Final Solicitation 2031ZA26Q00012 Nickel S Pellets 1.26.26.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 32

5. SOLICITATION NUMBER

2031ZA26Q00012

Susan Dela Cruz

Net 30 Days

See Schedule Same as the Issuing Office

TBD

Nickel "S" Pellets

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

331491

900 employees

1/26/2026

LOCAL TIME

2/9/2026

3:30PM ET

BEP-ACQUISITION

Bureau of Engraving and Printing, Office of Acquisition, 301 14th Street SW Washington, DC, 20228-0001, US

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

Table of Contents:

Listing of Incorporated Purchase Requisitions…………………………………………… Section B – Supplies or Services and Price/Costs…………………………………………...4 Section C – Description/ Specifications/Work Statement…………………………….… Section D – Packaging and Marking………………………………………………………..13 Section E – Inspection and Acceptance Terms……………………………………………..14 Section F – Delivery or Performance…………………………………………………… Section G – Contract Administration Data……………………………………………… Section H – Special Contract Requirements………………………………………………..18 Section I – Contract Clauses…………………………………………………………….….26 Section J – Attachments……………………………………………………………….……28 Section K – Certifications…………………………………………………………….… Section L – Instructions, Conditions, and Notices to Quoters……………………….……..30 Section M – Evaluation Factors for Award………………………………………….……...32

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCHEDULE OF ITEMS AND PRICES

Item #

Description

QTY

Unit

Unit Price

Extended Price

Nickel S-Pellets (99.95% purity) (300 pound/ drums) Ordering Period 1

68 Drum

(300 pound/ drums) Ordering Period 2

(300 pound/ drums) Ordering Period 3

(300 pound/ drums) Ordering Period 4

(300 pound/ drums) Ordering Period 5

Total Amount

B.2 PRICING OF DELIVERY ORDERS

(a) Delivery Orders. The RFQ is a Firm Fixed Price with Economic Price Adjustment (FFP EPA), Indefinite Delivery Indefinite Quantity (IDIQ) will have a limit of five one-year ordering periods.

ESTIMATED ORDERING PERIODS:

Ordering Period 1: 03/10/2026 – 03/09/2027 Ordering Period 2: 03/10/2027 – 03/09/2028 Ordering Period 3: 03/10/2028 – 03/10/2029 Ordering Period 4: 03/10/2029 – 03/09/2030 Ordering Period 5: 03/10/2030 – 03/09/2031

B.3 CONTRACT MAXIMUM AND MINIMUM

(a) Contract Minimum – The minimum guaranteed amount for this IDIQ is $66,658.08.

Following this initial obligation, individual delivery orders will be issued resulting in the obligation of funds to cover the purchase of currency packaging films required under the individual delivery order.

(b) Contract Maximum: It is anticipated that the maximum aggregate order limitation, inclusive of all the line items, is Not to Exceed (NTE) $3,332,190.40 for the total of all five one-year ordering periods. The maximum aggregate dollar value of all delivery orders awarded under the resulting IDIQ contract shall not exceed the Contract Maximum. There is no guarantee on the number of delivery orders that the contractor will receive beyond the minimum order guarantee set forth in this RFQ.

[END OF SECTION]

SECTION C – SPECIFICATIONS

Nickel Pellets Specifications

SECTION I: Background

1.1 The Bureau of Engraving and Printing (BEP) is a component of the Department of the

Treasury that designs, engraves and prints U.S Federal Reserve notes and other U.S. security products. Manufacturing processes occur at BEP’s District of Columbia Facility (DCF) located in Washington D.C. and in the Western Currency Facility (WCF) located in Fort Worth, TX. BEP’s primary customer is the Federal Reserve Board (FRB).

SECTION II: Purpose

2.1 The purpose of this procurement is to procure nickel pellets for use in BEP’s DCF and WCF electroplating processes.

2.2 Scope of the Product, Service, or Outcome.

The contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, management, supervision, and other items necessary to provide the specified nickel pellets as defined in this specification. When each individual delivery order is placed, the contractor shall comply with the specific requirements reflected on the order.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1 The contractor shall provide the anodes listed in Table 1 below:

Table 1

Nickel Description BEP Stock Item Number Nickel Anodes- Spherical Pellet ENG1300

Additional Nickel Types: Additional nickel types other than that listed in Table 1 may be identified for future use by the BEP. BEP stock item numbers will be assigned to these nickel types. Additional requirements will be added to the specification if necessary.

