Fire Department Station 73 Parking Lot Improvement Project.pdf

CITY OF ALHAMBRA

CONTRACT DOCUMENTS, PLANS AND SPECIFICATIONS

FOR

ALHAMBRA FIRE DEPARTMENT STATION 73

PARKING LOT IMPROVEMENT PROJECT

BID NO. #N2M26-77

IN THE CITY OF ALHAMBRA

CITY OF ALHAMBRA

111 SOUTH FIRST STREET

ALHAMBRA, CALIFORNIA 91801

June 23, 2026

TO PROSPECTIVE BIDDERS:

The City of Alhambra wishes to take this opportunity to welcome you as a prospective bidder on one of its public projects. It is the City’s intention to provide you with thorough and complete information regarding this project and to present an accurate description of the necessary work so that you may successfully bid and construct the project.

Submittal of your bid assumes that you have made a thorough and complete investigation of the project site and that you have discovered no apparent discrepancies between the scope of work set forth in the plans and specifications and the actual field conditions.

If there are any questions regarding this project, please contact:

Silvia Smith, Administrative Specialist Alhambra Fire Department

(626) 570-5172

COMPLIANCE WITH SB 854 DEPARTMENT OF INDUSTRIAL RELATIONS

REGISTRATION

No prime contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

No prime contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

The bid proposal must include a print out from the DIR registration website showing that the prime contractor and each subcontractor is currently registered.

No bid proposals will be excepted nor any contract entered into with a prime contractor without proof of registration as required above.

The prime contractor will be required to post job site notices regarding Labor Code compliance as described in 8 California Code of Regulation section 16451(d).

TABLE OF CONTENTS

DESCRIPTION SECTION

FRONT-END DOCUMENTS

NOTICE INVITING SEALED BIDS .................................................................................. A INSTRUCTIONS TO BIDDERS ...................................................................................... B BIDDER’S PROPOSAL (ENTIRE SECTION SHALL BE SUBMITTED WITH BID) ............................... C SAMPLE CONTRACT ..................................................................................................... D GENERAL PROJECT SPECIFICATIONS ........................................................................ E

APPENDIX A – TECHNICAL SPECIFICATIONS

PART 2 – CONSTRUCTION MATERIALS ................................................................. TS-1 PART 3 – CONSTRUCTION METHODS ................................................................... TS-7 PART 4 – EXISTING IMPROVEMENTS ...................................................................TS-15 CALTRANS SECTIONS ............................................................................................TS-18

APPENDIX B – PROJECT PLANS

A-1

SECTION A

NOTICE INVITING SEALED BIDS

BID NO. N2M26-77 FOR

ALHAMBRA FIRE DEPARTMENT STATION 73

PARKING LOT IMPROVEMENT PROJECT

IN THE CITY OF ALHAMBRA

PUBLIC NOTICE IS HEREBY GIVEN that the City of Alhambra invites sealed bids for the above stated project and will receive such bids in the office of the City Clerk, 111 South First Street, Alhambra, California 91801, up to the hour of 10:30 a.m. on Thursday, July 30, 2026. They will be publicly opened at 11:00 a.m. in the City Council Chambers.

MANDATORY ON-SITE JOB WALK

Alhambra Fire Department Station 73 2200 W Main Street Alhambra, CA 91801

Tuesday, July 7, 2026 at 10:00am

Copies of the Plans, Specifications and contract documents are available from the City of Alhambra Fire Department, 301 N. First Street, Alhambra, California 91801 or online via the City website www.alhambraca.gov.

Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Compliance with the prevailing rates of wages and apprenticeships employment standards established by the State Director of Industrial Relations and the Federal government will be required.

The City hereby notifies all qualified bidders that it will affirmatively insure that minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the basis of race, color, national origin, ancestry, sex, religion or handicap in any consideration for an award. Attention is directed to the provisions of Section 1777.5 (Chapter 1411, Statutes of 1968) and 1777.5 of the Labor Code concerning the employment of apprentices by the contractor shall not allow discrimination in employment practices on the basis of race, color, national origin, ancestry, sex, religion or handicap.

The City will deduct a 5 percent retention from all progress payments.

In entering into a public works contract, or a subcontract, to supply goods, services, or materials pursuant to a public works contract, the Contractor, or subcontractors, offers and agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials

A-2 pursuant to the public work’s contract or subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgment by the parties.

Bids must be prepared on the approved Proposal forms in conformance with the Instructions to Bidders and submitted in a sealed envelope plainly marked on the outside. Bids must be accompanied by a bid bond, made payable to the City of Alhambra for an amount no less than 10 percent of the amount bid.

No bid will be accepted from a Contractor who has not been licensed in accordance with the provisions of the Business and Professions Code. The successful Contractor and his subcontractors will be required to possess business licenses from the City. The City reserves the right to reject any or all bids, to waive any irregularity, and to take all bids under advisement for a period of ninety (90) days.

