Fire Department Generator Preventive Maintenance.pdf

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

Form # 116-101 RFQ Public Purchase Revision Date: 10/30/2025

REQUEST FOR QUOTE #421

COUNTY OF RIVERSIDE FIRE DEPARTMENT

GENERATOR PREVENTIVE MAINTENANCE

By:

Catalina Baker, Procurement Contract Specialist

Riverside County Purchasing & Fleet Services

3450 14th Street, Suite 420

Riverside, CA 92501

Telephone: (951) 955-4937

Email: Catalina.Baker@fire.ca.gov

NIGP Code(s): 93639

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

INSTRUCTIONS TO BIDDERS

1. Vendor Registration – Vendor Registration is a two-step process vendor registration; first step is to register your company on the County’s website to receive purchase orders and payments, and the second step is a 3rd party website, Public Purchase, for bidding opportunities

2. First Step- County of Riverside Purchasing website - Unless stated elsewhere in this document, vendors may participate in the bidding process; however, the County does encourage all bidders to register online at http://www.purchasing.co.riverside.ca.us/Vendorsregistrationmaintenance.aspx. If awarded a contract, bidder must be registered with the County of Riverside within five days of announced award. This will avoid delays in the purchasing and payment process.

3. Second Step-Public Purchase - Public Purchase is a 3rd party web based e-Procurement service provider utilized by the County of Riverside for RFQ’s and RFP’s. It will take only minutes to register and it is free. For future bidding opportunities please also register online at:

https://www.publicpurchase.com/gems/register/vendor/register. For all RFQ’s Riverside County’s Purchasing website will post a notification on its website, and will provide a direct link to PublicPurchase.com.

4. Format - Use the electronic format provided by PublicPurchase.com. If submitting more than one bid, separate the bid documents.

5. Pricing/Delivery/Terms/Tax - All pricing shall be quoted F.O.B. destination, (e.g., cash terms less than 20 days should be considered net) excluding applicable tax, which is a separate line item. The County reserves the right to designate method of freight. The County pays California Sales Tax and is exempt from

Federal excise tax. In the event of an extension error, the unit price shall prevail.

6. Other Terms and Conditions - The terms and conditions as indicated in this document and/or attached are hereby included with full force and like effect as if set forth herein. Copies of the applicable Terms and Conditions may be obtained by visiting the Purchasing website at www.Purchasing.co.riverside.ca.us.

or by contacting Riverside County Purchasing at the number shown above and requesting a copy emailed.

7. Period of Firm Pricing - Unless stated otherwise elsewhere in this document, prices shall be firm for 90 days after the closing date, and prior to an award being made.

8. Specification/Changes – Wherever the County requests a brand name, and if the County asks for an "or equal" it shall be considered as part of the specification.

Therefore, when the County’ requests “Or Equal”, Bidder may quote another service, make or model, and shall submit the proposed “Or Equal” and attach applicable specifications and/or brochures. If no service, make or model is stipulated, Bidder is to propose product/services that meet Fit, Form or Function of the specifications delineated in this procurement. Variations in manufacturers, design, etc., may be acceptable, bidders are encouraged to offer them as alternatives; however, the County reserves the right to reject those alternatives as nonresponsive.

9. Recycled Material - Wherever possible, the County of Riverside is looking for items made from, or containing in part, recycled material. Bidders are encouraged to bid items containing recycled material as an alternative for the items specified; however, the County reserves the right to reject those alternatives as nonresponsive.

10. Method of Award - The County reserves the right to reject any or all offers, to waive any discrepancy or technicality and to split or make the award in any manner determined by the County to be most advantageous to the County. The County recognizes that prices are only one of several criteria to be used in judging an offer and the County is not legally bound to accept the lowest offer.

11. Return of Bid/Closing Date/Return to - The bidder’s response shall be submitted electronically to PublicPurchase.com by 1:30 PM Pacific Time on the closing date listed above. Bid responses not received by County Purchasing by the closing date and time indicated above will not be accepted. The County will not be responsible for and will not accept late bids due to slow internet connection, or incomplete transmissions. If the bidder cannot upload their bid, delivery of the bid response is accepted at Purchasing and Fleet Services, 3450 14th Street Ste #420, Riverside, CA 92501, on or before 1:30 PM PT.

12. Procurement Preference Programs (P3) - The County of Riverside has implemented a Procurement Preference Programs. Where applicable, a five percent

(5%) preference shall be applied to the total bid price of all quotes/bids/proposals received by the County from a Service-Disabled Veteran, Veteran, National Guard and Federal Reserve Veteran, Active Member of the U.S. Armed Forces, National Guard or Federal Reservist - Owned Businesses and for Veteran-

Qualified Businesses. The preference program also provides for a 5% match for Local or Small Businesses. A five percent (5%) price preference shall be applied to the total bid price during evaluation of the bid responses. If the overall low responsible and responsive business is a non- local or small business vendor, the local or small business vendor who is within five percent (5%) of that overall low bidder may, where applicable, be offered the opportunity to match the overall low bidder’s price and will receive the award. Businesses are to provide proof of designation as identified in the Board Policy B-34

(https:/rivcocob.org/sites/g/files/aldnop311/files/migrated/wp-content-uploads-2019-06-POLICY-B34.Revised.05-21-19.pdf) and shall submit the required documentation with their bid submittal along with the appropriate affidavit. If the Bidder fails to provide the required documents, the Bidder may be disqualified from obtaining the preference. It is the sole responsibility of the Bidder to provide the required documentation. Application of preferences may be waived if funding sources disallow it. Additional information about the application of preferences can be found in Board Policy B-34 (https://rivcocob.org/sites/g/files/aldnop311/files/migrated/wp-content-uploads-2019-06-POLICY-B34.Revised.05-21-19.pdf)..Federal Exclusion List- if the award is federal or State funded, the potential bidder must go to the following website (https://www.sam.gov/portal/public/SAM) and submit a printout with their proposal that verifies that the contractor is not listed on the Excluded Parties Listing System (EPLS) (Executive Order 12549, 7 CFR Part 3017, 45 CFR Part 76, and 44 CFR Part 17). If awarded a contract, awarded vendor must notify the County immediately if debarred at any time during the contract period.

