FE_CTR078793_AZ_Teacher_Retention_Study_Report.pdf

NONCOMPETITIVE CONTRACT ARIZONA DEPARTMENT OF

EDUCATION

1535 W. Jefferson, Bin # 37 Phoenix, Arizona 85007

(602) 364-2517

(602) 542-3264 FaxContract No: CTR078793

PROJECT TITLE: AZ TEACHER RETENTION STUDY REPORT Effective Date: Upon Execution Termination Date: December 31, 2025

The Undersigned hereby offers and agrees to furnish the materials, service(s) or construction in compliance with all the terms, conditions, specifications and amendments in the contract.

Dated this _____ day of ________, 2025 For clarification contact:

Name: Jamie Wilber Phone: 602-542-4000 Email: Jamie.wilber@azed.gov

WestEd Contractor Name Signature of Person Authorized to Sign Date

730 HARRISON ST

Address Printed Name

San Francisco CA 94107 City State Zip Code Title

This Agreement shall henceforth be referred to as Contract No: CTR078793

State of Arizona

Chief Procurement Officer

Revised 6/7/2023

Rajwant Virk

Contracts Department Manager

ARIZONA DEPARTMENT OF EDUCATION

Contracts Management Unit

1535 West Jefferson Street, Bin 37 Phoenix, Arizona 85007

CONTRACT NO. CTR078793

Special Terms and Conditions

This Agreement is entered into by and between the STATE OF ARIZONA (the “State”) acting by and through its Department of Education (“ADE”) and WestEd (CONTRACTOR).

1. Uniform Terms and Conditions The Uniform Terms and Conditions are attached hereto and incorporated into this document by reference, and may be obtained by visiting the State Procurement Office website at:

https://spo.az.gov/sites/default/files/2025-05/Uniform%20Terms%20and%20Conditions_r10.5_03-24.pdf

2. Purpose of Agreement This project represents a research and technical assistance partnership between ASBE, ADE, and WestEd to study the attributes and outcomes of the varied teacher preparation programs (TPPs) across Arizona and ap-ply those findings in trainings designed to improve teacher preparation and support. WestEd’s key partners in this effort will be ADE Deputy Associate Superintendent Jamie Wilber and ASBE Deputy Director Bruce Du- Planty.

In collaboration with ADE and ASBE, WestEd will review the state’s TPPs using a codebook based on evi-dence-based design principles (table 1), will survey new teachers regarding their self-perceived preparedness in their first year, and will analyze teacher retention and student achievement patterns over time.

3. Term of Agreement

This Agreement is effective from upon execution through December 31,2025, and may be renewed in accordance with Section 4 or be terminated in accordance with Sections 9, 10 and 12.

4. Renewal of Agreement This Agreement may be renewed for additional terms, upon agreement of the CONTRACTOR and ADE, and by both parties signing an Amendment extending this Agreement. ADE shall prepare the Amendment for ad-ditional periods for both parties’ signatures. The total term of the Agreement, including renewals, shall not exceed five (5) years

5. Scope of Services

ADE and the CONTRACTOR shall perform the obligations agreed to by each as set forth in Attachment “A,” attached hereto and incorporated herein by reference.

6. Payment

As payment for full and satisfactory performance of the services, the ADE agrees to pay the CONTRACTOR as outlined in Attachment “A “, Scope of Work.

7. Invoicing

The Contractor shall submit invoices to accountspay@azed.gov and the invoices shall include:

https://spointra.az.gov/sites/default/files/Uniform%20Terms%20and%20Conditions_r10.4_05-23_0.pdf mailto:accountspay@azed.gov

1535 West Jefferson Street, Bin 37 Phoenix, Arizona 85007

CONTRACT NO. CTR078793

Special Terms and Conditions

• Company Name

• Complete address

• Telephone Number

• Contact Person

• Itemized services, description, quantity, unit of measure, unit price, and extended price of supplies delivered (including dates services were performed)

• Purchase Order Number

• Invoice date

• Contract number

• Invoice Number

• Shipping and payment terms

The Contractor is responsible to ensure that all invoices submitted for payment are completed with the above information and in strict accordance with the price(s) offered on the Proposal’s Cost Form.