4.0 Applicable Documents

The issues of the documents are those in effect on the date of the solicitation unless otherwise stated.

4.1 Government Documents

4.1.1 Specifications, Standards and Handbooks. The following documents form a part of this specification to the extent specified herein.

Bureau of Engraving and Printing Specifications

L: VAB Specification for Vendor Affixed Barcode Labels for Bureau of

Engraving and Printing Materials (current version). (Single copies of BEP specifications are available from the Contracting Officer, Bureau of Engraving and Printing, Office of Acquisition, 14th and C Streets, SW, Washington DC 20228.)

4.1.2 Other Government Documents, Drawings, and Publications. The following other government documents, drawings, and publications form a part of this document to the extent specified herein.

Bureau of Engraving and Printing Test Methods:

Not Applicable

(Single copies of BEP specifications are available from the Contracting Officer, Bureau of Engraving and Printing, Office of Acquisition, 14th and C Streets, SW, Washington DC 20228.)

Bureau of Engraving and Printing Documents:

75B-07.0-05 EHS Requirements for Purchased Materials 75D-07.0-07 Restricted Materials at DCF

(Single copies of BEP specifications are available from the Contracting Officer, Bureau of Engraving and Printing, Office of Acquisition, 14th and C Streets, SW, Washington DC 20228.)

4.2 Non-Government Publications

The following documents form a part of this specification to the extent specified herein.

• American Society for Testing and Materials (ASTM) Methods o B 39 Standard Specification for Nickel

• E 1587 Standard Test Methods for Chemical Analysis of Refined Nickel

• E 1019 Standard Test Methods for Determination of Carbon, Nitrogen, Oxygen and Hydrogen in Steel and Nickel and Cobalt Alloys (Request for copies should be addressed to the American Society for Testing and Materials:

1916 Race Street, Philadelphia, PA 19103-1137. ASTM methods are also available for purchase at the following website: www.astm.org)

• National Motor Freight Classification Rules and Standard for Packaging (The National Motor Freight Classification rules and standards for packaging are available at www.nmfta.org)

Non-Government standards and publications are available from the organizations that prepare or distribute the documents. These documents may also be available from other informational services.

4.3 Order of Precedence

In the event of a conflict between the text of this document and the reference cited herein, the text of this document takes precedence. However, nothing in the document supersedes applicable laws and regulations unless a specific exemption has been http://www.astm.org/ http://www.nmfta.org/ obtained.

5.0 Requirements

5.1 Material: The nickel anodes shall be suitable for electroplating currency printing plates. The nickel anodes shall be sulfur depolarized. The nickel anodes shall meet the performance, health and safety, environmental and other requirements specified herein. The nickel manufacturer shall not make any changes to the raw materials, production equipment, or processes used in manufacturing the nickel anodes without prior written BEP approval.

5.1.1 Performance: The nickel anodes shall perform satisfactorily as a material for electroplating currency printing plates at the BEP. The plates electroplated with nickel material shall not have digs, cracks, pits, and other imperfections which would render it unfit for use at the BEP.

5.1.2 Appearance: The nickel anodes shall have a silvery lustrous finish.

5.2 Shelf Life: The nickel anodes shall have an indefinite shelf life from date of delivery.

5.3 Physical Requirements: The contractor shall supply nickel anodes that meet the physical requirements in Table II.

Table 2

Physical Requirements Spherical Pellets

(ENG1300)

Shape Spherical pellet

Size Diameter 0.24-0.55 inch (6-14 mm) Thickness -

Appearance Silvery white lustrous finish Type Sulfur Depolarized

5.4 Chemical Composition Requirements: The contractor shall supply nickel anodes that meets the chemical composition requirements in Table 3.

Table 3

Composition by Mass (as Percentages) Spherical Pellets

(ENG1300)

Element Maximum Nickel - Sulfur - Iron 0.001

Copper 0.001 Carbon 0.005

5.4.1 Stability: The nickel anodes shall not show any visible and measurable evidence of deterioration or change in chemical properties that would render it unfit for its intended purpose when stored under ambient conditions in the BEP warehouse facility.