Terms and Conditions Acknowledgement (Please Insert Vendor Company Name):

IF CHECKED, THE FOLLOWING DOCUMENTS HEREBY MADE PART OF THIS RFQ

√ APPENDIX "A” EXHIBIT(S) A, B, B-1, C and D PLANS/DRAWINGS

√#116-260 Local Business Affidavit √#116-261 Veteran, National Guard, and/or Active Duty Business Affidavit

√#116-262 Small Business Affidavit √ Iran Contracting Act √ Compliance with Economic Sanctions in Response to Russia’s Actins in Ukraine

IF CHECKED, THE FOLLOWING GENERAL CONDITIONS ARE INCLUDED WITH FULL FORCE AND LIKE EFFECT AS IF SET FORTH HEREIN

√ #116-200 General Conditions Product/Personal/Professional Services √ #116-210 General Conditions Materials and/or Services

√ #116-230 General Conditions - Equipment √#116-310 Boilerplate Contract

To access any of these General Conditions go to www.purchasing.co.riverside.ca.us, located in Vendor link. If an addendum is issued for this procurement, it will be the vendor’s responsibility to retrieve all applicable addendum(s) from the Public Purchase website.

https://www.publicpurchase.com/gems/register/vendor/register http://www.purchasing.co.riverside.ca.us/ http://www.publicpurchase.com/ https://rivcocob.org/sites/g/files/aldnop311/files/migrated/wp-content-uploads-2019-06-POLICY-B34.Revised.05-21-19.pdf https://rivcocob.org/sites/g/files/aldnop311/files/migrated/wp-content-uploads-2019-06-POLICY-B34.Revised.05-21-19.pdf http://www.purchasing.co.riverside.ca.us/

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

APPENDIX A

1.0 INFORMATION

1.1 "Electronic or physical bid submission hereof is certification that the Bidder has read and understands the terms and conditions hereof, and that the Bidder’s principal is fully bound and committed." All County terms and conditions are found at www.purchasing.co.riverside.ca.us. Bidders must acknowledge the applicable terms and conditions that are checked at the bottom of page two (2) and three (3) of this document and submit and upload with your bid submission.

1.2 PROMPT PAYMENT DISCOUNT % at days from receipt of good or invoice, whichever is later. (Terms less than 20 days will be considered net) Cash discount shall be applied to grand total.

Indicate prompt payment discount amount and terms.

1.3 If Bidder experiences technical issues with the online bidding process, please contact Public Purchase’s

Vendor Support at support@thepublicgroup.com. Please refer to Point 11 on page 2.

1.4 In the event of proven technical difficulties, Bidder must contact the Procurement Contract Specialist

(PCS)/Buyer for further bid submission instructions a minimum of two (2) hours prior to bid close time of 1:30 PM PST, and alternative bid submissions will be accommodated.

2.0 PURPOSE/BACKGROUND

The County of Riverside Purchasing and Fleet Services Department, on behalf of Fire Department, invites qualified contractors to provide preventive maintenance, testing, emergency response, and authorized repair services for approximately 37 County-owned generators located throughout Riverside County. The generator inventory, locations and required services are identified in Exhibit B- Generator Service Price Schedule, with applicable services specified in Exhibit A, Sections 4 through 6.

Bidders may submit a response for one, multiple, or all geographical service areas identified in Exhibit D-

Service Areas. The County intends to award each service area the lowest priced responsive and responsible bidder qualified to serve that area. The County reserves the right to award one or more agreements.

An agreement awarded under this RFQ does not guarantee the awarded contractor an exclusive service area, a minimum number of service calls, a minimum amount of work, or any minimum compensation.

http://www.purchasing.co.riverside.ca.us/ file:///C:/Users/Shecker/AppData/Local/Temp/XPgrpwise/support@thepublicgroup.com

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

3.0 TIMELINE DATES:

1. RELEASE OF REQUEST FOR QUOTATION 09/21/2026

2. DEADLINE FOR SUBMISSION OF QUESTIONS

Bidders must submit their questions online at

PublicPurchase.com. All questions submitted are within the correct RFQ located on PublicPurchase.com.

Must be submitted by:

Date: 10/5/2026

Time: 1:30 PM Pacific Time

3. DEADLINE FOR QUOTATION SUBMITTAL

Bid results are posted on PublicPurchase.com

10/16/2026 at 1:30 PM Pacific Time

4. TENTATIVE DATE FOR AWARDING

CONTRACT

5-90 days, contingent upon lowest bidder meeting all of the bid specifications.

4.0 PERIOD OF PERFORMANCE

The period of performance shall be for 1 year, renewable up to four (4) additional consecutive one (1) year increments, with the completion date of June 30, 2032, with no obligation by the County of Riverside to purchase any specified amount of goods or services.

5.0 GENERAL REQUIREMENTS

Procedures for Submitting Quotations and Required Documentation:

5.1 All quotations must be submitted in accordance with the standards and specifications contained within this Request for Quote (RFQ). In the event of an extension error in pricing, the unit price will prevail.

