Fire Life Safety SOW 516-24-2-5013-001.docx

STATEMENT OF PERFORMACE

FIRE DETECTION, 24/7 MONITORING, NOTIFICATION AND

SUPPRESSION SYSTEMS

BAY PINES VA HEALTHCARE SYSTEM

1. GENRAL REQUIREMENTS

Services include but are not limited to the performance of inspection, testing and preventative maintenance (ITPM) or repair of all components of the fire alarm & detection system, 24/7 monitoring & notification system, and fire suppression system. Equipment and components are, but not limited to: manual alarm devices, smoke and heat detectors, TSW, remote monitoring services, annunciators panels, main fire alarm panel and components, voice alarm system speakers and horns and other audible and visual devices, fiber optic, wiring circuits, all other alarm, detection and control and ancillary devices and emergency power operations. Annual fire detection and suppression service contract will include 24/7 availability of monitoring emergency response and repair services for all aspects of the fire alarm system, monitoring systems, suppression and annual preventive maintenance and inspection/testing for all systems components per all applicable most recent National Fire Protection Association (NFPA) code(s) & The Joint Commission (JC) standards in accordance with the below schedule matrix. In situations where JC standard references an earlier version of NFPA code, be aware that the Bay Pines VA Healthcare System adheres to the most recent and current edition of the NFPA code.

The current system is made up of multiple components to include Johnson Controls proprietary equipment. Johnson Controls’ installed equipment includes approximately 33 fire panels, 33 annunciators, 25 transponders, 36 NAC power supplies, 1 VCC panel, and a significant number of strobes and pull stations installed throughout the BPVAHCS.

The scope of service includes all components of all systems located within all structures owned and operated by the Bay Pines VA Healthcare System at the C. W. Bill Young VA Medical Center, located at 10000 Bay Pines Boulevard, Bay Pines, FL 33744 and Lee County VA Medical Center, located at 2489 Diplomat Parkway East, Cape Coral, FL 33909.

TESTING AND INSPECTION SCHEDULE MATRIX BPVAHCS

References as indicated in NFPA 101 – Most recent edition, Chapter 2 - Reference Publications.

A

pressure supervisory; pressure tank, pressure supervisory for a dry pipe (both high and low conditions), steam pressure water level supervisory signal initiating device (see EP7) *water temperature supervisory (see EP8) *room temperature supervisory *For items (2) and (3) above, VHA will use the criteria in EP7 and EP8, respectively

Quarterly

NFPA 72 (2019)

Q

Q

Q

Q

Q

Q

Q

Q

A

VIS

Smoke detectors

A

VIS

Electromechanical Release

A

VIS

Devices/Door Holders

A

VIS

Elevator Recall Smoke

A

VIS

Detectors (lobbies & shafts)

A

VIS

Heat Detectors

A

VIS

Manual Fire Alarm boxes / Pull Stations

A

VIS

A

VIS

A

TESTING AND INSPECTION SCHEDULE MATRIX BPVAHCS

References as indicated in NFPA 101 – Most recent edition, Chapter 2 - Reference Publications.

NFPA 25 (2020)

SA

SA

Annually Quarterly (where sole water source is through backflow preventer) NFPA 25 (2020)

Q

Q

Q

Q

Q

Q

Q

Q

A

NFPA 96 (2021)

SA

SA

NFPA 2001 (2018)

A

NFPA 10 (2018)

NFPA 10 (2018)

A

NFPA 1962 (2018)

NFPA 90A (2021)

A

NFPA 80 (2019)

A

VIS

TESTING AND INSPECTION SCHEDULE MATRIX BPVAHCS

References as indicated in NFPA 101 – Most recent edition, Chapter 2 - Reference Publications.

NFPA 101 (2021)

A

EP28

Documentation of maintenance, testing, and inspection activities for Standard EC.02.03.05, EPs 1–20, 25 (including fire alarm and fire protection systems) includes the following:

· Name of the activity

· Date of the activity

· Inventory of devices, equipment, or other items

· Required frequency of the activity

· Name and contact information, including affiliation, of the person who performed the activity

· NFPA standard(s) referenced for the activity

· Results of the activity Note: For additional guidance on documenting activities, see NFPA 25 (2020), NFPA 72 (2019)

Note: EP28 does not apply to fire extinguisher annual maintenance, which is permitted to be documented by using a tag with the month and year in accordance with NFPA 10.

WORK IS NOT COMPLETE UNTIL REPORTS HAVE BEEN SUBMITTED

A = Annual SA = Semi-Annual Q = Quarterly W = Weekly M = Monthly W = Weekly D = Daily VIS = Visual Inspection Only N/A = Not Applicable

2. RECOMMENDED EQUIPMENT

a. The inspection contractor shall provide all tools, equipment, and supplies necessary to properly perform inspections and tests in accordance with most current edition of NFPA 72 but not limited to:

(1) All Fire Alarm System, tests, inspections, maintenance, alterations, and repairs performed under this contract shall comply with the most current edition of the NFPA 72 National Fire Alarm Code including all appendix chapters. Anywhere NFPA 72 states "should", it shall be taken to mean, "shall".

