Final-Draft-RFQ-260601-Engineering-Design-Services-for-Cameron-County-Airport-By-RCL-7-13-26.pdf

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

CAMERON COUNTY

PURCHASING DEPARTMENT

INVITATION TO RFQ

RFQ NUMBER: 260601

RFQ TITLE: REQUEST FOR QUALIFICATIONS ENGINEERING DESIGN SERVICES FOR

CAMERON COUNTY AIRPORT IMPROVEMENTS FOR A FIVE (5) YEARS

DATE DUE: JULY 29TH, 2026 DUE NO LATER THAN 3:00 P.M.

RFQ’s will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing Department – Basement Floor – Room # B17 at 3:01 p.m. (per Purchasing Dept. time clock) on deadline due date. All participants are welcome to attend RFQ acknowledgment opening.

RFQs received later than the date and time above will not be considered.

Please return RFQ ORIGINAL (marked “ORIGINAL”) AND ONE (1) COPY (marked “COPY”) sets and an electronic (PDF format file only) of your qualification statement for review by evaluation committee in a sealed envelope. Be sure that return envelope shows the RFP Number, Description and is marked “SEALED RFQ”.

RETURN RFQ TO:

by U.S. mail or delivered to the office of Purchasing Dept., County Courthouse (Dancy Bldg.)

1100 E. Monroe St, Basement Floor, Room #B17, Brownsville, Texas 78520.

Questions/clarifications must be submitted by: Friday, July 17, 2026, before 3:00 p.m. C.S.T.

(e-mail to purchasing@co.cameron.tx.us or fax to 956-550-7219, attention to Roberto C. Luna, Purchasing Agent)

Addendum to answer all questions/clarifications will be released on Wednesday, July 22nd, 2026.

For additional information, clarifications and/or questions or to request addendum please contact: Dalia Loera or Roberto Luna at (956) 544-0871, E-mail: purchasing@co.cameron.tx.us

YOU MUST SIGN BELOW IN INK; FAILURE TO SIGN WILL DISQUALIFY THE OFFER.

All prices must be typewritten or written in ink.

Company Name: ___________________________________________________________________________________

Company Address: ____________________________________________________________________________

City, State, Zip Code: ____________________________________________________________________________

Historically Underutilized Business (State of Texas) Certification VID Number: _________________________________

Telephone No.____________________________ Fax No. _____________________ e-mail_________________________

SIGNATURE:______________________________________ Print Name:_____________________

How did you find out about this RFQ? _______________________________________ _ (ex: Newspaper, Web, Mail)

Is Proposer’s principal place of Business within Cameron County? □ Yes □ No If yes what City: ____________________________

(Your signature attests to your offer to provide the goods and/or services in this RFQ according to the published provision of this RFQ.

When an award letter is issued, this RFQ becomes the contract. If RFQ required specific Contract is to be utilized in addition to this RFQ, this signed RFQ will become part of that contract. When an additional Contract is required RFQ award does not constitute a contract award and RFQ / Contract is not valid until contract is awarded by Commissioners Court (when applicable) signed by County Judge) and Purchase Order is issued.

Responders must sign each page to ensure you have read each page’s information, terms, conditions and/or required forms.

Failure to sign or initial each page will disqualify the RFQ offer mailto:purchasing@co.cameron.tx.us mailto:purchasing@co.cameron.tx.

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

ACKNOWLEDGMENT OF RECEIPT

REQUEST FOR QUALIFICATIONS ENGINEERING DESIGN SERVICES

FOR CAMERON COUNTY AIRPORT IMPROVEMENTS FOR A FIVE (5) YEARS

RFQ # 260601

Please submit this page upon receipt

For any clarifications, please contact Mr. Roberto C. Luna, Purchasing Agent and/or Anthony Velazquez, Bids & Proposals Coordinator at the Cameron County Purchasing Department office at: (956) 544-0871 or e-mail at: purchasing@co.cameron.tx.us

Please fax or e-mail this page upon receipt of RFQ package no later than Friday, July 24, 2026 before 3:00 p.m. CST. All questions regarding this RFQ should also be submitted no later than the stated date and time on RFQ cover page.

Fax: (956) 550-7219 or E-mail: purchasing@co.cameron.tx.us

If you are unable to respond on this RFQ solicitation, kindly indicate your reason for “Not Responding/No-Participation” below and fax or e-mail back to Cameron County Purchasing Department. This will insure you remain active on our vendor list.

Date: _______________

(___) Yes, I will be able to submit a Statement of Qualifications submittal.

(___) No, I will not be able to submit a Bid submittal for the following reason: (Please check one or more reasons below)

� Could not meet deadlines.

� Not familiar with local/state/federal requirements.

� Insurance requirements are too restricting.

� Bond requirements are too restricting.

� The scope of services is not clearly understood or applicable (too vague, too rigid, etc.)

� The project is/was not suited to our organization.

� Scope of work/services is/are too small.

� Insufficient time allowed for preparation of qualification statements.

� Other (please specify).

