Final-SOW Building 54 Piping.doc

STATEMENT OF WORK

Replace Supply and Return Fuel Lines B54

PLACE OF PERFORMANCE:

James A. Haley Veterans Administration Medical Center (JAHVAMC) Bldg. 54, generator plant, at 13000 Bruce B. Downs Blvd Tampa FL. James A. Haley Veterans’ Hospital (JAHVH), Veterans Integrated Service Network (VISN) 8

SCOPE OF WORK:

The Contractor shall provide all labor, travel, parts, materials, transportation, equipment, tools, training, supplies, management and supervision to replace corroded piping, actuator, and ball replacement in Generator Bay 8.

Work will include but not limited to:

Drain supply and return lines into existing tanks.

Cut out and remove corroded fuel lines.

Adapt and thread existing fuel lines to new replaced fuel lines.

Supply and install approximately 40’ of 2” black iron pipe for supply and 40’ of 2” black pipe for return fuel lines running from existing tank.

Cut and thread onsite.

Paint fuel lines (Customer to provide paint color).

Perform actuator and ball valve replacement services as well as sensor & probe inspection.

Replace four actuators complete with the ball valves, two are with a 1 1/4" ball valve on the other two are with 3-in ball valves. Confirm correct operation with the maintenance staff.

Complete an inspection proving all sensors and probes are functioning correctly, remove from the perspective tanks and enclosures and manually operate the floats and confirm the alarms and gauges are showing correctly on the PLC control screens

Clean up and haul off old materials

PERFORMANCE PERIOD:

The period of performance for this contract is 180 days from the Kickoff meeting or the Notice to proceed from the Contract Officer. The government is aware that scheduling may be difficult at times and an extension may be needed. Contractor will notify the COR, and an extension can consist of Month-by-Month basis (up to 12 months). An option to extend services clause (FAR 52.217-8) will also be included in the contract.

BACKGROUND:

The piping for the fuel transfer system is corroded and needs replacement. The piping is flaking by just touching them. When the piping gets breached, it could potentially release approximately 12,000 gallons of diesel fuel which would interfere with plants operations. Now that we’re in hurricane season, it would be catastrophic for hospital operations and patient care. By the conditions of the piping, we’re unsure when they will break and start draining. Because of the condition, it is imperative we submit this as an emergency as to control contaminations issues of the area and ensure patient care issues to a minimum. The above issues are becoming critical and will cost thousands of dollars in extracting/monitoring spilled fuel and redirecting patient care issues.

Date, Time and Hours:

The Contractor is responsible for appropriately site preparation, planning, coordinating and scheduling services with the COR or authorized designee to meet the needs of the government. Contractor shall comply with ICRA (Infection Control Risk Assessment) and life safety protocols. As a result, services may need to occur after standard hours of operation, on weekends, or Federal Holidays at no additional cost. When James A. Haley VA Hospital deems it necessary, work may be delayed, canceled, or rescheduled for any time 24/7

SPECIAL INSTRUCTIONS

1. Contractor Check In: The contractor will report to the Electrical Supervisor at the power plant before performance of any work.

2. Documentation: At the conclusion of the project and or visit, the contractor shall provide the report to the Electrical Supervisor within 5 business days.

3. Inspection of Equipment: Prior to daily start of work, the contractor shall make sure that the Electrical Shop is notified of the work being done and that the equipment is removed from service and locked out.

4. Smoking: Smoking within the Healthcare System Facilities is not permitted and is only permitted in designated areas.

5. The James A. Haley VA Hospital will only direct the contractor to the equipment to be inspected; all other assistance will be provided by the contractor.

Specific Instructions Regarding Technical Proposal Preparation:

a. To provide a basis for sound evaluation by the Government, the purposed Contractor must submit complete technical proposal. The information provided shall be concise, factual, and complete. Contractors should be established in the business and in the judgment of the Government deemed financially responsible and able to show evidence of experience.

b. The technical qualifications must include:

1. Technical Capability/Qualifications-

· Company background

· Copy of all current licenses/certifications

· Evidence of Insurance Liability

· Evidence that your company has the specialized equipment and personnel required for conducting these types of services.

2. Past Performance

· Examples of similar works performed (photos preferred)

· Three work-related references with telephone numbers and addresses to verify them.

· Letters of recommendation

PERFORMANCE HOURS

Normal workdays are Monday through Friday, First Shift: 8:00am to 5:00pm to include weekends and Federal Holidays. Contractor shall perform all work during First shifts to include Second shift, weekends, when possible, but shall perform any work that will affect patient care systems during times that will be the least disruptive (WHEN hours) when required by the COR. The contractor shall remove all parts and debris daily from the JAHVH Campuses' work site, and the contractor is responsible for a complete daily clean-up and debris removals until inspections are completed. The contractor shall submit a daily report of progress on the project to the COR or authorized personnel.

1. Government normal duty hours are from 0800-1700, Monday through Friday, excluding Federal holidays. There are eleven Federal Holidays as follows:

New Year’s Day

January 1

Martin Luther King Day

3rd Monday in January

President’s Day

3rd Monday in February

Memorial Day

Last Monday in May

Juneteenth

June 19th

Independence Day

July 4

Labor Day

1st Monday in September

Columbus Day

2nd Monday in October

Veterans Day

November 11

Thanksgiving Day

Last Thursday in November

Christmas Day

December 25

2. If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also, included would be any day specifically declared by the President of the United States of America as a National Holiday. If the COR deems it necessary to work on a weekend or holiday, the contractor may work at no additional cost to the government.

PARKING POLICY:

Parking information is available from the VA Police.

It is the responsibility of the Contractor personnel to park only in designated parking areas. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

BADGES:

All Contractor personnel are required to wear VA identification (ID) badges during the entire time they are on the VA grounds. Temporary VA ID badges shall be obtained from the SPD located on the ground floor. VA ID badges shall be returned at the end of the day or on completion of the service.