(2) Housekeeping. The Contractor shall leave areas where they perform work, neat, clean and orderly.

(3) Safety Data Sheets. The Contractor shall provide current Safety Data sheets (SDS) for all hazardous materials brought into the building. This information will be provided to the Building Manager.

(4) Asbestos. Fire alarm System maintenance and repair may impact asbestos containing materials (ACM). ACM is often found in sprayed-on fireproofing (on ceiling slabs and support beams); insulation (on pipes, valves, boilers) and within wall materials. The Government shall inform the Contractor of any known ACM in an individual building. If the Contractor must disturb materials, he suspects may contain ACM, the Contractor shall immediately report it to the Ordering Official, and the Ordering Official will investigate and instruct the Contractor how to avoid an airborne asbestos exposure.

(5) Lead –Based Paint. Fire alarm System maintenance and repair may impact lead-based paint. The Government shall inform the Contractor of any known lead-based paint in an individual building. If the Contractor must disturb materials, he suspects may contain lead-based paint, the Contractor shall immediately report it to the Ordering Official, and the Ordering Official will investigate and instruct the Contractor how to avoid lead-based paint contamination.

b. Fire Alarm System Operability. The Contractor shall ensure that the fire alarm system is maintained operable at all times except while being tested or repaired. It is essential that the contractor carefully schedule with the Safety, FMS Office, all non-emergency shutdowns of the fire alarm system and that back up protection be provided by the contractor, any time that the fire alarm system is out of service. In addition, regardless of the duration of the shutdown, the affected portion of the system shall be tested to ensure that the protection has been restored.

c. Maintenance and Repair Inspections by GSA. The Government reserves the right to make any test or inspection it deems necessary to make sure that all performance requirements are being maintained.

d. Recording Presence: Each contract employee must sign in at the Safety, FMS Office during normal business hours of M-F 08:00-16:00. Outside of normal business hours, contract employees must sign-in at the facility Energy Center located in building 100. Contracted employees must sign-in upon arrival to the campus and state the purpose of the visit, (for example, scheduled maintenance, service call, or repairs) and sign out when leaving the building. Supervisory employees shall indicate their titles adjacent to their signatures.

3. CONTRACTOR SPECIAL REQUIREMENTS

a. The contractor at the contractor’s expense will obtain all necessary permits, and licenses for performing fire alarm tests and inspections. All persons assigned to perform work at the BPVAHCS shall meet the licensure and training requirements as prescribed by the most recent edition of the State of Florida Administrative Code(s) and Fire Prevention Code. Copies of all training and licensure shall be submitted to the Safety, FMS Office at the commencement of the contract period and periodically when new staff is assigned to support the account needs.

b. The contractor agrees to utilize responsible, capable, NICET certified, employees (as outlined in Certifications and Qualifications of Inspectors) in the performance of any task associated with this solicitation. The contractor may be asked to remove persons who pose a threat to health, safety, or security of an installation. Contractor personnel, while on site shall possess current NICET certification.

c. All work will be completed between the hours of 08:00 and 16:00 Monday through Friday, except as requested by the VA for special circumstances.

d. Contractor must respond (at the very least, a return phone call) within ONE (1) hour of receiving a call for emergency services.

e. Contractor must review the schedule depicted in this scope and is to submit for approval a schedule showing the dates and times in which to perform the work of this contract. The schedule must be approved by the VA prior to commencement.

f. When keys are issued to the contractor, the contractor assumes all responsibilities for the security of that key. Should keys be lost, the vendor is subject to any and all costs associated in the changing of locksets and re-keying of impacted access areas.

g. Contractor should assume the need for two hand-type two-way radios or touch-to-talk phones for communication between their employees performing work at the facility. During periods where the contractor is allowed to use radios furnished by the VA, the contractor assumes all responsibilities for the security and integrity of those radios. Loss or abuse resulting in damage to the radios will result in replacement charges being issued to the vendor.

h. Work will be performed in a manner so as to cause the least amount of disruption to the medical center, patients, visitors and employees.

i. In those cases where the contractor is required to verify that the alarms operate and transmit to the VA Energy Control Center (ECC), the contractor may need to have a person at the building’s fire alarm panel to confirm the signal and at the main fire alarm panel. The Contractor must assume responsibility for providing additional staffing.

j. Contractor will provide a full completed inspection form for each separate system, by building. Contractor will provide an original and one copy of each form. One written report in Joint Commission format and one electronic data file in EXCEL format will be provided to the Safety, FMS Office within three workdays after completion of inspection. Written reports may be mailed to the Safety, FMS Office and addressed as follows:

(1) Bay Pines VA Healthcare System

(2) Reported deficiencies will be corrected within thirty (30) days after the finding. If deficiencies cannot be corrected within 30 days the contractor is to inform the Safety, FMS Office in writing and explain why the deficiency remedy is delayed. A plan for improvement will be included by the contractor and shall explain the action necessary to correct the deficiency.