5.2 Completed EXHIBITS B, B-1, C and D as applicable to the Bidder’s response must be included in the quote submission packet. Bidder shall also submit a copy of its current California C-10 license, current DIR registration, evidence of insurance, applicable preference affidavits, acknowledgment of all addenda, and a list of exceptions or a statement of no exceptions.

5.3 ACORD Form (or similar document) indicating proof of insurance coverage and limits. Insurance coverage requirements can be found at https://rc-hr.com/files/users/user81/2023-Standard-Contract-

Language%20edited.pdf Coverage required for an agreement resulting from this solicitation are as follows:

General Provisions, Workers Compensation, General Liability and Vehicle Liability.

5.4 Secretary of State registration status indicating proof of entities’ legal name and ability to do business in

California.

5.5 Current Business License (if applicable) – upload a copy of the Bidders current business license as applicable to the goods/services offered. If a current business license is not required, please include in a separate statement document the California statute (government code) exempting the company from obtaining a business license and the basis for such exemption.

5.6 The County reserves the right to waive, at its discretion, any irregularity, which the County deems reasonably correctable or otherwise not warranting rejection of the quotation.

5.7 The County shall not pay any costs incurred or associated in the preparation of this or any quotation or for participation in the procurement process.

https://rc-hr.com/files/users/user81/2023-Standard-Contract-Language%20edited.pdf https://rc-hr.com/files/users/user81/2023-Standard-Contract-Language%20edited.pdf

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

5.8 Quotes must be specific unto themselves. For example, “See Enclosed Manual” will not be considered an acceptable quotation. Receipt of all addenda, if any, must be acknowledged in the quotation.

5.9 Late quotations will not be accepted. Postmarks will not be accepted in lieu of this requirement.

Quotations submitted to any other County office will be rejected.

5.10 Bidders found not to be in good standing to do business in the State of California at time of bid submission will not be considered for award.

6.0 METHOD OF AWARD (Specifications)

Quotations will be evaluated based upon criteria determined to be appropriate by the County, which may include but are not necessarily limited to the following:

a. Lowest overall purchase price for each service area

b. Adherence to specifications as detailed in this RFQ

c. Bidder qualifications, including required licensing and DIR registration

d. Ability to provide all required services within the service area(s) selected in Exhibit D

e. Prompt payment discounts on 30 days or less

f. Warranties

g. All associated travel, mobilization, and service costs

h. Service/Customer Support

County reserves the right of award in regard to any other factors the County determines to be appropriate.

7.0 EVALUATION PROCESS

All quotations will be given thorough review. All contacts during the review selection phase will be only through the Purchasing Department. Attempts by the Bidder to contact any other County representative may result in disqualification of the Bidder. The County recognizes that prices are only one of several criteria to be used in judging an offer, and the County is not legally bound to accept the lowest offer.

8.0 INTERPRETATION OF RFQ

The Bidder must make careful examination and understand all of the requirements, specifications, and conditions stated in the RFQ. If any Bidder planning to submit a quote finds discrepancies in or omissions from the RFQ, or is in doubt as to the meaning, a written request for interpretation or correction must be given to the

County. Any changes to the RFQ will be made only by written addendum and may be posted on the Purchasing website at www.purchasing.co.riverside.ca.us and PublicPurchase.com. The County is not responsible for any other explanations or interpretations. If any provision in this agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way. All notices regarding this procurement may be posted on the County’s purchasing website at www.purchasing.co.riverside.ca.us and PublicPurchase.com.

9.0 CANCELLATION OF PROCUREMENT PROCESS

The County may cancel the procurement process at any time. All quotations become the property of the County.

All information submitted in the quotation becomes “public record” as defined by the State of California upon completion of the procurement process. If any proprietary information is contained in or attached to the quote, it must be clearly identified by the Bidder; otherwise, the Bidder agrees that all documents provided may be released to the public after bid award.

file:///C:/Documents%20and%20Settings/MSEILER.PURCHASINGFLEET/Local%20Settings/Temporary%20Internet%20Files/Content.Outlook/SF8VQ1RU/www.purchasing.co.riverside.ca.us file:///C:/Documents%20and%20Settings/MSEILER.PURCHASINGFLEET/Local%20Settings/Temporary%20Internet%20Files/Content.Outlook/SF8VQ1RU/www.purchasing.co.riverside.ca.us http://www.publicpurchase.com/

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

The County reserves the right to withdraw the Request for Quote (RFQ), to reject a specific quote for noncompliance within the RFQ provisions, or not award a bid at any time because of unforeseen circumstances or if it is determined to be in the best interest of the County.

10.0 COMPENSATION

10.1 The County shall pay the awarded bidder for equipment and services performed, after the equipment is installed and tested to the satisfaction of the County. Expenses incurred and compensation shall be paid in accordance with an invoice submitted to County by awarded bidder. The County shall pay the acceptable invoice within thirty (30) working days from the date of receipt of the invoice, or the goods/services are received, whichever is later.

10.2 No price increases will be permitted during the first year of the award. All price decreases (for example, if CONTRACTOR offers lower prices to another governmental entity) will automatically be extended to the

County. The County requires written proof of cost increases prior to any approved price adjustment. After the first year of the award, a minimum of 30-days advance written notice is required for consideration and approval by County. Frequency of increase amount(s) shall not exceed more than one (1) request within each annual term of the Agreement. No retroactive price adjustments will be considered. Any price increases must be stated in a written amendment to this Agreement. The net dollar amount of profit will remain firm during the period of the

Agreement. Annual increases shall not exceed the Consumer Price Index- All Items - Riverside-San

Bernardino-Ontario CA and be subject to satisfactory performance review by the COUNTY and approved (if needed) for budget funding by the Board of Supervisors. Annual CPI increase will be calculated using the over-the-year percentage change most recent month/year data posted prior to the date of the annual increase written request and as provided by the U.S. Bureau of Labor Statistics.