Company Name: _______________________________________________________

Company Representative Name: __________________________________________

Company Address: _____________________________________________________

Phone #: ______________________ Fax #” ___________________________

E-mail Address: ________________________________________________________

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

CHECK LIST

Respondents are asked to review the package to be sure that all applicable parts are included. If any portion of the package is missing, notify the Purchasing Department immediately. It is the Respondent’s responsibility to be familiar with all the Requirements and Specifications. Be sure you understand the following before you return your RFQ packet.

_X__ Cover Sheet

Your company name, address and your signature (IN INK) should appear on this page.

_X__ Instructions to Proposers

You should be familiar with all of the Instructions to Responders.

_X__ Special Requirements

This section provides information you must know in order to make an offer properly.

_X__ Specifications / Scope of Work

This section contains the detailed description of the product/service sought by the County.

Attachments

_X__ Addendum Acknowledgment Form

Be sure to complete this form and return with packet.

_X__ Attachments A, B, C, D, E, F, G, H , I & J

Be sure to complete these forms and return them with packet.

_X___ Minimum Insurance (Professional) Requirements

Included when applicable.

_X__ Financial Statement

When this information is required, you must use this form.

Other - Final reminders to double check before submitting RFQ

____ Is your RFQ sealed with RFQ #, title, Responder’s Name, & return address, on outside?

____ Did you complete, sign and submit page 1?

____ Did you provide the number of copies as required on the cover page?

____ Did you visit our website for any addendums? https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/

If not interested in responding please let us know why e-mail to: Purchasing@co.cameron.tx.us

Thank you, Purchasing Department Cameron County https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/ mailto:Purchasing@co.cameron.tx.us

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

INSTRUCTIONS FOR SUBMITTING RFQ’S

REQUEST FOR QUALIFICATIONS ENGINEERING DESIGN SERVICES

RFQ # 260601

These General Instructions apply to all offers made to Cameron County, Texas (herein after referred to as “County”) by all prospective vendors (herein after referred to as “Proposers”) on behalf of Solicitations including, but not limited to, Invitations to RFQ and Requests for Quotes.

Carefully read all instructions, requirements and specifications. Fill out all forms properly and completely. Submit your RFQ with all appropriate supplements and/or samples. Prior to returning your sealed RFQ response / submittal, all Addendums - if issued - should be reviewed and downloaded by entering the County Purchasing web at:

https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/

Addendums Column (updated Addendums). These Addendums must be signed and returned with your RFQ in order to avoid disqualification. All Tabulations can also be viewed and downloaded at this site. Annual award information can be accessed at:

https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/

Review this document in its entirety. Be sure your RFQ is complete, and double check your RFQ for accuracy.

Cameron County is an Equal Employment Opportunity Employer.

Review this document in its entirety. Be sure your RFQ is complete, and double check your RFQ for accuracy. GOVERNING FORMS:

In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern.

In the event of any conflict of interpretation of any part of this overall document, Cameron County’s interpretation shall govern. Where substitutions are used, they must be of equivalent value or service, and specified by the Proposer as such, in the columns to the right on the "Minimum Specifications' Forms". The County’s specifications may be exceeded and should be noted by the Vendor as such. Any RFQ NOT MEETING the Minimum Requirements specified will be rejected.

GOVERNING FORMS: In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Cameron County’s interpretation shall govern.

GOVERNING LAW: This invitation to RFQ is governed by the competitive RFQ requirements of the County Purchasing Act, Texas Local Government Code, δ262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Cameron County may request and rely on advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning any portion of these requirements.

Questions requiring only clarification of instructions or specifications will be handled verbally. If any questions result in a change or addition to this RFQ, the Change(s) and addition(s) will be forwarded to all vendors involved as quickly as possible in the form of an addendum. Verbal changes to Bids/RFP’s/RFQ’s must be backed-up by written addendum or written Q/A clarifications which would be posted on County Purchasing Web site.

Without written Addendum or written Q / A clarification, verbal changes to RFQ will not apply.

Sign the Vendor’s Affidavit Notice, complete answers to Attachments A, B, C, D, E, F, G, H, I, & J and return all with your RFQ.

The County of Cameron, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-

4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

MINORITY/WOMAN OWNED BUSINESS ENTERPRISE (M/WBE), DISADVANTAGED BUSINESS ENTERPRISE (DBE), AND

HISTORICALLY UNDERUTILIZED BUSINESS (HUB):

Cameron County encourages and strives towards an ever-increasing expansion in opportunities for M/WBE’s & HUB’s in assisting the County for its Purchasing needs. Cameron County’s policy is to increasingly involve qualified M/WBE & HUBs to the greatest extent feasible in the County's procurement process.

Objectives of County HUB Program

Ongoing increase in procurement opportunities for M/WBE’s & HUB’s Assisting M/WBE’s & HUB’s with registration to Bidders List and Bid opportunities that may be of interest Directing M/WBE’s & HUB’s to various beneficial web links giving them additional opportunities

Certification Process: Federal, state, and local regulations determine the type of certification(s) available. Attached below are links to various Certification agencies which are available to assist you in obtaining your M/WBE’s & HUB’s Certification.

