Foam_Tender_Apparatus_Rebuild_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSAL

2026-RFP ELA-195

FOAM TENDER APPARATUS REBUILD

City of Pittsburgh

City-County Building

Pittsburgh, PA 15219

RELEASE DATE: September 10, 2026

DEADLINE FOR QUESTIONS: October 1, 2026

RESPONSE DEADLINE: October 8, 2026, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/pittsburghpa https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Pittsburgh

REQUEST FOR PROPOSAL

Foam Tender Apparatus Rebuild

I. Introduction II. Instructions to Bidders

III. Scope of Work IV. Proposal Format Requirements V. Evaluation Phases

VI. Equal Opportunity Review Commission Terms VII. Award and Contract

VIII. General Terms & Conditions IX. Authority Terms & Conditions X. Miscellaneous Requirements

XI. Vendor Questionnaire XII. Pricing Proposal

Attachments:

A - PBF Foam Tender Rebuild FINAL

Request for Proposal #2026-RFP ELA-195 Title: Foam Tender Apparatus Rebuild

1. Introduction

1.1. Summary

The City of Pittsburgh, on behalf of the Equipment Leasing Authority of the City of Pittsburgh (the

"ELA"), invites you to submit a proposal for the rebuild of one (1) Foam Tender Apparatus designed for and to survive the rigorous service, terrain, and use cycles of the Bureau of Fire

1.2. Contact Information

Jessie Nusser

Sourcing Specialist

414 Grant St

Suite 502

Pittsburgh, PA 15219

Email: jessica.nusser@pittsburghpa.gov

Phone: (412) 255-2458

Department:

Equipment Leasing Authority

1.3. Timeline

The following represents the tentative schedule for this project. Any change in the scheduled dates for the Pre Proposal Conference (if applicable), Deadline for Submission of Written Questions, or Proposal

Submission Deadline will be advertised in the form of an addendum to this RFP. The schedule for the evaluation process and other future dates may be adjusted without notice.

RFP Released September 10, 2026

Pre-Proposal Meeting (Mandatory) September 18, 2026, 9:00am

MANDATORY PRE-BID MEETING

2945 Railroad Street

Second Floor

Pittsburgh PA 15220

Question Submission Deadline October 1, 2026, 3:00pm

Proposal Submission Deadline October 8, 2026, 5:00pm

Proposal Review and Supplier Scoring October/November 2026 mailto:jessica.nusser@pittsburghpa.gov tel:(412)255-2458

Contract Award October/November 2026

2. Instructions to Bidders

2.1. Submittal Requirements

All proposals must be submitted electronically. No proposal shall be accepted in person, by U.S. Mail, by private courier service, via oral or email communication, telephone or fax transmission.

Respondents are required to provide one (1) electronic copy of their proposal in either MS Word or PDF by the submission deadline.

If additional hard copies are requested, the proposal should be bound or contained in a loose leaf binder. Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size. Use section dividers, tabbed in accordance with this Section as specified below. All proposals will need to be provided electronically so the following format will apply for the electronic submittal through the

Beacon website.

2.2. Additional Submission Considerations:

Late proposals will not be accepted or considered. Respondents should allow enough time to register company on the City's e-Procurement Portal, search the solicitation they wish to respond to and complete the submission process online before the deadline.

The City of Pittsburgh shall not be responsible for proposals delivered to a person or location other than that specified herein.

All submittals, whether selected or rejected, shall become the property of the City of Pittsburgh and will not be returned.

All costs associated with proposal preparation shall be borne by the applicant.

3. Scope of Work

3.1. Intent

This specification has been developed by a joint labor/management – Pittsburgh Bureau of Fire

Apparatus Working Group. The dedicated members of the working group have invested countless hours developing and refining these Request for Proposal Specifications. The product herein is the result of a thorough assessment of conditions, needs, requirements, to provide the City of Pittsburgh with a specialized foam and suppression agent apparatus designed for and to survive the rigorous service, terrain, and use cycles of the Bureau of Fire.

The intent of this specification is to describe a specialized foam and suppression agent apparatus constructed and repurposing the existing chassis and salvageable components of one (1) foam units featuring Freightliner, all-wheel drive, four (4) door chassis. That will be utilized by suppression crews delivering service to the City of Pittsburgh and Mutual Aid partners.

This apparatus will be exposed to severe service, it is required that the contractor – in selection of components for construction of the apparatus, use materials and design practices that are the best available in the industry to ensure performance, service life, reliability, and safety with the minimum amount of down time. The intent is for proposals to not to just meet the minimum requirements of the specification but exceed, to provide the best solution for the customer.

3.2. MANDATORY Pre Proposal Meeting

A Mandatory Pre-Proposal meeting will be held on Friday, September 18th at 0900hrs. The Pre-proposal meeting will be held at the Pittsburgh Bureau of Fire Headquarters located at:

2945 Railroad Street

Second Floor

Pittsburgh PA 15220

Respondents are encouraged to present questions for clarification to the Bureau of Fire Apparatus

Working Group, Equipment Leasing Authority Representatives, Fleet Representatives and Procurement

Representatives.

