fdcb2620-8221-49c2-bec9-e8516fd36cf4.pdf

PROJECT MANUAL

01-Table of Contents – Page 1 of 1

PROJECT NAME AND LOCATION:

TABLE OF CONTENTS

02 Invitation to Bid (1 Page)

03 Specifications (8 Pages)

04 Site Map (1 Page)

05 Instructions to Bidders (7 Pages)

06 General Conditions (16 Pages)

07 Bid Form & Bidder Information (4 Pages) – Return with Bid

08 Sample Contract Form (1 Page)

09 Sample Certificate of Insurance (2 Pages)

Bathroom Fan Replacement Contract Number: TS2605331 Haven Apartment Homes – Buildings A-L

INVITATION TO BID

02-Invitation to Bid_$250-$1MM, Sealed Bid - Page 1 of 1

King County Housing Authority (KCHA) will accept bids from qualified general contractors to furnish labor, materials and necessary equipment to perform the following:

SCOPE OF WORK: Work includes, but is not limited to, replacement of bathroom fans, and other work described in project manual.

PROJECT MANUAL DISTRIBUTION:

Address: King County Housing Authority, 600 Andover Park, Tukwila, WA 98188 Distribution: * Documents are available for download on KCHA’s website at http://www.kcha.org/business/construction/open/

PRE-BID CONFERENCE:

Date and Time: August 4, 2026 at 11:00 A.M.

Jobsite Address: Haven Apartment Homes, 25426 98th Ave. S., Kent, WA 98030.

In Addition:

For Questions:

Posting:

Contractors are strongly encouraged to attend the Pre-Bid Conference.

Failure to attend the Conference will not relieve the Contractor of any responsibility for information provided at that time. Bidders must have a current certificate of registration as a contractor for the last three years under the same name and have completed the required L&I training.

Questions pertaining to the bid are to be sent via email to MichelleJ@kcha.org no later than seven (7) calendar days prior to bid due date. All responses shall be in the form of Addenda.

Addenda notifications will be emailed to all members of the Plan Holders List and will be posted on KCHA’s website.

BIDS ARE DUE:

Time: 11:00 A.M.

Date: August 20, 2026 Address: King County Housing Authority 600 Andover Park West, Tukwila, WA 98188 Submittal Process: * Sealed Envelope marked as “Bid Documents: Haven Bathroom Fans” (Mailing / Shipping Package or Wrapping must also be marked with this information).

Process: All Bids must be received and time and date stamped at KCHA no later than the above due date and time. No Bids will be accepted after that date and time.

No Fax or Email Bids will be accepted.

BID GUARANTEE:

Amount: Five (5%) Percent of the Total bid must accompany Each Bid Payable to: King County Housing Authority

PERFORMANCE AND PAYMENT BONDS: As a condition of award payment and performance bonds for 100% of the Contract Award Amount shall be furnished for the Work.

KCHA is an Equal Employment Opportunity Employer and strongly encourages minority-owned and women-owned businesses, socially and economically disadvantaged businesses, and small businesses to submit bids or to participate as subcontractors and suppliers on KCHA Contracts.

KCHA reserves the right to reject any or all bids or to waive any informality in the bidding. No bid shall be withdrawn for a period of 60 calendar days subsequent to the opening of the bids without the written consent of

KCHA.

CONTACT PERSON: Michelle Jackson at MichelleJ@kcha.org

SPECIFICATIONS

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SUMMARY 01100 - 1

SECTION 01100 - SUMMARY

PART 1 - GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: Bathroom Fan Replacement

B. Work consists of replacement of bathroom fans.

C. Project Location:

1. Haven Apartment Homes, 25426 98th Ave S, Kent, WA 98030

a. All buildings.

b. A – 20 units, 20 fans

c. B – 24 units, 24 fans

d. C – 12 units, 12 fans

e. D – 12 units, 12 fans

f. E – 16 units, 16 fans

g. F – 24 units, 24 fans

h. G – 24 units, 24 fans

i. H – 22 units, 22 fans

j. I – 22 units, 22 fans

k. J – 24 units, 24 fans

l. K – 22 units, 22 fans

m. L – 24 units, 24 fans

n. Totals: 246 Bath Fans

D. Work includes:

1. Bath Fans (one fan per bathroom)

a. Removal of existing bath fans, heat lamps, switches.

b. Supply and installation of new bath fans and switches.

c. Connect to existing duct.

1.2 WORK SEQUENCE

A. The Work shall be completed in 90 calendar days from the date of Notice to Proceed.

1.3 LIQUIDATED DAMAGES

A. Liquidated damages will be assessed for each calendar day that the Contractor exceeds the time for completion in the amount of $250.

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SUMMARY 01100 - 2

1.4 WORK RESTRICTIONS

A. Use of the Premises

1. Use of Site: Limit use of premises to work areas. Do not disturb portions of site beyond areas in which the Work is indicated.

a. Owner Occupancy: Allow for resident occupancy of site. Owner will occupy site and existing building during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate resident usage.

b. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to residents and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

2. Use of Existing Building: Maintain existing building in a weathertight condition throughout construction period. Repair damage caused by construction operations. Protect property, the buildings and occupants during construction period.