4. INSPECTION

a. Annual inspection will be conducted during the months of January and February. Except for hydrants and fire extinguishers as they are to be completed in May. The Lee County Building Annual Inspection will be conducted during the month of February.

b. Semiannual inspections will be conducted in May and November. The Lee County Semiannual inspection will be conducted in the month of May.

c. Quarterly inspections will be conducted in November, February, May and August

d. Contractor shall attend monthly stewardship meeting with Contracting Officer, Contracting Officer’s Representative and key stakeholder group. Contractor will supply steward ship report that documents:

(1) Services planned; services completed since prior report.

(2) Deficiencies noted, deficiencies remedied.

(3) Provide an itemized roster detailing remedy and note those covered by this contract.

e. Where deficiencies persist beyond 30 days, a Plan for Improvement (PFI) will be submitted by the contractor.

f. Where the Remedy is outside of the scope of this contract, contractor shall furnish a quote that details labor and parts to remedy condition.

(1) i.e.: Improper sprinkler pattern.

(2) i.e.: Inaccessible smoke or fire dampers.

(3) i.e.: defective sprinkler piping or failed sprinkler piping.

(4) i.e.: failure of obsolete system components where replacement parts are no longer available.

g. Service Calls received and response time.

h. Wherever possible the facility will provide advance notification to the contractor of the dates and times of planed accreditation inspections. Unannounced inspection will be handled as an ‘emergency service call’ with expected response time of one hour or less.

i. Annually, the contractor will prepare and submit a written annual review of the inspection testing and maintenance (ITM) program. This report will be supplied during the month of October annually. This report will include a roster of all devices and equipment covered by the contract and detail system performance in relation to code compliance expectations.

j. Contractor shall supply a written Accident Prevention/ Safety plan specific to their work at the BPVAHCS. That plan will be submitted to the Safety, FMS Office.

5. FIRE ALARM INSPECTORS REQUIREMENTS

a. Inspection – Fire Alarm inspection services shall be performed in accordance with the most current version of the most recent NFPA 72, Testing and Maintenance of Fire Alarm Systems, including appendices.

b. Report – Fire Alarm inspection reports shall be submitted to the requesting agency on the “suggested form”, as found in NFPA 72, or other approved agency specific forms as provided by the Ordering Official and Authority Having Jurisdiction. Inspection reports shall conform to the elements of performance as prescribed by The Joint Commission and be specific to each component tested. Reports shall be furnished to the Safety, FMS Office at the end of the day for each day of inspection followed by a formal report that may be filed electronically with the COR and Chief of the Safety, FMS Office.

c. Hours of Operation - The contractor shall coordinate with the Safety, FMS Office to decide when testing, maintenance and repair can be performed. Testing, maintenance and repair can be performed during normal business hours (0800-1600 hours Monday- Friday) when it does not interfere with building operations. When testing, maintenance or repair will interfere with building operations; it shall be performed after normal business hours at an additional cost.

d. when making routine and/or periodic inspections and tests, to determine that the equipment conforms to the applicable Code edition (edition under which it was installed), and that the alterations conform to Code requirements. Determine that periodic tests performed by the owner or his agent is conducted in accordance with Code requirements and results of these tests demonstrate Code compliance.

e. Report the results of inspections and tests in accordance with applicable local regulations, or as directed by the Ordering Official and Authority Having Jurisdiction.

f. Full Maintenance Inspection and Testing. The Contractor shall perform normal fire alarm system inspection; testing and maintenance as covered in most current Edition of NFPA.

g. Repairs and Unscheduled Work. The Contractor shall perform repairs and unscheduled work for fire alarm systems as covered in most current Edition of NFPA.

h. Line Item Services. When the Contractor’s proposal has prices listed for individual Line Items, the Government may order those services using the Line Item description. All services shall be performed in accordance with applicable codes.

i. Non-Standard Services. Non-standard services are those not listed as Line Items in the Contractor’s proposal will be set forth in individual work orders. Non-standard requirements will be set forth in individual work orders. Such services shall be negotiation with the Contractor, and services shall be performed only after the scope of the work, the qualifications of the Contractor’s organization to accomplish the services, and the cost of the services have been agreed upon.

j. Cancellation of Work Orders. Either party may cancel individual delivery orders with a 30-day written notice to the other party at no cost to either party.

k. Fire Alarm Inventory Changes. The Government will inform the Contractor of any changes to the inventory.

6. CERTIFICATIONS AND QUALIFICATIONS

a. Number of Employees. The Contractor shall have available at all times a sufficient number of capable and qualified employees to enable the contractor to properly, adequately, and safely perform all work required under the terms of this contract.

b. Fire Alarm Systems Engineering Technicians. Fire Alarm Systems technicians performing contract work shall meet NFPA 72’s qualifications and also hold at least a NICET Level 2 (Associate Engineering Technician) in Fire Protection Engineering Technology, Fire Alarm Systems. Additionally, the Technician must have experience in the past five years in fire alarm system testing, repair, maintenance, installation, and related activities of buildings and equipment comparable to the buildings and equipment covered by this contract.

c. Addressable Systems. Technicians modifying the fire alarm control panel of systems shall be factory trained and currently certified for the operating system, including software version, of the particular fire alarm system, and shall provide documentation of this certification per NFPA 72.

d. Licenses & Permits. Contractor and subcontractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when the alarm system is installed in a facility covered by such state, county, parish, city, and other local jurisdictions. All Fire Alarm Technicians shall be certified by the National Institute for Certification in Engineering Technologies (NICET).

e. Documentation. The Contractor shall provide to the Ordering Official and Authority Having Jurisdiction documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The Contractor shall insure that all certificates of training, licenses, permits, and bonds are current and valid. All offers must include documentation and proof of the above certifications and qualifications for each employee.