All questions will be documented and official response to the questions will be posted on the City's

Open Gov portal.

Attendance at the Pre-Proposal meeting is a requirement of proposal submission. Any proposal submitted without attendance at the Pre-Proposal meeting will be immediately rejected.

The current Bureau of Fire Foam Tender Apparatus will be on-site for review and to support specification requirements.

3.3. Purchase Option Pricing

Proposals shall consider and present opportunities for pre-payment and financing options. Each proposal must include the following:

• Pre-Payment Options – each proposal must include a range of pre-payment options including but not limited to 100 percent, chassis pre-payment, etc. In each option the proposal must clearly indicate the cost savings applicable in the various purchase prepayment options offered.

• Financing – each proposal shall include a financing provision proposal that clearly indicates the available financing options available for the purchaser. The purchaser requests proposals of both Five (5) year and Seven (7) year terms.

As a base line, the proposals should assume a single unit rebuild project.

The purchaser, at their sole discretion, shall decide which options are most suitable. Any prepayment option selected must be accompanied with a performance bond.

3.4. Bonding Requirements

Bid Bond

A bid guarantee is required for this solicitation.

Guarantees should be in the form of a surety bond, certified check, cashier’s check or letter of credit in an exact dollar amount equal to five percent (5%) of the bid. For example, a total bid of $100,000.00 should have a bid guarantee in the amount of $5,000.00.

Please upload a copy of your bid bond with your bid submission, under the Questionnaire section.

Mail any hard copies of bid bonds to:

City of Pittsburgh Procurement

414 Grant Street, Room 502

Pittsburgh, PA 15219

Performance Bond

A performance bond in an exact dollar amount equal to the full amount (100%) of the contract will be required from any awarded vendor.

Payment Bond

A payment bond in an exact dollar amount equal to the full amount (100%) of the contract will be required from any awarded vendor.

3.5. Information for Contractors

Sealed proposals are desired from reputable manufacturers of Automotive Fire and Rescue Apparatus in accordance with the attached specification as described below.

3.6. General Requirements

Each proposal MUST include accurate, written, and detailed specifications covering the apparatus and related items which the contractor is proposing to furnish and to which the apparatus furnished under contract must conform. It is the intent of these specifications to cover the furnishing to the purchaser a complete apparatus constructed and equipped exactly as specified in the attached specifications.

Any details of construction, materials, or equipment not specified are left to the discretion of the contractor, whom will be responsible for all construction and manufacturing techniques involved in the construction and assembly of the apparatus.

All aspects of the proposed apparatus shall conform to any applicable rules/regulations imposed by any of the following Governing Agencies:

• National Fire Protection Association (NFPA) (1900 and 11)

• Occupational Safety and Health Administration (OSHA)

• Federal Motor Vehicle Safety Standards (FMVSS)

• Department of Transportation (DOT)

• Pennsylvania Department of Transportation (PENNDOT)

• Underwriters Laboratories (UL) (UL162)

3.7. Reliability of Manufacturer

The contractor/bidder shall furnish evidence that they can design, engineer, and construct the apparatus specified, and shall clearly state the location of the facility used to manufacture and test the equipment when completed. Manufacturer must have an established reputation in the field of fire apparatus construction and have been in continuous business for a minimum of thirty (30) years. A written chronological history of the bidder shall be included in the bid response package.

The contractor/bidder shall be capable of performing all the following items at their manufacturing facility. Under no circumstance shall any of these items be sub-contracted to other manufacturers or fabricators:

• Pump mounting and related plumbing.

• Complete fabrication of the apparatus body and components.

• All 12-volt and 110-volt electrical wiring.

• All painting and finish work.

Any contractor/bidder that does not perform all the above items shall be rendered un-responsive and their bid proposal shall be eliminated from the bid evaluation procedure causing rejection of bid.

At the request and at the expense of the Purchaser, the contractor shall allow a trip to the manufacturing facility for at least four officials of the Purchaser prior to award of contract. During this facility inspection trip, the Purchaser must be given full access to all production areas in the facility. Areas that will be inspected shall include, but not limited to, pump mounting, sheet metal fabrication, body assembly, electrical, painting, final assembly, and engineering.

This trip is necessary to ensure that the contractor has adequate facilities to manufacture the apparatus to the specifications attached. It should be clearly understood by the contractor/bidder that this inspection trip does not constitute acceptance of bid.

The contractor shall provide a list of a minimum of (5) similar apparatus constructed within the last two years. The name and contact person, along with contact information, shall be provided with this. The manufacturer must have sufficient experience in manufacturing apparatus for the

Metropolitan environment. The manufacturer should be familiar with Pittsburgh's topography and the seasonal corrosive road treatments that may impact the lifespan of components.

Each proposal must be accompanied by proof of history in servicing departments with populations more than 300,000.

Also, a list of a minimum of (5) apparatus that have been constructed over ten years shall also be provided. The name and contact person, along with telephone number shall be provided.

Each proposal must demonstrate the respondent has substantial experience in the design, construction, and delivery of unique mission focused apparatus.

