FM_301_Procurement_File_Checklist.docx
DOCX document 20 KB Posted
- Attached to
- Master Agreement AZ|CTR057480
- Contract number
- CTR057480
- Issued by
- Arizona
About this file
This document is a Procurement File Checklist from the Arizona Department of Administration's State Procurement Office, specifically related to Solicitation #BPM003768. The checklist outlines the required documentation for a public procurement file, detailing the specific documents that must be collected, organized, and made available for public view in accordance with Code Citation Rule 2-7-101 (37).
The checklist covers multiple document categories including vendor notification lists, solicitation packages, bid responses, evaluation materials, and award documentation. While the specific goods or services are not detailed in this document, the checklist indicates that the procurement process involves comprehensive documentation of the solicitation, including scope of work, terms and conditions, vendor communications, evaluation reports, and final award details. The document is designed to ensure transparency and proper record-keeping in the state procurement process, with instructions for filing and organizing documents within specific subfolder categories such as Solicitation, Evaluation, and Determination.
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Other files
| File | Type | Posted |
|---|---|---|
| CTR057480_Contract_Amendment_Summary_2.docx | DOCX document | |
| CTR057480_Pricing_-_Per_A6.xlsx | XLSX spreadsheet | |
| CTR057480_Pricing_Amendment_1.xlsx | XLSX spreadsheet | |
| CTR057480_Contract_Amendment_5.docx.pdf | ||
| CTR057480_Contract_Amendment_No._6__2_.pdf | ||
| CTR057480_Contract_Amendment_Summary_3.docx | DOCX document | |
| ADOAStateProcurementOffice_StateofArizona_W36358679__1_.pdf | ||
| MathesonTri-GasInc_-_Client_Pack_-_3401232.PDF | ||
| CTR057480_Contract_Amendment_4.docx.pdf | ||
| StateofArizona_HealthLab_W27905417__1_.pdf |
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Text version
PROCUREMENT FILE CHECKLIST
The following group of specified documents are required per code to be available for public view (Code Citation Rule 2-7-101 (37)). Uploaded checklist in the Procurement File.zip file within 3 days of contract award in eProcurement system. For additional information see the Step by step guide to How to Locate Procurement File_ Public Records Request located on the APP.az.gov page.
| Document and Naming Convention |
| Available |
| Location |
(sub-folders) Definition
List of notified vendors Bid List
| Yes |
| 01–Solicitation |
| List of vendors notified of the solicitation via email from APP |
Final solicitation
BPM003768
| Yes |
| 01–Solicitation |
| Solicitation package: scope of work, terms & conditions and other required forms and documents |
| Solicitation amendments |
| Yes N/A |
| 01–Solicitation |
| Additions or modifications to the initial solicitation |
| Bids and offers |
| Yes |
| Procurement or |
add to zip file “Bids BPM003768” “Bid” means an offer in response to solicitation (R2-7-101)
| Questions & Answers |
| Yes N/A |
| 01–Solicitation |
| Question & Answer information copied from the Q&A section save as pdf document |
| Clarification: Requests and Responses |
| Yes N/A |
| 02–Evaluation |
| Clarification letter which provides understanding of an offer. Does NOT include material changes to the Solicitation or offer |
| Discussions, Negotiation requests and Offer responses |
| Yes N/A |
| 02–Evaluation |
| May include written communications involving negotiation of the solicitation and/or the offer which may include material changes. See also Offer revisions and BAFOs |
Offer revisions and Best and Final Offers (BAFOs)
| Yes N/A |
| Located on the Rounds section Quote# Attachments (RI extension means BAFO) |
| Documentation offers final response to a solicitation |
Final evaluation report (Determinations) Award Matheson Gas
| Yes N/A |
| 03–Determination Award |
| Scoring matrix and signed committee document |
Additional Info (if agency CPO requests & approves)
| Yes N/A |
| 03–Determination Award |
| Documentation that can include award, written or responsibility determinations made during the procurement process |
This procurement file pertains to Solicitation #_BPM003768_____________ (Instructions: Delete the red text prior to uploading in APP: If the item is not contained in the Procurement file, Available column, remove Yes or the N/A and add clarifing notes in Definition section).
Arizona Department of Administration – State Procurement Office
| FM 301 Procurement File Checklist r1 | Rev. 1 |
| Effective: 27-Feb-2019 | Page 1 of 1 |
File details come from the government source that posted it. Updated .