7. INITIAL INSPECTION AND TEST

a. Initial Inspection and Test. The Contractor shall perform a full initial inspection and test of each device on the fire alarm system in accordance with the most current edition of NFPA 72, National Fire Alarm Code.

b. Testing Frequencies from the most current edition of NFPA code and JC standard, shall be used.

c. Testing Methods from the most current edition of NFPA code, shall be used.

d. Maintenance, Inspection and Testing Records: Within 14 days after completing the inspection and testing, the Contractor will furnish a written record to the Ordering Official and Authority Having Jurisdiction that includes the following:

(1) Contractor’s Inspection and Testing Form that includes all the information required by the most current edition of NFPA 72.

(2) Date of manufacture of fire alarm system(s) and whether parts are readily available.

(3) Note: Maintenance Inspection and Testing Records and, Inspection and Testing Form from the most current edition of NFPA 72 shall be used.

(4) The record shall include any problems noted with the system, including inoperable or unsupervised devices or equipment, or devices that cannot be calibrated, tested, or serviced in accordance with the manufacturer’s recommendations. Findings noted shall include individual costs to correct/repair them. Each cost shall be broken down into both a parts cost and a labor cost.

(5) The record shall be provided electronically (by email) if required by the Ordering Official, Authority Having Jurisdiction, and to the building’s manager and Regional Fire Protection Engineer (formatted in Microsoft Word or Excel).

e. Correcting Fire Alarm System Problems. The Contractor shall follow the requirements outlined in the sections titled; Full Maintenance, Inspection, Test and Repairs and Unscheduled Work for correcting problems noted to the fire alarm system.

f. Government Assistance. The Contractor shall contact the cognizant building manager for assistance in coordinating the initial fire alarm inspection and test.

g. Notification. Before proceeding with any testing, the Contractor shall coordinate the notification of all persons and facilities that receive alarm, supervisory or trouble signals (e.g. building manager, central station, Federal Protective Service, Fire Department). The Contractor will coordinate with the building manager to ensure that all building occupants are notified. At the conclusion of testing, the Contractor shall notify those previously notified that the testing has been concluded.

h. After Hours. The Contractor may be required to perform some work, inspections, and tests outside the normal working hours of the building occupants. Any scheduled work that is disruptive to the tenants (testing audible devices, elevator capture, fan shutdown, etc.) shall be performed after the building occupant’s normal working hours. The Contractor shall coordinate with the Contracting Officer Representative to coordinate after-hours access to the building.

i. Damage to Fire Alarm System. Any damage to the fire alarm or associated equipment (e.g. fans, elevators, generators, pumps) caused by normal testing shall be repaired by the Contractor at no additional cost to the Government. At its discretion, the Government may have representatives present to witness any or all such tests. All costs associated with this damage shall be borne by the Contractor.

j. Safety Hazards. The Contractor shall immediately notify the cognizant Ordering Official and Authority Having Jurisdiction and Building Manager of any recognized safety hazard that might severely affect building occupants.

8. FULL MAINTENANCE, INSPECTION, TEST

a. Inspection, Testing and Maintenance: Inspect, test and maintain fire alarm system in accordance with the most current edition of NFPA 72, Fire Alarm Code.

b. Scheduling. Within 30 days of receiving the delivery order, the Contractor shall submit to the Ordering Official and Authority Having Jurisdiction a proposed work schedule for each fire alarm system.

c. Maintenance, Inspection and Testing Records. Within 14 days after completing the inspection and testing, the Contractor will furnish a typed report to the Ordering Official and Authority Having Jurisdiction that includes the following:

(1) A Contractor’s Inspection and Testing Form that includes all the information required by the most current edition of NFPA 72. Maintenance Inspection and Testing Records and Inspection and Testing Form from the most current edition of NFPA 72 shall be used.

(2) The Contractors Inspection and Testing Form shall also include any deficiencies to equipment noted during the testing, and individual costs to correct each deficiency noted. Each cost shall itemize both a parts cost and a labor cost.