HUB Certification Sources:

State of Texas HUB Certification Process https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/ https://www.cameroncounty.us/purchasing-bids-rfpq-addms-tabs/ http://www.window.state.tx.us/procurement/prog/hub/hub-certification/

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

Historically Underutilized Business (HUB) Program (texas.gov) Texas Statewide HUB System | Texas Comptroller of Public Accounts (gob2g.com)

Register with State as a HUB Vendor

HUB Certification Agreements

HUB Minority & Women Organizations

M/WBE’s & HUB’s Questions Cameron County contact:

Dalia Loera, Assistant Purchasing Agent Purchasing Department P: 956-544-0871 | Email: purchasing@co.cameron.tx.us

The County, its contractors, their suppliers and subcontractors, and vendors of goods, equipment services, and professional services shall not discriminate on the basis of race, color, religion, national origin, handicap, or sex in the award and/or performance of contracts. All vendors, suppliers, professionals, and contractors doing business or anticipating doing business with Cameron County shall support, encourage, and implement affirmative steps toward our common goal of establishing equal opportunity for all citizens of Cameron County.

REQUIREMENT OF ALL BIDDERS/PROPOSERS: Each firm responding to this solicitation shall be required to submit with their proposal information regarding minority/women business and HUB business participation in this project.

CONFLICT OF INTEREST QUESTIONNAIRE:

For all persons and business entities doing business with Cameron County:

This questionnaire must be submitted with the response to this RFQ and filed in accordance with chapter 176 of the Local Government Code by a persons and business entities doing business with Cameron County. By law this questionnaire must be filed with the records administrator of the Cameron County Clerk’s office not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code.

A person (or entity or both) commits an offense if the person violates Section 176.006, Local Govt. Code.

A vendor commits an offense if the vendor:

(1) is required to file a conflict of interest questionnaire under Section 176.006; and either:

(A) knowingly fails to file the required questionnaire with the appropriate records administrator not later than 5 p.m. on the seventh business day after the date on which the vendor becomes aware of the facts that require the filing of the questionnaire; or

(B) knowingly fails to file the required questionnaire with the appropriate records administrator not later than 5 p.m. on the seventh business day after the date on which the vendor becomes aware of an event that would make a statement in a questionnaire previously filed by the vendor incomplete or inaccurate.

Under Section 176.013, Local Government Code An offense under this section is (1) a Class C misdemeanor if the contract amount is less than $1 million or if there is no contract amount for the contract; (2) a Class B misdemeanor if the contract amount is at least $1 million but less than $5 million; or (3) a Class A misdemeanor if the contract amount is at least $5 million.

Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this Conflict of Interest form, you must file with County Clerk’s Office subject to above instructions.

The form can be downloaded at the following web site:

https://www.cameroncounty.us/wp-content/uploads/Purchasing/docs/Conflict_of_Interest_Questionnaire_New_2015__.pdf

DISCLOSURE OF INTERESTS:

This questionnaire must be filed with the records administrator (County Clerk’s Office) of the local government and no later than the 7th business day after the person becomes aware of facts that require this statement to be filed. Cameron County, Texas requires all persons or firms seeking to do business with the County to provide the following information if the person becomes aware of facts that require this statement to be filed. Every question must be answered. If the question is not applicable, answer with “N/A.”

Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this disclosure of interest form, you must file with County Clerk’s Office subject to above instructions.

https://comptroller.texas.gov/purchasing/vendor/hub/ https://texashub.gob2g.com/ https://texashub.gob2g.com/ http://www.window.state.tx.us/procurement/registration/ http://www.window.state.tx.us/procurement/prog/hub/certagreements/ http://www.window.state.tx.us/procurement/prog/hub/mwb-links-1/ https://www.cameroncounty.us/wp-content/uploads/Purchasing/docs/Conflict_of_Interest_Questionnaire_New_2015__.pdf

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

The form can be downloaded at the following web site:

https://www.cameroncounty.us/wp-content/uploads/Purchasing/CIS.pdf

TEXAS ETHICS COMMISSION FORM 1295

All RFQs prior to award or award of Contract by Commissioner’s Court will require that the Texas Ethics Commission (TEC) Form 1295 Electronic (on line) Vendor filing procedure be completed by Vendor.

All Vendors being recommended to Commissioners Court for award or renewal of award on Agenda must register and obtain a TEC Certification for the specific award. This Certification Form 1295 must be electronically submitted, printed and notarized. Notarized form must be emailed or elivered to County Purchasing Department making the request for form. This process must be completed prior to Commissioners Court Agenda for approval consideration of RFQ award. There is no charge for this TEC online process.

Texas Ethics Commission (TEC) Form 1295 must be completed (by firm - on line “New Form 1295 Certificate of Interested Parties Electronic Filing Application” Site at:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm )

If any Vendors have questions as to TEC Form 1295 visit the County Purchasing Web site left column tab “Vendor – TEC Form 1295” for more information. TEC Web site links can be found at this location including Question / Answers and Video instructions.

tab Link: https://www.cameroncounty.us/vendors-tec-form-1295/

Respondents SHALL SUBMIT RESPONSES TO THIS RFQ ON THE FORM PROVIDED, SIGN THE VENDOR AFFIDAVIT, AND RETURN ENTIRE RFQ PACKET. In the event of inclement weather and County Offices are officially closed on a RFQs deadline day, RFQ’s will be received unit 2:00 p.m. of the next business day. Qualifications will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing Department – Basement Floor – Room #B17 (as per Purchasing Dept. time clock.)

