Final_RFB_785_2100000221_3_SO_FORM.PDF

PDF 935 KB Posted Nov 10, 2020

Attached to: RFB-109-21 G XIV LON 20 LETCHER CO
Solicitation number: RFB 785 2100000221 3
Issued by: Laurel County, Kentucky

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Written by GovTribe AI · Mar 11, 2026

This is a Solicitation Modification (Addendum #3) issued by the Commonwealth of Kentucky's Division of Abandoned Mine Lands and Division of Engineering and Contract Administration for mine reclamation work on approximately 37.6 acres in Letcher County, Kentucky. The project involves earthwork and gradework (79,417 cubic yards), light gradework (16 acres), removal of two large silt ponds and one standard silt pond, installation of roadway stone (73.32 tons), ditch work with native stone (1,728 linear feet), limestone sand (25 tons), seedbed preparation (15.50 acres), agricultural limestone (155 tons), fertilizer (5.425 tons), tree planting (15,670 trees), mulch (23.25 tons), and seed (1,240 pounds). The solicitation closed on November 17, 2020, at 10:30 AM. A mandatory pre-bid meeting and site tour was held on October 28, 2020, at 10:30 AM Eastern Time at the project location (37°07'41"N, 82°47'05"W on Friday Branch in Letcher County). The contract service dates span from November 15, 2020, through March 31, 2021. All bid documents, specifications, and drawings were available for download through the State of Kentucky Plan Room website, with no charge for electronic copies.

Bid submissions were required through the Owner's Document Collaboration System (eCommunications) web-based portal, with the Bush Building's physical bid receiving location temporarily closed due to COVID-19. The solicitation number is RFB 785 2100000221, and bidders were instructed to identify their firm's position as prime bidder, miscellaneous subcontractor, material supplier, or other. All forms within the bid document required complete completion at submission. Results were to be posted to the Lynn Imaging planroom following bid opening and review, with contact information provided for Susan Ward at the Division of Engineering and Contract Administration (502-564-3050) and Kimberly Richardson at the Division of Abandoned Mine Lands (502-782-6751) for questions.

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File	Type	Posted
Final_RFB_785_2100000221_1_SO_FORM.PDF	PDF	Nov 10, 2020
Final_RFB_785_2100000221_2_SO_FORM.PDF	PDF	Nov 10, 2020

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Document ID: RFB 785 2100000221 Page: 1

Commonwealth of Kentucky

SOLICITATION MODIFICATION

Addenda: Yes Addenda #: 3

TITLE: RFB-109-21 G XIV LON 20 LETCHER CO

Date Issued:

11/10/20 Record Date:

2020-11-10

Solicitation Closes Date:

11/17/20 Time:

10:30

Solicitation No:

RFB 785 2100000221

Online Bidding Prohibited: Yes

For Information Call:

Susan Ward 502-564-3050

Bid Receiving Location:

Finance - Division of Engineering & Contract Administration Bid Clerk The Bush Building, 403 Wapping St, 2nd Floor

Frankfort KY 40601

Vendor Customer Number:

Vendor Name:

Phone Number:

Fax Number:

Email Address:

Ordering

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Payment

Address:

City, State, Zip:

Contact Name:

Contact Email:

Contact Phone Number:

Ownership Type

__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________

SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE

IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER

THE BID INVALID.

Signature X_________________________________________ FEIN#____________________ Date____________

All offers subject to all terms and conditions contained in this solicitation.

Document ID: RFB 785 2100000221 Page: 2

Line Items

Commodity Group: Default Commodity Group

Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt

1 Earthwork/Gradework 79417.00000 CUYD

Comm Code Comm Description Manufacturer Model # Manuf Part #

912 CONSTRUCTION SERVICES, GENERAL

(INCL. MAINTENANCE AND REPAIR

Extended Description Service Dates: 11/15/20 -3/31/21 WORK DESCRIPTION: The Division of Abandoned Mine Lands wishes to receive bids to perform reclamation work on approximately 37.6 acres of mine land in Letcher County, Kentucky. The work will consist of earthwork, gradework, pond removal, tree planting and revegetation of one bond forfeiture permit. The location for this permit is 377'41"N, 8247'5W.

2 Light Gradework 16.00000 ACRE

WORK DESCRIPTION: The Division of Abandoned Mine Lands wishes to receive bids to perform reclamation work on approximately 37.6 acres of mine land in Letcher County, Kentucky. The work will consist of earthwork, gradework, pond removal, tree planting and revegetation of one bond

3 Large Silt Pond Removal 2.00000 EA

Document ID: RFB 785 2100000221 Page: 3

4 Silt Pond Removal 1.00000 EA

5 Roadway Stone 73.32000 TON

Service Dates: 11/15/20 - 3/31/21 WORK DESCRIPTION: The Division of Abandoned Mine Lands wishes to receive bids to perform reclamation work on approximately 37.6 acres of mine land in Letcher County, Kentucky. The work will consist of earthwork, gradework, pond removal, tree planting and revegetation of one bond

