Final_RFB_785_2600000004_2_SO_FORM.PDF

Document ID: RFB 785 2600000004 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Modification: Yes Version #: 2

TITLE: RFB-08-26 25016AMLBAML, Pike County

Date Issued:

07/14/2025 Record Date:

07/14/2025

Solicitation Closes Date:

07/29/2025 Time:

09:30

Solicitation No:

RFB 785 2600000004

Reason for Modification

Addendum One

Online Bidding Prohibited: No For Information Call:

Susan Ward 502-226-0335

Bid Receiving Location:

Bid Receiving

See Terms & Conditions for Bid Submission Instructions

Other KY

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2600000004 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 RFB-08-26 25016AMLBAML, Pike County

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description

***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***

Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.

On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.

** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**

A section of slope has become unstable in the graded area between the undisturbed forest and a previously installed concrete block-tied mat ditch. This instability has constricted the ditch.

Sediment from this instability has also been deposited downstream at the intersection with an installed grated concrete ditch, allowing water to bypass the ditch and impact the citizens yard.

The unstable material constricting the ditch will be removed and replaced with a Class III buttress. The affected section of ditch (approx. 80LF) will be removed and replaced with 4 flat bottom Class III Ditch. Grates will be removed and replaced after deposited sediment has been removed and modifications complete. To prevent migration of Class III aggregate into the concrete channel, a barrier for aggregate retention will be installed at the interface of the two types of ditch. Sediment deposited in the yard will also be removed to restore grade and drainage.

The project limits are 3.37 acres in total with 0.7 acres of planned disturbance. These include project limits of 0.21 acres at the project site (with an expected maximum disturbance within the project limits of approximately 0.2 acres) and 3.16 acres at the off-site waste area (with an expected maximum disturbance within these project limits of 0.5 acres).

Trees greater than 3 diameter at breast height will not be cut at the project site or waste area. If required, AML will elect to make a payment to the Imperiled Bat Conservation Fund in accordance with a determination from USFWS.

The project site has previously been disturbed by coal mining operations, road construction, utility installation, residential development, landowner activities, and/or high velocity water flows associated with heavy rain events and flooding. These disturbances consist of significant upheaval, mixing, and removal of earthen material from deep excavation, grading, sub-surface drilling, fill material placement, and erosion. There should be no undisturbed earthen material to a depth of several feet at the areas slated for significant project-related construction activities.

Approximately 80 LF of Concrete Block Tied Mat will be removed and a Class III ditch installed. The existing concrete ditch (approx. 60 LF) will have deposited sediment removed. Nothing beyond ephemeral flow has been observed through this area. No portals or cave-like structures will be disturbed by this project.

The strict implementation and enforcement of standard AML sediment and erosion control Best Management Practices (BMPs) will prevent significant amounts of sediments disturbed by project related activities from entering area streams to create indirect impacts to aquatic resources. Sediment control will be installed prior to beginning any major earth disturbance (excluding initial site preparation for access only) until all measures are installed. These include but are not limited to silt barriers (bales & silt fence).

All disturbed areas will be promptly revegetated at the end of construction using cover crop, lime, fertilizer, residential/wildlife seed and mulch as necessary. Trees and brush will be burned at the project site or waste area.

Shipping Information Division of Abandoned Mine Lands

300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Billing Information Division of Abandoned Mine Lands

300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Document ID: RFB 785 2600000004 Page: 3

Submission Checklist

The following items will be required to be submitted with bid:

Item

SITE VISIT MEETING:

There will be a site visit meeting on this project. Interested contractors are encouraged to attend. The site visit will be held on 7/17/2025 at 11:00 A.M. Eastern Time. Scott Muncy from the Division of Abandoned Mine Lands will meet contractors at 78 Elswick Branch Jonancy, Kentucky.

ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR

THIS PROJECT.

IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.

PROJECT CONTACTS:

Agency: Scott Muncy, Division of Abandoned Mine Lands, Phone: (606) 657-1189, scott.muncy@ky.gov Purchasing Agent: Susan Ward, Division of Contract Administration, Phone: 5022260335, Susan.Ward@ky.gov

OBTAINING PLANS AND SPECIFICATIONS:

For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.

ELECTRONIC BID SUBMITTAL:

Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.

Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.

Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.

To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response.

The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”

All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the

Document Phase Document Description Page 4

2600000004 Final RFB-08-26 25016AMLBAML, Pike County Total Pages: 5 https://www.stateofkyplanroom.com https://vss.ky.gov/ https://vss.ky.gov/

Customer Resource Center (CRC)

- Email at Finance.CRCGroup@ky.gov;

- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).

Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.

Please be advised, VSS will not allow submission of an online response after the published date and time for closing.

Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.

All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.

There will be a public bid reading by conference call on the bid opening date at 11:00 A.M.

Eastern Time.

Call in number: 502-782-2663 or 844-603-5060 Conference ID# 240522018#

Participation ID# 75309#

Document Phase Document Description Page 5

2600000004 Final RFB-08-26 25016AMLBAML, Pike County Total Pages: 5 mailto:Finance.CRCGroup@ky.gov https://www.stateofkyplanroom.com/