RFQs SUBMITTED AFTER THE SUBMISSION DEADLINE SHALL BE RETURNED UNOPENED AND WILL BE CONSIDERED VOID AND

UNACCEPTABLE.

PROPOSERS MAY ATTEND PUBLICLY HELD COMM COURT MEETING FOR AWARD OF THIS SOLICITATION. All responding bidders/ proposers are welcome to attend the publicly held Commissioners Court meeting relative to the outcome / award of this solicitation. Court Meeting agenda date and times may be obtained at the following web site: http://www.co.cameron.tx.us/judge/agenda.htm

SUCCESSFUL VENDOR WILL BE NOTIFIED BY MAIL. All responding vendors will receive written notification regarding the outcome of the award.

PLEASE NOTE CAREFULLY

THIS IS THE ONLY APPROVED INSTRUCTION FOR USE ON YOUR RFQ. ITEMS BELOW APPLY TO AND BECOME A PART OF

TERMS AND CONDITIONS OF RFQ. ANY EXCEPTIONS THERETO MUST BE IN WRITING.

1. ORIGINAL (marked “ORIGINAL”) AND ONE (1) COPY (marked “COPY”) sets and an electronic (PDF format file only) MUST BE SUBMITTED Each RFQ shall be placed in a separate envelope completely and properly identified with the name and number of the RFQ. RFQ’s must be in the Purchasing Department BEFORE the time/hour and date specified.

2. RFQ’s MUST give full firm name and address of the Proposer. Failure to manually sign RFQ will disqualify it. Person signing RFQ should show TITLE or AUTHORITY TO BIND THE FIRM IN A CONTRACT.

3. RFQ’s CANNOT be altered or amended after deadline time. Any alterations made before deadline time must be initiated by Proposer or his authorized agent. No RFQ can be withdrawn after opening time without approval by the Commissioners Court based on a written acceptable reason.

4. The County is exempt from State Sales Tax and Federal Excise Tax. DO NOT INCLUDE TAX IN RFQ. Cameron County claims exemption from all sales and/or use taxes under Texas Tax Code δ151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to the Cameron County Purchasing Agent.

5. If RESPONDENT takes no exception to specifications or reference data, RESPONDENT will be required to provide details etc. as specified.

6. Written and verbal inquires pertaining to RFQ’s must give RFQ Number and Company.

7. NO substitutions or cancellations permitted without written approval of Purchasing Agent.

8. The County reserves the right to accept or reject all or any part of any RFQ, waiver minor technicalities. The County of Cameron reserves the right to award by item category or by total RFQ.

https://www.cameroncounty.us/wp-content/uploads/Purchasing/CIS.pdf https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.cameroncounty.us/vendors-tec-form-1295/ http://www.co.cameron.tx.us/judge/agenda.htm

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

9. This is a RFQ inquiry only and implies no obligation on the part of Cameron County.

10. Partial or incomplete RFQ submittals will not be accepted. The County is seeking qualifications for the Respondent to write and administer a complete solution to the subject matter of this RFQ. All RFQ requests must be addressed in the Respondent’s submittal.

11. It is expected that the RESPONDENT will meet all state and federal safety standards and laws in effect on the date of the

12. Acceptance of and final payment for the item will be contingent upon satisfactory performance of the product received by Cameron County.

13. Partial RFQ’s will not be accepted unless awarded by category or line item. To be awarded by total RFQ.

14. It is expected that the Proposer will meet all state and federal safety standards and laws in effect on the date of the RFQ for the item(s) being specified, and the particular use for which they are meant.

15. This RFQ procurement is subject to federal funding requirements and regulations. All participants must comply with “Exhibit XII

PROCUREMENT SUBJECT TO FEDERAL FUNDING” PROCEDURES AS PER LANGUAGE IN CAMERON COUNTY PURCHASING MANUAL. (See Exhibit 1). In addition, Procurement procedures will adhere to FEDERAL PROCUREMENT STANDARDS as per 2 C.F.R. 200.317 & 2 C.F.R. 200.327 (See Exhibit 2) and 49 CFR Part 26 for Disadvantaged Business Enterprises (DBE), (See Exhibit 3) and Federal Aviation Administration “F.A.A.” Required Contract Provisions (See Exhibit 4).

ALTERING RFQ: Any interlineations alterations, or erasures made before opening time must be initialed by the Respondent, guaranteeing authenticity.

WITHDRAWAL OF RFQ: An RFQ may not be withdrawn or cancelled by the Respondent without the written acknowledgement of the County for a period of (60) days following the date designated for the receipt of RFQ, and Respondent so agrees upon submittal of Respondent’s response to the RFQ.