3.8. Responsibility of the Contractor

The contractor is responsible for furnishing, inclusive in the response to this Request for Proposal a detailed description of the apparatus proposed. The detailed specifications shall include construction and performance details that the proposed apparatus shall conform to. The contractor shall also include a list of equipment to be supplied with the proposed apparatus.

The detailed proposal description of the proposed apparatus shall include, but shall not be limited to:

• Vehicle weight

• Axle loading

• Estimated In-Service weight

• Wheelbase

• Turning Radius

• Principal dimensions including specific compartment dimensions proposed.

• Compartment dimensions shall include free access area (door opening) and interior compartment dimensions.

• Angle of Approach and Angle of Departure

• Engine

• Transmission

• Axle ratios

• Vehicle top-speed

The contractor’s specifications shall describe, in detail, all manufacturing and fabrication processes as well as material used in the construction of the apparatus. Other items that must be clearly listed in the contractors’/bidders’ specifications shall include all compartment and door dimensions, cubic feet of usable storage space per compartment, and all other items specifically called for in the attached specifications.

3.9. NFPA 1900 Compliance

The vehicle shall at a minimum meet the requirements of the most current version of NFPA 1900. The contractors detailed proposal specifications shall include a statement clearly identifying all features and components that will not be fully compliant with the most current edition of NFPA 1900.

Written certification shall be provided by the manufacturer stating that the delivered apparatus complies with the NFPA 1900 Standard. If the purchaser has elected to provide, perform, outsource and/or contract with a third party or waive any item required by NFPA 1900, the manufacturer shall provide, upon delivery, a "Statement of Exceptions" per Chapter 7 of NFPA

1900 7.21.

The "Statement of Exceptions" shall include:

• A separate specification of the section of the NFPA Standard for which the apparatus is lacking compliance.

• A description of the particular aspect of the apparatus that is not compliant therewith or required equipment that is missing.

• A description of the further changes or modifications to the delivered apparatus which must be completed to achieve full compliance.

• An identification of the entity that will be responsible for making the necessary post-delivery changes or modifications or for suppling and installing any missing required equipment to the apparatus to achieve full compliance to the standard.

Prior to, or at the time of, delivery of the apparatus, the Statement of Exceptions shall be signed by an authorized agent of the entity responsible for the final assembly of the apparatus and by an authorized agent of the purchasing entity, indicating a mutual understanding and agreement between the parties regarding the substance thereof.

3.10. Weight Balance

The apparatus design proposed shall consider the necessity for a balanced load design. The in-service apparatus must not be heavily weighted in any axis. Front to rear axle loading shall be considered in the design to result in a smooth balanced, equally loaded axle set. Design proposals that result in too light of a rear axle load have resulted in excessive “porpusing” resulting in unmanageable control of the vehicle, excess suspension wear, and premature failure of components. Side to side axle loading must also be considered in the design. Diagonal axis weight calculations shall also be considered to ensure appropriate weight distribution. Proposals that do not include in-service weight estimates, estimated axle loading, balance of weight in forward/rearward, side/side, and diagonal axis will not be acceptable.

The unequipped personnel weight shall be calculated at 250 lbs. per person, times the maximum number of persons to ride on the apparatus.

3.11. Tilt Table Testing

In addition to the design requirements, on chassis systems integration, and calculated Center of Gravity calculations, each completed unit must be equipped with the supporting equipment, hose, appliances, and extinguishing agents and each unit must undergo a physical tilt-table test during the final inspection process. The price to conduct the tilt-table testing must be listed as a separate line item in the cost proposal.

3.12. Contractor Specifications

The contractor is responsible for providing detailed specifications for the proposed apparatus. “Stripper” or one line description style specifications ARE NOT acceptable. The purpose of the contractor specifications are to clearly describe in detail what the contractor intends to furnish to the purchaser. The contractor shall align the proposal specifications to the purchaser’s specifications for clarity of evaluation. Each bidder shall submit their bid in the same sequence as these specifications to allow the department to easily compare proposals. There shall be no exception to this requirement.

3.13. Fasteners

Pop-rivets, self-tapping screws, or sheet metal screws SHALL NOT be used in any Non-OEM application throughout the vehicle without prior approval of the Pittsburgh Bureau of Fire (PBF).

All fasteners utilized in the construction of the apparatus shall be stainless steel. Fasteners that pass-through materials of dis-similar material shall include coating to prevent metal reaction and corrosion.

There shall be no exception to this requirement.

3.14. Electrolysis Corrosion Control

The apparatus shall be assembled using ECK or electrolysis corrosion control, on all high corrosion potential areas, such as door latches, door hinges, trim plates, etc. This coating is a high zinc compound that shall act as a sacrificial barrier to help minimize electrolysis and corrosion between dissimilar metals. This shall be in addition to any other barrier material that may be used.

3.15. Accessible Design

Assembly of the completed apparatus shall include design and manufacture which facilitates repairs, maintenance, servicing and lubrication without disassembly. All welding shall be employed in the assembly of the apparatus in a manner that will not prevent the ready removal of any component part for service or repair. Pumphouse construction must be designed and manufactured to permit ready access to plumbing, valves and pump components for ease of maintenance.