B. Occupancy Requirements

1. Full Owner Occupancy: Owner and tenants will occupy site and existing building during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner and tenant usage. Perform the Work so as not to interfere with Owner's operations.

1.5 PAYMENT PROCEDURES

A. Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

B. Each Application for Payment shall be consistent with previous applications and payments.

C. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made.

D. Waivers of Lien: With each Application for Payment, submit conditional waivers lien from every entity that is lawfully entitled to file a lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested, before deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

a. Submit final Application for Payment with or preceded by final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

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SUMMARY 01100 - 3

E. Final Payment Application: Submit final Application for Payment with releases and close out supporting documentation.

1.6 PROJECT MEETINGS

A. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Owner, but no later than seven days after execution of the Agreement.

1.7 SUBMITTALS

A. Provide product data for each element of construction and type of product or equipment for approval by Owner.

B. Subcontract list. Prepare written information that demonstrates capabilities and experience of firm or persons.

C. Contractors project manager and/or supervisors. Prepare written information that demonstrates capabilities and experience of firm or persons.

1. The Owner will review subcontractors and assigned staff and will accept or reject based on experience or qualifications.

D. The Contractor shall submit a site-specific safety plan to the Owner’s representative prior to the initial scheduled construction meeting.

1.8 TEMPORARY FACILITIES

A. Sanitary Facilities: Provide temporary toilets, wash facilities, and drinking-water fixtures.

Comply with regulations and health codes for type, number, location, operation, and maintenance of fixtures and facilities.

B. Barricades, Warning Signs and Lights: Comply with standards and code requirements for erection of structurally adequate barricades. Paint with appropriate colors, graphics and warning signs to inform personnel and the public of the hazard being protected against.

C. Use of Owner's existing electric power service will be permitted, as long as equipment is maintained in a condition acceptable to Owner.

D. Four parking spaces shall be available to the contractor for storage containers and parking.

1.9 EXECUTION REQUIREMENTS

A. General: Clean Project site and work areas daily, including common areas. Coordinate progress cleaning for joint-use areas where more than one installer has worked. Enforce requirements strictly. Dispose of materials lawfully.

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SUMMARY 01100 - 4

1.10 CUTTING AND PATCHING

A. Quality Assurance

1. Structural Elements: Do not cut and patch structural elements in a manner that could change their load-carrying capacity or load-deflection ratio.

2. Visual Requirements: Do not cut and patch construction in a manner that results in visual evidence of cutting and patching. Do not cut and patch construction exposed on the exterior or in occupied spaces in a manner that would, in Owner's opinion, reduce the building's aesthetic qualities. Remove and replace construction that has been cut and patched in a visually unsatisfactory manner.

B. Performance

1. Cutting: Cut existing construction by sawing, drilling, breaking, chipping, grinding, and similar operations, including excavation, using methods least likely to damage elements retained or adjoining construction. If possible, review proposed procedures with original Installer; comply with original Installer's written recommendations.

2. Patching: Patch construction by filling, repairing, refinishing, closing up, and similar operations following performance of other Work. Patch with durable seams that are as invisible as possible. Provide materials and comply with installation requirements specified in other Sections of these Specifications.

a. Exposed Finishes: Restore exposed finishes of patched areas and extend finish restoration into retained adjoining construction in a manner that will eliminate evidence of patching and refinishing.

b. Exterior Building Enclosure: Patch components in a manner that restores enclosure to a weathertight condition.

1.11 SELECTIVE DEMOLITION

A. Hazardous Materials:

1. It is not expected that hazardous materials will be encountered in the Work.

2. If other materials suspected of containing hazardous materials are encountered, do not disturb; immediately notify Owner.

1.12 CLOSEOUT PROCEDURES

A. General: Provide daily and final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations. All waste materials are to be removed and disposed of offsite.

1. Prior to acceptance of the work at each building, clean project site, yard, and grounds, in areas disturbed by construction activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances.

B. At final completion and prior to final payment submit written warranties indicated in other sections.

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SUMMARY 01100 - 5

1.13 WARRANTY

A. Prior to final acceptance and final payment, the Contractor shall furnish all labor and material, equipment, services and perform and complete all work required, with a workmanship guarantee for two (2) years from date of completion.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01100

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FANS 15830 - 6

SECTION 15830 - FANS

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes bath fans, ducts and switches.

1.2 SUBMITTALS

A. Product Data

B. Operation and maintenance data.

1.3 QUALITY ASSURANCE

A. Electrical Components, Devices, and Accessories: Listed and labeled as defined in NFPA 70, Article 100, by a testing agency acceptable to authorities having jurisdiction, and marked for intended use.