(3) The Form shall be provided electronically (by email) if required by the Ordering Official and Authority Having Jurisdiction to the building’s manager and Regional Fire Protection Engineer (formatted in Microsoft Word or Excel).

d. Reporting of Deficiencies. Devices that cannot be calibrated, tested, or serviced in accordance with the manufacturer’s recommendations shall be reported as a deficiency.

e. Correction of Deficiencies. The Contractor shall repair at Contractor’s expense fire alarm system problems costing less than $2,500.00 per device as part of normal maintenance. For repairs costing more than $2,500.00 per device, the Contractor shall follow the section titled; Repairs and Unscheduled Work. When all listed deficiencies have been corrected, the Contractor will sign and date the inspection report and return it to the Contracting Officer. At its discretion, the Government may then re-inspect the work.

f. Maintenance Service Calls. Any Service Call that relates to the maintenance of the system. Maintenance Service Calls are non-reimbursable work (included in the full-maintenance contract). Service Calls for repairs are defined as Critical or Non-critical and require the response times as stated in this Contract.

g. Critical and Non-critical Service Calls. Initial response to repair calls will be based on the nature of the repair, whether, in the opinion of the Ordering Official and Authority Having Jurisdiction, it is Critical or Non-critical in nature. Critical Service Calls are those service calls affecting the continued occupancy of a building, or certain operations in a building, which are critical in nature.

h. Critical Service Call Response. Due to the emergency nature of Critical Service Calls, the Ordering Official and Authority Having Jurisdiction will normally make the requests for service calls verbally. Requirements for critical service calls include:

(1) After being notified of a repair request, the Contractor shall have a qualified technician on-site within 4 hours and complete the repair within 16 hours.

(2) If the local technical representative cannot identify the problem within 4 hours after arrival, they shall escalate the problem to the next higher technical level.

(3) If the fire alarm system cannot be repaired within 16 hours, the technical specialist shall notify the Ordering Official and Authority Having Jurisdiction with a schedule for completing the work. The schedule may be approved verbally.

i. Non-Critical Service Calls. Requirements for Non-critical Service calls include:

(1) After being notified of the need for service, the Contractor shall have a qualified technician on-site within 24 hours and complete the repair within 48 hours.

(2) If the local technical representative cannot identify the problem within 4 hours, they shall escalate the problem to the next higher level.

(3) If the fire alarm system cannot be repaired within 48 hours, the technical specialist shall request a time extension from the Ordering Official and Authority Having Jurisdiction. The request may be approved verbally.

j. Testing after repairs. All repairs shall be tested according to requirements of NFPA 72. A representative of the Government may witness testing. Notify the Ordering Official and Authority Having Jurisdiction of the schedule for testing with sufficient notice to allow testing to be witnessed. Contractor must provide written certification that repairs are complete. The document shall also include the names and titles of the witnesses to the test. Contractor shall provide, in writing, before leaving the building:

(1) Suspected cause(s) of the malfunction(s), and actions to prevent reoccurrence.

(2) A list of components used to make the repair.

(3) Hours required to make the repair.

9. FIRE ALARM AND DETECTION SYSTEMS

a) Annual Testing- The contractor shall provide labor, time, materials and equipment necessary to perform annul testing and inspection of:

(1) Each fire alarm system control panel, all input and all output devices and batteries.

(2) Test, inspection and operation to be performed on all manual fire alarms pull stations, smoke detectors (including elevator shafts), duct detectors and heat detectors. Any smoke and heat detector that does not operate properly will be calibrated or replaced. Prior to replacement of equipment notice must be made to the Safety, FMS Office.

(3) Cleaning of smoke detectors.

(4) Cleaning and sensitivity testing (calibration) of approximately 1000 as needed.

(5) Testing and inspection of heat detectors.

(6) Inspection of all building alarm notification devices (audible devices, speakers and visual devices).

(7) Fire Doors- Inspect, operate and test annually.

b) Semi-Annual Testing- The contractor shall provide labor, time, materials and equipment necessary to perform semi-annual testing and inspection of: Visual inspections of fire alarms devices.

c) Semi-Annual Testing-The contractor shall provide labor, time, materials and equipment, necessary to perform semi-annual testing and inspection of: Supervisory signal devices, water flow devices, fire alarm devices for notification of off-site responders, Automatic sprinkler systems fire department connections

d) All additional one, three, four, five- and six-year testing- All additional inspections and testing will be completed when required (i.e. Dampers, etc.). The contractor will review historical records of inspection and testing to develop a proposed schedule based on the most current version of the NFPA code. Once approved by the medical center, the contractor will be responsible to monitor overall program compliance and furnish quarterly stewardship reports to the Facility Safety, FMS Office.

10. FIRE SUPPRESSION SYSTEMS

a. Dry (Pre-Action) System Specification:

(1) Inspection of piping (condition and sediment inspection). Perform in accordance with NFPA code requirement.

(2) Trip test of main dry pipe valves. Trip test each main system riser dry valve by opening inspectors test valve to simulate sprinkler flow annually in accordance with NFPA 25. A Full-flow Trip Test shall be completed every 3 years in accordance with NFPA 25. NOTE: The time (seconds) required from the inspection valve open to trip (clapper valve open) and water flow at inspection test valve.

(3) Rapid air exhauster test. Observe the function of the rapid air exhauster during the trip test of the main dry pipe clapper valve, to determine if the air exhauster function is adequate.

(4) Water supply valves function tests. Manually operate, fully close and reopen all O.S. & Y main valves and P.I. valves to assure easy normal operation. Repack any seals in glands. Lubricate stems as necessary, one full closure and open of each valve minimum, for each function test.