5.5 Recycled Material: In accordance with the Federal Procurement policy, the BEP encourages the use of the highest percentage of recovered materials practicable in the manufacture and delivery of the finished material specified herein, as long as the specification requirements are met.

5.6 Environmental, Health, and Safety Requirements: The contractor shall comply with the requirements of Environmental, Health and Safety for Materials Specifications (See attachment 75D-07.0-05 EHS Requirements for Purchased Materials).

6.0 Quality Assurance Provisions

6.1 Contractor Quality Assurance Plan: The contractor shall rely on its existing quality assurance system. This system shall be appropriate to assure that the material supplied to the BEP meets the requirements of this specification. In cases where the prime contractor is a “broker” or “regular dealer” and not the manufacturer of the materials to be delivered under the terms of the contract, the BEP may request that the contractor provide a copy of the current quality assurance system document of its first-tier subcontractors. The quality assurance system document may be used by the BEP as the basis for conducting the quality audit.

6.2 Inspection and Testing

6.2.1 Responsibility for Inspection and Testing: Unless otherwise specified in the contract or in the delivery order, the supplier is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract or order, the supplier may utilize its own facilities or other facilities suitable for the performance of the inspection requirements, unless disapproved by the BEP. The BEP reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure that the materials conform to prescribed requirements.

6.2.2 BEP Testing: The BEP will randomly evaluate the composition of the nickel anodes for conformance with the requirements of paragraph 5.4, Table 3 by an independent analytical laboratory, and conformance with requirements of paragraph 5.0 of this specification.

6.2.3 Sampling: Sampling for inspection and testing shall be conducted in accordance with ASTM B39. The lots shall be expressed in units of drums and shall consist of a single manufacturer’s batch or run and must have reasonable uniform properties.

6.3 Testing: Tests shall be conducted in accordance with ASTM methods in paragraph 4.2.

6.3.1 The following ASTM test method shall be used to determine sulfur and carbon contents: E1019 Standard Test Method for Determination of

Carbon, Nitrogen, Oxygen and Hydrogen in Steel and in Nickel and Cobalt Alloys

6.3.2 The following ASTM test method shall be used to determine the nickel content: E 1587 Standard Test Methods for Chemical Analysis of Refined Nickel

6.3.3 Alternative Methods of Analysis: The Contractor may use other proven or suitable test methods for determination of the chemical composition provided an approval is granted in advance by the Contracting Officer.

6.4 Inspection: Drums of nickel shall be visually evaluated to ensure compliance with the

Packaging, Packing, and Marking requirements of this specification.

6.5 Contractor Documentation:

6.5.1 Certificate of Conformance: The contractor shall certify in writing that the nickel supplied in each delivery is in compliance with all the requirements including health, safety and environmental as set forth in this specification. The signed and dated certification shall include a statement of the recovered material content, if applicable. The certificates of conformance and the reports of inspection and tests shall be received with or prior to each shipment.

6.5.2 Inspection and Test Reports: The contractor shall furnish copies of reports showing the results of inspection, analysis and test for each shipment of nickel to the BEP. The report shall be furnished with and before each shipment of nickel. The results of the inspections and tests shall be provided to the COR in electronic form prior to or on the date of each shipment of nickel.

7.0 Preparation for Delivery

7.1 Packaging: The Nickel Anodes- Spherical Pellets shall be packaged and shipped in metal drum containers containing approximately 308 pounds (140 kilograms) of material.

Packaging shall provide protection against loss and damage during shipping, handling, and storage. The packaging shall comply with applicable Department of Transportation Rules and regulations and shall comply with the applicable requirements of the National Motor Freight Classification Rules and Container Specifications.

7.1.1 Palletization: The drums shall be delivered on sturdy pallets that permit four-way entry by a forklift truck and pallet jacks. The pallets may be slatted, and if slatted, the space between the two adjacent boards shall not exceed 12.5 centimeters (4.9 inches). The pallet shall have the capacity to hold four drums.

There shall be two metal straps securing the drums on each pallet. These straps shall encircle the upper half and lower half of the drums and shall be tight enough so that it does not slip. The contractor may propose alternative packing for BEP approval.