ORAL CHANGES: No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated of this RFQ. All changes to this RFQ will be made in writing by the Cameron County Purchasing Department.

CONFLICT OF INTEREST: No public official shall have an interest in this RFQ except in accordance with Vernon’s Texas Codes Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.

ETHICS: The Respondent shall not offer or accept any gifts or anything of value nor enter into any business agreement with any employee or agent of Cameron County.

ADDENDA: Any interpretations, corrections or changes to this RFQ will be made by addenda. Sole issuing authority of addenda shall be vested in Cameron County Purchasing Department. Addenda will be posted to the purchasing Bids web site in the Addm column. Respondents shall acknowledge receipt of all addenda in writing.

SUCCESSFUL RESPONDENTS, UPON ENTERING INTO AN AGREEMENT WITH THE COUNTY, SHALL BE REQUIRED TO DEFEND, INDEMNIFY AND SAVE AND HOLD HARMLESS CAMERON COUNTY AND ALL ITS OFFICERS, AGENT, EMPLOYEES FROM ALL SUITS, ACTIONS, OR OTHER CLAIMS OF ANY PERSON, PERSONS, OR PROPERTY ON

ACCOUNT OF NEGLIGENT ACT OR FAULT OF THE SUCCESSFUL RESPONDENT.

NOTICE: Any notice provided by this RFQ or required by Law to be given to the successful Respondent by Cameron County shall be conclusively deemed to have been given and received on the next day after such written notice has been deposited in the mail in Brownsville, Texas by Registered or Certified mail sufficient postage affixed thereto, addressed to the successful Respondent at the address so provided: this shall not prevent the giving of actual notice in any other manner.

VENUE: Any agreement arising out of this RFQ will be governed by and construed in accordance with the laws of the State of Texas.

The obligation and undertaking of each of the parties to this RFQ shall be performable in Cameron County, Texas.

INVOICES AND PAYMENTS: (a) Seller shall submit separate invoices, in duplicate, on each purchase order after each delivery or service is rendered. Invoices shall indicate the purchase order number, shall be itemized and transportation charges, if any, shall be listed separately. A copy of the bill of lading and the freight weigh bill when applicable, should be attached to the invoice. Mail to: Cameron County, ATTN: Auditor’s Office, 1100 E. Monroe St, 3rd Floor, Brownsville, Texas 78520. Payment shall not be due until the above instruments are submitted after delivery. Suppliers should keep the Finance Department advised of any changes in your remittance addresses. (b) Buyer’s obligation is payable only and solely from funds available for the purpose of the purchase. Lack of funds shall render this contract null and void to the extend funds are not available and any delivered buy unpaid for goods will be returned to Seller by Buyer. (c) Do not include Federal Excise, State or City Sales Tax. County shall furnish tax exemption certificate if required.

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, will be returned to the offeror for correction. Under term contracts, when multiple deliveries and/or services are required, the offeror may invoice following each delivery and the County will pay on invoice.

Contracts providing for a monthly charge will be billed and paid on a monthly basis only. Prior to any and all payments made for good and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file with the Cameron County Auditor’s office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Services.

Proposer shall submit two (2) copies of an itemized invoice showing RFQ number and purchase order number to:

CAMERON COUNTY AUDITOR

ACCOUNTS PAYABLE

1100 E. Monroe St, 3rd Floor, BROWNSVILLE, TEXAS 78520

Please note that any payment due under this RFQ award will be applied towards any debt, including but not limited to delinquent taxes that is owed to Cameron County.

PAYMENT DISCOUNT: Indicate the payment discount (s) available depending on the when invoices are paid. For example, 1/30 means a 1% discount if paid within 30 days, 2/15 means a 2% discount if paid within 15 days, etc.

Payment in full will be made within thirty (30) days of delivery, inspection, and receipt of invoice.

Criminal Background Checks are Mandatory:

Checks are mandatory for all personnel performing work on Cameron County sites. Contractors, consultants, and subcontractors are required to take all reasonable steps to ensure that their employees do not represent a threat to the County or Facilities. Failure to comply with this requirement may result in immediate termination of any award or contract. The selected contractor shall provide a complete list of names (including supervisors) that may be working on campus. The contractor(s) shall remove from the Cameron County workplace any of its employees who are found to be unacceptable by Cameron County. Such requests shall not be unreasonable, are the sole decision of Cameron County, and are not subject to negotiation.

Contractor shall provide proper identification for all contractor employees. While on Cameron County premises, all contractor employees must wear attire that identifies them as contractor’s employee with identification visible from both the front and the back. Vehicles shall be clearly identified as company vehicles and be maintained in a neat clean and sanitary condition. At least one person in each vehicle, preferably the driver, must be able to speak, read and write. It shall be the contractor’s responsibility to see that employees render quiet and courteous service.

Trade Secrets, Confidential Information and the Texas Public Information Act.

If you consider any portion of your Bid/Proposal/Qualification Statement to be privileged or confidential by statue or judicial decision, including trade secrets and commercial or financial information, clearly identify those portions.