B. UL Standard: Power ventilators shall comply with UL 705.

C. Testing

1. Test each fan and exterior termination cap using balometer flow hood.

2. Provide test data to Owner showing readings for each fan inside and outside.

PART 2 - PRODUCTS

2.1 BATHROOM EXHAUST FANS

A. Panasonic WhisperCeiling FV-0511VQL1

2.2 CONTROL SWITCH

A. Panasonic WhisperControl Condensation Sensor Plus – On/Off fan control with Light, White FV-

WCCS2-W

1. Program switch such that the fans operates when humidity levels exceed 50% and also to run at least 20 minutes per hour.

2.3 DUCTS

A. Connect to existing ducts, install new wall or roof caps.

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FANS 15830 - 7

2.4 TERMINATION CAP

A. Lower floors: 4” rigid duct compatible wall cap with backdraft damper and positive duct connection. FAMCO Hooded Wall Vent with Spring Loaded Damper, Gasket and Screen or equivalent.

B. Upper floors: 4” rigid duct compatible roof cap with backdraft damper and positive duct connection. Master Flow 4 in. Goose Neck Vent Cap or equivalent.

C. Ensure proper positive connection to termination caps.

2.5 INSULATION

A. Minimum R-4 (R-11 with unfaced fiberglass insulation).

2.6 ACCESSORIES

A. Accessories as required for a complete installation.

1. #8 sheet-metal screws

2. Foil-backed butyl tape UL 181B – Hardcast Foil-Grip 1402

3. Mastic: Hardcast Versi-Grip 181 mastic

4. Support material

5. Electrical connection material including wiring, switch plates, etc

PART 3 - EXECUTION

3.1 INSTALLATION

A. Install fans, ducts and switches in accordance with manufacturers written instructions and requirements of PSE and the AHJ.

1. Connect ducts using mastic and/or tape.

2. Suspend units from structure; use steel wire or metal straps.

B. All mechanical ventilation fan exhaust ducting shall comply with the following:

1. All exhaust fans shall be equipped with a back draft damper located at either the fan outlet or the vent termination.

C. Air-tight and mechanically fastened at each joint using a minimum of two screws, and taped to the fan outlet and to the collar of termination cap.

D. Ducts

1. Connect to existing ducts.

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FANS 15830 - 8

E. Terminal Caps

1. Replace all terminal caps installed as recommended to written industry standards.

2. Repair and make weather tight all roofing and exterior wall materials at new caps.

F. Insulation

1. Ducting in unconditioned space shall be insulated.

3.2 FIELD QUALITY CONTROL

A. Operational Test: After electrical circuitry has been energized, start units to confirm proper motor rotation and unit operation. Remove malfunctioning units, replace with new units, and retest.

B. Set timer and humidity controls at levels agreed with Owner in writing prior to installation.

C. Fan testing: Test fans at interior and exterior to verify flow using recently calibrated balometer.

1. Test results shall demonstrate flow in no less than 70 CFM.

2. Provide report listing all units and test results for approval.

3. Units showing less than 70 CFM shall be reinstalled until required flow is achieved.

END OF SECTION 15830

INSTRUCTIONS TO BIDDERS

05-Instructions to Bidders_$250K-$1MM_ 09Jan 20 – Page 1 of 7

1.0 BIDDER RESPONSIBILITY CRITERIA

A. It is the intent of Owner to award a contract to a responsible bidder submitting the lowest responsive bid. Before award, the bidder must meet the following bidder responsibility criteria to be considered a responsible bidder. The bidder may be required by the Owner to submit documentation demonstrating compliance with the criteria. The bidder must:

1. Have a current certificate of registration as a contractor in compliance with chapter 18.27 RCW, which must have been in effect at the time of bid submittal;

2. Have a current Washington Unified Business Identifier (UBI) number;

3. If applicable, have industrial insurance coverage for the bidder's employees working in

Washington as required in Title 51 RCW; an employment security department number as required in Title 50 RCW; and a state excise tax registration number as required in Title

82 RCW;

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3);

5. Have received training on the requirements related to public works and prevailing wage under chapter 39.04.350 RCW and chapter 39.12 RCW or be listed as exempt by the Department of Labor and Industries on its website; and

6. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW;

7. Before award of a public works contract, a bidder shall submit to the contracting agency a signed statement in accordance with RCW 9A.72.085 verifying under penalty of perjury that the bidder is in compliance with the responsible bidder criteria requirement of subsection A, 6 of this section.

1.1 SUBCONTRACTOR RESPONSIBILITY

A. The Contractor shall include the language of this section in each of its first tier subcontracts, and shall require each of its subcontractors to include the same language of this section in each of their subcontracts, adjusting only as necessary the terms used for the contracting parties.

Upon request of the Owner, the Contractor shall promptly provide documentation to the Owner demonstrating that the subcontractor meets the subcontractor responsibility criteria below. The requirements of this section apply to all subcontractors regardless of tier.