(5) Test all electric supervisory alarm switches on supply valves. Concurrent with item 4 above, assure that all supervisory alarm switches are operating and transmitting to fire alarm system in Electric Shop & Energy Control Center indicating valve closed and valve open as required.

(6) Inspect and repair all fire department connections. Inspect all pumper connections to system (Siamese etc.). Replace any missing caps, gaskets, etc. and lube all cap threads. Lube to prevent rust and seizure.

(7) Test all water flow alarm switches and alarm circuits. Test the function of all water flow alarm switches to assure they transmit water-flow alarm to local (building) bell/gong, and to control center and that switch settings are under 45 second or less per most recent NFPA code requirement.

b. Water Based Fire Suppression System Preventative Maintenance and Repair Services – Services consist of but are not limited to: the performance inspection of all mechanical devices including valves, sprinklers, couplings, piping and connections, water motor gongs and alerting devices, standpipes, backflow preventers, private fire service mains, pumps and test headers.

(1) Piping condition and sediment inspections: On each system, open one typical horizontal cross feed main and check sediment accumulation, and open one typical branch line and check for sediment accumulation in accordance with NFPA 25.

(2) Test of water flow alarms. All water flow alarm switches will be tested by drawing water through inspector’s test valve in accordance with applicable NFPA code requirements.

(3) Test electric supervisory alarms: Test all supervisory alarm switches on supply valves, by closing all supervised valves and reopening the valves, verify that all local alarms operate, verify that all alarms transmit to Electric Shop and Energy Center. Note number of turns of valve stem required to activate the supervisory alarm.

(4) Inspect and service all fire department connections; On all fire department pumper connections, Siamese, etc. Remove caps, replace any missing/damaged caps. Lube threads replace gaskets.

(5) Inspect and service all main supply valves: Operate full close and re-open all P.I.V. and O. S. and Y. valves on each system. Replace valve stem packing where leaking is evident and lubricate stems.

(6) Inspection and flushing of main drain: Operate the main drain on each system to dislodge and flush any debris in main riser between supply main and cross mains.

(7) Re-seal all valves in open position with wire seal where now sealed, re-lock all chains and padlocks where locked. Contractor furnishes wire seals.

(8) Test of water flow alarms.

(9) Water flow alarm switches will be tested by drawing water through inspector’s test valves, in accordance with NFPA code.

(10) Record elapsed time (switch retard) for switch activation-alarm initiation-local alarm, to determine if retard setting meeting VA standard (45 second from water flow to alarm signal activation).

(11) Verify that alarm signals transmit to Energy Control Center & Electric Shop.

(12) Test of supervisory alarms: Test of supervisory alarm on main P.I.V. supply to building (one P.I.V.) Assure that supervisory alarm transmits to Energy Control Center & Electric Shop.

(13) Inspect and service all fire department connections: On all fire department (Siamese) pumped connections, remove caps, replace any missing caps, lubricate threads and replace gaskets as needed.

(14) Inspect and service main supply valves.

(15) Test and lubricate all threads and bearings, to assure normal operation.

(16) Lubricate all threads and bearings, to assure normal operation.

(17) Re-seal with wire seals if sealed.

(18) Replace valve stem packing if leakage is evident.

(19) Test flow all roof standpipes/hydrants: Calculate and record GPM flows for each standpipe/hydrant.

(20) Test run fire pump and locked pump as specified in NFPA annual performance test for fire pumps. Record pitot reading calculate and record GPM flow. As referenced in the most recent edition of NFPA 20.

(21) Conduct 3- and 5-year inspections as required (internal pipe, dry pipe, obstruction testing, etc.)

c. Foam Suppression System: Contractor to provide all labor, tools, equipment, materials and supervision for the quarterly, semi-annual, and annual test, inspection and maintenance of one (1) foam water sprinkler system located at the building 100 Helipad. Tests, inspection and maintenance of this fire suppression system are to be conducted per the attached specifications and in accordance with the latest edition of NFPA 25. Testing data will be properly recorded on forms approved by the VA and signed by the inspector. Inspection forms can be obtained from the applicable NFPA codes. Fully competed forms will be turned into the Safety, FMS Office within five (5) calendar days of tests completion.

(1) Monthly Inspection (To be completed by the VA except on Annual)

a) Discharge device location and position (spray nozzle)

b) Proportioning system

c) Control Valves

d) Foam Concentrate pump operation

(2) Quarterly Inspection Testing and Maintenance

a) Mainline and individual discharge device strainer (basket or screen)

b) Visually inspect foam concentrate strainer to ensure the blow-down valve is closed and plugged.

c) Remove baskets or screens and inspect after each operation or flow test.

d) The area beneath and surrounding foam-water spray system to ensure that drainage facilities, such as trap sumps and drainage trenches, are not blocked and retention embankments or dikes are in good repair.

e) Water-flow devices to verify that they are free of physical damage.

(3) Semi-Annual inspection Testing and Maintenance: Test vane-type and pressure switch-type water flow devices.