10.3 Sample agreement and/or terms and conditions to do business with the County can be found at https://purchasing.co.riverside.ca.us/vendors/terms and are intended to provide a basis of the terms, conditions and requirements of the services/materials requested in this RFQ. The County reserves the right to amend or modify the final Agreement document prior to the offer of award of a contract, as necessity may dictate, and provide that final draft for negotiations and award execution.

11.0 BACK ORDERS

INTENTIONALLY OMITTED.

12.0 “OR” EQUAL

If a reference to a specific brand name is made in these bid specifications, the brand name is illustrative and to be construed as a specification, which describes a component that has been tested or evaluated by the County as best meeting specific operational, design, performance, maintenance, quality, reliability standards and requirements of the County, thereby incorporating these requirements by reference within the specification. An equivalent (“or equal”) may be offered by the bidder, subject to testing or evaluation by the County prior to award of contract. The County shall be the sole judge of whether any proposed item will fulfill its requirements for the County’s intended purpose and reserves the right to reject proposed item as non-responsive. It shall be the sole responsibility of the bidder to provide, at bidder’s expense, any product information, test data and other information or documents the County may require fully evaluating or demonstrating the acceptability of the offered substitute. Where appropriate, independent testing or evaluation (including destructive testing), may be required as a condition of acceptance at a qualified test facility at the bidder’s expense.

https://purchasing.co.riverside.ca.us/vendors/terms

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

13.0 DELIVERY

Delivery appointments MUST be made with the County of Riverside Fire Department Agency, 72 hours prior to scheduled delivery date. The contact person will be provided upon award of bid. The County will not be responsible for cost incurred due to shipments attempted during non-receiving hours or unscheduled deliveries.

All delivery of products must be F.O.B. Destination. Delivery address:

Riverside County Fire Department

Attn: Austin Koenemann

Ph: 951-556-2085

Between 8:00 AM to 4:00 PM Pacific Time

14.0 WARRANTY

Bidder shall provide a warranty that includes all parts and labor. Awarded Bidder shall handle all repairs/services of equipment(s) under warranty, manufacture warranty or Awarded Bidder’s Company warranty. Awarded Bidder shall assume all responsibilities pertaining to shipping and handling of equipment that has to be sent back to the manufacture for repairs/services. In the event the equipment is beyond repair, a replacement of a brand new equipment of the same model or equivalent shall be provided by Awarded Bidder.

REMANUFACTURED equipment is not accepted.

15.0 USE BY OTHER POLITICAL ENTITIES

The CONTRACTOR agrees to extend the same pricing, terms, and conditions as stated in an Agreement resulting from this solicitation to every political entity, special district, and related non-profit entity in Riverside

County. It is understood that other entities shall make purchases in their own name, make direct payment, and be liable directly to the awarded Bidder; and County shall in no way be responsible to awarded Bidder for other entities’ purchases.

16.0 CONFIDENTIALITY AND PROPRIETARY DATA

Subsequent to the County's evaluation, bids/proposals which were required to be submitted in response to the solicitation process become the exclusive property of the County. All such documents become a matter of public record and shall be regarded as public records. Exceptions will be those elements in the California

Government Code section 7920 et. seq. (Public Records Act) and which are marked "trade secret,”

"confidential,” or "proprietary” as provided by law. The County shall not in any way be liable or responsible for the disclosure of any such records, including, without limitation, those so marked, if disclosure is required by law, or by an order issued by a court of competent jurisdiction. In the event the County is required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, records, and/or contents of a proposal/quote/qualification marked "trade secret", "confidential", or "proprietary" the

Bidder agrees to defend and indemnify the County from all costs and expenses, including reasonable attorney's fees, in action or liability arising under the Public Records Act. Where applicable, Federal regulations may take precedence over this language. If a Bidder’s proposal is accepted and an agreement is made with the County, then the awarded Contractor will be required to sign the most current HIPAA Business Associate Addendum (If applicable). If the County revises the HIPAA Associate Addendum, the Contractor shall sign a new agreement as it becomes available and adhere to the new requirements.

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

EXHIBIT “A”

SCOPE OF SERVICES

1. SITE ENTRY AND SECURITY

A. Before entering and on departure of a site, CONTRACTOR’s personnel are to report in by calling during regular business hours. Regular business hours are Monday through Friday, 7:00 AM to 4:30 PM. The number to call will be given to CONTRACTOR by COUNTY.

B. Due to security requirements of specific locations, the CONTRACTOR may be required to comply with additional site entry procedures, including background screening of assigned personnel. As of the issuance date of this RFQ, the COUNTY has not identified any locations requiring background screening. If such screening becomes necessary during the agreement term, the COUNTY will notify the CONTRACTOR before scheduling services at the affected location.

C. When the COUNTY designates a location as requiring background screening, the CONTRACTOR shall assign personnel who satisfy the applicable site-entry requirements, which may include passing a Department of

Justice-equivalent background screening. The COUNTY will provide the applicable requirements when scheduling services.

D. CONTRACTOR shall provide via email to the COUNTY personnel that answer the service request with the following information: CONTRACTOR’s name, technician’s name, telephone numbers where both the technician and company may be reached, and the site at which they are currently located to perform service, and the service they are performing (maintenance or repair). COUNTY personnel may have additional requirements to the information above and that will be provided to the CONTRACTOR.