B. At the time of subcontract execution, the Contractor shall verify that each of its first tier subcontractors meets the following bidder responsibility criteria:

1. Have a current certificate of registration in compliance with chapter 18.27 RCW, which must have been in effect at the time of subcontract bid submittal;

2. Have a current Washington Unified Business Identifier (UBI) number;

3. If applicable, have:

a. Have Industrial Insurance (workers’ compensation) coverage for the subcontractor’s employees working in Washington, as required in Title 51 RCW;

b. A Washington Employment Security Department number, as required in Title 50

RCW;

05-Instructions to Bidders_$250K-$1MM_ 09Jan 20 – Page 2 of 7

c. A Washington Department of Revenue state excise tax registration number, as required in Title 82 RCW;

d. An electrical contractor license, if required by Chapter 19.28 RCW;

e. An elevator contractor license, if required by Chapter 70.87 RCW.

4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or

39.12.065 (3);

5. Have received training on the requirements related to public works and prevailing wage under chapter 39.04.350 RCW and chapter 39.12 RCW or be listed as exempt by the Department of Labor and Industries on its website; and

6. Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.

1.2 SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA

A. RCW 39.04.350(2) specifically authorizes municipalities to adopt relevant supplement criteria for determining bidder responsibility applicable to a particular project which the bidder must meet.

B. For the work in this project a responsible/qualified Bidder must meet the following standards:

1. Have a current certificate of registration as a contractor, in compliance with chapter 18.27 RCW, for the last three years under the same business name;

2. Have a good record of past performance that includes, but is not limited to, high quality work, ability to complete projects on time, contractor’s integrity, compliance with public policy, financial, contractual and tax obligations, as well as Federal and State rules and regulations in performing construction contracts.

3. Have a current Experience Modification Rate (EMR) of 1.0 or less, or an average EMR rate of 1.0 or less over the last three years. The requirement may, at the Owner’s sole discretion, be waived on review of a written explanation that includes details of accidents, L&I records, a Loss Ratio Report for the last five years, costs, dates of events, and changes that have been made by the contractor to reduce accidents. A current company Safety Plan shall also be reviewed.

4. Bidder shall provide evidence of previous successful completion of bathroom fan replacement projects, of similar scope and complexity. Poor performance, lack or response, or failure to complete projects successfully within the contract time may be grounds for the rejection of bidder.

5. Contractors and Subcontractors shall have had three years minimum experience licensed in Washington State, under the same name, in the specific specialty contracting business.

1.3 PREPARATION OF BIDS – CONSTRUCTION

A. Bids must be submitted on the Bid Form furnished by the Owner.

B. All fields and questions on required forms must be fully answered and complete. Failure to do so may result in the bid being declared non-responsive.

05-Instructions to Bidders_$250K-$1MM_ 09Jan 20 – Page 3 of 7

C. Bidders shall acknowledge receipt of all addenda to this solicitation by inserting the addenda numbers in the space provided on the Bid Form. Failure to do so may result in the bid being declared non-responsive.

1. Bidder is responsible for checking KCHA’s website for addenda prior to submitting bid.

D. In order for a bid to be considered responsive, bidders must submit the following signed documents with their bid package:

1. Bid Form

2. Bidder’s Information Form

3. Bid Guarantee

E. The Bidder agrees to hold the base bid prices for sixty (60) days from date of bid opening.

1.4 BID GUARANTEE

A. A bid guarantee in the amount of 5% of the base bid amount is required. Failure of the bidder to provide bid guarantee shall render the bid non-responsive.

B. Acceptable forms of bid guarantee are: A bid bond or postal money order, or certified check or cashier’s check made payable to King County Housing Authority.

C. The Owner will return bid guarantees (other than bid bonds) to unsuccessful bidders as soon as practicable, but not sooner than the execution of a contract with the successful bidder. The successful bidder’s bid guarantee will be returned to the successful bidder with its official notice to proceed with the work of the contract.

1.5 AMENDMENTS TO INVITATION TO BID

A. If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

B. Bidders shall acknowledge receipt of all addenda to this solicitation by inserting the addenda numbers in the space provided on the Bid Form. Failure to do so may result in the bid being declared non-responsive.

1. Bidder is responsible for checking KCHA’s website for addenda prior to submitting bid.

2. Addenda will not be issued later than three (3) calendar days before the deadline for receipt of Bids except Addendum withdrawing the request for Bids or extending the deadline for receipt of Bids.

1.6 PRE-BID MEETING

A. All potential bidders are strongly encouraged to attend. Oral statements may not be relied upon and will not be binding or legally effective.

1.7 EXAMINATION OF PLANS, SPECIFICATIONS, AND SITE

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A. Before submitting a bid, the Bidder shall carefully examine each component of the Contract Documents prepared for the Work and any other available supporting data so as to be thoroughly familiar with all the requirements.

B. The Bidder shall obtain copies of all agencies and associations guidelines and standards cited in the Contract Documents and necessary to perform the Work, including full size reproductions of material provided by Owner, at their own expense.