7.2 Marking

7.2.1 Drum Marking: Each drum shall be plainly marked on two opposite sides.

“Nickel Anodes- Spherical Pellets”, BEP Stock Number ENG1300, with net and gross weight (in pounds), the manufacturer’s lot number- and the name of the contractor. The product identification markings shall be legible and a color contrasting to that of their background. Each drum shall be labeled in accordance with applicable Department of Transportation’s Rules and Regulations, applicable HMIS labeling and with the information required by the Occupational Safety and Health Administration Hazard Communication Standard.

7.2.2 Skid Load Marking: Each load shall be legibly marked on two opposite sides with the following:

• Nickel Anodes- Spherical Pellets o BEP Stock Number o Gross weight of loaded skid (given in both kilograms and pounds) o Net weight of drums given in both kilograms and pounds o Date of manufacture o BEP delivery order number o Contractor’s name o Expiration date o Storage conditions

7.2.3. Size and Color of Marking: The drum markings shall be legible. BEP stock item name and number shall not be less than 25 mm (1 inch high), and labeled in accordance with applicable Department of Transportation Rules and regulations with the information required by the Occupational Safety and Health Administration Hazard Communication Standard.

7.2.4 Barcode Labeling: Barcode labels applied to drums shall conform to the “Specification for Vendors Affixed Barcode Labels for BEP Materials”. Each drum shall be marked in accordance with the categories of section 4.1.1 of the cited label specification with the following barcode information:

Table 4

Barcode Information Specification Category Label Information

Product Description Nickel Anodes- Spherical Pellets Delivery Order # BEP delivery order number

Part # BEP stock item number Quantity Net weight of drum contents in pounds

Serial/Lot # Manufacturer’s lot or batch number Weight Gross weight of drum and contents in pounds

8.0 Notes

8.1 Intended Use- Nickel anodes are used for electroplating currency printing plates in the Bureau of Engraving and Printing manufacturing facilities in Washington D.C. and Fort Worth, TX

8.1.1 Definitions: Certain words and phrases are frequently used in this specification. The following rules will apply:

8.1.2 “Shall” the emphatic form of the verb is used whenever a requirement is intended to express a provision that is binding.

8.1.3 “Will” is intended to express a declaration of purpose on the part of the Government. It may also be used to indicate simple futurity.

8.1.4 “Should” is used whenever a non-mandatory requirement is judged to be the best characteristic for the material or product. As such, this requirement may be graded during the evaluation of the material in order to assist in the selection of the best qualified material.

SECTION D - PACKAGING AND MARKING

D.1 SAFETY

State "Right to Know" laws and 29 CFR 1910.1200, Employee Hazard Communication Program, require manufacturers, importers and suppliers to label containers of toxic substances or hazardous chemicals with the chemical name and appropriate hazard warning and to provide Material Safety Data Sheets (MSDS) for these substances. Hazard Material Information System (HMIS) data shall be provided, as required, on all packaging. Materials not meeting this requirement will not be accepted (off-loaded) by the BEP.

SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR 52.246-15 CERTIFICATE OF CONFORMANCE (APR 1984)

"I certify that on ______________________ [insert date], the [insert Contractor's name] furnished the supplies or services called for by Contract No. via __________________________ [Carrier] on __________________ [identify the bill of lading or shipping document] in accordance with all applicable requirements. I further certify that the supplies or services are of the quality specified and conform in all respects with the contract requirements, including specifications, drawings, preservation, packaging, packing, marking requirements, and physical item identification (part number), and are in the quantity shown on this or on the attached acceptance document."

Date of Execution: ________________________________ Signature: ________________________________ Title: _______________________________

E.2 INSPECTION AND ACCEPTANCE

Inspection and acceptance of the supplies to be provided hereunder, shall be made by the BEP appointed Contracting Officer's Representative (COR) in accordance with paragraph (a) of FAR 52.212-4 (See Section i).

The constructive acceptance period shall be 30 calendar days after the contractor has made delivery of the ordered item. If the Government subsequently rejects the items, and replacement cannot be affected within the contract inspection period, the Contractor may request that the contract delivery date be extended. Any extension granted will be at the mutual agreement of the parties, within the urgency of the Government's needs.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PLACE OF DELIVERY -- MULTIPLE LOCATIONS

(a) Delivery orders placed against Contract Line Item Numbers (CLINs) 1001 through 5001 as specified in Sections B.1 above shall be delivered via F.O.B. Destination to the location specified in the Delivery order.