3.16. Load Balanced

The proposed apparatus shall be designed, and the equipment mounted with due consideration to distribution of load. Balance and weight distribution shall be in accordance with recommendations and best practices of the NFPA and current standard automotive practices.

3.17. Surface Finishing

All surfaces shall be designed and manufactured to eliminate sharp edges and/or corners capable of producing an injury.

3.18. Underwriters Laboratories Testing

The apparatus shall undergo an Underwriter’s Laboratories Certification Test to ensure that the completed apparatus meets the requirements of NFPA 1900. The certificate shall be provided to the purchaser upon completion. Underwriter’s Laboratories shall also perform the required testing on the entire installed electrical system. Self-certification by the apparatus manufacturer will not be acceptable.

3.19. Optical Warning Light Certification

The emergency warning light system shall be certified using one of the available methods provided for in

NFPA 1900.

3.20. Electrical System Performance Certification

A written load analysis and the results of the electrical system performance test shall be provided with the completed apparatus. The load analysis shall include the following:

• Nameplate rating of the alternator.

• The alternator rating under the conditions specified in NFPA 1900 10.3.2.

• Each of the component loads specified in NFPA 1900 10.3.3 that make up the minimum continuous electrical load.

• Additional electrical loads that, when added to the minimum continuous electrical load, determine the total continuous electrical load.

• Each individual intermittent electrical load.

3.21. Foam Concentrate Tank Capacity Certification

The manufacturer shall certify the capacity of the booster tank. Certification shall be documented on the

Manufacturer's Record of Construction document.

3.22. Weight Certification

Documents from a certified scale showing actual loading on the front, rear and overall apparatus shall be provided. The apparatus shall be scaled with the foam and suppression agent tanks full, equipment and hose loaded, but without personnel

3.23. NFPA Slip Resistance, Step Heights, Grabrails Certification

Any materials used as a stepping, standing, or walking surface shall be certified to be compliant with

NFPA 1900 12.6. Documentation shall be provided with the completed apparatus.

3.24. Vehicle Stability

The apparatus chassis shall retrofitted to be equipped with an electronic stability control system and shall be certified to NFPA 1900 7.14 Vehicle Stability requirements.

3.25. Component Availability

If a component, option or feature as presented in these specifications is not available from the manufacturer, appropriate written documentation shall be provided by the contractor to the PBF stating that the specified component or feature is not available. The contractor may propose an alternate component or feature, submitting a thorough description, component specifications and supportive documentation for consideration by the PBF.

3.26. “Or Equal”

It is the intent of the Purchaser to purchase components that have a proven record of PBF use and satisfaction. All bidders should be aware that where brand names are listed in these specifications, comparable products from different manufacturers may be acceptable. The bidder shall simply provide the Department with a listing of brands that they intend to provide in lieu of the originally requested brand.

On any specified item with a direct part number and/or name, the contractor may request to provide an

“or equal” component. This request must be provided with documentation clearly showing the replacement items meets or exceeds the specifications of the original item. The PBF will then compare the product and have the final approval.

3.27. Installation of Components

Installation of all components shall follow the manufacturer’s recommendations pertaining to an apparatus of this type. The contractor shall provide written documentation of compliance upon PBF’s request.

3.28. Top of the Line Design

If the manufacturer or bidder for the apparatus represents multiple lines of apparatus and/or operates two or more manufacturing plants, it should be clearly stated in the bid proposal.

In addition to this requirement, the bidder shall give a detailed explanation of why the line, brand, model, or manufacturing facility will be used.

Manufacturers or bidders with multiple lines (two or more) or multiple manufacturing facilities (two or more) shall be required to submit bid proposals on only the top-of-the-line brand/model or from the top-of-the-line facility.

The purchaser is not interested in purchasing a manufacturers or bidders "lower end" apparatus.

Because of this, any bids submitted that do not comply with the above requirements will be immediately rejected.

3.29. Corporate Ownership of Manufacturer

The manufacturer of the apparatus must be fully owned and managed by a Parent Company, Corporation, or Individual(s) that is 100% held by United States of America based Company, Corporation, or United States citizen(s).

Proposals from any manufacturer that is fully or partially owned and/or operated by a foreign company, Corporation, or Individual(s) under any type of ownership, partnership, or any similar type of agreement will be immediately rejected.

3.30. Pennsylvania Procurement Code

Consistent with the requirements of the Pennsylvania Procurement Code – Title 62 Pa C.S.A

Procurement § 3734 - Motor vehicles to be manufactured in North America. -- All government agencies shall procure only motor vehicles which are manufactured in North America. A motor vehicle is manufactured in North America if a substantial majority of the principal components are assembled into the final product in an assembly plant in North America. Contract documents for the procurement of motor vehicles shall contain a provision that the vehicles procured by the government agency shall be manufactured in North America.

The City of Pittsburgh requires that vehicles be manufactured in the United States of America.

Proposals for vehicles not manufactured in the United States of America will not be accepted.

