FMD_PMO_Sources_Sought_Notice_Amendment_1-__01132023_0001.pdf

UNITED STATES DEPARTMENT OF THE INTERIOR

INTERIOR BUSINESS CENTER

Request for Information/Sources Sought Notice

Project Management Office Support Services For U.S. Department of the Interior

140D0422R0054 Amendment 1

DATE: January 13, 2023June 15, 2022

Request for Information/Sources Sought (SS) Notice Amendment 1 No. 140D0422R0054

U. S. Department of the Interior, Interior Business Center – Project Management Office Support Services for U.S. Department of the Interior

Purpose of this Amendment

The purpose of this amendment is to provide to interested parties a revised Performance Work Statement that further defines the Department of the Interior’s (DOI) need. The revised Performance Work Statement is attached to this notice. DOI is also expanding the business size categories to include Indian Small Business Economic Enterprises (ISBEEs).

Vendors who responded to the initial Sources Sought Notice need not resubmit the same information. However, if a previous submission needs to be updated, please indicate all changes in your response with track changes. All previous submissions will still be considered in DOI’s formation of its acquisition strategy. First time responses are welcomed.

I. General Information This amendment to the original Request for Information/Sources Sought notice is issued solely for information and planning purposes - it does not constitute an invitation for bid, request for quotation, request for proposal, or an obligation on behalf of the Government or a promise to issue a solicitation in the future. The Government is not seeking proposals and will not accept unsolicited proposals at this time. Vendors responding to this notice are advised that the U.S.

Government will not pay for any information or administrative costs incurred in response to this Sources Sought notice; all costs associated with responding to this notice will be solely at the interested party's expense. Not responding to this notice does not preclude participation in any future solicitation, if issued. Interested parties are responsible for CLEARLY MARKING proprietary or competition sensitive information contained in their response. No classified, confidential, or sensitive information should be included in your response. Please be advised that all submissions become Government property and will not be returned.

NOTE: Marketing brochures and/or generic company literature will not be considered and shall not be sent in response to this notice.

II. Background/IBC as a Shared Service Provider The Department of the Interior (DOI), Interior Business Center (IBC) is a certified federal Shared Services Provider for human resources, payroll operations, and financial management services and an Interior-authorized Shared Services Provider for assisted acquisition services.

IBC provides services on a full cost recovery, revolving fund, fee-for-service basis through the DOI Working Capital Fund and the Interior Franchise Fund. The IBC operates in a fiscally responsible manner through appropriate financial management processes and sound internal controls.

We retain a workforce of dedicated professionals with extensive knowledge of federal business practices and have unmatched organizational experience leveraging government and commercial best practices to provide business solutions that meet our customers’ needs. Our commitment to service is highlighted by the steady generation of efficiencies, economies, and cost savings for our customers and partners over the past 30+ years.

With leadership and oversight provided by the Office of the Director, IBC operates its lines of business through three service directorates:

Table 1. IBC Organizational Overview

Office of the Director

Human Resources Directorate (HRD)

Financial Management Directorate (FMD)

Acquisition Services Directorate (AQD)

Comprehensive personnel systems and services, time and attendance solutions, including payroll, drug-free workforce program, and personnel security

Financial management services, including accounting and core financial systems support, and indirect cost rate negotiations

Lifecycle assisted acquisition from project inception through contract closeout

III. Purpose The purpose of this Sources Sought/Request for Information (RFI) notice is to determine the capability of the commercial marketplace and gain valuable feedback to inform our requirement for project management support service(s) and resources to compliment, enhance, augment, and provide surge capacity to its Project Management Office (PMO) residing within the Office of the Secretary (OS), Office of the Assistant Secretary (OAS), Policy, Management and Budget (PMB), Office of the Deputy Assistant Secretary for Administrative Services (DAS-AS), Interior Business Center (IBC), and Financial Management Directorate (FMD).

IV. Project Management Support Services FMD provides core financial management hosting and support, plus a full range of services including accounting operations, federal travel, charge card support, quarters management, indirect cost services, and project management. FMD’s clients include numerous large and small government and independent agencies as well as the DOI. FMD’s shared services solution is largely built on their service offering of Oracle Federal Financials (OFF). OFF supports the administrative systems requirements for core finance, budget execution, acquisition, grants, travel, financial consolidation, and business decision reporting. OFF is a key service line within FMD generating on average more than $20M annually in revenue. A growing service line within FMD includes providing clients with project management support from its Project Management Office (PMO). The PMO provides full lifecycle project management support for new systems implementations, systems enhancements, upgrades, and operations and maintenance for both major and minor investments. More specifically, the PMO provides comprehensive support in project management disciplines including pre-solicitation, project planning, project initiation, project execution, monitoring and control, requirements management, system test management, risk management, change management, quality assurance, transition management, and project closeout.

For this RFI, IBC is open to solutions that will support the Chief, PMO and project management staff within the PMO, providing project management augmentation services and consultation for various diverse, including multiple OFF implementations, and often specialized projects across FMD’s service portfolio. This solution will enhance the PMO’s ability to respond to rapidly growing project requirements and/or surge capacity needs. Scope may include additional resources onboarded to aid government staff in leading all or a portion of project processes or phases. Scope may also include the addition of project resources to augment newly initiated or in-progress operations where additional attention is needed or that may increase project quality and success. Contract resources will support a DOI PM or PMO support staff.