Bid/Proposal/Qualification Statement will be opened in a manner that avoids disclosure of the contents to competing offers and to keep the proposals secret during negotiations. All proposals are open for public inspection after the contract is awarded, but trade secrets and confidential information in the proposals are not open for inspection.

Cameron County will honor your negotiations of the trade secrets and confidential information and decline to release such information initially, but please note that the final determination of whether a particular portion of your proposal is in fact a trade secret or commercial or financial information that may be withheld from public inspection will be made by the Texas Attorney General or a court of competent jurisdiction. In the event a public information request is received for a portion of your proposal that you have marked as being confidential information, you will be notified of such request, and you will be required to justify your legal position in writing to the Texas Attorney General pursuant to Section §552.305 of the Government Code. In the event that it is determined by opinion or order of the Texas Attorney General or a court of competent jurisdiction that the information is in fact not privileged and confidential under Section §552.110 of the Government Code and Section §252.049 of the Local Government code, then such information will be made available to the requested.

Bid/Proposal/Qualification Statement are to be signed by an officer of the company authorized to bind the submitter to its provisions.

Bid/Proposal/Qualification Statement are to contain a statement indicating the period during which the proposal will remain valid. A period of not less than ninety (90) days required. The Bid/Proposal/Qualification Statement submitted by the bidders/proposer/responders shall become an integral part of the contract between the County and the bidder/proposer/responder and the representations, covenants, and conditions therein contained shall be binding upon the person, firm or corporation executing the same.

THE RESPONDENT IS RESPONSIBLE FOR READING AND UNDERSTANDING ALL DOCUMENTS, FORMS, SPECIFICATIONS, AND INSTRUCTIONS WITHIN THIS ENTIRE DOCUMENT. Follow all RFP package instructions; you are responsible for obtaining any information needed in order to respond to this solicitation. Further, the Respondent is responsible for providing any and all relevant information necessary to submit a response. Failure to do so will be at the Respondent’s risk and may result in rejection of the response as non-conforming.

General Requirements apply to all advertised solicitations; however, these may be superseded, whole or in part, by OTHER DATA CONTAINED HEREIN. Be sure your proposal package is complete.

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

RFQ is subject to:

GOVERNMENT CODE

TITLE 10. GENERAL GOVERNMENT

SUBTITLE F. STATE AND LOCAL CONTRACTS AND FUND MANAGEMENT

CHAPTER 2254. PROFESSIONAL AND CONSULTING SERVICES

SUBCHAPTER A. PROFESSIONAL SERVICES

Sec. 2254.002. DEFINITIONS. In this subchapter:

(1) "Governmental entity" means:

(B) a district, authority, county, municipality, or

(2) "Professional services" means services:

(A) within the scope of the practice, as defined by state law, of:

(ii) architecture;

(vii) professional engineering;

(B) provided in connection with the professional employment or practice of a person who is licensed or registered as:

(ii) an architect;

(vii) a professional engineer;

GOVERNMENT CODE CHAPTER 2254. PROFESSIONAL AND CONSULTING SERVICES

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2254.htm

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

REQUEST FOR QUALIFICATIONS

REQUEST FOR QUALIFICATIONS ENGINEERING DESIGN SERVICES

SECTION 1. GENERAL

Cameron County Parks and Recreations Department is requesting statement of qualifications for professional engineering design services to prepare multiple designs/plans and specifications for construction grants over the course of the next five

(5) fiscal years for the Cameron County Airport, Port Isabel, Texas.

SECTION 2. SELECTION CRITERIA SUMMARY

WEIGHTED QUANTITATIVE SCORING:

Each Vendor will be assigned a score of 0 - 4 by each evaluator for each criteria

4 = Very good / Exceeds expectations 3 = Above expectations 2 = Meets expectations 1 = Does not meet expectations 0 = non-responsive

Evaluators score by category will be multiplied by the assigned weight for each criteria by vendor then totaled.

Once RFQ’s Qualification Statements are reviewed and scored, a short list may be compiled. Interviews may be conducted with Vendors determined by total score rankings. Additional information may be required at that time. Negotiations will begin with the Vendors selected for the project. Commissioner’s Court will make the final selection and possible approval of the contract.

The following criteria will be used as a basis for the selection of a firm:

1. Recent experience of the project team with comparable airport projects within the past ten years.(25 points)

Do the qualifications indicate that the project team has recent direct experience on other general aviation airports designing similar improvements to those proposed at this location? [Sources of information: Aviation Project Design Team Form, Recent Relevant Airport Experience Form, and possibly the Optional Summary.]

2. Proposed technical approach (30 points)

Does the architect/engineer provide evidence of understanding of the project; and any unique architectural/engineering aspects associated with the proposed project and how to address them? [Sources of information: Proposed Technical Approach to Project and possibly the Optional Summary.]

3. Project design schedule and ability to meet schedules and deadlines (25 points)

Does the proposed design team have sufficient time to work on this project? Has the firm demonstrated an ability to meet design schedules in the past? Reasonableness of proposed schedule [Sources of information: Aviation Project Design Team Form, Recent Relevant Airport Experience Form, Project Design Schedule Form and possibly the Optional Summary.]

