt. Arial.

3. Pages shall be numbered consecutively within each volume. The page limits prescribed are maximum page limits for each volume. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Cover pages, tables of contents, cross- reference matrix, tabs, and glossaries shall not be counted against prescribed page limits. Pages submitted in excess of these limits will not be read or considered in the Government’s evaluation of the proposal.

4. All proposal information shall be submitted in either MS Word or PDF format except for Pricing information (Volume II). Pricing information shall be submitted in MS Excel format. Pricing volume must include CLIN prices, as well as total price.

5. Each volume shall be submitted as a separately-labeled electronic file.

6. Offerors must ensure that Pricing information is only included in

Volume II. Do NOT include any Pricing information in Volume I.

7. Submit your proposal electronically in accordance with the table below.

All electronic submissions shall reference the complete FOPR number in the subject line.

VOLUME REFERENCE TITLE

MAXIMUM

NUMBER OF

PAGES

I

Cover Letter One Page Technical 20 total pages

Factor 1 Technical Approach

Factor 2 Kit Production Plan

Factor 3 Kit Installation Plan Factor 4 Interim Contractor

Support (ICS)

(1) FOPR Cover Letter shall include:

• Offerors’ contract number,

• Company primary and alternate points of contact with email/phone and who is authorized to contractually obligate the company;

• CAGE Code;

• A statement that the company understands the requirements specified and will meet the performance standards and requirements therein; and

• A statement that the company does or does not take exception to any of the requirements of this order.

(2) The Technical Proposal should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical factors defined Section 3 below. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the factors. Address your technical solution for meeting or exceeding the government’s minimum performance or capability requirements of each technical factor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

(3) The Offeror shall submit pricing information to support the completeness and reasonableness of their proposed prices for all CLINs within the TEP.

The pricing information submitted should fully support the SOW/OD requirements for each major technical element specified in the SOW/OD.

A breakdown should be provided which shows the skill mix, labor categories, labor rates and position descriptions. Information shall be segregated by the performance periods, individual performance locations, and the total price for each CLIN as specified in the solicitation.

Information shall also show the consolidated total price for performance.

2. Basis of Award:

A. Award will be made in accordance with the basic contract ordering procedures, the procedures specified in the FOPR and on the basis of the lowest priced proposal meeting the acceptability standards for non-price factors. An order may be awarded to the contractor who is deemed responsible IAW FAR 9.1, as supplemented, whose proposal conforms to the FOPR’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the FOPR instructions) and is judged, based on the evaluation factors to represent the technically acceptable proposal with the lowest complete and reasonable price.

B. First, the Government will rank the proposals from lowest price to highest price, in order to establish an Initial Total Evaluated Price (I-TEP). The I-TEP will be calculated as the sum of the contractor’s prices submitted for the base period and all option CLINs.

Next, the Government will evaluate the technical volumes on an acceptable or unacceptable basis, starting with the proposal with the lowest I-TEP. Any factor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore not awardable. If the proposal with the lowest I-TEP is determined technically acceptable, the Government will evaluate the contractor’s price, to include all options, for price completeness and reasonableness, as described above.

If the lowest priced proposal is technically acceptable and the TEP is complete and reasonable, this contractor’s proposal represents the best value to the Government and award will be made to that contractor.

If the lowest priced proposal is not technically acceptable, the next lowest priced proposal will be evaluated for technical acceptability, followed by an analysis of their TEP to verify reasonableness and completeness. Interchanges will take place as necessary or deemed appropriate by the Government. The evaluation process will continue until reaching a technically acceptable proposal with a TEP that is reasonable and complete, or until all proposals are evaluated.

C. The Government intends to make award based on the initial proposal submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government.

Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the contractors that may address any aspect of the proposal and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the order selection decision.

Interchanges may be conducted with one, some or all Offerors as the Government is not required to conduct interchanges with any or all contractors responding to this FOPR.

3. Evaluation Factors

A. Responses to this FOPR will be evaluated against the following factors:

Instructions:

Factor 1: Technical

Factor 1 – Technical Approach: Narrative must describe your manufacturing process, kit subcomponent labeling, planned Original Equipment Manufacturer (OEM) interaction, and or previously used sources.

Factor 2 – Kit Production Plan: Technical approach must provide a detailed production plan as referenced in the Performance Work Statement (PWS). This plan must include, but not limited to:

• Parts Procurement and Delivery Plan

• Manufacturing Startup Timeline

• Production Quality Process

• Production Risk Management Plan

Factor 3– Kit Installation Plan: Technical approach must provide a detailed kit installation plan. This plan must include, but not limited to:

• Install Plan

• Quality Assurance

• Maintenance Concept

• Tool Plan

• HAZMAT

• Base Access

• Safety

• Aircraft Signoff

Factor 4 – Interim Contractor Support (ICS): Technical approach must provide a detailed plan to support any issues with kit manufacturing or kit installation.

How proposals will be evaluated:

Factor 1: Technical.

The Offeror’s proposal shall, at a minimum, address each of the factors, as they apply to the SOF/PR MACM SOW and the Special Mission Processor (SMP) Power Transfer Performance Work Statement (PWS). The technical proposal should demonstrate the contractor’s ability to perform the technical requirements.

Factor 1 – Submittal Requirements: This element is met when the detailed narrative adequately describes, within your technical approach, your manufacturing processes, kit component labeling, and OEM sub-contract plan.

Factor 2 – Submittal Requirements: This element is met when the detailed narrative adequately describes, within your technical approach, the following elements: Parts Procurement and delivery plan, manufacturing startup plan, Production Quality process, and production risk management plan.