8. Changes

This Agreement may only be changed in writing and must be signed by both parties and their duly authorized agents (an Amendment). In the event that state or federal law enacted after the effective date of this Agree-ment conflicts with any term of this Agreement, controlling law will apply and supersede that/those term(s).

The parties agree to promptly consider an appropriate Amendment to the Agreement to remove each conflict.

9. Arbitration

Both parties agree to resolve all disputes arising out of or relating to this Agreement through arbitration, after exhausting applicable administrative review, to the extent required by A.R.S. § 12-1518, except as may be required by other applicable statutes.

10. Breach

This Agreement may be terminated by either party if the other party fails to fulfill its obligations.

11. Termination

Except as otherwise provided, this Agreement may be terminated without cause upon thirty (30) days written notice by either party.

12. Governing Law

This Agreement shall be governed and interpreted by the laws of the State of Arizona, and to the extent appli-cable, the Arizona Procurement Code (A.R.S. § 41-2501, et seq.) and the administrative rules promulgated thereunder (A.A.C. R2-7-901 et seq.).

13. Non-Availability of Funds

Every payment obligation of the State of Arizona (“State”) under this Agreement is conditioned upon the availability of funds appropriated or allocated for the payment of such obligation. If funds are not allocated

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CONTRACT NO. CTR078793

Special Terms and Conditions and available for the continuance of the Agreement, this Agreement may be terminated by the State at the end of the period for which funds are available. No liability shall accrue to the State in the event this provision is exercised, and the State shall not be obligated or liable for any future payments or for any damages as a result of termination under this paragraph.

14. Cancellation for Conflict of Interest

Pursuant to A.R.S. § 38-511, the State of Arizona (“State”), its political subdivisions or any department or agency of either may, within three years after its execution, cancel any contract (Agreement), without penalty or further obligation, made by the State, its political subdivisions, or any of the departments or agencies of ei-ther if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the State, its political subdivisions or any of the departments or agencies of either is, at any time while the contract (Agreement) or any extension of the contract (Agreement) is in effect, an employee or agent of any other party to the contract (Agreement) in any CONTRACTOR or a consultant to any other party of the contract (Agreement) with respect to the subject matter of the contract(Agreement). A cancellation made pursuant to this provision shall be effective when either party receives written notice of the cancellation unless the notice specifies a later time.

15. Force Majeure

For the purpose of any of the provisions of this Agreement, the CONTRACTOR shall not be considered in breach of or in default of its obligations under this Agreement as a result of the enforced delay in performance of such obligations due to unforeseeable causes beyond its control and without its fault or negligence includ-ing, but not limited to: acts of God, acts of the public enemy, acts of the Federal Government, fire, floods, ep-idemics, strikes, lock-outs, freight embargoes and unusually severe weather; it being the purpose and intent of this provision that upon the occurrence of any such enforced delay, the time for performance of the CON- TRACTOR’s obligations, as the case may be, shall be extended for the period of the enforced delay, provided that the CONTRACTOR shall have notified State in writing of the cause or causes thereof, and requested an extension for the period of enforced delay. If notice by the CONTRACTOR is sent to the State more than thir-ty (30) days after commencement of the cause, the period of delay shall be deemed to commence thirty (30) days prior to the giving of such notice.

16. Non-Discrimination

The Contractor shall comply with State Executive Order Nos. 2023-09, 2023-01, 2009-09, and any and all other applicable Federal and State laws, rules and regulations, including the Americans with Disabilities Act.

Contractor shall include these provisions in contracts with Subcontractors when required by Federal or State law. The Parties shall take affirmative action to ensure that applicants for employment and employees are not discriminated against due to race, creed, color, religion, sex, age, national origin, political affiliation or disabil-ity.

The Arizona Department of Education is an Equal Opportunity Employer.

17. Records

Pursuant to A.R.S. §§ 35-214 and 35-215, the CONTRACTOR shall retain and shall contractually require each subcontractor to retain all data, books and other records ("Records") relating to this Agreement for a pe-riod of five years after completion of the Agreement. All Records shall be subject to inspection and audit by the State at reasonable times. Upon request, the CONTRACTOR shall produce the original of any or all such Records.

