Final-19SA4022Q0017 Rental Car JOFOC all signed - for SAM posting.pdf

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION (JOFOC)

ACQUISITION OF RENTAL VEHICLES IN SUPPORT OF SENIOR HIGH

LEVEL USG VIP VISIT

1. I recommend that the Department of State use other than full and open competition for the acquisition of rental vehicles and drivers for this VIP visit. The estimated cost is USD

1,000,000.00

2. Nature and/or description of the action being approved.

Senior High Level USG Principal traveling with a delegation inclusive of support elements in: Security, Communications, Logistics and Operations.

3. A description of the supplies or services required to meet the agency’s needs.

The Consulate of the United States of America in Jeddah, Saudi Arabia will issue a fixed-price indefinite quantity/indefinite delivery contract for passenger transportation services, vehicles with drivers and vehicles without drivers for several high-level delegations visiting the Kingdom of Saudi Arabia. The contract period will be from July 1, 2022 to

July 31, 2022.

4. An identification of the statutory authority permitting other than full and open competition.

[ X ] 41 U.S.C. 253 (c) (2), FAR 6.302-2; Unusual and Compelling Urgency;

(Based on the available time and urgency of the requirement as detailed below)

Security concerns prohibit sufficient advanced notification of VIP travel to allow for sufficient time to conduct full and open competition. The Department of State can only communicate with the staff at Posts abroad when authorization is given due to security concerns. They have an extremely short turnaround time when authorization has been granted for negotiations to commence and site selections to be finalized with both the local vendors and Posts before the actual Senior High

Level USG VIP visit occurs. The Embassy receives templates of multiple supporting agency vehicle requirements. These requirements include a variety of vehicles ranging from economy sedans for advance teams to cargo vehicles and large capacity passenger vehicles including 50 passenger buses with drivers.

These unique Senior High Level USG VIP travel requirements result in only a very limited number of responsible sources with no other supplies or services capable of satisfying agency requirement in accordance with 41 U.S.C. 253 (c )

(2), Far 6.302-2.

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

Security and logistics are the Department of State’s primary considerations when procuring vehicle rentals and driver services. The Department of State must be able to provide safe and reliable transportation for VIP visitors and their staffs and advance teams. Frequently VIP visits are not announced or confirmed in sufficient time to conduct a competition, creating an urgent and compelling need. There is a need to go to known reliable sources to get the transportation services that will meet the needs of the visit.

[X] The VIP visit information was not available in sufficient time thereby creating an urgent and compelling need.

[ ] The host country government requires the use of this/these companies.

[X] The proposed contractor has the following unique qualifications which meet the Department of State’s transportation requirements.

[X] A large fleet of vehicles available as needed

[X] A proven reputation of delivering services

[X] Drivers with local knowledge

[X] An ability to meet continually changing requirements on short notice

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable.

Due to urgency and exception in FAR 25.401(a)(5) this solicitation cannot be posted but the JOFOC will be published on SAM.GOV after the event

The following contractors were reviewed by post based on their past performance, IDIQ contracts may be issued to these contractors:

A. Za’aer Transportation Company - $973,990.87 not to exceed

B. SMSA Express - $1,045,212.00 not to exceed

C. Al Tala’a International Co. (Hanco) - $329,268.00 not to exceed

D. United Int’l Transportation Co. (Budget) - $273,516.00 not to exceed

E. Lumi Rental - $561,660.00 not to exceed

F. Namma Cargo - $321,135.36 not to exceed

7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer has determined that the rates provided by the vendor are fair and reasonable.

8. Any other facts supporting the use of other than full and open competition.

None

9. A listing of sources, if any, that expressed, in writing, an interest in the acquisition.

None.

10. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for tbe supplies or services required.

None.

CERTIFICATIONS

I certify that the information in this justification is accurate and contains complete data necessary to support the recommend.ation for other than full and open competition to the best of my knowledge and belief.

July 16, 2022 Date: PongNg6

Director, Office of Presidential Travel Support

I certify that this justification is accurate and complete to the best of my knowledge and belief. Based on my assessment, I conclude that other than full and open competition is justified, and the proposed price is fair and reasonable.

Date: Jackie Parker Contracting Officer

As the Competition Advocate at post, I approve

--i\ 11\i✓ Date: Natalie rop

Management Counselor