For the purpose of determining the lowest responsible bidder the City will reduce the total amount of any bid submitted by an amount equal to one percent of that portion of the bid which is subject to sales or use tax if it is determined that the City would receive a refund of sales or use tax on that portion of the bid. Payment, however, will conform to the provisions of Section 9-3 of these Specifications and will not be reduced by the aforementioned one percent.

CONTRACTORS AND SUBCONTRACTORS ARE ALSO REQUIRED TO BE REGISTERED

WITH THE CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) for any bid proposal submitted on this project, and for any contract for public work entered into on or after the bid date. A contractor or subcontractor shall not be qualified to bid on, be listed on a bid proposal for, or perform any public work contract unless it is currently registered with the California Department of Industrial Relations as described in Labor Code § 1725.5.

Any contract entered into pursuant to this notice shall become effective or enforceable against the City of Alhambra only when the formal written contract has been duly executed by the appropriate officers of the City.

The estimated construction cost is $150,000.00 for the base-bid work.

The City will deduct a 5 percent retention from all progress payments.

The Contractor shall complete the work within ninety (90) working days of the effective date of City’s Notice to Proceed with construction.

For questions regarding this project, please contact:

Silvia Smith, Administrative Specialist Alhambra Fire Department 301 North First Street Alhambra, CA 91801

(626) 570-5172

A-3 silvias@alhambrafire.org

BY ORDER of the City of Alhambra, California.

Lauren Myles, City Clerk mailto:silvias@alhambrafire.org

B-1

SECTION B

INSTRUCTIONS TO BIDDERS

BID NO. N2M26-77 FOR

ALHAMBRA FIRE DEPARTMENT STATION 73

PARKING LOT IMPROVEMENTS PROJECT

IN THE CITY OF ALHAMBRA

LOCATION OF WORK

The project is located on the NWC of Main St and Poplar Blvd. The exact location of the project is outlined in the attached plans.

PROPOSAL FORMS

Bids shall be submitted in writing on the Proposal forms provided by the City. All information requested therein must be clearly and legibly set forth in the manner and form indicated. The City will not consider any proposal not meeting these requirements.

PROPOSAL GUARANTEE

Proposals must be accompanied by a proposal guarantee consisting of a bid bond payable to the City of Alhambra in the amount not less than 10 percent of the total amount bid. Any proposal not accompanied by such a guarantee will not be considered. If a bidder to whom a contract is awarded fails or refuses to execute the contract documents or furnish the required insurance policies and bonds as set forth in those documents, the proposal guarantee shall be forfeited to the City. The proposal guarantees of all bidders will be held until the successful bidder has properly executed all contract documents.

DELIVERY OF PROPOSAL

Proposals shall be enclosed in a sealed envelope plainly marked on the outside, B-2

BID NO. N2M26-77 FOR

ALHAMBRA FIRE DEPARTMENT STATION 73

PARKING LOT IMPROVEMENT PROJECT

IN THE CITY OF ALHAMBRA

–DO NOT OPEN WITH REGULAR MAIL”.

Proposals may be mailed or delivered by messenger. However, it is the bidder’s responsibility alone to ensure delivery of the proposal to the hands of the City’s designated official prior to the bid opening hour stipulated in the Notice Inviting Bids. Late proposals will not be considered.

PROJECT TIMELINE

• Mandatory walkthrough of site: Tuesday, July 7, 2026 @10:00 a.m.

Alhambra Fire Department Station 73- 2200 West Main Street, Alhambra, CA 91801

• Pre-Bid Inquiries: Wednesday, July 8, 2026 not later than 5:00 p.m.

• Bid Due Date: Thursday, July 30, 2026 @ 10:30 a.m.

(Bid Openings are done in Alhambra City Hall Council Chambers)

• Contract Award: Tuesday, August 25, 2026

• Construction commencement: Within 30 working days of the Contract Award

• Construction Completion: Within 90 working days of the construction Commencement

CONSTRUCTION SCHEDULE, PROGRESS OF WORK, LIQUIDATED DAMAGES

In accordance with the provisions of Section 6 of the Standard Specifications, and/or as may be provided for within the herein Special Provisions, after notification of award and prior to start of any work, the Contractor shall submit to the Engineer for approval its proposed Construction Schedule. At a scheduled date prior to commencement of work, the Contractor and all subcontractors shall attend a pre-construction conference at the City Hall.

The selected Contractor shall complete the project per the schedule indicated in the Notice of Inviting Bids section of the specifications.