3.31. Bankruptcy Statement

If the manufacturer of the apparatus, or if any owner, shareholder, or immediate relative of an owner or shareholder that has previously been involved in or held ownership in any company that has filed bankruptcy or any other type of reorganization plan, it must be clearly stated in the bid proposal. The statement must include details and dates of all occurrences.

3.32. Emergency Support

The manufacturer of the apparatus shall maintain a 24 hours per day, 7 days per week, 365 days per year factory support contact system to allow the purchaser to contact the manufacturer in case of emergency. The system shall be activated by a telephone call to the manufacturing facility.

3.33. Apparatus Service

All prospective manufacturers must have a factory service facility or a contracted service facility for the warranty and collision repair of apparatus. The facility must be an authorized service facility for all components incorporated. In the case of contracted service facility – the contract must be established, and there must be an executed contract. The service facility must have a mobile service vehicle, capable of performing field maintenance. The manufacturers authorized service facility must be located within a 2-hour travel driving distance from 414 Grant Street, Pittsburgh PA 15219.

Each proposal must include a full description of the facility, a description of the relationship between the manufacturer and the service provider, a listing of the components the facility is authorized to repair, and the address of the facility. Each proposal must include photographs of the facility (inside and out), and photographs of the mobile service vehicle(s). Each proposal must also include a listing of the technicians employed, their experience, and all Emergency Vehicle Technician (EVT) Certifications.

The service facility must be indoors and heated, with adequate staffing to facilitate first class service. The service facility must be available for inspection by the PBF during the proposal evaluation period.

3.34. Delivery Schedule

Each proposal must include a delivery estimate which quantifies, in calendar days, the completed apparatus build time. Delivery time is a critical factor in the evaluation of proposals. The City of

Pittsburgh is in critical need of the rebuilt foam and specialty extinguishment apparatus.

The following major apparatus components must include delivery estimates:

• Chassis completion

• Pump and Plumbing Module

• Apparatus Body completion

• Final Assembly completion

Manufacturer’s proposals must include a delivery timeline. The accepted proposal shall include a late penalty clause, negotiated as a component of final proposal acceptance.

3.35. Delivery of Completed Apparatus

When the apparatus is completed at the manufacturer’s facility, a factory trained delivery technician shall deliver the apparatus to the Purchaser. The vehicle must be delivered under its own power. The technician shall familiarize all individuals designated by the purchaser on the operation and maintenance of the apparatus at this time.

The technician shall remain at the purchaser’s location for a sufficient period to allow all individuals to gain a thorough knowledge of the operation of the apparatus. At a minimum the manufacturer is required to deliver five (5) sessions – one for each of four lines, and a session for Hazardous Materials

Technician Instructors.

3.36. Submission of Proposals

All bids shall be clearly typed and readable. Any bid that is deemed unreadable or is handwritten will be immediately rejected.

It will be the bidder’s responsibility to ensure that the bid is received on time. Late submissions will not be accepted.

All bids shall be submitted through the City of Pittsburgh’s – OpenGov system.

3.37. Apparatus Proposal Drawings

All bidder’s must submit with their proposal blueprint drawing(s) of the exact apparatus being proposed.

Drawing(s) of similar units will not be acceptable. Blueprint(s) must be submitted in electronic format as described below to allow for an accurate, scalable, easy to read, visual interpretation of the apparatus proposed by the manufacturer.

The electronic submittal of drawing format shall support the view and printing of up to 24” x 36”.

The drawing(s) shall show the complete left and right side views of the apparatus, including the chassis as well as front, top and rear views showing all compartment dimensions, door opening sizes, compartment depths, and total cubic feet of usable compartment space per compartment.

Drawings shall include Turning Radius, angles of Approach and Departure, and road clearance.

Any proposal received without the required drawing(s) will be immediately rejected.

The successful contractor shall also provide a detailed foam pump panel/plumbing layout drawing for department evaluation and approval before construction of the apparatus is begun. It is required that the pump and plumbing be designed and engineered in the builder's engineering department before construction. Plumbing assembled "on the floor" without engineering drawings, shall not be acceptable.

For evaluation purposes, samples of the as-built electrical system schematics, engineered plumbing drawings and pump panel layout approval drawings, shall be included in the bid proposal package.

3.38. Proposal Validity Period

To allow sufficient time to allow the purchaser, or designated officials thereof, sufficient time to evaluate all bid proposals received, all bids must remain valid for a period of no less than (120) calendar days from date of bid opening. All prices must remain firm for the entire period.

During the evaluation period, bidders may be asked to further clarify their proposals or answer questions that may arise during the evaluation of bid. It is the responsibility of the bidder to make clarifications, in writing, (electronic correspondence is acceptable) and signed by the President and/or

General Manager of the manufacturing company. These written clarifications must be received within

(72) hours of when they were requested by the Purchaser. Failure to respond within the allowed time will deem the bid proposal unresponsive and it will be rejected.

All information that is requested in the original bid packet must be included in the sealed bid proposal. Bidders will not be allowed to submit required documents after opening of bids. Failure to include required information with bid will result in rejection of bid proposal.