(b) The following represents important delivery requirements regarding the locations that supplies may be delivered to in support of this effort.

Deliveries to WASHINGTON, D.C. ANNEX BUILDING – (LOADING DOCK ON “D”

STREET SW, BETWEEN 13th & 14th STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday through Friday. A voicemail message maybe left after normal working hours.

Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of

Material Handler/Leader.

Deliveries to FORT WORTH, TX FACILITY, 9000 BLUE MOUND ROAD, FORT

WORTH, TEXAS: Vendors must call the Receiving Area at (817) 847-3822 at least twenty-four (24) hours in advance to schedule all deliveries. Appointments may be made during normal working hours of 7:00 am to 3:00 pm or after hours at (817) 847-3831. Receiving hours are from 7:00 am to 2:30 pm local time, Monday through Friday, excluding holidays. To resolve any delivery issue, please contact Shipping & Receiving at (817) 847-3831 or (817) 847-3822.

Delivery Requirements The following DELIVERY information must be provided when scheduling delivery appointments:

Name of supplier/manufacturer Delivery Order Total number of items Total weight Date and time of delivery.

(c) Ordering/ Delivery Period

There are five (5) years ordering periods. The ordering period starts when the contract is awarded.

(d) Place/ Location of Performance/ Delivery

Bureau of Engraving and Printing Bureau of Engraving and Printing Eastern Currency Facility (DCF) Western Currency Facility (WCF) 14th and C Streets, SW 9000 Blue Mound Road Washington, DC 20228 Fort Worth, TX 76131

(e) Special Requirements.

i. Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO per FAR 1.604 and 1.602-2(d).

F.2 DELIVERY PERIOD

The delivery period of ordered material may vary from order to order and each delivery order shall state the required delivery period. However, in order to meet BEP production schedules, the earliest time that delivery shall be required is within 15 calendar days after the issuance of the respective order.

F.3 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) The BEP observes the federal holidays that are listed on the Office of Personnel website https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

The Presidential Inauguration Day, which the future date will be announce, is applicable only to the Washington, D.C. facility and deliveries to the Fort Worth, TX facility will not be affected.

(b) The BEP’s Year End Shutdown typically occurs December 25th through January 1st of each year.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract shall be administered by:

Bureau of Engraving and Printing Office of the Chief Procurement Officer 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 FAR 1.604 and 1.602-2(d), Contracting Officer’s Representative (COR)

Appointment and Authority

(a) The COR SHALL BE APPOINTED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the Contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement.

(2) Constitutes a change as defined in the clause entitled “Changes”.

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance.

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract.

(5) Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government workday.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 TYPE OF CONTRACT

This is a Firm Fixed-Price with Economic Price Adjustment (FFP EPA) and Indefinite Delivery Indefinite Quantity (IDIQ) contract.

H.2 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the Contracting Officer (CO).

H.3 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

H.4 NON-DISCLOSURE OF NON PUBLIC INFORMATION AND DATA

During the period of performance of the contract, the Contractor may be granted access to Non-Public information and data, which is the sole property of BEP, as well as proprietary information and data, which is the sole property of entities other than the contracting parties. In particular, the Contractor agrees that all information provided by representatives of BEP, either before or after contract award, concerning the design, manufacture, processing or transporting of United States currency is nonpublic. Such information shall be shared only with employees or agents of the company having a need to know, and shall not be disclosed to other persons without the written consent of the CO.

Further, the Contractor agrees to maintain the confidentiality of all such information and data and shall not disclose any information and data, interpretations of, and/or derivatives of, such information and data to any unauthorized party without the express written approval of the CO, or of the party in which title is wholly vested. The Contractor hereby agrees to include this clause in all subcontracts or consulting agreements relating to work under this contract. The Contractor shall be required to sign a Non-Disclosure Agreement.

H.5 INDEMNIFICATION

(a) Responsibility for Government Property: The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(a) Hold Harmless and Indemnification Agreement: The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(b) Government's Right of Recovery: Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provides for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(c) Government Liability: The Government shall not be liable for any injury to the

Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

H.6 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the

Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d)The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the Contractor must:

Notify the Contracting Officer of a potential conflict, and.