2. WASTE DISPOSAL AND SPILL RESPONSE

A. CONTRACTOR shall be solely responsible for disposal of all hazardous materials. These include, but are not limited to: oil, antifreeze, battery cells, or any other hazardous materials associated with the generator.

Disposal must meet all local, State and Federal law, guidelines, and regulations, and CONTRACTOR shall provide documentation of proper disposal upon request by COUNTY and shall keep all disposal documentation for the entire term of the Agreement.

B. CONTRACTOR shall maintain all necessary certifications, licenses, and proper disposal practices in accordance with EPA and CAL-OSHA law and any jurisdictional regulations for the entire period of performance of the Agreement. COUNTY reserves the right to request CONTRACTOR’s certifications, licenses, and CONTRACTOR’s disposal practices

C. In the event of a fuel/oil spill, and in the course of the scope of services set forth herein, CONTRACTOR is responsible for adhering to the Spill Prevention, Control, and Counter (SPCC) measurement plan and for all labor and cost involved to remove and clean areas affected by the fuel spill. The SPCC plan can be found at each individual site.

3. CONTRACTOR RESPONSIBILITIES

A. CONTRACTOR shall provide emergency generator repair service 24 hours a day, 7 days a week, 365 days per year. All scheduled maintenance shall be Monday through Friday, between the hours of 7:00 a.m. and 4:30 p.m, unless previously approved through writing from COUNTY Personnel.

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

B. CONTRACTOR and COUNTY shall develop an approved schedule of routine generator maintenance prior to commencing services. This may also include site / generator inspections.

C. CONTRACTOR shall have quick and immediate access to portable generator units capable of being both transported and connected to any of the COUNTY sites during the maintenance of COUNTY-owned equipment.

a. If COUNTY owned equipment requires additional repairs outside regularly scheduled maintenance, the CONTRACTOR shall submit a full report to COUNTY personnel which lists all the areas of deficiency.

D. Due to the critical nature of the public safety aspect of certain equipment that operates specific sites, response time to those public safety designated sites shall not exceed three (3) hours from initiation for an emergency repair request. COUNTY will communicate with CONTRACTOR this information at the time of emergency repair call. Said repairs shall be billed in accordance with Section 9 “One Time Repairs” of this

Exhibit A. COUNTY understands that there may be an additional “Emergency Call Out Fees” charged in these instances.

E. CONTRACTOR will furnish the necessary labor, materials, and equipment necessary to maintain the equipment in good operating condition in accordance with the specifications within section 5 “Quarterly

Preventative Maintenance” of this Exhibit A, Section 6 “Annual Preventative Maintenance” of this Exhibit A, and equipment’s manufacturer operational manuals. The maintenance rates listed therein Exhibit B are all inclusive. Maintenance will be conducted based on recorded maintenance and service dates. For sites located in severe weather conditions (such as the desert locations) maintenance may be required more frequently than scheduled.

F. CONTRACTOR shall provide all labor and materials required to perform the scheduled preventive-maintenance services described in Sections 5 and 6, including filters, oil, fluids, gaskets, hoses, and similar consumable materials, at no additional cost to the COUNTY, except where a specific item is expressly identified in this Exhibit as an additional cost. Any additional cost item must receive prior written authorization from the COUNTY.

G. CONTRACTOR shall maintain a current, valid California Contractor’s License, Classification C-10

Electrical Contractor and DIR Registration for the term of this Agreement. CONTRACTOR shall comply with all applicable California prevailing-wage requirements and pay not less than the applicable prevailing wage rates for each worker classification used in performing the work.

H. Work areas must be cleaned and must be put back together upon completion of services.

I. CONTRACTOR’s staff utilizing COUNTY facilities shall be courteous to the public and COUNTY staff.

CONTRACTOR’s staff shall direct all communication and inquiries to COUNTY’s personnel.

J. CONTRACTOR shall perform all work in accordance with industry standards. All replacement parts are to be

OEM factory parts unless written approval is received by COUNTY personnel.

K. CONTRACTOR shall have sufficient staffing to respond to concurrent issues throughout the COUNTY as services may be needed at one site at the same time scheduled maintenance is taking place at a different location.

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

4. MONTHLY COMMERCIAL POWER FAILURE TEST:

CONTRACTOR shall perform Monthly Commercial Power Failure Test at the required sites listed within

Exhibit B and shall at a minimum perform the following services:

A. Check all fluid levels prior to transfer test for a power outage simulation.

B. The COUNTY Project Manager / Site Supervisor will be notified 48 hours in advance of the test to provide CONTRACTOR with approval.

C. On the day of the test, CONTRACTOR will contact COUNTY via phone, to advise, and receive approval, to move forward with the test.

D. Upon completion of the test, the COUNTY will be notified via phone.

E. For any reason the test cannot be completed the COUNTY will be notified via phone.

5. QUARTERLY PREVENTIVE MAINTENANCE

CONTRACTOR shall perform quarterly maintenance three (3) times each year during normal business hours and consists of the following services:

A. Run generator. Check voltage and frequency under static operation and with the site under load.

B. Check oil pressure.

C. Check antifreeze level concentration level and SCA level.

D. Check air filter. Replace as needed at additional cost to the COUNTY.

E. Check all belts and hoses. Tighten as needed.

F. Check battery water/electrolyte level. Load test batteries and visually inspect for leaks, cracks, bulges and/or corrosion.