The Contractor agrees that failure to complete work within the time allowed will result in damages being sustained by the City. Contractor and City agree that failure to complete the project will result in inconvenience to the citizens of Alhambra. The parties also agree that failure to complete the project on time will prevent the City from having the use of the affected facilities. Therefore, the parties agree such damages among others are, and will continue to be, impracticable and extremely difficult to determine, but that Five Hundred Dollars ($500.00) a calendar day is the minimum value of such costs to the City and is a reasonable amount that the Contractor agrees to reimburse the City for each calendar day of delay in finishing the work in excess of the time specified for completion, plus any authorized time extensions.

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Execution of the contract under these specifications shall constitute agreement by the Contractor and the City that the above indicated liquidated damage amount per calendar day is the minimum value of the costs and actual damage caused by failure of the Contractor to complete the work within the allotted time, that such sum is liquidated damages and shall not be construed as a penalty, and that such sum may be deducted from payments due the Contractor if such delay occurs. Said amount may be reduced by the City if work is sufficiently completed within the/an allotted time so that the damages are minimized.

All construction graffiti shall be removed prior to the release of retention payment.

WITHDRAWAL OF PROPOSALS

A proposal may be withdrawn by a written request signed by the bidder. Such requests must be delivered to the City’s designated official prior to the bid opening hour stipulated in the Notice Inviting Bids. Proposals may not be withdrawn after the bid opening hour stipulated in the Notice Inviting Bids without forfeiture of the proposal guarantee. The withdrawal of a proposal will not prejudice the right of the bidder to submit a new proposal, providing there is time to do so.

IRREGULAR PROPOSALS

Unauthorized conditions, limitations, or provisions attached to a proposal will render it irregular and may cause its rejection. The completed proposal forms shall be without interlineations, alterations, or erasures. Alternative proposals will not be considered unless specifically requested. No oral, telegraphic, or telephonic proposal, modification, or withdrawal will be considered

TAXES

No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable.

DISQUALIFICATION OF BIDDERS

In the event that any bidder acting as a prime contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime contractor. No proposal will be accepted from a bidder who has not been licensed in accordance with the provisions of the State Business and Professions Code.

DISCREPANCIES AND MISUNDERSTANDINGS

Before submitting a Proposal, Bidders must satisfy themselves by personal examination of the work site, Plans, Specifications, and other contract documents, and by any other means as they may believe necessary, as to the actual physical conditions, requirements and difficulties under which the work must be performed, and shall include in the Proposal, the cost of all items necessary in the construction of the project. The Bidder shall not be

B-4 allowed any extra compensation by reason of any matter or thing, concerning that which such the Bidder might have fully informed himself prior to the bidding. No bidder shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job.

Any errors, omissions, or discrepancies found in the Plans, Specifications, or other contract documents shall be called to the attention of the City. Should a Bidder find any ambiguity, inconsistency or error in the plans and project manual, or be in doubt as to their meaning, the Bidder shall notify the City, in writing via FAX as specified in the Notice of Inviting Bids Section. Issues requiring clarification will be addressed in a written addendum response, sent by facsimile to each Bidder, person or firm recorded by the City as having received plans. Any addenda issued by the City during the time of bidding are to be included in the proposal from the Bidder, and shall become a part of the Bid documents. The Bidder shall acknowledge receipt of addenda on the proposal form in the space provided.

By submitting a bid, the Bidder shall be held to have personally examined the site and the drawings, to have carefully read the specifications, and to have satisfied itself as to its ability to meet all the difficulties attending the execution of the proposed contract before the delivery of this proposal, and agrees that if awarded the contract, will make no claim against the City based on ignorance or misunderstanding of the plans, specifications, site conditions and/or contract provisions.

PERMITS AND LICENSES

The Contractor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. No fee is charged for the Permit issued by the City for a public works project. The Contractor shall pay for and obtain a City Business License.

CONTRACTORS LICENSE LAW

The successful Bidder shall comply with and require all subcontractors to comply with all Federal, State and City Contractor License Laws and be dully Registered and Licensed thereunder as required.

The successful Bidder is required to provide and pay for a performance and a payment bond as stated in SECTION 1-7 AWARD AND EXECUTION OF THE CONTRACT, of the Greenbook (Standard Specifications for Public Works Construction, latest edition). These bonds shall cover the faithful performance (100%) of the Contract for Construction and the payment of all obligations (100%) arising thereunder, in such form as the City may prescribe and with such sureties as they may approve. The successful Bidder shall require the attorney in fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of his Power of Attorney indicating the monetary limit of such power.

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The City reserves the right to reject any proposed bonding company without stating cause.

In this event the successful Bidder shall provide an alternate bonding company selection acceptable to the City.

Bonds shall conform with state statutes regarding performance bond and labor and material payment bond with amount shown on each part equal to 100% of the total amount payable by terms of the Contract for Construction. The surety company shall be licensed to do business in state in which construction project is located and shall be acceptable to the City. Bond amount shall be increased to include any Change Order(s) added to the contract to 100% total value amount of each Change Order. Bonds will be recorded along with a copy of the construction contract in the County Recorder Records by the General Contractor with written proof submitted to the City.