4. Construction Management Experience (20 points)

The architect/engineer will oversee the airport construction. Therefore, it is critical that the architect/engineer be involved in the day-to-day construction activities through a full-time resident project representative and periodic site visits. What evidence do the qualifications provide as to the architect/engineer's commitment to proactive and consistent representation during construction? [Source of information: Relevant Airport Experience form;

proposed Technical Approach to Project; and possibly the Optional Summary]

For costs of architectural professional services, negotiations must occur after the initial selection of the architect as price cannot be used as a selection factor. (See 2 CFR 200.320(d)(5) and Texas Government Code § 2254.004)

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

Questions regarding the County’s RFQ requirements and procedures should be referred in writing only to the County’s Purchasing Department, attention Purchasing Agent, Roberto C. Luna via email at: Roberto.luna@co.cameron.tx.us

SECTION 3. SCOPE OF SERVICES

The Cameron County Airport, Texas, intends to engage a professional engineering firm for services pursuant to Chapter 2254, Subchapter A, of the Government Code. Cameron County Airport will solicit and receive qualification statements for the current aviation project as described below.

Current Project: Cameron County Airport, Port Isabel, Texas;

Project Manager is Joe Vega, Parks Director Cameron County Project RFQ#260601 Scope: Provide engineering, design, and bidding services, including construction administration, to:

1. Rehabilitate Runway 13-31

2. Relocate RW 13 threshold

3. Construct Taxiway A1

4. Install MIRL, Signs, PAPIs Runway 13-31

5. Electrical Improvements

6. Wildlife Fence Skirt and Improvements

7. Environmental Evaluation

The Agent, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all qualified respondents that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The proposed contract is subject to 49 CFR Part 26 https://www.transportation.gov/osdbu/disadvantaged-business-enterprise/49-cfr-part-26-sample-disadvantaged-business concerning the participation of Disadvantaged Business Enterprises (DBE). See Exhibit C

The DBE goal for the design phase of the current project is 0%. The goal will be re-set for the construction phase.

Utilizing multiple engineering and design and construction grants over the course of the next five years, future scope of work items at Cameron County Airport may include:

Potential Scope of Work Items

1) Construct Ultimate Taxiways shown on Airport Layout Plan

2) Drainage Improvements

3) Install MITL

4) Eligible Electrical Improvements

5) Routine Pavement Rehabilitation/Maintenance

6) Airport Pavement Marking and Striping

7) Install MIRL and Signage RW 17-35

8) Install REILS RW 13-31 and 17-35 with electrical improvements

9) (Design) Rehabilitate RWY 13/31 Pavement and MIRL Replacement

10) (Construct) Rehabilitate RWY 13/31 Pavement and MIRL Replacement

11) Relocate Windcone and Segmented Circle

12) Reroute Entrance Road

13) Expand Utilities to North side for hangar development

14) Expand Terminal Building

15) Any other associated projects mailto:Roberto.luna@co.cameron.tx.us https://www.transportation.gov/osdbu/disadvantaged-business-enterprise/49-cfr-part-26-sample-disadvantaged-business https://www.transportation.gov/osdbu/disadvantaged-business-enterprise/49-cfr-part-26-sample-disadvantaged-business

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

The scope of work for this project shall include the elements listed below.

1. Preparation of engineering condition assessment

2. Schematic Design/Physical Assessment

3. Design Development

4. Preliminary Construction Documents

5. Preparation of Final Construction Documents

6. Coordination with County and TxDOT throughout the project

7. Full compliance of all plans and specifications will all applicable building code requirements, rules or regulations, including ADA, FEMA, windstorm guidelines, and any other local/state/federal requirements.

When preparing the RFQ please include the following:

1. Provision of certification documents to comply with Windstorm, FEMA, Building Code requirements, ADA guidelines, TxDOT, Federal Aviation Administration “FAA” and all applicable Rules or Regulations.

2. Development of a Conceptual Plan to fit within construction budget and for approval by Cameron County Commissioners’ Court.

3. Development of preliminary construction schematics including Survey, Topographic data, utility location and easements, and support amenities.

4. Development of final design plans for site improvements as listed on the scope of work

5. Development of Specifications and Contract Documents for Construction BID’s.

6. Review of BID’s, award recommendation to Cameron County or value engineering if NIDs are over budget.

7. Project coordination and contract administration and project manager during construction.

8. Assist in the preparation and submittal of all local, state, federal and program specific permit and/or authorizations.

Cameron County Airport, Texas reserves the right to determine which of the services listed above may or may not be awarded to the successful firm and to initiate additional procurement action for any of the services listed above.

SECTION 4. STATEMENT OF QUALIFICATIONS

The Engineering firm shall provide a description of the history and background of the firm, identification of the services currently being provided to federal, state and local government entities, districts and other political subdivisions in Texas and other information relevant to the provision of the requested services:

Response Procedure:

The successful firm will be selected on the basis of a Response. A prime provider may only submit one Response. If a prime provider submits more than one Response, that prime provider will be deemed non-responsive. The Response must contain the required information, and should address the recommended information, as listed below. Response submissions will be scored accordingly. If the Response is non-compliant with any of the following requirements, the Response may be deemed non-responsive.