A copy of the revised draft Performance Work Statement is provided as an attachment to this amendment notice.

V. Technical Capabilities and Experience All interested firms are invited to submit a capability statement; however, please see the statement in the “Purpose” section of this amendment for vendors who have already submitted responses. The capability statement should demonstrate the interested firm’s understanding, capability, qualification, and experience in meeting the requirements identified herein. It is highly recommended that interested firms not solely submit pre-prepared marketing materials without carefully reviewing the need for the information requested below.

Please note that a small business firm may submit a capability statement that includes the expertise of large business partner companies under a teaming arrangement.

1. Are you capable of meeting the experience and qualifications outlined in Sections 2 through 4 of the attached amended draft Performance Work Statement; and if so, provide brief descriptions of those capabilities and experience? (Vendors may submit capability statements meeting one or more of the task area levels (1, 2, or 3).

2. If you are capable of performing one or more of the Task levels, would your business be capable of submitting a proposal for the same or similar services during fiscal year 2023 quarters two or three?

1.3.If so, do you have the capability to provide the requested program management office support services under a Government-Wide Acquisition Contracts (GWACs), General Services Administration (GSA) Federal Supply Schedule(s) (FSS), or NASA Solution for Enterprise-Wide Procurement (SEWP) GWAC that you currently hold that would support this requirement? If so, provide each overarching GWAC/GSA FSS / NASA SEWP contract number.

2.4.If you have this capability but not under any federal contracting program, please identify the arrangements and ability you have to meet the requirements stated herein.

3.5.Provide what the anticipated labor rates would be for the labor categories described in Section 4 of the attached amended draft Performance Work Statement.

4.6.Which business size categories do you fall under? Please select all that apply.

Category Applicable?

Large Business

Small Business (SB)

Small Disadvantaged Business (SDB)

Section 8(a) Business

Woman-Owned Small Business (WOSB)

Economically Disadvantaged Woman-Owned Small Business (EDWOSB)

Historically Underutilized Business Zone (HUBZone) Small Business

Veteran-Owned Small Business

Service-Disabled Veteran-Owned Small Business

(SDVOSB)

Indian Small Business Economic Enterprises (ISBEEs)

5.7.Contractor Point of Contact:

i. Business Name

ii. Point of Contact Name

iii. Title

iv. Phone Number

v. Email Address

8. Other Information:

i. DUNS Number

ii. Unique Entity ID (UEI)

iii. Identify, if any, what Government-Wide Acquisition Contracts (GWACs) or General Services Administration (GSA) Multiple Award Schedule(s) (MAS) currently held that would support this requirement?

iv. If applicable, provide each overarching GWAC/GSA FSS contract number and expiration date that would support this requirement.

VI. Submission Instructions:

In response to this source sought notice, please use the following guidelines in preparing your capabilities statement:

Please use 8½ x 11-inch paper only.

A page is defined as one side of an 8½ by 11-inch paper. Therefore, a piece of paper with printing on both sides is considered two pages.

Arial size 12 font or similar.

The recommended page limit for the capability statement is no more than 30 pages.

Please submit your response as Adobe (.pdf) files.

The subject line of your email and all correspondence must include the sources sought number found on the cover page above.

VII. Response Submission Instructions Companies interested in responding to this notice may reply on or before 5:00 pm Eastern Time January 27, 2023August 12, 2022. All aforementioned items included in this notice shall be addressed.

Please provide your response via email to Joseph Fusari, Contracting Officer, at Joseph_Fusari@ibc.doi.gov and Bruce Bakaysa, Contract Specialist, at Bruce_Bakaysa@ibc.doi.gov.

Interested parties should avoid including any classified, business confidential, and/or proprietary information in its response. However, if an interested firm must submit such information, that information must be clearly marked. The Government will review the information and safeguard it appropriately.

Submission transmitted via facsimile (fax) will not be accepted.

Should any submissions be received after the date and time stated above, the Government reserves the right not to review the response.

VIII. Disclaimer This notice does not constitute a solicitation and is not a commitment by the Government. In accordance with FAR 15.201, the responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The Government will not provide a response to the feedback or questions directly, but may consider industry feedback/questions in possible revisions to the SOW. No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow-up information requests.

The Government reserves the right to use any and all information submitted by, or obtained from, a responding firm in any manner the Government determines is appropriate, including, but not limited to, the creation of a competitive solicitation.

The Government further reserves the right to contact, or not contact, any party responding to this notice to obtain further information for market research purposes. The government will not notify respondents of the results of the information received and will not return submittals to the sender.

Notices to Offerors of Non-Governmental Support You are hereby notified that the DOI intends to use outside Contractors to provide support to this requirement. The Contractors will have access to all information submitted and will be subject to appropriate conflict of interest, standards of conduct, and confidentiality restrictions.

The current prime support Contractors for this requirement are:

Central Research, Inc.

IM Solutions, Inc.