LIABILITY INSURANCE

The liability insurance coverage values stated in SECTION 5-4 INSURANCE, of the Greenbook (Standard Specifications for Public Works Construction, latest edition) are hereby amended to be:

(1) Public Liability and Property Damage Insurance in an amount of not less than ONE

MILLION DOLLARS ($1,000,000);

(2) Products/Completed Operations Hazard Insurance in an amount of no less than

ONE MILLION DOLLARS ($1,000,000);

(3) Comprehensive Automobile Liability Insurance in an amount not less than ONE

MILLION DOLLARS ($1,000,000);

(4) Contractual General Liability Insurance in an amount not less than ONE MILLION

DOLLARS ($1,000,000);

(5) or GENERAL AGGREGATE LIABILITY in an amount of not less than TWO MILLION

DOLLARS ($2,000,000).

* Automobile and lease vehicle insurance; owned, not owned and hired. Insurance to include bodily injury, sickness and death of any person and property damage owned and un-owned per occurrence.

Bidder’s shall comply with the insurance requirement included in Article IX of the Sample City of Alhambra Contract included in part D of these Specifications

SOCIAL SECURITY ACT

The successful Bidder agrees to comply with and to require all of his subcontractors to comply with all the provisions of the Act of Congress approved August 14, 1935, known and cited as the Social Security Act and also the provisions of the act of the State Legislature Approved, and known as the State Unemployment Compensation Law and all

B-6 other laws and regulations pertaining to labor and workmen and all amendments to such data, and the contractor further agrees to indemnify and hold harmless the City of Alhambra of and from any and all claims and demands made against it by virtue of the failure of the contractor or any subcontractors to comply with the provisions of any or all of said acts and amendments.

SALES AND USE TAX

The successful Bidder agrees to comply with and to require all of his subcontractors to comply with all the provisions of applicable state sales excise tax law and compensation use tax law and all amendments to same. The successful Bidder further agrees to indemnify and hold harmless the City of Alhambra of and from any and all claims and demands made against virtue of the failure of the Contractor or any Subcontractors to comply with the provisions of any or all said laws and amendments.

WAIVER OF LIENS

The successful Bidder (General Contractor) is responsible for the payment of all bills for labor and materials furnished by the subcontractors, the suppliers, and the General Contractor on this project. The General Contractor shall deliver to the City, unconditional Lien Waivers and/or Releases from himself and from each of his subcontractors and suppliers, and at such time he shall certify that he is submitting such lien waivers for all subcontractors and suppliers involved.

If any liens are filed against the City property, the City may, at its option, demand General Contractor immediately provide a bond in accordance with state statutes.

LEGAL RESPONSIBILITIES

All proposals must be submitted, filed and executed in accordance with State and Federal laws relating to bids for contracts of this nature whether the same or expressly referred to herein or not. Any bidder submitting a proposal shall by such action thereby agree to each and all of the terms, conditions, provisions, and requirements set forth, contemplated, and referred to in the Plans, Specifications, and other contract documents, and to full compliance therewith.

AWARD OF CONTRACT

The award of contract, if made, will be to the lowest responsible bidder as determined solely by the City. The City of Alhambra reserves the right to reject any or all proposals, to waive any irregularity, and to take the bids under advisement for a period of sixty days, as may be required to provide for the best interests of the City. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the bidder to whom the award is contemplated.

The Contractor shall submit a signed contract, bonds, insurance and all necessary documents to the City, within the required schedule.

B-7

EMPLOYMENT OF APPRENTICES

Attention is directed to the provisions in Section 1777.5 of the California Labor Code concerning employment of apprentices by the contractor or any subcontractor under him.

The contractor and any subcontractor under him shall comply with the requirements of said section in the employment of apprentices; however, the contractor shall have full responsibility for compliance with said Labor Code section for all apprenticable occupations, regardless of any other contractual or employment relationships alleged to exist.

SUBCONTRACTS

Subcontracts shall comply with SECTION 3- CONTROL OF THE WORK, of the Greenbook (Standard Specifications for Public Works Construction, latest edition). The Contractor is required to perform, with its own organization, contract work amounting to at least 51 percent of the Contract Price. Failure to meet these requirements will result in disqualifying of the bid or termination of the contract. This provision supersedes any other provisions which specified a different subcontract requirement

Proposed subcontractor names, a general description of the work to be performed by each subcontractor and the dollar amount for each subcontractor shall be submitted with the bid.