3.39. Preconstruction Conference

A preconstruction conference is required at the manufacturer’s facility. The preconstruction conference will review the specification, line by line. Required in attendance are, chassis representative (Freightliner

Chassis Factory representative), manufacturers engineering staff, project manager, pump manufacturer’s representative, Williams Fire & Hazard Control Representative, Perimeter

Solutions/Solberg Foam Concentrate Factory representative, and sales representative. Each proposal shall include provisions for the attendance in person for the following Pittsburgh Bureau of Fire

Apparatus Working Group members. One (1) Chief Fire Officer representing Fire

Administration, One (1) City of Pittsburgh Fleet Manager or designee, One (1) Fleet

Mechanic, and four(4) members of the Apparatus Working Group per purchased vehicle.

The customer chassis as proposed in this RFP, shall be on-site at the preconstruction conference to locate and determine the in-cab equipment mounting locations. There shall be no exception to this requirement.

3.40. Mid-Build Inspection

A factory Mid-Build Inspection shall occur at the approximate mid-point of the apparatus re-build. The timing will be determined in coordination with the project coordinator. Each proposal shall include provisions for the attendance in person for the following Pittsburgh Bureau of Fire Apparatus Working

Group members. Required in attendance are, chassis representative (Freightliner Chassis Factory representative), manufacturers engineering staff, project manager, pump manufacturer’s representative, Williams Fire & Hazard Control Representative, Perimeter Solutions/Solberg Foam

Concentrate Factory representative, and sales representative. Each proposal shall include provisions for the attendance in person for the following Pittsburgh Bureau of Fire Apparatus Working Group members. One (1) Chief Fire Officer representing Fire Administration, One (1) City of Pittsburgh Fleet

Manager or designee, One (1) Fleet Mechanic, and four (4) members of the Apparatus Working Group per purchased vehicle.

3.41. Final Inspection and Apparatus Flow Testing

A factory inspection of the completed apparatus shall occur upon completion. Required in attendance are chassis representative, project manager and sales representative. Each proposal shall include provisions for the attendance in person for the following Pittsburgh Bureau of Fire Apparatus Working

Group members. Required in attendance are, chassis representative (Freightliner Chassis Factory representative), manufacturers engineering staff, project manager, pump manufacturer’s representative, Williams Fire & Hazard Control Representative, Perimeter Solutions/Solberg Foam

Concentrate Factory representative, and sales representative. Each proposal shall include provisions for the attendance in person for the following Pittsburgh Bureau of Fire Apparatus Working Group members. One (1) Chief Fire Officer representing Fire Administration, One (1) City of Pittsburgh Fleet

Manager or designee, One (1) Fleet Mechanic, and four (4) members of the Apparatus Working Group per purchased vehicle.

During the final inspection the customer requires flow testing of all foam system, dry chemical systems, and all combination systems. The proposal must include flow testing, and replacement of all utilized agents during the testing processes.

3.42. Customer Web Portal or Electronic Media Sharing System

The manufacturer shall provide either a web-based access or electronic media distribution system

(email/shared file location) to construction photographs while the apparatus is being built. This access shall be provided through a secured area on the manufacturer's website and accessible only by individuals authorized by the Department. Alternatively, the manufacturer can provide construction progress updates electronically. The frequency of updates must be agreed upon at the preconstruction conference. The intent is for the manufacturer to provide detailed in-process updates clearly demonstrating the construction process.

The following photos, at minimum, shall be available:

1. Chassis (front, left, right and rear).

2. Body prior to pre-paint (front, left, right and rear).

3. Body painted (front, left, right and rear).

5. Pump module, if applicable, (front, left, right and rear).

6. Final assembly (front, right, left and rear).

This interaction will enhance the communication process during the construction of the apparatus and will provide the Department remote access to the apparatus during construction process.

Due to the complexity of apparatus, this interaction will provide the Department a method of checking specification compliance. Because this interaction is considered critical to the construction process, no exception will be allowed to this requirement.

3.43. Pennsylvania State Inspection

The completed vehicle must comply with all requirements of the Pennsylvania Department of

Transportation required Annual State Inspection.

3.44. NFPA Required Equipment

The end user of this apparatus shall provide all other equipment and accessories that are required by

NFPA 1900 but not specifically listed in these specifications.

3.45. Battery Dangers Label

A permanent label shall be provided near the battery location that warns of potential injury or death that could be caused by the batteries. The label shall also state precautions that should be taken while working on or around the batteries.

3.46. Rotating Shafts Danger Label

A permanent label shall be provided on each side of the frame rail and in any other location(s) where rotating shaft hazards are apparent. The label shall warn of potential injury or death that could be caused by the movement of the shaft(s) as well as precautions that should be taken while working on or around them.

3.47. Hot Surface Danger Label

A permanent label shall be provided near any hot surface that warns of potential injury or death that could be caused by contact with the surface. The label shall also state precautions that should be taken while working on or around the surface.

3.48. Hot Exhaust Danger Label

A permanent label shall be provided near any hot exhaust surface that warns of potential injury or death that could be caused by contact with the surface. The label shall also state precautions that should be taken while working on or around the surface.

3.49. Spinning Engine Fan Danger Label

A permanent label shall be provided on both sides of the engine fan. The label shall warn of potential injury or death that could be caused by the movement of the fan as well as precautions that should be taken while working on or around them.