1535 West Jefferson Street, Bin 37 Phoenix, Arizona 85007

CONTRACT NO. CTR078793

Special Terms and Conditions

18. Federal Immigration and Nationality Act.

The contractor shall comply with all federal, state and local immigration laws and regulations relating to the immigration status of their employees during the term of the contract. Further, the contractor shall flow down this requirement to all subcontractors utilized during the term of the contract. The State shall retain the right to perform random audits of contractor and subcontractor records or to inspect papers of any employee thereof to ensure compliance. Should the State determine that the contractor and/or any subcontractors be found noncompliant, the State may pursue all remedies allowed by law, including, but not limited to; suspension of work, termination of the contract for default and suspension and/or debarment of the contractor.

19. E-Verify Requirements.

In accordance with A.R.S. § 41-4401, Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S. § 23-214, Subsection A.

19. Clean Air Act, Clean Water Act and Environmental Protection Agency Requirements

If this Agreement is for over $100,000 in federal monies, CONTRACTOR agrees that it shall comply with all applicable standards, orders, or requirements issued pursuant to Section 306 of the Clean Air Act (42 U.S.

Code 1857 et seq., as amended by P.L. 91-604) and Section 508 of the Clean Water Act (33 U.S. Code 1251 et seq., as amended by P.L. 92-500), Executive Order 11738, and Environmental Protection Agency Regula-tions (40 CFR, Part 15), which prohibit the use under nonexempt federal contracts, grants or loans of facilities included on the Facilities. By signing this Agreement, CONTRACTOR represents that it will comply with all the requirements of Section 114 of the Clean Air Act and Section 308 of the Clean Water Act relating to in-spection, monitoring, entry, reports, and information, as well as all other requirements specified in Section 114 and Section 308 of the Clean Water Act and the Clean Air Act, respectively, and all regulations and guidelines issued thereunder. CONTRACTOR further represents that no facility owned or controlled to be used in the implementation of this Agreement is included on the EPA List of Violating Facilities pursuant to 40 CFR, Part 15-20 as of the award date. CONTRACTOR also understands that it shall notify the person specified in Par-agraph 23 herein of any communication from the Assistant Administrator of the Environmental Protection Agency indicating that a facility to be utilized for this Agreement is under consideration to be listed of the EPA List of Violating Facilities. Prompt notification is required pursuant to this paragraph. ADE shall report all known EPA violations relating to facilities utilized under the terms of this Agreement to the United States EPA Assistant Administrator for Enforcement and to the Grantor federal agency as soon as they are discovered.

20. Confidentiality

ADE and CONTRACTOR may choose, from time to time, in connection with work contemplated under this Agreement, to disclose confidential information to each other (Confidential Information). All such disclosures must be in writing and marked as Confidential Information. The Parties shall not disclose to unauthorized third parties any Confidential Information of the other Party and will use such information only for the purpos-es of this Agreement, and for three (3) years after the termination of this Agreement; provided that the receiv-ing Party's obligations hereunder shall not apply to information that: (A) is already in the receiving Party's possession at the time of disclosure; or, (B) is or later becomes part of the public domain through no fault of the receiving Party; or, (C) is received from a third party with no duty of confidentiality to the disclosing party;

or, (D) was developed independently by the receiving party prior to disclosure; or, E. is required to be dis-closed by law or regulation.

Any information that is transmitted orally or visually, in order to be protected hereunder, shall be identified as such by the disclosing party at the time of disclosure, and identified in writing to the receiving party, as Confi-dential Information, within thirty (30) days after such oral or visual disclosure. The CONTRACTOR shall retain

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CONTRACT NO. CTR078793

Special Terms and Conditions the right to refuse acceptance of such Confidential Information that is not required for the purposes of this Agreement.

Both parties agree to comply with the federal Family Educational Rights and Privacy Act of 1974. This ap-plies to all provisions of this Agreement which involves identifiable individual student data.

21. Property of the State Except as set force in Attachment A, Scope of Work, Section 7, Title and exclusive copyright to all re-ports, information, data, curricula, materials, and software prepared by CONTRACTOR in performance of this Agreement shall vest in the State of Arizona.