C. The Bidder shall make a thorough and reasonable examination of the project site, facility and conditions under which the Work is to be performed, including but not limited to: Building access; resident occupancy; fire lanes; landscaping; obstacles and character of materials which may be encountered; traffic conditions; public and private utilities; the availability and cost of labor; and available facilities for transportation, handling, and storage of materials and equipment.

1.8 EXPLANATION TO PROSPECTIVE BIDDERS

A. Any prospective bidder desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must submit a request in writing to the Owner by 9:00 am, seven (7) calendar days before the bid due date. Oral explanations or instructions given before the award of a contract will not be binding. Questions shall be submitted to:

Michelle Jackson King County Housing Authority 600 Andover Park W Tukwila, WA 98188 Email: MichelleJ@kcha.org

1.9 PREVAILING WAGES

A. Contractor shall pay no less than the Washington State Department of Labor and Industries (L&I) prevailing rate of wages to all workers, laborers, or mechanics employed in the performance of any part of the Work in accordance with RCW 39.12 and the rules and regulations of L&I. The schedule of prevailing wage rates for the locality or localities of the Work is determined by the Industrial Statistician of L&I. It is the Contractor’s responsibility to verify the applicable prevailing wage rate.

1. L&I prevailing wage rates may be found at https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/

2. The Owner has determined that the work meets the definition of residential construction.

3. The prevailing wage rates publication date is determined by the bid due date.

4. The work is to be performed in King County.

5. A copy of the prevailing wage rates is available at KCHA.

6. A copy of the prevailing wage rates may be mailed on request.

1.10 TAXES

A. All taxes imposed by law shall be included in the bid amount. The Contractor shall pay the WSST to the Department of Revenue and shall furnish proof of payment to the Owner if requested.

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B. The retail sales tax does not apply to the gross contract price.

C. Prime and subcontractors are required to pay retail sales tax upon all purchases of materials, including prefabricated and precast items, equipment, leases or rentals of tools, consumables, and other tangible personal property which is installed, applied, attached, or otherwise incorporated in their work.

1.11 INSURANCE

Must, for the duration of the contract, procure and maintain Builders Risk insurance as stated in Part 2 of the General Conditions. This shall be in addition to General Liability and Automobile Liability Coverage.

1.12 ASSURANCE OF COMPLETION

A. Payment and performance bonds for 100% of the Contract Sum, including all Change Orders and taxes imposed by law, shall be furnished for the Work, and shall be in a form acceptable to the Owner.

1.13 BID ERROR

A. In the event Bidder discovers an error in its bid, the Bidder may, under certain conditions and if before the date and time that bids are due, modify, their bid, as detailed below:

1. Prior to Date and Time Bids are Due:

a. A Bidder may withdraw its bid at any time prior to the date and time bids are due upon written request.

b. After withdrawing an original submitted bid, a Bidder may modify and resubmit its bid at any time prior to the date and time bids are due.

2. After the Date and Time Bids are Due:

a. A bidder who submits an erroneous low bid may withdraw the bid. The bid withdrawal is permissible if there was an obvious error in the low bid, and the mistake is readily apparent from the bid itself.

b. Notification: Provide to the Owner, within 24 hours of bid opening, written notification of the bidder’s intent to withdraw the bid due to error.

c. Documentation: Provide to the Owner within 48 hours of bid opening, documentation sufficient in content to justify bid withdrawal to the satisfaction of the Owner. Include description and evidence of the error.

d. Approval: the Owner will approve or reject the request for withdrawal in writing.

e. Any low bidder who withdraws its bid is prohibited from bidding on the same project if it is subsequently re-solicited.

1.14 ADDITIVE OR DEDUCTIVE BID ITEMS

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A. The low bid, for purposes of award, shall be the lowest responsive bid from a qualified responsible bidder offering the low aggregate amount for the base bid, plus additive or deductive bid alternates selected by the Owner.

1.15 BID EVALUATION

A. Responsive Bids: A bid will be considered responsive if it meets the conditions of the solicitation, in addition to but not limited to the following requirements:

1. Bid is received not later than the time and date specified.

2. Bid is submitted in the proper format on the form(s) provided.

3. Bid includes the complete scope of work as defined in bid package.

4. Bid does not include any exclusions or qualifications.

5. Bid includes Unit and Lump Sum Costs as listed in Proposal Form.

6. Forms are complete.

B. After bid opening, bids will be checked for correctness of bid item prices, extensions and the total bid price. Discrepancies shall be resolved by accepting the bid item prices and the corrected extensions and total bid price.

C. Responsible Bidders: the Owner will award contracts only to responsible bidders who demonstrate the ability to successfully perform under the terms and conditions as set forth in the Contract Documents and have successfully completed projects similar in scope and complexity.

1. Bidders must demonstrate relevant experience on similar types of projects and submit detailed information as required on the Bidder Information Form.

D. The Owner reserves the right to contact references and investigate past performance and qualifications of the Bidder, subcontractor, and project team members, including contacting third parties and/or the references provided by the Bidder.

1. The Owner may contact references for other projects including those the Bidder did not identify and/or provided references.