1) Recommend to the Government an alternate approach which would avoid the potential conflict, or

2) Present for approval a conflict of interest mitigation plan that shall:

• Describe in detail the changed requirement that creates the potential conflict of interest; and

• Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

3) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

4) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

H.7 DISCLOSURE OF CONFLICTS OF INTEREST

It is the BEP policy to award contracts to only those Quoters whose objectivity is not impaired because of any related past, present, or planned interest, financial or otherwise, in organizations regulated by BEP or in organizations whose interests may be substantially affected by Departmental activities. Based on this policy, if at any time during the performance of this contract the Contractor knows of any Conflict of Interest situation affecting the organization, any of its officers or Key Persons working under this contract, has reason to believe that a conflict of interest situation might arise, or is made aware of an actual or potential conflict of interest situation:

(a) The Contractor shall immediately provide to the Contracting Officer a written statement which describes in a concise manner all past, present or planned organizational, financial, contractual or other interest(s) with that organization regulated by BEP, or with that organization or individual whose interests may be substantially affected by Departmental activities, and which is related to the work under this contract. The interest(s) described shall include those of the Contractor, its affiliates, consultants, Subcontractors and key personnel of any of the above. Past interest shall be limited to within one year of the date of the quoter's technical quote.

Key personnel shall include any person owning more than 20% interest in the organization, and the organization's corporate officers, its senior managers and any employee who is responsible for making a decision or taking an action on this contract where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

(b) The Contractor shall describe in detail when it became aware of the actual or potential conflict of interest, what action the organization has taken or proposes to take to mitigate and / or rectify the situation, and why it believes, in light of the interest(s) identified in (a) above, that performance of the contract can still be accomplished in an impartial and objective manner.

(c) In the absence of any relevant interest identified in (a) above, the Contractor shall certify in its statement that to its best knowledge and belief no affiliation exists relevant to possible conflicts of interest. The Contractor must obtain the same information from any potential Subcontractors prior to award of a subcontract.

(d) The Contracting Officer shall review the statement submitted and may require additional relevant information from the Contractor. All such information, and any other relevant information known to BEP, shall be used to determine whether a conflict of interest exists, or a situation exists that may create a conflict of interest. If any such conflict of interest is found to exist, the Contracting Officer may (1) terminate the contract, or (2) determine that it is otherwise in the best interest of the United States to continue the contract with the Contractor and (3) modify the contract to include appropriate provisions to mitigate or avoid such conflicts in the contract.

(e) If the Contractor refuses to provide the written statement called for in paragraph (a), or any additional information that the Contracting Officer may require, the Contracting Officer may terminate the Contract for convenience if he or she deems that termination is in the best interest of the Government.

H.8 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance shall be prepared for this contract in accordance with FAR 42.11. The final performance evaluations shall be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor shall be permitted 60 calendar days to respond.

Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government shall presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation shall be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, shall be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting System (CPARS) and the Federal Awarded Performance and Integrity Information System (FAPIIS) to record and maintain past performance information. The past performance systems host a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information Technology, and Operations Support, Architect-Engineer contracts and performance on Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that shall serve as a primary contact. This individual shall be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor shall receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail shall also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative shall receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative shall receive an automated e-mail whenever an assessment is completed and can subsequently retrieve the completed assessment from system. Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

H.9 SAFETY

State “Right to Know” laws and 29 CFR 1910.1200, Employees Hazard Communication Program, require manufacturers, importers and suppliers to label containers of toxic substances or hazardous chemicals with the chemical name and appropriate hazard warning and to provide Material Safety Data Sheets (MSDS) for these substances. Hazard Material Information not meeting the requirement shall not be accepted (off-loaded) by the BEP.

All machinery delivered under this contract shall be in accordance with the BEP’s Safety, Health and Environmental requirements.

H.10 PARKING

All vehicles entering the facility are subject to inspection. There is no available parking at the DCF.