G. Check battery charger operation.

H. Check battery voltage under static and run conditions.

I. Check water temperature after twenty (20) minutes of operation.

J. Check each phase of voltage at the Automatic Transfer Switch (ATS).

K. Check block heater operation.

L. Clean generator cabinets of dirt, debris; insects, etc. as needed.

M. Clean magnetic pickup.

6. ANNUAL PREVENTIVE MAINTENANCE

CONTRACTOR shall perform the annual maintenance each year during normal business hours consisting of the following services:

A. Run generator. Check voltage and frequency under static operation and with the site under load.

B. Replace oil, oil filter, and verify oil pressure.

C. Check antifreeze level concentration level and SCA level. (Refill as needed at additional cost to COUNTY)

D. Replace air filter.

E. Replace fuel filter.

F. Check all belts and hoses. Tighten as needed.

G. Check battery water/electrolyte level. Load test batteries and visually inspect for leaks, cracks, bulges and/or corrosion. Replace as needed at additional cost to the COUNTY.

H. Check battery charger operation.

I. Check battery voltage under static and run conditions.

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

J. Check water temperature after twenty (20) minutes of operation.

K. Check each phase of voltage at the Automatic Transfer Switch (ATS).

L. Check block heater operation.

M. Clean generator cabinets of dirt, debris; insects, etc. as needed.

N. Clean magnetic pickup.

O. Coolant system pressure checked and antifreeze tested for proper mixture and level.

P. Clean generator cabinets of dirt, debris, insects, etc. as needed.

Q. Complete a four (4) hour load bank testing to manufacturer specification and requirements and using an artificial load bank appropriately sized for the generator being tested.

7. BATTERY REPLACEMENT:

COUNTY reserves the right to purchase replacement batteries from the CONTRACTOR or seek other solutions, such as a competitive bid and/or installation of batteries by COUNTY employees, as deemed to be in the best interest of the COUNTY. Battery groups are listed in Exhibit B.

8. REPORTING REQUIREMENTS

CONTRACTOR shall report and include a description of the inspection performed and any recommendations if needed within 48 hours of inspections being completed.

During the preventative maintenance services, notifications shall be given to the designated representative of the COUNTY personnel so a representative of the COUNTY may be present during these inspections. Failure to submit a report on any inspection shall indicate a non-performance of the inspection.

9. ONE TIME REPAIRS

A. In the event that CONTRACTOR discovers necessary repairs during requested services that exceeds what is listed above in Section 4 “Monthly Commercial Power Failure Test”, Section 5 “Quarterly Preventative

Maintenance” and Section 6 “Annual Preventative Maintenance” of this Exhibit A, CONTRACTOR will advise

COUNTY personnel prior to any work being conducted.

B. CONTRACTOR shall provide COUNTY with a separate quote of a not to exceed amount for the recommended repairs as needed and shall include at a minimum, labor, travel, materials, and a quote number.

The quote will note regular hours, after hours, holiday, weekend, and emergency rates (if applicable) needed for each repair quote.

i. Regular Hours are defined as Monday through Friday, between the hours of 7:00 AM and 4:30PM

ii. After Hours are defined as 4:30 PM through 7:00 AM

iii. Weekend Hours are defined as any work done on Saturday and Sunday

iv. Holiday Hours are defined as any work done on the COUNTY Observed Holidays. See Section 11

“County Observed Holidays” of this Exhibit A.

v. Emergency Service Fee is defined as an additional fee (if any) for service technician to be on-site within 3 hours of emergency request call.

C. All repairs or one-time projects undertaken pursuant to this Agreement shall be invoiced separately and subject to the total compensation amount set forth in this Agreement.

D. The COUNTY expressly reserves the right, at its sole discretion, to utilize any pre-qualified contractor(s) to perform such repairs, one-time projects, or additional work as deemed necessary by the COUNTY, County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time notwithstanding any agreement(s) or authorizations under an agreement executed between CONTRACTOR and

COUNTY.

10. MEETINGS

A. Throughout the period of performance of this Agreement, the COUNTY and the CONTRACTOR will schedule periodic and/or as needed meetings to determine how services are progressing, discuss any issues or concerns, identify and/or respond to areas needing improvement or changes and work cooperatively to resolve all identified matters.

11. INVOICES

Submit invoices monthly in arrears. Each invoice must include the invoice number and date, remittance address, contract and purchase order numbers, County building number and address, service date, site supervisor, technician, quantities, item descriptions, unit prices, tax if applicable, total, detailed work report, and recommendations.

12. COUNTY OBSERVED

HOLIDAY DAY OBSERVED

* New Year's Day January 1

Martin Luther King Jr's Birthday Third Monday in January

Lincoln’s Birthday Monday February 12

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans' Day November 11

*Thanksgiving Day Fourth Thursday in November

* Following Thanksgiving Friday following the fourth Thursday in November

*Christmas Day December 25

Note:

• Thanksgiving Day, which shall be the fourth Thursday in November unless otherwise appointed.

• Friday following Thanksgiving Day.

• December 24 and 31 when they fall on Monday.

• December 26 and January 2, when they fall on Friday.

• Friday proceeding January 1, February 12, July 4, November 11 or December 25, when such date falls on Saturday, the Monday following such date when such date falls on a Sunday.

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

EXHIBIT “B”

GENERATOR SERVICE PRICE SCHEDULE

Enter a unit price for each service listed for every generator within each service area selected by the Bidder in Exhibit D. Enter “No Bid” for service areas the Bidder does not intend to serve. All preventive-maintenance prices shall be fully inclusive. The County will calculate evaluated annual costs using the service frequencies stated in Exhibit A, Sections 4 through 6.