3.50. Seated and Belted Warning Label

A permanent label shall be provided that is visible to all occupants that states that they should be seated and belted while the apparatus is in motion. The label shall also state potential injuries or death that could be caused if the safety belts are not used properly

3.51. Air Conditioning Refrigerant Warning Label

A permanent label shall be provided that is located in an area that would be visible to service personnel.

The label shall state that the system contains R134A, the necessary precautions that should be taken and the dangers of working on or around the system.

3.52. Cab Interior Equipment Mounting Label

A permanent label shall be provided inside of the cab warning of the dangers of unsecured equipment inside the cab. The label shall state that all equipment shall be properly secured and also warn of potential injury or death that could be caused by failing to do so.

3.53. SCBA Seat Danger Label

A permanent label shall be provided inside of the cab warning of the dangers of using the seat without the SCBA properly secured or seat insert in place. The label shall warn of potential injury or death that could be caused by improper use of the seat.

3.54. Fire Service Tire Rating Label

A permanent label shall be provided inside of the cab in view of the driver while entering the cab warning of the dangers of improper use of the tires on the apparatus. The label shall also warn of potential injury or death that could be caused by improper tire use or condition.

3.55. Electronic Stability Control Label

A permanent label shall be provided inside of the cab in view of the driver warning of the dangers of improper operation of the apparatus and the importance of safe driving. The label shall also warn of potential injury or death that could be caused by improper operation of the apparatus.

3.56. Maximum Vehicle Occupancy Label

A permanent label shall be provided inside of the cab in view of the driver stating the maximum number of personnel that can ride in the apparatus. The label shall also warn of potential injury or death that could be caused by exceeding the stated capacity.

3.57. Do Not Wear Helmet Label

A permanent label shall be provided inside of the cab in view of all seated positions stating that helmets should not be worn in cab. The label shall also warn of potential injury or death that could be caused by wearing helmet in cab.

3.58. Vehicle Backing Label

A permanent label shall be provided inside of the cab in view of the driver advising of proper procedures to following when the apparatus is in reverse motion. The label shall also warn of potential injury or death that could be caused by failing to follow proper procedures.

3.59. Intake/Discharge Cap Pressure Label

A permanent label shall be provided in all areas that intakes and discharges are capped. The label shall give instruction on how to properly remove the cap. The label shall also warn of potential dangers, injury or death that could be caused by failing to follow proper cap removal procedures.

3.60. Hose Restraint label

A permanent label shall be provided near any hose storage area. The label shall instruct the operator to ensure that all hose is properly secured prior to placing the apparatus in motion and to provide warning of potential dangers, including injury or death, in failing to do so.

3.61. No Smoking Sign

Compliant with the requirements of the Pennsylvania Department of Health, licensed QRS Agency requirements, a “No Smoking” sign must be installed in the cab of the vehicle. The sign shall be clearly visible to the occupants of the cab, while in a seated position.

3.62. Access Steps/Ladder Label

A permanent label shall be provided at any area of the apparatus where personnel will be boarding or exiting the apparatus. The label shall instruct the operator in the proper method of climbing into or onto the apparatus as well as exiting and provide indication of potential injury or death that could occur in failing to do so.

3.63. Do Not Ride Rear Step Warning Label

A permanent label shall be provided at the rear step area stating that riding in this area while the vehicle is in motion is prohibited and shall warn of the potential dangers, including injury or death, in doing so.

3.64. Not A Step Warning Label

A permanent label shall be provided in any horizontal location that a firefighter may feel tempted to use as a step but is not designed, constructed or intended to be a stepping, standing or walking surface. The label shall state that the surface is not intended for this purpose and indicate potential injury or death in doing so.

3.65. Compartment Top Warning Label

A permanent label shall be provided on the front and rear of the compartment tops on both sides warning that the area is not designed, constructed or intended to be a stepping, standing or walking surface. The label shall state that the surface is not intended for this purpose and indicate potential injury or death in doing so.

3.66. Siren Noise Warning Label

A permanent label shall be provided inside the apparatus cab – visible by all occupants warning of potential injury that could be received from the noise of the siren. The label shall also state safety precautions that should be taken when the siren is in use.

3.67. Fluid Capacity Label

A permanent plate shall be mounted in the driver's compartment specifying the quantity and type of the following fluids used in the apparatus for normal maintenance:

• Engine oil.

• Engine coolant.

• Chassis transmission fluid.

• Pump transmission fluid.

• Drive axle fluid.

• Air conditioning refrigerant.

• Air conditioning lubrication oil.

• Power steering fluid.

• Cab-tilt mechanism fluid.

• Front tire cold pressure.

• Rear tire cold pressure.

• Maximum tire speed ratings.

3.68. Length – Height - Weight Label

One permanent Height/Length plate is currently provided in the cab stating the overall length, height and the gross vehicle weight rating (GVWR), in tons, of the completed apparatus. The plate is located centered in the cab headliner area. The manufacturer must validate and update the plate to match the completed apparatus.

The weight shall be expressed in tons and the length/height shall be expressed in feet and inches.