H.11 COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH ACT OF 1980

GOVERNMENT OWNED FACILITIES/EQUIPMENT

Performance of work hereunder shall comply with the provisions of the Occupational Health and Safety Act of 1980, as amended (OSHA). If at any time during the performance of this contract, the Government - furnished facilities and/or equipment do not conform to OSHA standards, the Contractor must so notify the Contracting Officer, in writing, including a recommendation of the corrective action needed.

https://cpars.cpars.gov/cpars/app/home.do

H.12 CONTRACTOR CLEARANCE THROUGH U.S. CUSTOMS AND BORDER

PROTECTION

In the event the Contractor is to provide equipment of foreign manufacture, which must be imported into the United States, it shall be the responsibility of the Contractor to make entry through United States Customs and Border Protection and pay all duties and charges appurtenant thereto. Imports guidelines, questions and answers can be found at http://www.cbp.gov/trade.

H.13 CONTRACT PERFORMANCE INFORMATION

Dissemination of Contract Performance Information: The Contractor must not publish, permit to be published, or distribute for public consumption, any information, oral or written, concerning the results or conclusions made pursuant to the performance of this contract, without the prior written consent of the Contracting Officer. Two copies of any material proposed to be published or distributed must be submitted to the Contracting Officer for approval.

Contractor Testimony: All requests for the testimony of the Contractor or its employees, and any intention to testify as an expert witness relating to: (a) any work required by, and or performed under, this contract; or (b) any information provided by any party to assist the Contractor in the performance of this contract must be immediately reported to the Contracting Officer. Neither the Contractor nor its employees must testify on a matter related to work performed or information provided under this contract, either voluntarily or pursuant to a request, in any judicial or administrative proceeding unless approved by the Contracting Officer or required by a judge in a final court order.

http://www.cbp.gov/trade

SECTION I – CONTRACT CLAUSES

CLAUSE

NUMBER TITLE DATE

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.203-6 Restrictions on Subcontractor Sales to the Government JUN 2020 52.203-7 Anti-Kickback Procedures JUN 2020 52.203-12 Limitation on Payments to Influence Certain Federal Transactions SEP 2024 52.203-13 Contractor Code of Business Ethics and Conduct NOV 2021 52.203-17 Contractor Employee Whistleblower Rights NOV 2023 52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-13 System for Award Management Maintenance STATUTE 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.204-91 Contractor Identification OTHER

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debartment

STATUTE

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations STATUTE

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services

AUG 2025

52.216- 2(c)1

Economic Price Adjustment-Standard Supplies NOV 2021

52.219-14 Limitations on Subcontracting DEVIATION

DATE

52.219-33 Non-Manufacturer Rule DEVIATION

DATE

52.225-1 Buy American Supplies DEVIATION

DATE

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

MAY 2024

52.246-2 Inspection of Supplies – Fixed Price AUG 1996 52.246-17 Warranty of Supplies of a Noncomplex Nature JUN 2003 52.247-34 F.O.B. Destination JAN 1991

DTAR 1052.210-70, Contractor Publicity (APR 2015) The Contractor, or any entity or representative acting on behalf of the Contractor, shall not refer to the supplies or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer.

Should any reference to such supplies or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government shall consider institution of all remedies available under applicable law, including

31 U.S.C. 333, and this contract. Further, any violation of this clause may be considered as part of the evaluation of past performance. (End of clause)

DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of clause) http://www.ipp.gov/

SECTION J - ATTACHMENTS

Attachment 1 – 75B-07.0-05 EHS Requirements for Purchased Materials

SECTION K – CERTIFICATIONS

CLAUSE

52.203-11 Certification and Disclosure Regarding Payments to Influence

Certain Federal Transactions

SEP 2024

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation

JAN 2017

52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations-Representation

NO DATE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTERS

PROVISION

52.204-7 System for Award Management - Registration DEVIATION

DATE

52.204-90 Offeror Identification STATUTE

52.209-12 Certification Regarding Tax Matters STATUTE

52.219-2 Equal Low Bids DEVIATION

DATE

52.214-34 Submission of Offers in the English Language APR 1991

52.214-35 Submission of Offers in U.S. Currency APR 1991 52.222-18 Certification Regarding Knowledge of Child Labor for

Listed End Products E.O

52.225-4 Buy American Certificate STATUTE 52.225-4 Buy American- Free Trade Agreements Israeli Trade Act

Certificate

STATUTE

52.225-6 Trade…