Unit Location and address Generator Fuel Monthly test

Quarterly

PM

Annual

PM

Battery discount

Battery group

BATTALION 1

FS 3 30515 10th St., Nuevo, CA 92567 2007 | Kohler | 35RZG | 35 kW | S/N

2163586

LPG $________ $________ $________ ______ % ______

FS 4

16453 El Sobrante Rd., Riverside, CA

92503

2011 | Generac | 6.8GLPNGD-130 | 130 kW | S/N E172A1301110130132

LPG $________ $________ $________ ______ % ______

FS 8

16533 Trisha Way, Riverside, CA

92504

2006 | Kohler | 35RZG | 35 kW | S/N

698797

LPG $________ $________ $________ ______ % ______

FS 59 21510 Pinewood St, Perris, CA 92570 2006 | Kohler | 35RZG | 35 kW | S/N

2098632

LPG $________ $________ $________ ______ % ______

BATTALION 2

FS 11

33020 Maiden Lane, Lake Elsinore, CA 92530

2001 | Olympian | G40F3 | 40 kW | S/N

OLY00000TNF50119

Propane $________ $________ $________ ______ % ______

FS 51 32353 Ortega Hwy., Lake Elsinore, CA 92530

Taylor Power Systems | TD30 | 30 kW |

S/N 36279

Diesel $________ $________ $________ ______ % ______

BATTALION 3

FS 22

10055 Avenida MiraVilla, Cherry

Valley, CA 92223

Taylor Power Systems | TG30 | 30 kW |

S/N 37738

LPG $________ $________ $________ ______ % ______

FS 24 50382 Irene St., Cabazon, CA 92230 2007 | Kohler | 35RZG | 35 kW | S/N

2173072

LPG $________ $________ $________ ______ % ______

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

Monthly test

Quarterly

PM

Annual

PM

Battery discount

Battery group

FS 63 49575 Orchard Rd., Banning, CA

92220

2008 | Generac | 5530 | 20 kW | S/N

5045606

Propane $________ $________ $________ ______ % ______

BATTALION 4

FS 64

25310 Campbell Ranch Rd, Temescal

Valley, CA 92883

2006 | Generac | 6240000000 | 35 kW |

S/N 2086818 Propane $________ $________ $________ ______ % ______

FS 82

17452 Lake Pointe Dr., Riverside, CA

92503

1993 | Generac | 93A02175S | 30 kW |

S/N 2007578 Propane $________ $________ $________ ______ % ______

BATTALION 5

FS 34 32655 Haddock St., Winchester, CA

92596

1999 | Generac | 99A07825S | 35 kW |

S/N 2052747

Diesel $________ $________ $________ ______ % ______

FS 72 25175 Fairview Ave, Hemet, CA

92544

Taylor Power Systems | TG30 | 31 kW |

S/N 37739

LPG $________ $________ $________ ______ % ______

BATTALION 6

FS 39

86-911 Avenue 58, Thermal, CA

92274

2010 | Caterpillar | C6.6 | 125 kW | S/N

CAT00C66LN6D02318

Diesel $________ $________ $________ ______ % ______

FS 40 91-350 Avenue 66, Mecca, CA 92254 2010 | Caterpillar | C6.6 | 150 kW | S/N

CAT00C66LN6D02572

Diesel $________ $________ $________ ______ % ______

FS 41

99065 Corvina Rd., North Shore, CA

92254

2022 | Generac | SD 175 | 175 kW | S/N

2311549 Diesel $________ $________ $________ ______ % ______

BATTALION 8

FS 44 13987 Main St., Ripley, CA 92225 2007 | Kohler | 35RZG | 35 kW | S/N

2165424

LPG $________ $________ $________ ______ % ______

FS 45 17280 W. Hobson Way, Blythe, CA

92225

Taylor Power Systems | TG30 | 30 kW |

S/N 37740

LPG $________ $________ $________ ______ % ______

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

Monthly test

Quarterly

PM

Annual

PM

Battery discount

Battery group

FS 49 43880 Lake Tamarisk, Desert Center, CA 92239

2007 | Generac | QT02016GNSN | 20 kW

| S/N 4910790

LPG $________ $________ $________ ______ % ______

BATTALION 9

FS 58 28040 Eucalyptus Ave., Moreno

Valley, CA 92555

Generac | 99A01650S | 50 kW | S/N

2047025

Propane $________ $________ $________ ______ % ______

BATTALION 10

FS 35

31920 Robert Rd., Thousand Palms, CA 92276

2010 | John Deere | 6068TF485 | 180 kW |

S/N 2251855 Diesel $________ $________ $________ ______ % ______

FS 56

72985 Dillon Rd. Desert Hot Springs, CA 92241

Generac | SG50 | S/N 3000667667 LPG $________ $________ $________ ______ % ______