22. Public Record Both parties recognize that work product developed under this Agreement become public information, except as limited by section 20, “Confidentiality.”

23. Anti-Lobbying

The CONTRACTOR agrees to comply with the provisions of Section 1352 of Title 31, U.S. Code (Public Law 101.121) as codified in Title 48, Federal Acquisition Regulations Subpart 3.8 and Subpart 52.203-11. The leg-islation prohibits Federal funds from being expended by a recipient or any lower tier sub recipients of a Fed-eral contract, grant, loan, or cooperative agreement to pay any person for influencing or attempting to influ-ence a Federal agency or Congress in connection with the award of any Federal contract, the making of any Federal grant or loan, or entering into any cooperative agreement, including the extension, continuation, re-newal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. All disclo-sure statements are to be furnished to the ADE.

The CONTRACTOR agrees to require all lower tier subcontractors who have agreement exceeding $100,000.00 to complete the Certification for Federal-aid Contracts (ECS Form 90-1) and, when appropriate, the Disclosure of Lobbying Activities (ECS Form 90-3) prior to execution of the prime Contractor's agreement with the ADE. Lower tier certifications are to be maintained by the CONTRACTOR.

24. Notices

Unless otherwise expressly provided herein, any notice, consent or other communication required or permit-ted under this Agreement shall be in writing and shall be deemed received at the time it is personally deliv-ered, on the day it is sent by facsimile transmission, on the second day after its deposit with any commercial air courier or express service or, if mailed, three days after the notice is deposited in the United States mail addressed as follows:

If to CONTRACTOR:

Rajwant Virk Contracts Department Manager contracts@wested.org

Technical Point of Contact:

Dr. Alicia Okpareke Senior Research Associate aokpare@wested.org mailto:contracts@wested.org

1535 West Jefferson Street, Bin 37 Phoenix, Arizona 85007

CONTRACT NO. CTR078793

Special Terms and Conditions

415.615.3448

If to ADE:

Sophia Clavery Sophia.Clavery@azed.gov 602.542.1332

Any time period stated in a notice shall be computed from the time the notice is deemed received. Either par-ty may change its mailing address, facsimile number or the person to receive notice by notifying the other parties as provided in this paragraph.

25. Entirety of Agreement

This Agreement represents the entire Agreement between the parties and supersedes or replaces all prior letters, correspondence, communication, negotiations, Agreements or proposed Agreements written or oral.

26. Participation in Boycott of Israel

Contractor warrants it is not engaged in a boycott of Israel as defined by A.R.S. § 35-393.01.

27. Participation in Forced Labor of Ethnic Uyghurs Ban

Contractor warrants that it is in compliance with the A.R.S. § 35-394.

28. Indemnification Clause

To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless the State of Ari-zona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and em-ployees (hereinafter referred to as “Indemnitee”) from and against any and all claims, actions, liabilities, dam-ages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims”) for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negli-gent or willful acts or omissions of Contractor or any of its owners, officers, directors, agents, employees or subcontractors. This indemnity includes any claim or amount arising out of, or recovered under, the Workers’ Compensation Law or arising out of the failure of such Contractor to conform to any federal, state, or local law, statute, ordinance, rule, regulation, or court decree. It is the specific intention of the parties that the In-demnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by Contractor from and against any and all claims. It is agreed that Contrac-tor will be responsible for primary loss investigation, defense, and judgment costs where this indemnification is applicable. In consideration of the award of this contract, the Contractor agrees to waive all rights of subro-gation against the State of Arizona, its officers, officials, agents, and employees for losses arising from the work performed by the Contractor for the State of Arizona.

This indemnity shall not apply if the contractor or sub-contractor(s) is/are an agency, board, commission or university of the State of Arizona.

29. Insurance Requirements

29.1. Insurance Requirements

mailto:Sophia.Clavery@azed.gov

1535 West Jefferson Street, Bin 37 Phoenix, Arizona 85007

CONTRACT NO. CTR078793

Special Terms and Conditions

29.1.1. Contractor and subcontractors shall procure and maintain, until all of their obligations have been discharged, including any warranty periods under this Contract, insurance against claims for injury to persons or damage to property arising from, or in connection with, the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.