PROJECT CLOSE OUT DOCUMENTS

Within 10 calendar days of completion of the project, the Contractor shall submit project close out documents, including: Drawings showing as built conditions with red pencil; All warranties and guarantees; All paperwork required for labor compliance; All final lien releases; All other project related documents requested by the City.

PROPOSAL REQUIREMENTS AND CONDITIONS

The bidder’s attention is directed to the applicable provisions in the Standard Specifications for Public Works Construction requirements and conditions which must be observed in the preparation of the proposal form and the submission of the bid.

A. Examination of Site, and Specifications: Bidders shall examine the site of the work and acquaint themselves with all conditions affecting the work. By submitting a bid, the Bidder shall be held to have personally examined the site, to have carefully read the specifications, and to have satisfied itself as to its ability to meet all the difficulties attending the execution of the proposed contract before the delivery of this proposal, and agrees that if awarded the contract, will make no claim against the City based on ignorance or misunderstanding of the specifications, site conditions and/or contract provisions.

The Contractor shall have included in the contract price a sufficient sum to cover all items, including labor, materials, tools, equipment and incidentals, that are implied or required for the complete improvements as contemplated by the contract documents.

B. Pre-Bid Inquiries: Bidders with pre-bid inquiries should contact:

B-8

Silvia Smith, Administrative Specialist Alhambra Fire Department silvias@alhambrafire.org

All pre-bid inquiries must be submitted via email to silvias@alhambrafire.org by 5:00 pm on Wednesday, July 8, 2026.

SECTION C – Bidder’s Proposal

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ENTIRE SECTION C-BIDDER’S PROPOSAL SHALL BE SUBMITTED AS BID PROPOSAL

SECTION C

BIDDER’S PROPOSAL

BID NO. N2M26-77 FOR

ALHAMBRA FIRE DEPARTMENT STATION 73

PARKING LOT IMPROVEMENT PROJECT

IN THE CITY OF ALHAMBRA

BIDDER SHALL COMPLETE AND SUBMIT ALL DOCUMENTS AND PAGES IN SECTION C

SUBMITTED BY: _____________________________________________________

(Bidder Name)

In accordance with the City of Alhambra’s Notice Inviting Sealed Bids, the undersigned BIDDER, hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above stated project as set forth in the Plans, Specifications, and contract documents therefore, and to perform all work in the manner and time prescribed therein.

BIDDER declares that this proposal is based upon careful examination of the work site, Plans, Specifications, Instructions to Bidders, and all other contract documents. If this proposal is accepted for award, BIDDER understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to the City of Alhambra of the guarantee accompanying this proposal.

BIDDER understands that a bid is required for the entire work. THE CITY OF ALHAMBRA RESERVES THE RIGHT TO DELETE ANY ITEM FROM THE CONTRACT. The contract will be awarded on the prices shown on the bid schedule. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amount, and words shall govern over figures. The award of the contract, if it be awarded, will be to the lowest responsible who submitted the lowest responsive bid amount for Bid Schedule, and whose proposal complies with all the requirements prescribed.

If awarded the Contract, the undersigned further agrees that in the event of the BIDDER’S default in executing the required contract and filing the necessary bonds and insurance certificates within ten working days after the date of the City of Alhambra’s notice of award of contract to the BIDDER, the proceeds of the security accompanying this bid shall become the property of the City of Alhambra and this bid and the acceptance hereof may, at the City of Alhambra’s option, be considered null and void.

BID SCHEDULE:

To the Alhambra City Council, herein called the “Council”.

Pursuant to and in compliance with your Notice Inviting Bids and the other documents relating thereto, the undersigned bidder, having familiarized himself with the work as per the paragraph, Discrepancies and Misunderstandings, contained in the INSTRUCTIONS

C - 3

TO BIDDERS section, and with the terms of the contract, the local conditions affecting the performance of the contract, and the cost of the work at the place where the work is done, and with the drawings and specifications and other contract documents, hereby proposes and agrees to perform, within the time stipulated, the contract, including all of its component parts, and everything required to be performed, and to provide and furnish any and all of the labor, materials, tools, expendable equipment, and all applicable taxes, utility and transportation services necessary to perform the contract and complete in a workmanlike manner all of the work required in providing BID NO. N2M26-77 FOR

ALHAMBRA FIRE DEPARTMENT STATION 73 PARKING LOT IMPROVEMENT

PROJECT IN THE CITY OF ALHAMBRA, all in strict conformity with the Contract Documents on file at the office of the City Clerk of said City, for the following bid schedule.