• Qualifications Statement (QS) – The QS shall contain no more than nine 8.5x11-inch single-sided pages.

• QS Format:

• Readability – The submitter has latitude in formatting the QS for visual effectiveness. Graphics, tables, photos, and other visual aids are permitted within the nine allotted pages, except that Quick Response (QR) codes or other external link(s) are not permitted. There is no specific font, font size, color, or other formatting requirements, although a font size smaller than 10 is not recommended. Selection committee members may consider legibility and readability when scoring. Unreadable text will not be considered and may cause the QS to be deemed non-responsive. It is the submitter’s responsibility to provide a legible, readable document.

• QS Content - It is recommended the QS include:

• The RFQ number, airport name, name of firm, firm address, email address, RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________ telephone number and contact information for key personnel. The response shall also identify each proposed project team member, each proposed member’s time commitment to this project as a percentage of their total work week, and whether the proposed member is an employee of the responding firm or a sub-contractor to that firm.

• QS Content – For scoring purposes, the QS must include:

• Information showing the firm’s project understanding and technical approach, including similar project-related experience of the project manager and each task leader responsible for a major work category. For each project referenced, identify either the project manager’s or the task leader’s specific role(s) and work contributed. The project manager is required to be a Professional Engineer registered or licensed in Texas, by the submission deadline. If applicable to project, an Architect, is required to be registered or licensed in Texas, by the submission deadline. License number(s) must be included in the response submission.

• In addition to individual project-related experience of the project manager and task leaders required under (ii), list no more than ten relevant projects performed by the responding firm within the last 10 years. This shall include airport name, location, phone number, and airport contact person’s name, title, and phone number. It shall also include the original project completion time estimate vs. the actual completion time for the cited design project, as well as a brief narrative description of the project and whether or not your firm served as the prime or the sub on each project cited.

• Project Design Schedule: Indicate the number of weeks necessary to design the project in accordance with “Project Design Schedule Information” below.

Respondent must include on the first page of its Response a written certification that the responding Company, or any of its holding companies or subsidiaries, is not:

(a) Listed in Section 889 of the 2019 National Defense Authorization Act;

(b) Listed in Section 1260H of the 2021 National Defense Authorization Act; or

(c) Owned by the government of a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R Section 791.4;

or

(d) Controlled by any governing or regulatory body located in a country on the U.S. Department of Commerce’s foreign adversaries list under 15 C.F.R Section 791.4.

1) General information about the firm

a) Name, address, and telephone number of the firm

b) History of the firm

c) List names and titles of employees of the firm who are directly responsible for services under the Proposal

d) Information pertaining to the firm’s compliance with licensing and other requirements

2) References: list of three (3) references to those listed in # 1 above.

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

3) Identify personnel to be assigned responsibility for administering the account (provide resume for the individual representative that the firm will assign to the account).

When preparing the RFQ please include the following:

9. Provision of certification documents to comply with Windstorm, FEMA, Building Code requirements, ADA guidelines, and all applicable Rules or Regulations.

10. Provide 30% PS&E, 60% PS&E, 90% PS&E and Final PS&E

11. Development of a Conceptual Plan to fit within construction budget and for approval by Cameron County

Commissioners’ Court.

12. Development of preliminary construction schematics including Survey, Topographic data, utility location and easements, and support amenities.

13. Preparation of the environmental report required by USDA.

14. Development of final design plans for site improvements as listed on the scope of work

15. Development of Specifications and Contract Documents for Construction via Invitation for Bids IFB’s.

16. Review of IFB’s, award recommendation to Cameron County or value engineering if BIDs are over budget.

17. Project coordination and contract administration and project manager during construction.

18. Assist in the preparation and submittal of all local, state, federal and program specific permit and/or authorizations.

PROJECT DESIGN SCHEDULE

Based on the published project scope and your technical approach, indicate below the number of weeks necessary for each phase and total design time to design the project. Some of the basic responsibilities within each design phase are included for reference.

Do not include Agent/Sponsor review time. Assume, however, that your work will require some revision after Agent/Sponsor review, and that the time required to address these comments should be included within your schedule.

If time is required for specialized studies, indicate the additional time.

NOTE: This proposed schedule will set the basis for the contract deadlines in the professional services agreement if your firm is selected.

Preliminary Report Phase

1. Attend pre-design conference.

2. Obtain and analyze necessary survey data.

3. Obtain and analyze necessary geotechnical data.

4. Prepare comprehensive report.

Preliminary Design Phase

5. Attend project meeting(s)

6. Prepare project drawings (70%)

7. Provide all technical specifications.

8. Provide project cost estimate.

Final Design Phase

9. Attend project meeting(s)

10. Finalize drawings and contract documents (100%)

11. Provide a revised opinion of probable total project costs.

12. Prepare a Construction Management Plan

13. Update, if necessary, the Preliminary Report

14. Prepare and submit airspace study to FAA.

Submission Procedure

RFQ # 260601 Engineering Design Services – Cameron County Airport Improvements Responder’s Initials: ________

The completed submission must be completed…