29.1.2. The Insurance Requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract. The State of Arizona in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that arise out of the performance of the work under this Contract by the Contractor, its agents, representa-tives, employees or subcontractors, and the Contractor is free to purchase additional insurance.

29.2. Minimum Scope and Limits of Insurance

Contractor shall provide coverage with limits of liability not less than those stated below.

29.2.1. Commercial General Liability (CGL) – Occurrence Form

Policy shall include bodily injury, property damage, and broad form contractual liability cover-age.

• General Aggregate $2,000,000

• Products – Completed Operations Aggregate $1,000,000

• Personal and Advertising Injury $1,000,000

• Damage to Rented Premises $50,000

• Each Occurrence $1,000,000

a. The policy shall be endorsed, as required by this written agreement, to include the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, offi-cials, agents, and employees as additional insureds with respect to liability arising out of the activities performed by or on behalf of the Contractor.

b. Policy shall contain a waiver of subrogation endorsement, as required by this written agreement, in favor of the State of Arizona, and its departments, agencies, boards, com-missions, universities, officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor.

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CONTRACT NO. CTR078793

Special Terms and Conditions

29.2.2. Business Automobile Liability

Bodily Injury and Property Damage for any owned, hired, and/or non- owned automobiles used in the performance of this Contract.

• Combined Single Limit (CSL) $1,000,000

a. Policy shall be endorsed, as required by this written agreement, to include the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees as additional insureds with respect to liability arising out of the activities performed by, or on behalf of, the Contractor involving automobiles owned, hired and/or non-owned by the Contractor.

b. Policy shall contain a waiver of subrogation endorsement as required by this written agreement in favor of the State of Arizona, and its departments, agencies, boards, commissions, universi-ties, officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor.

29.2.3. Workers’ Compensation and Employers' Liability

Statutory • Workers' Compensation

• Employers' Liability o Each Accident $1,000,000 o Disease – Each Employee $1,000,000 o Disease – Policy Limit $1,000,000

a. Policy shall contain a waiver of subrogation endorsement, as required by this written agreement, in favor of the State of Arizona, and its departments, agencies, boards, commissions, universi-ties, officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor.

b. This requirement shall not apply to each Contractor or subcontractor that is exempt under A.R.S. § 23-901, and when such Contractor or subcontractor executes the appropriate waiver form (Sole Proprietor or Independent Contractor).

29.2.4. Professional Liability (Errors and Omissions Liability)

• Each Claim $2,000,000

• Annual Aggregate $2,000,000

a. In the event that the Professional Liability insurance required by this Contract is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this Contract and, either continuous coverage will be maintained, or an ex-tended discovery period will be exercised, for a period of two (2) years beginning at the time

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CONTRACT NO. CTR078793

Special Terms and Conditions work under this Contract is completed.

b. The policy shall cover professional misconduct or negligent acts for those positions defined in the Scope of Work of this contract.

29.3. Additional Insurance Requirements

The policies shall include, or be endorsed to include, as required by this written agreement, the following provisions:

29.3.1. The Contractor's policies, as applicable, shall stipulate that the insurance afforded the Contractor shall be primary and that any insurance carried by the Department, its agents, officials, employees or the State of Arizona shall be excess and not contributory insurance, as provided by A.R.S. § 41- 621 (E).

29.3.2. Insurance provided by the Contractor shall not limit the Contractor’s liability assumed under the in-demnification provisions of this Contract.

29.4. Notice of Cancellation

Applicable to all insurance policies required within the Insurance Requirements of this Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without thirty (30) days prior written notice to the State of Arizona. Within two (2) business days of receipt, Contractor must provide notice to the State of Arizona if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such no-tice shall be sent directly to the Department and shall be mailed, emailed, hand delivered or sent by facsimi-le transmission to (State Representative’s Name, Address & Fax Number).

29.5. Acceptability of Insurers

Contractor’s insurance shall be placed with companies licensed in the State of Arizona or hold approved non-admitted status on the Arizona Department of Insurance List of Qualified Unauthorized Insurers. Insur-ers shall have an “A.M. Best” rating of not less than A- VII. The State of Arizona in no way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolven-cy.