FS 81

37-955 Washington St., Palm Desert, CA 92211

1999 | Generac | 99A07831S | 35 kW |

S/N 2052765 Propane $________ $________ $________ ______ % ______

BATTALION 11

FS 23

24919 Marion Ridge Rd, Idyllwild, CA 92549

2009 | Caterpillar | D-100-6S | 100 kW |

S/N Cat00445D4B01167 Diesel $________ $________ $________ ______ % ______

FS 30

70080 Hwy. 74, Mountain Center, CA 92561

1997 | Generac | 97A06440S | 60 kW |

S/N 2038311 Diesel $________ $________ $________ ______ % ______

FS 53

59200 Morris Ranch Rd, Mountain

Center, CA 92561

2006 | Generac | 5243 | 16 kW | S/N

4658521 Propane $________ $________ $________ ______ % ______

FS 77

49937 Camanche Ct. Aguanga, CA

92536

Taylor Power Systems | TD30 | 30 kW |

S/N 36280 Diesel $________ $________ $________ ______ % ______

BATTALION 14

FS 17

10400 San Sevaine Way, Mira Loma, CA 91752

1999 | Generac | 90A03853S | 30 kW |

S/N 994198 Propane $________ $________ $________ ______ % ______

FS 19 469 Center St., Highgrove, CA 92509 1996 | Generac | 96A01942S | 30 kW |

S/N 2077394 Propane $________ $________ $________ ______ % ______

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

Monthly test

Quarterly

PM

Annual

PM

Battery discount

Battery group

FS 38

5721 Mission Blvd., Riverside, CA

92509

2005 | Generac | 4822000000 | 45 kW |

S/N 2081304 Propane $________ $________ $________ ______ % ______

BATTALION 15

FS 75 38900 Clinton Keith Rd, Murrieta, CA 92562

1999 | Generac | 89A03672S | 30 kW |

S/N 889930

Propane $________ $________ $________ ______ % ______

FS 83 37500 Sky Canyon Dr., #401, Murrieta, CA 92563

1995 | Generac | 94A05861S | 30 kW |

S/N 2017628

Propane $________ $________ $________ ______ % ______

FS 96 37700 Glen Oaks Rd., Temecula, CA

92592

2012 | Kohler | 125REZGB | 105V120

AMPS 30/64 kW | S/N SGM3235LL

Propane $________ $________ $________ ______ % ______

BEN CLARK TRAINING CENTER

Ben Clark

Training Center

16902 Bundy Avenue

Riverside, CA 92518

2025 | ISUZU/MQ Power | DH-

0750I | 56 kW | S/N 7360258 Diesel $________ $________ $________ ______ % ______

Ben Clark

Training Center

16902 Bundy Avenue

Riverside, CA 92518

2025 | ISUZU/MQ Power | DH-

0750I | 56 kW | S/N 7360213 Diesel $________ $________ $________ ______ % ______

Ben Clark

Training Center

16902 Bundy Avenue

Riverside, CA 92518

2025 | ISUZU/MQ Power | DH-

0750I | 56kW | S/N 7360257 Diesel $________ $________ $________ ______ % ______

Ben Clark

Training Center

16902 Bundy Avenue

Riverside, CA 92518

2025 | ISUZU/MQ Power | DH-

0750I | 56 kW | S/N 7360261 Diesel $________ $________ $________ ______ % ______

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

EXHIBIT “B-1”

SUPPLEMENTAL RATES

These rates apply only when the County authorizes work in writing. State whether travel or mobilization is included. If a rate does not apply, enter N/A.

RATE OR CHARGE UNIT QUOTED AMOUNT

Regular-hours technician labor Per hour $________

After-hours technician labor Per hour $________

Weekend technician labor Per hour $________

Holiday technician labor Per hour $________

Emergency call-out fee Per call $________

Portable generator mobilization Per occurrence $________

Travel or service call Per occurrence $________ or included

Parts discount or markup Percent from verifiable cost or MSRP ________ % discount or markup

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

EXHIBIT “D”

SERVICE AREAS

Bidders shall identify each geographic service area in which they are willing and able to provide all required generator maintenance and repair services. Service areas are based on the Riverside County Fire Department battalion boundaries shown in Attachment 1-Battalion Map.

Selection of a service area confirms that the bidder:

• Can provide the personnel, vehicles, tools, equipment and supervision necessary to service locations throughout the selected area.

• Accepts the pricing, travel, response-time, and service requirements stated in this RFQ.

• Can provide routine and emergency services within the selected area for the entire term of the agreement.

BATTALION/ SERVICE AREA BIDDER CAN SERVICE BIDDER CANNOT SERVICE

BATTALION 1

FS 3, FS 4, FS 8, FS 59

BATTALION 2

FS 11, FS 51

BATTALION 3

FS 22, FS 24, FS 63

BATTALION 4

FS 64, FS 82

BATTALION 5

FS 34, FS 72

BATTALION 6

FS 39, FS 40, FS 41

BATTALION 8

FS 44, FS 45, FS 49

BATTALION 9

FS 58

BATTALION 10

FS 35, FS 56, FS 81

BATTALION 11

FS 23, FS 30, FS 53, FS 77

BATTALION 14

FS 17, FS 19, FS 38

BATTALION 15

FS 75, FS 83, FS 96

Ben Clark Training Center

16902 Bundy Ave, Riverside, CA 92518

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

Bidder’s Primary Service Location:

Normal Response Time for Routine Service:

Response Time for Emergency Service:

Additional Geographic Limitations or Exceptions:

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

EXHIBIT “C”

REFERENCES

All bidders must include present and past performance information with a minimum of three (3) references for recent similar projects. References cannot include Riverside County Elected Officials, Department Directors, Riverside County or Fire Department staff as a reference. However, references can include other county agencies that are not participating in this RFQ. Please verify that all reference information is correct.

Reference 1

Company name:

Address:

Contact person:

Email address:

Phone:

Project name:

Dates services were performed:

Summary of scope of services:

Project cost:

Reference 2

Company name:

Address:

Contact person:

Email address:

Phone:

Project name:

Dates services were performed:

Summary of scope of services:

Project cost:

Reference 3

Company name:

Address:

Contact person:

Email address:

Phone:

Project name:

Dates services were performed:

Summary of scope of services:

Project cost:

County of Riverside Request for Quote # FPARC-421

Purchasing & Fleet Services Closing Date: 10/16/2026 1:30 P.M. Pacific Time

Local Business Affidavit

The County of Riverside Local Business Preference may be applied to this Request for Proposal/Quotation. If you qualify for this preference, please submit this form along with your response to this RFP/Q.

Definition of Local Business

A local business shall mean a business concern, consultant or contractor that meets the following requirements:

1. Have fixed offices located within the geographical boundaries of Riverside County.

2. Be authorized to perform business within the County, and in doing so, credit all sales tax…