(Bidder shall provide a bid amount for each bid item. Failure to provide a bid for each bid item shall render the bid non-responsive):

BID SCHEDULE

ALHAMBRA FIRE DEPARTMENT STATION 73 PARKING LOT IMPROVEMENT BID

NO. N2M26-77

Our BID to furnish and construct all necessary improvements in conformance with the plans, specifications and in compliance with all applicable codes and standards is as follows:

No. Description Quantity Unit Unit Price

Total

Clearing and Grubbing Mobilization & demobilization

1 LS

Traffic Control, /pedestrian control and Traffic Control Plans

1 LS

Install Erosion Control Measures and BMP

1 LS

Construct 6" PCC Pavement (3250 psi) with Control joints, isolations joints, and rebar reinforcements .

3250 SF

Construct crushed Miscellaneous base (CMB).

To be placed under PCC pavement

70 CY

Remove Asphalt Pavement, base, and subbase. grade subgrade and compact to 90%

140 CY

Construct gate traffic loop and connect to Gate operator

2 EA

8 Provide Survey and layout. 1 LS

Provide soils testing to be done by testing laboratory of the City’s choice at the Contractor’s expense

1 LS

Total Bid Amount in

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No. Description Quantity Unit Unit Price

Total

Numbers:

Total Bid Amount in Writing:

C - 5

The City in its sole discretion may change the Plans, Specifications, character of the work add, delete, or modify any of the quantities and/or any of the locations provided as long as the total arithmetic dollar value of all such additions, deletions, or modifications does not exceed 25 percent of the total awarded contract value for the entire project.

The bid prices shall include any and all costs, including labor, materials, and all other incidental costs to complete the project, in compliance with the Bid and Contract Documents and applicable standards. All other work items not specifically listed in the bid schedule, but necessary to complete the work per bid and contract documents and applicable standards are assumed to be included in the bid prices. BIDDER understands that a bid is required for the entire work, that the quantities set forth in the Bid Schedule are to calculate total bid amount, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed.

The foregoing quantities are approximate only, being given as a basis for the comparison of bids, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable by the Engineer. All bids will be compared on the basis of the Engineer’s estimated quantities of work to be performed.

The BIDDER agrees that the City reserves the right to increase or decrease the amount of any quantity shown and to delete any item from the contract and pay the contractor at the bid unit prices so long as the total amount of change does not exceed twenty-five percent (25%) plus or minus of the total bid amount for all bid items. If the change exceeds twenty-five percent (25%) a change order may be negotiated to adjust unit bid prices. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amount bid, unit prices shall govern over extended amounts, and words shall govern over figures.

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DESIGNATION OF SUBCONTRACTORS

BIDDER proposes to subcontract certain portions of the work which are in excess of one-half of one percent of the bid and to procure materials and equipment from suppliers and vendors as follows:

NAME, ADDRESS, AND PHONE

NUMBER OF SUBCONTRACTORS, PORTION OF WORK,

SUPPLIERS, AND VENDORS MATERIALS, OR EQUIPMENT Dollar Value

Name:_____________________________ ____________________________ $_________ Address:___________________________ _____________________________ Tel:_______________________________

Name:_____________________________ ____________________________ $_________ Address:___________________________ _____________________________ Tel:_______________________________

Name:_____________________________ ____________________________ $_________ Address:___________________________ _____________________________ Tel:_______________________________

Name:_____________________________ ____________________________ $_________ Address:___________________________ _____________________________ Tel:_______________________________

Name:_____________________________ _____________________________ $________ Address:___________________________ _____________________________ Tel:_______________________________

Name:_____________________________ ____________________________ $_________ Address:___________________________ _____________________________ Tel:_______________________________

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REFERENCES

The City of Alhambra is interested in obtaining bids from the most qualified and capable contractors with a proven track record able to perform work desired by the Public Works Department. Any and all references required to be provided by the bid specifications must be for projects constructed by the bidding company; references for other projects performed by principals or other individuals of the bidding company may not be included.

The following are the names, addresses, and telephone numbers for three public agencies for which BIDDER has performed similar work within the past three years.

1. ________________________________________________________________ Name and address of the owner

Name and telephone number of person with the project

Contract amount Type of work Date Completed

2. ________________________________________________________________ Name and address of the owner

Name and telephone number of person with the project

Contract amount Type of work Date Completed

3. ________________________________________________________________ Name and address of the owner

Name and telephone number of person with the project

Contract amount Type of work Date Completed

BONDS

The following are the names, addresses, and telephone numbers for all brokers and sureties from whom Bidder intends to procure insurance bonds:

C - 8

SITE INSPECTION

The Bidder declares that he/she has carefully read and examined the plans, specifications, bid documents, and he/she has made a personal examination of the site (indicate name of the person, representing the bidder, who inspected the site and date below) and that he/she understands the exact scope of the Project WITHOUT QUESTION.

Name of Person who inspected the site: _____________________ Date of Inspection: _____________________

ADDENDA ACKNOWLEDGMENT

The Bidder acknowledges receipt of the following Addenda and has included their provisions in this Proposal:

Addendum No.___________________ Dated________________

EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE

BIDDER certifies that all previous contracts or subcontracts, all reports which may have been due under the requirements of any Agency, Site, or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding.