(4) Annual inspection:

a) Foam-water discharge devices to ensure that they are in place, continue to be aimed or pointed in the direction intended in the system design, and are free from external loading and corrosion. Where caps or plugs are required, the inspection shall confirm they are in place and free to operate as intended. Misaligned discharge devices shall be adjusted (aimed) by visual means, and the discharge patterns shall be checked at the next scheduled flow test. Inspection shall verify that unlisted combinations of discharge devices and foam concentrate have not been substituted.

b) System piping and fittings for mechanical damage (e.g., broken piping or cracked fittings), external conditions (e.g., missing or damaged paint or coatings, rust and corrosion), misalignment or trapped sections, low-point drains (automatic or manual), and location and condition of rubber-gasket fittings.

c) Hangers and supports for condition (e.g., missing or damaged paint or coating, rust and corrosion), secure attachment to structural supports and piping, and damage or missing hangers.

(5) Annual-Test; complete foam-water system, discharge devices, manual actuation device, proportioning system, water supply flow test, detection system, deluge/pre-action valves, foam concentrate samples, backflow preventers.

d. Kitchen Hood Fire Suppression System: Testing, inspection and maintenance of all elements of the hood suppression system including power shut offs, gas shutoffs and a physical initiation of the system without expelling the extinguishing material. Work is to include replacement of chemical extinguishing material and links when required. All tests, inspections and maintenance are to be performed in accordance with the most current version of NFPA standard 96 and all applicable state and federal regulations. Documentation of technical competency of the individuals performing the work is required to be submitted as part of the response to this contract package.

(1) Work is to be conducted semi-annually. Work will require scheduling with multiple stakeholder groups and must be scheduled at least 30 days in advance of planed testing.

(2) Should deficiencies be noted, vendor is to supply a quote that details both parts and labor necessary to remedy defect.

(3) Refer to requirement for annual inspection and testing of Type 1 exhaust hood fire suppression control devices (listed under Fire Alarm System paragraph).

(4) Locations of hoods

a. Building 1, Canteen Servicing Area and Canteen Kitchen Area-2 Hoods

b. Building 46, Canteen Kitchen tray line-1 Hood

c. Building 100, Main Kitchen-3 Hoods

d. Building 101, Dining Hall Kitchen-1 Hood

e. Building 102, Nutrition and Food Service Kitchen-1 Hood

f. Building 111, Dining Area Kitchen-1 Hood

e. HYDRANTS, STANDPIPES AND FIRE PUMPS: Provide all labor, tools, equipment, materials and supervision for the annual test, inspection of approximately 48 fire hydrants, 19 standpipes, and 5 fire pumps at Bay Pines VA Healthcare System. Annual test, inspection and maintenance of these fire suppression systems per the attached specifications are to be done during the months of January and February or as agreed to by VA.

The Fire Pump is located in Building #1 (1 electric), #100 (1 electric), #103 (2 diesels) and the Lee County Facility (1 electric).

Five standpipes are located on the Building 100 roof. One standpipe is located on top of the Building 100 penthouse with tamper/flow. Locations of the hydrants are to be provided by the Safety, FMS Office.

(1) Annual Fire Hydrant Flow Test

(a) Hydrant test will be performed as specified in NFPA 25 and NFPA 291.

(b) Hydrant flow Test reports will be prepared on graph forms and flow report data forms. The graphs must depict the volume (GPM) of water flow at 20 PSI residual pressure.

(c) Contractor will provide all tools, equipment, and supplies required to include a water diverter funnel which is necessary for fire hydrant testing.

(d) VA will verify the Hydrant numbers and locations on first day of work.

(e) VA will not provide any employees to assist contractor’s employees.

(f) The work must be completed in May.

(2) Annual Standpipe Flow Test

(a) The contractor will perform the annual standpipe flow test in accordance with the most recent edition of NFPA 25.

(b) This test to be performed in the uppermost or most remote part of each building to determine the flow rate in gallons per minute (GPM) and the residual pressure in pounds per square inch (psi).

(c) Fire pump controls will be switched off during the first half of the test and on the second half of the test with results recorded for both operations.

(d) Contractor will provide all tools, equipment, and supplies required to include a water diverter funnel and fall protection for standpipes located on the roof.

(e) Test data will be properly recorded on forms approved by NFPA 25 and signed by the inspector.

(3) Annual Fire Pump Full Flow Test:

(a) The contractor will test each fire pump annually to determine flow rate, pump pressure, pump motor current and speed at peak load. All valves in suction line will be checked to assure that they are fully open.

(b) The flow will be maintained for at least 30 Minutes.

(c) The inspector will record the date, total flow rate, test meter GPM, suction and discharge pressure, number and size of hose nozzles with corresponding psi and total GPM, pump motor current, voltage and speed, and sign for each fire pump.

(d) Performance curves will be documented showing pressure at 0%, 100%, and 15Q% flow rate of pump. This graph will be completed in accordance with NFPA 20-11.3 and presented to the Safety, FMS Office.

(4) Monthly Fire Pump Test (Lee County Only)

(a) Perform churn tests on fire pump located in the Lee County facility on day of the week and time of day approved by the Plumbing Shop supervisor. At the Lee County facility this would be the Supervisor Engineering Technician.