Factor 3 – Submittal Requirements: This element is met when the detailed narrative adequately describes, within your technical approach, your Install Plan, Quality Assurance, Maintenance Concept, Tool Plan, HAZMAT, Base Access, Safety, and Aircraft Signoff.

Factor 4 – Submittal Requirements: This element is met when the detailed narrative adequately describes, within your technical approach, your plan to address, and correct any issues with kit manufacturing and kit installation.

B. Ratings: During evaluation of each proposal, the Government will assign each factor a rating as shown below. A rating of unacceptable in one or more factors will constitute an overall rating of unacceptable for the technical evaluation.

The following ratings will be utilized:

TABLE A – Technical Ratings

Rating Description

Acceptable Proposal meets the requirements of the FOPR.

Unacceptable Proposal does not meet the requirements of the FOPR.

FACTOR 2: Cost/Price.

A. Cost/Price proposals should support the proposed technical approach and will be evaluated for (1) Total Evaluated Price (TEP), (2) cost realism, (3) completeness, (4) reasonableness, and

(5) unbalanced pricing. Offerors whose price is determined to be incomplete or unreasonable will not be considered for award.

B. The TEP will be calculated as the sum of the contractor’s proposed prices for the CLINs extended prices including the base period and all option CLINs, except the Cost Reimbursement No Fee CLIN(s). Each Offeror’s technical solution/approach will define the level of effort for each of the CRNF CLINs; thus proposing adequate level of effort to suite the technical solution/approach. Evaluation of option CLINs shall not obligate the Government to exercise such option CLINs.

C. Cost Realism. For the cost reimbursable CLINs, the proposal will be evaluated by utilizing cost realism analysis to determine the Offeror’s understanding of the work and the Offeror’s ability to perform the contract.

D. Completeness. The proposal will be reviewed to determine the extent to which all the price elements have been addressed. The Offeror’s proposed price and other information will be evaluated to ensure continuity and traceability of prices to the technical volume and between the initial proposal and any revisions thereto. The review will determine the adequacy of the Offeror’s proposal in addressing and fulfilling the FOPR requirements.

E. Reasonableness. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 15.404-1(b)(2).

F. Unbalanced pricing. Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one (1) or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items. An offer that is determined to be unbalanced may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

4. Responsibility Determination:

Although past performance may not be used as an evaluation factor, information obtained from other sources available to the Government such as the Past Performance Information Retrieval System (PPIRS) will be used as part of the responsibility determination made IAW FAR 9.104-1. The Government reserves the right to obtain information relative to present and past performance on its own.

5. Additional Provisions and Clauses.

The Federal Acquisition Regulation (FAR) has been amended to implement section 889(a)(1)(B) of Title VII of the National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019. Paragraph (a)(1)(B) prohibits executive agencies from entering into, or extending or renewing, a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, as defined at FAR 4.2101, on or after August 13, 2020 unless an exception applies or a waiver is granted. This applies to all acquisitions, including acquisitions at or below the simplified acquisition threshold and acquisitions of commercial items, including off-the-shelf items.

To implement paragraph (a)(1)(B) of section 889, and as prescribed in FAR 4.2105(a), this section serves to incorporate provision FAR 52.204–24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, into this FOPR.

As such, you must provide representation to the Government that your business complies with paragraph (a)(1)(B) of section 889. Until SAM is updated to enable this representation, Attachment 2 is provided for your company’s representation of compliance, and must be signed by an individual who has the authority to bind the business. You must provide representation in accordance with FAR52.204-24 below to the Contracting Officer for this requirement as soon as possible but is required before the Air Force can extend or renew these contracts or issue new task or delivery orders against any vehicle such as blanket purchase agreements and indefinitely delivery order contracts.

The Air Force will also use this representation for new acquisitions until such time that SAM is updated. Applicable Contracting Officers will incorporate FAR clause 52.204.25, titled Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment into the contract(s) with your entity as required through separate modification(s). This clause is included in Attachment 2 for your convenience.

Further information regarding the process for identifying exceptions as mentioned in the revised FAR 52.204-25, as well as the process for waivers as described in FAR 4.2104, is forthcoming and will be provided to you through the Contracting Officer.

6. Ombudsman.

In accordance with AFFARS 5352.201-9101, Ombudsman (JUN 2016), an Ombudsman has been appointed to hear and facilitate the resolution of concerns from Offerors, potential Offerors, and others for this acquisition. If resolution cannot be made by the CO, concerned parties may contact the following agency:

Timothy Inman, Technical Director of Contracting, AFSC/PK 235 Byron Street, Ste.19A Robins AFB, GA 31098 Timothy.Inman@us.af.mil

7. Attachments:

1. 22-31178 Performance Work Statement_SMP Power Transfer

2. AFMC Form 158 – Packaging

3. DD 1653- Transportation

4. Exhibit A Non-Separately Priced CDRLs

5. GFI – Drawings and TCTO

8. Progress Payments:

Progress payments are authorized for the base period only. The Offeror must state in their proposal if progress payments are being requested.

9. Contact for Proposals and Inquiries:

Proposals and all inquiries must be submitted electronically to Macie Dyke at macie.dyke@us.af.mil and Brian Brown at brian.brown.64@us.af.mil. Bryan Brown serves as the Ordering Procuring Contracting Officer (OPCO) for this effort, and Macie Dyke as the assigned Contract Specialist.

BRIAN K. BROWN

AFLCMC/WIUKA

Contracting Officer

EMILY W. MANRY

AFLCMC/WIUAC

Acquisition Program Manager mailto:Timothy.Inman@us.af.mil mailto:teisha.brown@us.af.mil mailto:teisha.brown@us.af.mil mailto:lindsay.outlaw@us.af.mil