6 Ditches (Class II/III Native Stone) 1728.00000 LNFT

Document ID: RFB 785 2100000221 Page: 4

7 Limestone Sand 25.00000 TON

8 Seedbed Preparation 15.50000 ACRE

Service Dates: 11/15/20-3/31/21 WORK DESCRIPTION: The Division of Abandoned Mine Lands wishes to receive bids to perform reclamation work on approximately 37.6 acres of mine land in Letcher County, Kentucky. The work will consist of earthwork, gradework, pond removal, tree planting and revegetation of one bond

9 Agricultural Limestone 155.00000 TON

Document ID: RFB 785 2100000221 Page: 5

10 Fertilizer 5.42500 TON

11 Tree Planting 15670.00000 EA

12 Mulch 23.25000 TON

Document ID: RFB 785 2100000221 Page: 6

13 Seed 1240.00000 LB

Shipping Information Division of Abandoned Mine Lands Travis Trent 300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Billing Information Division of Abandoned Mine Lands Travis Trent 300 Sower Blvd, 2nd Floor

Frankfort KY 40601

Document ID: RFB 785 2100000221 Page: 7

Submission Checklist

The following items will be required to be submitted with bid:

Item

There will be a pre-bid meeting on the above referenced project.

Representatives of the Facilities and Support Services, and Division of Abandoned Mine Lands will meet contractors at 10:30 A.M. Eastern Time on 10/28/2020 at 37 07’ 41' N, 82 47’ 05' W on Friday Branch in Letcher County Kentucky. Directions to the site: from Whitesburg, Ky.

beginning at the junction of Highway 15 South & 119 South junction near Pine Mountain Grill. Take Highway 119 south traveling 1.58 miles to Friday Creek Road, Turn Left on Friday Creek Road travel 0.15 miles;

cross a bridge to the first intersection past the bridge; turn left, then travel 0.3 miles to access road at the Y intersection; then stay left while traveling up the access road. This is the only time a site tour will be conducted and all interested contractors are encouraged to attend.

Kimberly Richardson, Division of Abandoned Mine Lands, Phone: (502) 782-6751, kimberly.richardson@ky.gov

Susan Ward, Division of Contract Administration, Phone: (502) 782-0345, Susan.Ward@ky.gov https://www.stateofkyplanroom.com/View/Default.aspx. For customer service you may contact Lynn Imaging, Phone: 1-800-888-0693. There is no charge for plans and specifications. Contractors will need to download bid documents, specifications and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources as a planholder and .

. For all other project information you

Document Description Page 8

2100000221 RFB-109-21 G XIV LON 20 LETCHER CO

https://www.stateofkyplanroom.com/View/Default.aspx must visit the State Plan Room.

All documents related to this project shall be submitted, transmitted, transferred, reviewed, approved or rejected, and/or otherwise processed using the Owner's Document Collaboration System (eCommunications) which is the Owner's web-based document collaboration system that shall be used by all project participants. No submission, transmittal, transfer, review, approval or processing shall be deemed Official without the use of this system.

It is important that requesting firms identify the position of their firm as to the PRIME BIDDER, MISC. SUBCONTRACTOR, MATERIAL

SUPPLIER OR OTHER.

Due to the COVID-19 virus, the Bush Building is closed until further notice.

to the Bush Building. All forms in your bid document shall be completely filled out when your bid is submitted.

In structions are included in the solicitation.

I Bidders are encouraged to take a screen shot verifying bid submittal. This is a secure website, no one can see these bids but the buyers. They are date and time stamped when submitted.

Please note that the instructions for MOVEit state that contractors will be notified when their bid is received. Buyers will NOT be notifying contractors.

Document Description Page 9

All results will be posted to Lynn Imaging planroom after the bid opening and review. If additional information is needed from the successful bidder the buyer will be in contact.

NOTE: Your bid must be sent in time to arrive prior to the bid closing date and time.

Bidder assumes full responsibility for timely delivery of the bid in compliance with the above described procedures and conditions.

Document Description Page 10

: RFB-109-21

G XIV LON 20

Bond Forfeiture Letcher County, Kentucky

November 2, 2020

The following link is of aerial footage of the project site. This video does not have any sound.

Invitation to Bid No. RFB-109-21 For: G XIV LON 20

Bond Forfeiture Letcher County, Kentucky

Susan Ward, Statewide Procurement Analyst I Division of Engineering and Contract Administration

Document Description Page 11 https://m.box.com/shared_item/https%3A%2F%2Fky.box.com%2Fs%2F3lpymhkrxyk0j60o98c3r3m85u78ob0x

: RFB-109-21

G XIV LON 20

Bond Forfeiture Letcher County, Kentucky

November 10, 2020

Item 1: Refer to addendum to be distributed by Lynn Imaging for all additions, deletions, and/or changes to specifications and/or drawings.

Invitation to Bid No. RFB-109-21 For: G XIV LON 20

Bond Forfeiture Letcher County, Kentucky

Susan Ward, Statewide Procurement Analyst I Division of Engineering and Contract Administration

Document Description Page 12

File details come from the government source that posted it. Updated Mar 11, 2026.