29.6. Verification of Coverage

Contractor shall furnish the State of Arizona with certificates of insurance (valid ACORD form or equivalent approved by the State of Arizona) evidencing that Contractor has the insurance as required by this Con-tract. An authorized representative of the insurer shall sign the certificates.

29.6.1. All such certificates of insurance and policy endorsements must be received by the State before work commences. The State’s receipt of any certificates of insurance or policy endorsements that

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CONTRACT NO. CTR078793

Special Terms and Conditions do not comply with this written agreement shall not waive or otherwise affect the requirements of this agreement.

29.6.2. Each insurance policy required by this Contract must be in effect at, or prior to, commencement of work under this Contract. Failure to maintain the insurance policies as required by this Contract, or to provide evidence of renewal, is a material breach of contract.

29.6.3. All certificates required by this Contract shall be sent directly to the Department. The State of Arizo-na project/contract number and project description shall be noted on the certificate of insurance.

The State of Arizona reserves the right to require complete copies of all insurance policies re-quired by this Contract at any time.

29.7. Subcontractors

Contractor’s certificate(s) shall include all subcontractors as insureds under its policies or Contractor shall be responsible for ensuring and/or verifying that all subcontractors have valid and collectable insurance as evidenced by the certificates of insurance and endorsements for each subcontractor. All coverages for sub-contractors shall be subject to the minimum Insurance Requirements identified above. The Department re-serves the right to require, at any time throughout the life of this contract, proof from the Contractor that its subcontractors have the required coverage.

29.8. Approval and Modifications

The Contracting Agency, in consultation with State Risk, reserves the right to review or make modifications to the insurance limits, required coverages, or endorsements throughout the life of this contract, as deemed necessary. Such action will not require a formal Contract amendment but may be made by administrative action.

29.9. Exceptions

In the event the Contractor or subcontractor(s) is/are a public entity, then the Insurance Requirements shall not apply. Such public entity shall provide a certificate of self-insurance. If the Contractor or subcontrac-tor(s) is/are a State of Arizona agency, board, commission, or university, none of the above shall apply.

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CONTRACT NO. CTR078793

ATTACHMENT A – SCOPE OF WORK

1. ADE Mission Statement

ADE is a service organization committed to raising academic outcomes and empowering parents.

2. Background

SB1735 Teacher Retention Study Report …conduct and complete a comprehensive study to determine the retention rate of teachers in school districts and charter schools in this state, including aggregate data on the number of certified and noncertified teachers, teaching assignments, retention and turnover rates, longevity, vacant teaching positions and state board of education-approved teacher preparation programs.

The department shall submit the results of the study to the governor, the president of the senate, the speaker of the house of representatives and the state board of education on or before December 31, 2025, and shall submit a copy to the secretary of state.

The department shall develop and maintain a publicly accessible interactive dashboard on the department's website that contains the study results and recommendations.

3. Requirements of the Study, per SB1735 :

Requires the study report to include:

a) a summary of the total number of teachers, the retention rate and turnover rate for:

i. certificated teachers, by each type of teaching certificate;

ii. teachers to whom a certificate was issued during the past year, disaggregated by the type of teaching certificate and whether the applicant was certified via reciprocity;

iii. noncertificated charter school teachers;

iv. teaching assignment, including the subject area and grade level taught;

v. location, including by school site, school district or charter school, city or town and county;

vi. the number of years of experience of each teacher;

vii. the number of teachers who, within their first three years of teaching, received for-mal mentorship from an individual with five or more years of teaching experience;

viii. the number of teachers in each demographic segment in Arizona and each school district; and

ix. the number of teachers who failed to renew the teacher's certificate or endorsement during the past year and the renewal requirements that the teacher failed to satisfy;

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ATTACHMENT A – SCOPE OF WORK

b) a summary of the number of vacant teaching position, including the average time to fill a vacancy, for each:

i. teaching assignment, including subject area and grade level taught.

ii. location, including by school site, school district or charter school, city or town and county; and

iii. the manner by which the vacancy is filled, if applicable, including whether the vacancy is unfilled or temporarily filled by a long-term substitute teacher or certificated teacher whose regular teaching assignment is in a different subject area or grade level; and

c) an analysis of data for each SBE-approved teacher preparation program (TPP), includ-ing:

i. data relating to program completion;

ii. program emphasis, if any, including subject area and grade level;

iii. enrollment, disaggregated by certificates; and

iv. the number of years that individuals spend working as teachers in Arizona after com-pleting the program.

