FINAL FAR 13.5 JandA - DSS SPM (Signed)__Redacted.pdf

PM Part 813.5 SAP for Certain Commercial Items Page 1 of 4 Original Date: 08/30/17 Revision 03 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C249-21-AP-1393

1. Contracting Activity: Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Network Contracting Office 9 (NCO), 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN 37129. Purchase Request number: 626-21-2-812-0046

2. Nature and/or Description of the Action Being Processed:

This procurement is for the a suicide prevention support tool in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

The requirement will result in a new Firm Fixed-Price contract consisting of a base of 12 months and four option periods of 12 months each, with an overall value of $805,465.98.

Base Period Jul 01, 2021 Jun 30, 2022 $235,370.55 Option One Jul 01, 2022 Jun 30, 2023 $136,268.28 Option Two Jul 01, 2023 Jun 30, 2024 $140,356.32 Option Three Jul 01, 2024 Jun 30, 2025 $144,566.94 Option Four Jul 01, 2025 Jun 30, 2026 $148,903.89 Total $805,465.98

3. Description of Supplies/Services :

This acquisition is for the purchase of a suicide prevention support tool used for real-time surveillance, alerting, documentation and reporting that is already approved for use within Tennessee Valley Healthcare Service and the VA Network. The DSS Iconic SPM, manufactured by Document Storage Systems, Inc (DSS), is a technology that assists suicide prevention stakeholders in providing care to patients at high risk for suicide. The technology features data visualization, standardized workflows, and analytical utilities that work together to monitor processes, performance, and outcomes (i.e. performance on suicide prevention related SAIL measures HRF, PDE, etc.) in real time. DSS is a large business manufactured, which has several distributors that do not qualify as Non-Manufacturers under 13 C.F.R. § 121.406(b)(1). The DSS SPM has been vetted by the National Information Technology Operations (ITOPS) and has met all Technical Reference Model (TRM) requirements, and meets the Department of Veterans Affairs requirements for both server and software compatibility, which allows the server/software to be installed behind the VA firewall and to be integrated into the network.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

PM Part 813.5 SAP for Certain Commercial Items Page 2 of 4

Revision 03 Date: 02/11/2021

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the C Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Suicide Prevention Manager (SPM) is authorized for use on VA computer and network systems as identified in the Technical Reference Model (TRM) Technology/Standard List. This product has already been approved by VA OI&T. There are other software packages that meet this criterion;

however, they are not specific to suicide prevention. DSS incorporated software has been vetted by the national ITOPS and has met all TRM requirements, https://trm.oit.va.gov/ToolPage.aspx?tid=12882, and meets the VA requirements for both server and software compatibility. This allows the server/software to be installed behind the VA firewall and to be integrated into the network. The SPM software has been vetted and will improve compliance with the Clay Hunt Suicide Prevention for American Veterans Act, VA/DoD Clinical Practice Guidelines for Assessment and Management of Patients at Risk for Suicide, policies and procedures outlined in VHA Handbook 1160.01 Section on Suicide Prevention, and VHA Directive 1071, Mandatory Suicide Risk and Intervention Training for VHA Employees. Suicide prevention is

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

A Sources Sought Notice under solicitation number 36C24921Q0276 was posted to Beta SAM on 05/04/2021 and closed on 05/12/2021. The notice, utilizing North American Industry Classification System (NAICS) 551210 Software Publishers and Product Service Code (PSC) 7D20 IT and Telecom Service Delivery Management (Hardware and Perpetual License Software), detailed the need for Document Storage Systems, Inc., manufactured Suicide Prevention software user application for the Tennessee Valley Healthcare Service. No other source submission was received other than that of the manufacturer. Though market research confirmed other vendors with the capability to distribute the required technology, statutory regulations, such as 13 C.F.R. § § 121.406(a) & (d) preclude setting aside the requirement to Small Businesses, including Service-Disabled Veteran- Owned Small Businesses (SDVOSB) identified.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

A search of BetaSam and FPDS reports examples of historical negotiated pricing between DSS and not all the required products. Based on the findings, the government can anticipate receiving pricing reflective of better than true market value, which is likely to be determine fair and reasonable.

PM Part 813.5 SAP for Certain Commercial Items Page 4 of 4

Revision 03 Date: 02/11/2021

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

b. Branch Chief (Required Over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Date

c. Division Chief (Review and Approval): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve for other than full and open competition.