3.69. Foam System Plumbing and Operation Labels

A permanent instruction plate shall be provided and must feature a full piping schematic of the foam system and clear step-by-step operating guidelines.

3.70. Foam System Capacity Label

A permanent plate shall be provided and must explicitly display the specific types of foam concentrates the system is designed to handle, alongside its minimum and maximum foam proportioning rates, system flow capacity, and pressure constraints.

3.71. Foam Warning Requirements

A mandated operator safety notice shall be provided to indicate the foam concentrates that are compatible with the foam system.

3.72. Component Controls

Every single control valve, gauge, and indicator linked to the foam system must have its own distinct nameplate marking its exact function and identification.

3.73. Perimeter Indicating Line

In accordance with NFPA 1900 all designated horizontal standing or walking surfaces higher than (48) inches from the ground and not protected by a railing shall be indicated by at least a 1-inch-wide safety yellow or orange line delineation the contrasts with the background, to mark the outside perimeter of designated standing or walking surface area, excluding steps and access ladders.

The top of pump house and top of driver side compartments shall be marked as described above, at a minimum.

3.74. Warranty

The completed apparatus shall be covered by warranty periods as listed in the table below. In situations where the apparatus manufacturer utilizes components from various manufacturers in the completed product, the principal manufacturer shall serve as the Single Source of Warranty Administration. The manufacturer shall coordinate and support ANY and ALL warranty claims experienced by the purchaser during the valid warranty periods. The customer shall simply present the warranty claim to a single point of contact with the Principal Manufacturer to initiate a warranty claim. The Principal Manufacturer shall coordinate the Warranty Administration with the varied component manufacturers. There shall be no exception to this requirement.

Required Warranty Minimums

Chassis Not Applicable

Body Structural (10) Years

Paint – (Excluding chassis) (10) Years

Pump (8) Years

Bumper to Bumper – (Excluding chassis) (24) Months

Subframe (20) Years

Valves (10) Years

Plumbing (10) Years

Engine – (Excluding chassis) (5) Years or 100,000 miles

Foam Tank Lifetime

Discharge Valves (10) Years

Master Intake Valves (8) Years

Priming Pump System - (if applicable) (5) Years

LED Lighting – (Excluding chassis existing warning lights)

(10) Years

Warranty Repair work must be complete within (30) calendar days of notification by the customer to the

Principal Manufacturer single point of contact for Warranty Administration. For each warranty repair that is not completed within the (30) calendar day requirement, the manufacturer shall extend the warranty by (30) days for each occurrence.

Apparatus requiring Warranty Repair are required to be transported by the Principal Manufacturer. The apparatus will be available for pick up at the City of Pittsburgh Vehicle Maintenance Facility. The manufacturer must provide a fully licensed driver, with liability insurance coverage greater than the replacement value of the apparatus to transport the apparatus to and from the warranty repair facility.

The Principal Manufacturer is responsible for all transportation costs including tolls, fees, fuel, and all associated costs.

Proposals are encouraged to include optional warranty lengths in excess of the minimum required warranty terms as listed above. If optional extended warranties are available, the proposal should include the details of the additional warranty and the cost associated.

3.75. Maximum Top Speed

The maximum top speed of this apparatus shall not exceed 60 MPH +/- 2 MPH.- as currently configured the vehicle has a top speed of 75-MPH.

3.76. Apparatus Specifications

For all specifications including:

Apparatus Dimensions, Chassis Specifications, Electrical System Specifications, Lighting, Any and All accessories, etc.

Please see ATTACHMENT A.

4. Proposal Format Requirements

4.1. Response Format

All submitted responses shall follow the formatting below, and all proposals will need to be provided electronically through the City's e-Procurement Portal. Each numbered section is to be uploaded as a separate file. If hard copies of submissions are required, each numbered section shall be a removable tab. Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size.

Response to Scope

Firm’s Qualifications, Experience and References

Describe the firm and provide a statement of the firm’s qualifications for providing the scope of services.

Identify the services which would be completed by your firm’s staff and those that would be provided by sub-consultants, if any. Identify any sub-consultants you proposed to utilize to supplement your firm’s staff.

Provide a summary of the firm’s experience in providing these or similar services. Provide a minimum of three references for related projects, including dates, contact person, phone number, email, and a brief description of the project or scope of work.

Qualifications of Team

Provide a brief summary of the qualifications and experience of each team member assigned to this project, including length of service with the firm and resume/bio, and the qualifications /experience of any sub-consultant staff on your project team.

Project Approach and Plan

Provide a detailed discussion of your firm’s approach to the successful completion of the scope of services outlined in this RFP. Include thorough discussions of methodologies you believe are essential to accomplishing this project or completing the scope of services. Include a proposed work schedule to accomplish all of the required tasks within the desired timeline. Identify the staff roles who would be assigned to each major task, including sub-consultants.

Cost Proposal

Provide a total cost proposal for all services to be delivered, and a breakdown of costs delineated by major phase and/or deliverable as described in your project plan. Include a schedule of hourly rates for all proposed staff and the amount of time each person will be devoted to this project.