4. Project Activities

1. The Arizona Department of Education (ADE) Educator Recruitment and Retention (ERR) team will conduct the annual Teacher Shortage Impact survey in August-September 2025.

2. The ADE ERR team will follow up with Local Education Agencies (LEAs) that do not complete this annual survey.

3. The ADE ERR team will communicate with LEAs regarding the annual statutory collection of position de-scription data that is due October 15, 2025. This is collected through the Teacher Input Application (TIA).

4. The ADE ERR team will follow up with LEAs who do not meet the deadline of October 15, 2025, regarding TIA collection.

5. The ADE Educator Preparation Program (EPP) team will communicate with EPPs regarding enrollment da-ta that is not currently collected on an annual basis.

6. The ADE ERR team will update the current EPP data to ensure that it is current with completers, certifi-cated educators, and those teaching in Arizona classrooms.

7. The ADE ERR team will communicate with WestEd biweekly to once a month regarding progress of the re-port and data needed for completion of study report.

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CONTRACT NO. CTR078793

ATTACHMENT A – SCOPE OF WORK

8. The ADE ERR Data Analyst and Operations Manager will update the Arizona workforce data with data from the certification system and from the Teacher Input Application, as well as information from TPPs and other relevant sources to update data for sharing with WestEd, as well as to update and maintain public interactive dashboards on the ERR website.

9. WestEd will collaborate with the ADE ERR team to develop a comprehensive Teacher Retention Study Report describing the retention rate of teachers in school districts and charter schools in this state, including aggregate data on the number of certified and noncertified teachers, teaching assignments, retention and turnover rates, longevity, vacant teaching positions and state board of education-approved teacher prepara-tion programs (per available data). Additionally, recommendations based on historical data, survey results, and reports will be shared in the report.

5. Data Sharing Agreement

A Data Sharing Agreement (DSA) will be written between the Arizona Department of Education and WestEd.

Within the DSA, the necessary components will be outlined to accurately and effectively address the scope of the Teacher Retention Study Report as outlined above.

a. Arizona workforce data information from TIA and the Certification system from the past 5 years that in-cludes information from 3a in section 2.0.

b. Vacancy information from the Teacher Shortage Impact surveys disaggregated by county, city, LEA, and school as defined in 3b in section 2.0.

c. Mentoring Program information from the Teacher Shortage Impact survey that provides the number of teachers who, within their first three years of teaching, received formal mentorship from an individual with five or more years of teaching experience, as defined in 3c in section 2.0.

d. Educator Preparation Program (EPP) data regarding enrollment; those who complete programs; those who apply for and receive an Arizona certificate; those who teach in an Arizona classroom, as defined by 3c in section 2.0.

e. Additional requested information to assist with the completion of the Teacher Retention Study Report.

6. Financial Obligation

The Arizona Department of Education will submit payment of $40,000 to WestEd upon completion of the final Teacher Retention Study Report. This amount includes the following:

a. Professional services: Planning meetings that include collaboration with ADE and WestEd staff.

b. Data Analysis: Analyze and summarize survey results, EPP data, and teacher vacancy, attrition, and retention patterns (per available data).

c. Report Writing: Draft and write the final report that includes recommendations per the require-ments in the project outline.

7. Deliverables

1535 West Jefferson Street, Bin 37 Phoenix, Arizona 85007

CONTRACT NO. CTR078793

ATTACHMENT A – SCOPE OF WORK

WestEd will complete and deliver the final Teacher Retention Study Report no later than December 10, 2025.

This will allow the ADE ERR team to submit the results of the study to the governor, the president of the sen-ate, the speaker of the house of representatives, and the state board of education on or before December 31, 2025, and shall submit a copy to the secretary of state.