Final_ARFQ_0623_DAS2500000001_1_WV_ARFQ_FORM.PDF
PDF 706 KB Posted
- Attached to
- Document Management System State and local contract opportunity
- Solicitation number
- ARFQ-0623-DAS2500000001-1
- Issued by
- Kanawha County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) from the West Virginia Department of Homeland Security, Division of Administrative Services (DAS) for a document management system. The solicitation seeks bids for an ApplicationXtender Server Core Package or equivalent, including 5 concurrent user licenses (with options for 5 or 10 user packs), 20 hours of professional services, and annual maintenance and support services. The solicitation was issued on June 30, 2025, with questions due by July 10, 2025, and the bid closing on July 17, 2025 at 11:30 AM. The contract includes optional renewal options for years 2-4 of maintenance and support services.
The procurement is for a document management system that can capture, manage, provide workflow, and securely store and retrieve paper, digital, or convertible information. The bid is structured with multiple line items: 5-user and 10-user license packs, professional services hours, initial annual maintenance, and optional subsequent year renewals. The delivery and invoicing location is the Division of Administrative Services at 1124 Smith Street, Second Floor, Charleston, West Virginia. The solicitation does not specify pricing details, funding sources, or set-asides in the visible portions of the document. Vendors are required to contact the buyer, Wassef Maazaoui, at 304-558-9093 or wassef.maazaoui@wv.gov for additional information.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| ARFQ DAS2500000001 - Terms and Conditions.pdf | ||
| ARFQ DAS2500000001 - Pricing Page.xlsx | XLSX spreadsheet | |
| ARFQ DAS2500000001 - SPECS.pdf |
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Text version
Date Printed: Jun 30, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Proc Folder: 1729918 Reason for Modification:
Doc Description: Document Management System
Proc Type: Agency Contract - Fixed Amt
Date Issued Solicitation Closes Solicitation No Version
2025-06-30 2025-07-17 11:30 ARFQ 0623 DAS2500000001 1
BID RECEIVING LOCATION
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Wassef Maazaoui 304-558-9093 wassef.maazaoui@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jun 30, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Department of Homeland Security, Division of Administrative Services (DAS) is soliciting bids to establish a contract for ApplicationXtender Server Core Package or equal, Maintenance and Technical Support and Professional Services.
INVOICE TO SHIP TO
DIVISION OF
ADMINISTRATIVE SERVICES
DIVISION OF
ADMINISTRATIVE SERVICES
1124 SMITH STREET 1124 SMITH STREET
SECOND FLOOR SECOND FLOOR
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Contract Item 1-ApplicationXtender Server -option 1
5.00000 EA
Comm Code Manufacturer Specification Model # 43232202
Extended Description:
Contract Item #1 - ApplicationXtender Server Core Package, or Equal - 5 Concurrent (CC) User Packs (5 licenses - total) The Vendor must provide a quantity of one(1) - 5 Concurrent (CC) User Packs (5 licenses - total). The Vendor must provide a system that captures, documents management, workflow, secure storage and retrieval of paper, digital, or information that can be converted into an open format.
See attached specifications for further details.
INVOICE TO SHIP TO
DIVISION OF
ADMINISTRATIVE SERVICES
DIVISION OF
ADMINISTRATIVE SERVICES
1124 SMITH STREET 1124 SMITH STREET
SECOND FLOOR SECOND FLOOR
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Contract Item 1-ApplicationXtender Server -option 2
10.00000 EA
Comm Code Manufacturer Specification Model # 43232202
Extended Description:
Contract Item #1 - ApplicationXtender Server Core Package, or Equal - 5 Concurrent (CC) User Packs (5 licenses - total) The Vendor must provide a quantity of one(1) - 5 Concurrent (CC) User Packs (5 licenses - total). The Vendor must provide a system that captures, documents management, workflow, secure storage and retrieval of paper, digital, or information that can be converted into an open format.
See attached specifications for further details.
Date Printed: Jun 30, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF
ADMINISTRATIVE SERVICES
DIVISION OF
ADMINISTRATIVE SERVICES
1124 SMITH STREET 1124 SMITH STREET
SECOND FLOOR SECOND FLOOR
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Contract Item 2 - Professional Services 20.00000 HOUR
Comm Code Manufacturer Specification Model # 80101507
Extended Description:
Contract Item #2 - Professional Services The Vendor must provide no more than a quantity of twenty (20) hours of professional support services.
See attached specifications for further details.
INVOICE TO SHIP TO
DIVISION OF
ADMINISTRATIVE SERVICES
DIVISION OF
ADMINISTRATIVE SERVICES
1124 SMITH STREET 1124 SMITH STREET
SECOND FLOOR SECOND FLOOR
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Contract Item 3-ApplicationXtender
ServCorePkg, or Equal
1.00000 EA
Comm Code Manufacturer Specification Model # 81111811
Extended Description:
Contract Item #3 - ApplicationXtender Server Core Package Annual Maintenance and Support Services, or Equal.
The Vendor must provide annual maintenance and support services for ApplicationXtender Server Core Package, or Equal The Vendor must provide annual subscription and support services.
See attached specification for further details.
Date Printed: Jun 30, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF
ADMINISTRATIVE SERVICES
DIVISION OF
ADMINISTRATIVE SERVICES
1124 SMITH STREET 1124 SMITH STREET
SECOND FLOOR SECOND FLOOR
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Optional Renewal Yr 2 of Contract Item 3-
Maint&Supp Services
1.00000 EA
Comm Code Manufacturer Specification Model # 81111811
Extended Description:
Optional Renewal Yr 2 of Contract Item 3-Maint&Supp Services
INVOICE TO SHIP TO
DIVISION OF
ADMINISTRATIVE SERVICES
DIVISION OF
ADMINISTRATIVE SERVICES
1124 SMITH STREET 1124 SMITH STREET
SECOND FLOOR SECOND FLOOR
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Optional Renewal Yr 3 of Contract Item 3-
Maint&Supp Services
1.00000 EA
Comm Code Manufacturer Specification Model # 81111811
Extended Description:
Optional Renewal Yr 3 of Contract Item 3-Maint&Supp Services
Date Printed: Jun 30, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF
ADMINISTRATIVE SERVICES
DIVISION OF
ADMINISTRATIVE SERVICES
1124 SMITH STREET 1124 SMITH STREET
SECOND FLOOR SECOND FLOOR
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Optional Renewal Yr 4 of Contract Item 3-
Maint&Supp Services
1.00000 EA
Comm Code Manufacturer Specification Model # 81111811
Extended Description:
Optional Renewal Yr 4 of Contract Item 3-Maint&Supp Services
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions Due by 2:00pm EST 2025-07-10
Document Phase Document Description Page
DAS2500000001 Final Document Management System
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