2. References may be asked to rate the performance of and describe their experience with project team members and subcontractors. Bidder Information may be solicited and evaluated on the following subjects: type and features of work; overall quality of project performance and quality of work; experience and technical knowledge and competence of the Bidder and Project Team Members; ability, capacity and skill to perform the Work;

ability to manage submittals, requests for information, prevailing wage filings, and other paperwork; compliance with laws, ordinances, and contract provisions; and other information as deemed necessary.

3. Poor reference(s) may be justification to determine a Bidder is not responsible.

E. At the Owner's request, provide any additional explanation or information, which would assist in evaluating the qualifications of the Bidder, subcontractors, project team members, and bid price.

F. The Owner will verify information submitted and if the lowest bidder is determined to be “not responsible,” the Owner will issue, in writing, the specific reasons for this determination. The bidder may appeal this decision. The appeal must be in writing and shall be delivered to the Owner within two business days. The appeal may include additional information that was not

05-Instructions to Bidders_$250K-$1MM_ 09Jan 20 – Page 7 of 7 included in the original bid documents. KCHA will make a final determination after the receipt of the appeal. The final determination may not be appealed.

1.16 CONTRACT AWARD

A. Bonding and Insurance: Contract award will be contingent on ability to secure payment/performance bonding, and Contractor’s ability to meet the Owner insurance requirements as detailed in the Bid Documents.

B. Must, for the duration of the contract, procure and maintain Builders Risk insurance as stated in Part 2 of the General Conditions. This shall be in addition to General Liability, Automobile Liability, and Professional Liability/Errors and Omissions (if applicable) Coverage.

C. Bonding, insurance certificate with endorsements, and an approved Statement of Intent to Pay Prevailing Wages shall be submitted to the Owner within 14 days of contract award. A Notice to Proceed shall be issued immediately after receipt.

D. Right to Reject Bids/Waiver: The Owner reserves the right to reject any or all bids or to waive any informalities or irregularities in the bidding.

E. Retainage Funds: The Owner will not pay interest to the Contractor for accounts where retainage funds are maintained by the Owner. As part of the procurement by which the Contractor was selected for this work, the Contractor agrees to waive any other options and has made allowances for this waiver.

GENERAL CONDITIONS

06-General Conditions_$250K-$1MM_2July2018 – Page 1 of 16

PART 1 - GENERAL PROVISIONS

1.1 DEFINITIONS

A. “Authority Having Jurisdiction (AHJ)”: A federal, state, local, or other regional department, or an individual such as a fire official, labor department, health department, building official, or other individual having statutory authority.

B. "Contract Documents" means the Instructions to Bidders, Specifications, Plans, General Conditions, Prevailing Wage Rates, Bid Form, Contract Form, other Special Forms, Drawings and Specifications, and all Addenda and modifications thereof.

C. "Contract Sum" is the total amount payable by Owner to Contractor for performance of the Work in accordance with the Contract Documents.

D. "Contract Time" is the number of consecutive Days allotted in the Contract Documents for achieving completion of the Work.

E. "Contracting Officer" means the person delegated the authority by King County Housing Authority to enter into, and/or terminate this Contract. The term includes any successor Contracting Officer and any duly authorized representative of the Contracting Officer.

F. "Contractor" means the person or other entity entering into the Contract with King County Housing Authority to perform all of the services or work required under the Contract.

G. "Day" means calendar day, unless otherwise specified.

H. "Final Acceptance" means the acceptance by Owner that the Contractor has completed the requirements of the Contract Documents.

I. "Force Majeure" means those acts entitling Contractor to request an equitable adjustment in the Contract Time, including, but not limited to, unusually severe weather conditions which could not have been reasonably anticipated.

J. "Furnish": Supply and deliver to Project site, ready for unloading, unpacking, assembly, installation, and similar operations.

K. "Install": Operations at Project site including unloading, temporarily storing, unpacking, assembling, erecting, placing, anchoring, applying, working to dimension, finishing, curing, protecting, cleaning, and similar operations.

L. "Liquidated Damages" means the amount prescribed in the Contract Documents to be deducted from any payments due or to become due Contractor, for each day's delay in completion of the Work beyond the time allowed in the Contract Documents as stated in the Notice to Proceed, plus any extensions of such time.

M. "Manager" means the person who is an authorized agent of the King County Housing Authority to administer the Contract.

N. "Notice to Proceed" means a notice from Owner to Contractor that defines the date on which the Contract Time begins to run.

O. "Owner" means the King County Housing Authority or its authorized representative with the authority to enter into, administer, and/or terminate the Work in accordance with the Contract Documents and make related determinations and findings.

P. "Property Manager" means the property management company, its officers and employees.

Q. "Provide": Furnish and install, complete and ready for the intended use.

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R. "Subcontract" means any contract, purchase order, or other purchase agreement, including modifications and change orders to the foregoing, entered into by a Subcontractor to furnish supplies, materials, equipment, and services for the performance of the prime Contract or a subcontract.