(b) Confirm test procedures with Plumbing Shop supervisor for operating the pumps and adjustments to be made as part of the testing, e.g. fire alarm panel settings, valve adjustments, diesel operational requirements, and notification/communication requirements.

(c) Document all tests using forms approved by the Plumbing Shop supervisor and the Safety, FMS Office.

(5) Inspection Forms: Additional inspection forms can be obtained from the applicable NFPA codes. Fully completed forms will be turned in to the Safety, FMS Office within five calendar days of test completion.

f. Annual Testing of Carbon Monoxide Detection

The contractor shall provide labor, time and materials necessary to test all carbon monoxide detectors. The smoke alarms are to be tested in place in accordance with NFPA 720 to ensure smoke entry into the sensing chamber and an alarm response for those alarms connected to the fire alarm control panel. The testing is to be conducted in accordance with manufacturer’s specifications with a listed smoke particulate approved by the manufacturer.

g. Fire Extinguishers

Contractor shall furnish all labor, material, tools, supplies, and equipment necessary for conducting monthly and annual inspections of fire extinguishers. The monthly visual inspections are to be conducted in accordance with the latest edition of NFPA 10. In addition to documenting the completion of the visual check on mutually agreed upon tags (VA or contractor furnished) provided on each extinguisher, a physical check mark is to be made on the monthly inventory beside each fire extinguisher receiving the visual inspection verifying that each extinguisher has been visually inspected. The monthly inspections are to be completed by the end of the third week of each month. Extinguishers are currently installed in the facility. However, if during the monthly inspection an extinguisher is found to not be anchored properly, Contractor is to provide and install mounting brackets and an identifying inventory control number sticker is to be applied on each extinguisher and corresponding anchor site. The contractor is responsible for disposal of any units removed/replaced from service. Annual maintenance is to be conducted in May following all requirements listed in the latest edition of NFPA 10. The annual maintenance is to be conducted by a technician certified in accordance with the latest edition of NFPA 10. The annual maintenance is to include a dusting/cleaning/wipe down of each unit and re-installation of tamper seals and contractor provided tags dated with the current year.

Perform the six-year and ten-year service as necessary with the six year and twelve-year service to be bid price per each. Additionally, perform five-year inspections on all stored pressure water and wet chemical fire extinguishers as needed. Contractor must furnish information about their qualifications and ability to perform the work including references regarding related experience in health care facilities. Documentation of technical competency of individuals performing the work is also required to be submitted. Maintenance and servicing shall be performed by manufacturer trained and certified persons having available the appropriate servicing manual(s), the proper types of tools, lubricants, and manufacturer's recommended replacement parts or parts specifically listed for use in the fire extinguisher. The certification of service personnel is required in accordance with NFPA 10.

i Gaseous extinguishing Systems Contractor shall furnish all labor, material, tools, supplies, and equipment necessary for conducting annual inspection and testing of Gaseous Extinguishing Systems. These inspections and testing will be in accordance with NFPA 2001. This Gaseous Extinguishing System is located at the Lee County Facility. The system is a Fike Extinguishing system.

11. CONTRACTOR GENERAL REQUIREMENTS

a) Safety Procedures - The contractor shall comply with all appropriate safety code requirements

b) Hazardous Conditions – If the inspector encounters equipment that is in a condition that may endanger life or property, the inspector shall immediately notify the Ordering Official and Authority Having Jurisdiction, of the condition requiring immediate action. Within 24 hours the inspector shall provide a written report to the Ordering Official and Authority Having Jurisdiction of the hazardous condition and recommended corrective action.

c) Recommended Equipment – The inspection contractor shall provide all tools, equipment, and supplies necessary to properly perform inspections and tests, as listed in NFPA 13 and NFPA 25 and any other applicable code or regulation. The contractor shall provide all parts, labor, time and materials necessary to perform inspection, testing, preventative maintenance and repairs in response to emergency service requests.

d) Report the results of inspections and tests in accordance with applicable local regulations, or as directed by the Safety, FMS Office.

e) When required by the Government, the inspector shall perform a maintenance quality control audit. Detail requirements shall be listed in the request for service from the Ordering Official and Authority Having Jurisdiction.

f) Repairs and Unscheduled Work. The Contractor shall perform Repairs and Unscheduled Work for fire alarm systems as covered in NFPA 13 and NFPA 25.

g) Non-Standard Services. Non-standard services are those not listed in the Contractor’s proposal will be set forth in individual work orders. Non-standard requirements will be set forth in individual work orders. Such services shall be negotiated with the Contractor, and services shall be performed only after the scope of the work, the qualifications of the Contractor’s organization to accomplish the services and the cost of the services have been agreed upon by the Ordering Official and Authority Having Jurisdiction.

h) Cancellation of Work Orders. Either party may cancel individual delivery orders with a 30-day written notice to the other party at no cost to either party.

i) Fire Suppression Inventory Changes. The Government will inform the Contractor of any changes. The contractor shall provide a schedule of all buildings to be tested. The Chief of Safety, FMS or Designee, must give prior approval of the shut-down of the fire alarm system of each building.