AFFIRMATIVE ACTION CERTIFICATION

BIDDER certifies that affirmative action has been taken to seek out and consider minority business enterprises for those portions of work to be subcontracted, and that such affirmative actions have been fully documented, that said documentation is open to inspection, and that said affirmative action will remain in effect for the life of any contract awarded hereunder.

Furthermore, BIDDER certifies that affirmative action will be taken to meet all equal employment opportunity requirements of the contract documents.

NONCOLLUSION AFFIDAVIT

BIDDER declares that the only persons or parties interested in this proposal as principals are those named herein: that no officer, agent, or employee of the City of Alhambra is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm, or corporation making a bid for the same work and that this proposal is in all respects fair and without collusion or fraud.

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BIDDER’S INFORMATION

In submitting this proposal, the Bidder agrees:

1. To hold the Proposal open until 60 days after date for receipt of bids.

2. Within 10 calendar days after the Notice of Authorization to Proceed to enter into and execute a contract for construction awarded on the basis of this proposal and start construction and to furnish guaranty bonds and insurance certificates in accordance with the Bid Documents.

3. To accomplish the work in accordance with the Bid Documents.

4. To provide completion of the project, within 90 calendar days following the date indicated in the

Notice of Authorization to Proceed and understand that failure to complete within this time will result in deduction of liquidated damages for the amount of $500 per calendar day in excess of the specified contract period.

5. To provide all material, products, etc. as specified in the Bid Documents without any deviation.

BIDDER certifies that the following information is true and correct:

Bidder’s Name

Form of Legal Entity (i.e., individual, partnership, corporation, etc.)

If a Corporation, State of Incorporation (i.e., Calif.) ____________________

Business Address _______________________________________________________

Telephone _____________________________________________________________

State Contractor’s License No. and Class _____________________________________

Original Date Issued: __________________ Expiration Date: _____________________

DIR Registration #: __________________

The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint venturers, and/or corporate officers having a principal interest in this proposal:

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The date(s) of any voluntary or involuntary bankruptcy judgements against any principal having an interest in this proposal are as follows:

All current and prior DBA’S, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows:

Previous contract performance history:

Was any contract terminated previously? _______ If the answer to the above is “yes”, provide the following information:

Contract/project name and number: ________________________________________

Date of termination:______________________________________________________ Reason for termination:_____________________________________________________ Owner’s name:___________________________________________________________

Owner contact person and tel. no.: ____________________________________

IN WITNESS WHEREOF, BIDDER executes and submits this proposal with the names, titles, hands, and seals of all aforementioned principals this ____ day of ___________, 2026.

BIDDER ______________________________________________________________

Subscribed and sworn to this _____ day of _______________, 2026.

NOTARY PUBLIC ______________________________________________________

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CITY OF ALHAMBRA

PROPOSAL GUARANTEE

BID BOND FOR

BID NO. N2M26-77 FOR

ALHAMBRA FIRE DEPARTMENT STATION 73

PARKING LOT IMPROVEMENT PROJECT

IN THE CITY OF ALHAMBRA

KNOW ALL MEN BY THESE PRESENTS that __________________________________ ______________________________________, as BIDDER, AND ________________ ____________________________________, as SURETY, are held and firmly bound unto the City of Alhambra, in the penal sum of ___________________dollars ($ ), which is 10 percent of the total amount bid by BIDDER to the City of Alhambra for the above stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firm by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to the City of Alhambra for the above stated project, if said bid is rejected, or if said bid is accepted and a contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of the City of Alhambra.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this ____ day of _______________, 2026.

BIDDER* _____________________________________________________________

SURETY* _____________________________________________________________

*Provide BIDDER/SURETY name, address and telephone number and the name, title, address and telephone number for authorized representative.

Subscribed and sworn to this _____ day of _______________, 20___.

NOTARY PUBLIC:______________________________________________________

SECTION D – Sample Contract

Public Works Contract $75,000 or More 04/2025 Form

PUBLIC WORKS CONTRACT

________________________________________________[project name] Contract No. _________________

THIS CONTRACT “Contract” is made and entered into this ____ day of __________________, 202__, by and between the City of Alhambra, a charter law city, located in the County of Los Angeles, State of California hereinafter called City, and ____________________________, a ______________________ (corporation or partnership, or limited liability company corporation), located at _____________________________ hereinafter called Contractor, collectively referred to as the Parties.

NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, said parties do hereby agree as follows:

Section 1. Recitals.

City, issued a Notice Inviting Bids No. N2M_-__, to be submitted on or before ________________, 202__, for the following:

in the City of Alhambra, California, hereinafter called “Project”.

On ____________________, 20__ said bids were duly opened.