S. "Subcontractor" means any supplier, vendor, or firm that furnishes supplies, materials, equipment, or services to or for the Contractor or another Subcontractor.

T. "Work" means the construction and services required by the Contract Documents, and includes, but is not limited to, labor, materials, supplies, equipment, services, permits, and the manufacture and fabrication of components, performed, furnished, or provided in accordance with the Contract Documents.

1.2 EXECUTION AND INTENT

A. The intent of the Specifications and Drawings is to describe a complete Project to be constructed in accordance with the Contract Documents. Contractor shall furnish all labor, materials, equipment, tools, transportation, permits, and supplies, and perform the Work required in accordance with the Contract Documents.

B. All work is to be executed in accordance with the Building Codes, as adopted by the Authority Having Jurisdiction, and other applicable codes and generally accepted industry standards. All products and materials are to be new and handled and applied in accordance with the manufacturer’s recommendations.

C. Contractor makes the following representations to Owner:

1. The Contract Sum is reasonable compensation for the Work and the Contract Time is adequate for the performance of the Work, as represented by the Contract Documents;

2. Contractor has carefully reviewed the Contract Documents, had an opportunity to visit and examine the Project site, has become familiar with the local conditions in which the Work is to be performed, and has satisfied itself as to the nature, location, character, quality and quantity of the Work, the labor, materials, equipment, goods, supplies, work, permits, services and other items to be furnished and all other requirements of the Contract Documents, as well as the surface and subsurface conditions and other matters that may be encountered at the Project site or affect performance of the Work or the cost or difficulty thereof.

D. The Contract Documents are complementary. What is required by one part of the Contract Documents shall be binding as if required by all. Anything mentioned in the Specifications and not shown on the Drawings, or shown on the Drawings and not mentioned in the Specifications, shall be of like effect as if shown or mentioned in both.

PART 2 - INSURANCE AND BONDS

2.1 INSURANCE REQUIREMENTS FOR BUILDING TRADES CONTRACTORS

A. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or Subcontractors.

2.2 MINIMUM SCOPE OF INSURANCE

A. Contractors shall maintain coverages no less than:

1. Insurance Services Office Commercial General Liability coverage including Products/Completed Operations.

2. Insurance Services Office covering Automobile Liability, code 1 (any auto).

3. Workers’ Compensation insurance as required by State law and Employer’s Liability Insurance.

4. Builders Risk (Property / Course of Construction insurance covering for all risks of loss for all projects in excess of $250,000.00).

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2.3 MINIMUM LIMITS OF INSURANCE

A. Contractor shall maintain limits no less than:

1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit of $2,000,000.

2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.

3. Employer’s Liability: $1,000,000 per accident for bodily injury/sickness or disease.

4. Builders Risk (Property) / Course of Construction: Completed value of project.

2.4 DEDUCTIBLES AND SELF INSURED RETENTION

A. Any deductibles or self-insured retentions must be declared to and approved by the Owner. At the option of the Owner, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Owner, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the Owner guaranteeing payment of losses and related investigations, claim administration and defense expenses. NOTE: If this contract deals with hazardous materials or activities (i.e. lead based paint, asbestos, armed security guards) additional provisions covering those exposures must be included in order to protect the Owner’s interests.

2.5 OTHER INSURANCE PROVISIONS

A. The policies are to contain, or be endorsed to contain, the following provisions:

1. The Owner, the Property Manager, its officers, officials, employees, partners, agents and volunteers are to be covered as additional insureds under a “completed operations” type of additional insured endorsement with respect to general liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. The endorsement(s) effectuating the foregoing additional insured coverage shall be ISO form CG 20 10 11 85, or CG 20 10 10 01 issued concurrently with CG 20 37 10 01, or their equivalent as long as it provides additional insured coverage, without limitation, for completed operations; (ii) automobile liability arising out of vehicles owned, leased, hired, or borrowed by or on behalf of the Contractor; (iii) any insurance written on a claims made basis, shall have a retroactive date that coincides with, or precede, the commencement of any work under this contract. Evidence of such coverage shall be maintained for a minimum of six (_6_) years beyond the expiration of the project.

2. King County will not accept Certificates of Insurance Alone. Improperly Completed Endorsements will be returned to your insured for correction by an authorized representative of the insurance company.

3. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance as respects the Owner, its officers, officials, agents, partners, employees, and volunteers. Any insurance or self-insurance maintained or expired by the Owner, its officers, officials, agents, partners, employees, volunteers, or shall be excess of the Contractor’s insurance and shall not contribute with it. King County Housing Authority’s Insurance is Non-Contributory in Claims Settlement Funding.

4. The “General description of agreement(s) and/or activity(s) insured” shall include reference to the activity and/or to either specific King County Housing Authority’s; project of site name, contract number, lease number, permit number or construction approval number.

5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled or materially changed, except after thirty (30) days’ [ten (10) days for non-payment of premium] prior written notice by certified mail, return receipt requested, has been given to the Owner.

6. Maintenance of the proper insurance for the duration of the contract is a material element of the contract.

Material changes in the required coverage or cancellation of the coverage shall constitute a material breach of the contract.

7. Builders Risk / Course of Construction policies shall contain the following provisions:

a. The King County Housing Authority shall be named as loss payee.

b. The insurer shall waive all rights of subrogation against the Owner and the Property Manager, its officers, officials, employees and volunteers.

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2.6 ACCEPTABILITY OF INSURERS

A. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A-:VII. The name of the Insurance Company underwriting the coverage and its address shall be noted on the endorsement form.

Contractors must provide written verification of their insurer’s rating.

2.7 VERIFICATION OF COVERAGE

A. Contractor shall furnish the Owner with original certificates and amendatory endorsements effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the Owner before work commences in sufficient time to permit contractor to remedy any deficiencies. The Owner reserves the right to require complete, certified copies of all required insurance policies or pertinent parts thereof, including endorsements affecting the coverage required by these specifications at any time.

2.8 SUBCONTRACTORS

A. Subcontractors shall include the Contractor as additional insured under their policies. All coverage’s for subcontractors shall be subject to all of the requirements stated herein. Contractor shall be responsible for the adequacy of required coverages for subcontractors, and compile related certificates of insurance and endorsements evidencing subcontractors’ compliance.

2.9 PAYMENT AND PERFORMANCE BONDS

A. Payment and performance bonds for 100% of the Contract Award Amount shall be furnished for the Work, using the Payment Bond and Performance Bond form AIA – form A312. Change order increases of cumulative 15% increments require revisions to the bond to match the new Contract Sum.

PART 3 - PERFORMANCE

3.1 CONTRACTOR CONTROL AND SUPERVISION

A. Contractor shall be solely responsible for, and have control over construction means, methods, techniques, sequences, and procedures and for coordinating all portions of the Work, and shall be responsible to Owner for acts and omissions of Contractor, Subcontractors, and their employees and agents.

B. Contractor shall enforce strict discipline and good order among Contractor's employees and other persons performing the Work. Contractor shall not permit employment of persons not skilled in tasks assigned to them.

Owner may, by Notice, request Contractor to remove from the Work or Project site any employee Owner reasonably deems incompetent, careless, or otherwise objectionable.

C. The Contractor shall perform on the site, and with its own organization, work equivalent to at least 12% of the total amount of work to be performed under the contract.

D. Work Hours: The Contractor's allowable hours of operation shall be limited to those hours between 8:00 A.M.

and 6:00 P.M. Monday to Friday excluding public holidays.

3.2 PERMITS, FEES, AND NOTICES

A. Unless otherwise provided in the Contract Documents, Contractor shall pay for and obtain all permits, licenses, and coordinate inspections necessary for proper execution and completion of the Work. Prior to final payment, the approved, signed permits shall be delivered to Owner.

3.3 PREVAILING WAGES

A. Statutes of the State of Washington RCW 39.12 as amended shall apply to this contract. Requirements, in brief, are stated below:

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1. There shall be paid each laborer or mechanic of the Contractor or sub-Contractor engaged in work on the project under this contract in the trade or occupation listed in the schedule of Wage Rates, as determined by the Department of Labor and Industries, not less than the hourly wage rate listed therein, regardless of any contractual relationship which may be alleged to exist between the Contractor and any sub-contractor and such laborers and mechanics.

2. The "prevailing rate or wage" contained in the wage determination include health and welfare fund contributions and other fringe benefits collectively bargained for by the various management and labor organizations. Prevailing wages shall be paid based on the most recent semi-annual list as required by the Department of Labor and Industries (L&I).

3. In case any dispute arises as to what are the prevailing rates for wages of work of a similar nature, and such disputes cannot be resolved by the parties involved, including labor and management representatives, the matter shall be referred for arbitration to the Director of the Department of Labor and Industries of the State of Washington, and the Director’s decision shall be final and conclusive and binding on all parties involved in the dispute.

B. Before commencing the Work, Contractor shall file a statement of “Intent to Pay Prevailing Wages.”

C. After completion of the Work, Contractor shall file an “Affidavit of Wages Paid.”

3.4 EQUAL EMPLOYMENT OPPORTUNITY

A. During performance of the Work:

1. Contractor shall not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, marital status, the presence of any physical, sensory, or mental disability, sexual orientation, Vietnam-era veteran status, disabled veteran status or political affiliation, nor commit any unfair practices as defined in RCW 49.60.

2. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, national origin, of any physical, sensory, or mental disability, sexual orientation, Vietnam-era veteran status, disabled veteran status, or political affiliation.

3. The Contractor shall give all notices and comply with all applicable laws, ordinances, rules, regulations and orders in regard to Equal Employment Opportunity including but not limited to Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, as amended, and the rules, regulations, and orders of the Secretary of Labor. The Contractor shall include the terms of this Clause in every subcontract so that such term shall be binding on each Subcontractor.

4. Non-Discrimination R.C.W. 49.60: These special…