At its regular meeting held on __________________, 200__, the City Council duly accepted the bid of Contractor for said Project as being the lowest responsible bid received and directed that a written contract be entered into with Contractor.

Section 2. Contract Documents. This Contract consists of the following documents (“Contract Documents”), all of which are made a part of this Contract:

2.1 Notice Inviting Bids

2.2 Instructions to Bidders

2.3 Bid Proposal, as accepted, including the Certificate of Bidders’ Experience and Qualifications and the List of Subcontractors

2.4 Notice of Award

2.5 Notice to Proceed

2.6 This Contract

2.7 Verification of California Contractor’s License

2.8 Contractor’s Certificate Regarding Workers’ Compensation

2.9 Security for payment (labor and materials)

2.10 Security for performance

2.11 Certificate(s) of Insurance

2.12 General Conditions/Specifications

2.13 Special Provisions

2.14 Plans and Standard Drawings

2.15 Standard Specifications for Public Works Construction “S.S.P.W.C”. or “Greenbook”

2.16 Addenda Nos. (if none insert N/A) __________________________________

2.17 Other documents (list here)

All of the above-mentioned documents are intended to complement the other documents so that any work called for in one, and not mentioned in the others, or vice versa, is to be executed the same as if mentioned in all of said documents. In the event of a discrepancy between the provisions of the Contractor’s documents and the City’s documents, the City’s documents take precedence with respect to resolution of the discrepancy.

Section 3. The Work.

3.1 Contract Documents Define “Work”. The work (“Work”) to be performed by Contractor is described in the Contract Documents.

3.2 Professional Standards Required. In completing the Work, Contractor must employ, at a minimum, the applicable generally accepted professional standards of its industry in existence at the time of performance as utilized by persons engaging in similar work.

3.3 Contractor Provides All Equipment. Except as specifically provided in the Contract Documents, Contractor must furnish, at its sole expense, all of the labor, materials, tools, equipment, services and transportation necessary to perform all of the Work.

3.4 Contract Documents Strictly Control. Contractor must perform all of the Work in strict accordance with the Contract Documents.

Section 4. Time to Perform the Work.

4.1 Time is of Essence. Time is of the essence with respect to Contractor’s Work.

Contractor agrees to diligently pursue performance of the Work within the time specified by the Contract Documents.

4.2 Excusable Delays. Contractor will be excused from any delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of terrorism, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather.

4.3 Notification of Delays. If Contractor is delayed by any cause beyond Contractor’s control, City may, but is not required to, grant a time extension for the completion of the Work. If delay occurs, Contractor must notify City in writing within 48 hours of the cause and the extent of the delay and how such delay interferes with Contractor’s performance of the Work.

Section 5. Compensation and Payment.

5.1 Compensation. Subject to any limitations provided in the Contract Documents, City agrees to pay Contractor as full consideration for the faithful performance of all of the Work the total amount of _____________________________ Dollars ($________.00) (“Compensation”).

5.2 Monthly Invoice. Contractor must furnish City with an invoice for the Work performed in accordance with the Contract Documents. Contractor may not submit invoices more often than once every 30 days.

5.3 City Review of Invoices. City will review each invoice and determine whether the Work performed is in accordance with the Contract Documents. The Director may require Contractor to provide a release of all undisputed Contract amounts contained in the invoice.

5.4 Disputes on Invoices. If City disputes any item on an invoice, City will give Contractor notice stating the reasons for the dispute. The Parties will meet and confer in good faith to attempt to resolve the dispute.

5.5 30 Days to Pay Invoice. Except as to any charges for the Work performed that the City disputes, City will cause Contractor to be paid within 30 days of the date of the invoice or the date that Contractor furnishes City with a release of all undisputed Contract amounts, whichever occurs later.

5.6 Partial Invoices. In the event there is any claim specifically excluded by Contractor from the operation of any release, City may retain an amount not to exceed the amount of the excluded claim.

5.7 No Additional Compensation. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the contract documents, and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.

5.8 This Contract is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of contractors by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to Contractor of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with that Article. This Contract hereby incorporates the provisions of Article 1.7 as though fully set forth herein.

5.9 Retention of 5% of Contract Price. City shall retain five percent (5%) of the Compensation the provisions of Section 17, entitled “Notice of Completion” herein have been met.

5.10 Final payment, constituting the entire unpaid balance of Compensation, shall be paid by City to Contractor no sooner than thirty-five (35) days after a Notice of Completion has been recorded, unless otherwise stipulated in the Notice of Completion, provided the work has then been completed, the Contract fully performed, and a final [certificate for payment] has been issued by the [Architect].

Section 6. Labor Code Requirements.

6.1 Compliance with SB 854 Registration: This Work is subject to compliance monitoring and enforcement by the Department of Industrial Relations.