combined_synopsis-Solicitation-telecommunication_maintenance-1116131.doc

This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This requirement is being issued in conjunction with FAR Part 13 Simplified Acquisition Procedures and FAR 13.5 Test Program for Certain Commercial Items. The solicitation number is FDA1116131. This solicitation is issued as a Request for Quote (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-69 dated August 1, 2013.

The associated North American Industry Classification System (NAICS) Code is- 811213- Communication Equipment Repair and Maintenance; Small Business Size Standard is $10.0 million. This RFQ is issued as full and open competition.

Schedule of items

Grand Total Items 1 through 5

Indefinite Delivery/ Indefinite Quantity (IDIQ) Work Base year:

Conference Phone for Nortel Meridian PBX Systems Expandable

Option year 1:

Conference Phone for Nortel Meridian PBX

Option Year 2:

Conference Phone for Nortel Meridian PBX

Option Year 3:

Conference Phone for Nortel Meridian PBX

Option Year 4:

Conference Phone for Nortel Meridian PBX

Summary of Prices

A. Fixed-Price (items 1- 5)

B. Estimated IDIQ work( Base year through Option year 4)

ESTIMATED GRAND TOTAL

The current telephone system at the U.S. Food and Drug Administration’s (FDA) Jefferson Laboratories is a digital telephone switch, Nortel (formerly Northern Telecom) Meridian SL1, Option 61, which was installed in May of 1991. In 1991 the outside cable system was installed in conduit buried in concrete; cable to the Center’s conference center and Visitor Housing (Bldgs 70-74) was direct buried in 1989. Station wiring for Buildings 15, 53A, 53B, 53C, 53D, 53E, 62, 70, 71, 72, 73, and 74 was installed in 1987; wiring for building 5A, a barrier facility, was installed in the early 1970s. Station wiring for Building 10 was installed in 1995. Station wiring for Building 50 was installed in 2004. Station wiring for Building 26 was installed in 2000. Station wiring in all other buildings was installed in 1991 or later. The existing telephone switch is housed in building 54.

The Meridian SL1, Option 61, Succession release 4.5, is a Dual Tone Multi frequency (DTMF) signaling system with:

. Two primary attendant consoles in Building 31;

. Two night stations at the security office in Building 21; two 2616s with display are in use in this area;

. 46 FTS2001 trunks; 2 “D” Channels;

. Access to the commercial dial network;

. Local Area Networking access;

. 12 Direct-in-dial trunks;

. 22 Central office trunks;

. 10BaseT Twisted Pair Hub;

. Integrated Systems Digital Network Capability;

. Nine elevator phones;

. Nortel Networks Call Pilot on a dual homed Windows 2003 Server – 12 ports, 24 hour

. Nortel Optivity Telephone Manager on a dual homed Windows 2000 Server platform

. On-line system traffic and performance measurement reports that can be optionally printed;

. Dedicated system access video terminal that allows the user to access specific system translations and perform administration and maintenance. The system has uniquely assigned passwords to prevent unauthorized access to the system;

. Dial up access to perform remote administration, maintenance, and diagnostics by the Contractor;

. Connections for equipment furnished by the Government for features such as paging access and/or dial dictation access;

. System transfers a minimum often voice terminals to CO trunks, when power fails or a major alarm condition occurs. The voice terminals function on analog trunks to the central office;

. When there is a power failure the system has standby power for the entire system for 20 seconds, backup power for the system memory for 10 minutes, and a memory backup tape (or other device) so that the total configuration is saved; all station wiring for single line instruments and associated equipment terminates into standard eight position modular wall outlets. Each modular outlet accommodates eight wires or four pair.

The contractor shall provide maintenance services for the operational integrated voice/data telecommunication system, all ancillary equipment at the Jefferson Laboratories. Task orders to move or add telephone locations and provide system modifications and upgrades as requested by the Government. Moves and additions may require the installation of inside conduit and/or the addition of outside cable being run from switch room to a facility.

SCOPE OF WORK

The system includes, the cable distribution system, local telecommunications exchanges providing basic switching equipment and station/terminal and ancillary equipment of voice data services.

The telephone sets currently in use are Northern Telecom 2006, 2008, 2616, 2616 w/display, 2008 hands free, 2008 hand free w/display, 3902 w/display, 3903 w/display, 3904 w/display and Polycom SoundStation II conference phones. The following is the approximate number of telephone lines, by type currently installed and programmed for use at the FDA/Jefferson Laboratories: 255 analog 500 sets, 166 2008 sets, 45 2616 sets, 325 3902 sets, 140 3903 sets and 90 3904 sets; the number and location of the lines change frequently.

The PBX inventory provided in Attachment 1 is provided as a tool to help in evaluating the system and should not be considered complete.

Maintenance

1. The Contractor shall provide regularly schedule preventive maintenance on the system and remedial maintenance (routine and emergency call-out) according to Nortel’s. routine and preventive maintenance guides

2. Maintenance shall include keeping all station equipment and ancillary equipment in operational order. Broken, damaged or deteriorated parts shall be readjusted when found by preventive routines or fault location tests to be in unsatisfactory operating condition. The contractor shall provide and only use Original Equipment Manufacturer (OEM) when replacing defective parts. Electrical faults, such as leakage or poor insulation, noise induction, crosstalk, or poor transmission characteristics, shall be corrected.

3. Whenever the Contractor must interrupt service during regular working hours for the purpose of working on the lines, cable, or equipment, the work shall be done at a time which will cause the least inconvenience to the Jefferson Lab employees. The Contractor shall provide advance notice to the COR. The contractor shall notify the COR if government work would be seriously affected by such interruptions. The COR shall then either approve or disapprove of the request.

4. Personnel at FDA/Jefferson Laboratories replace broken telephones with spare telephone sets. The Contractor shall be responsible for exchanging the telephones as requested by the Government. It is estimated that approximately 20 are replaced per month.

5. When a telephone is reported or found to be out of order and personnel at FDA/Jefferson Laboratories cannot repair the telephone by replacing it, either from wiring, programming or PBX problems, the telephone must be restored to service within 24 hours after the problem is reported.

a. The contractor shall make all reasonable efforts to prevent interruptions of service. When interruptions occur, the Contractor shall reestablish service with the shortest possible delay.

b. The Contractor shall inform the Government as soon as possible of any occurrences of any unusual nature which may result in prolonged or serious interruption of service.

6. A maximum of four hour on-site response time is required during business hours and a six hour response time during non-business hours with qualified personnel with replacement parts capable of correcting the malfunction is mandatory regarding major failures in the system. A major failure has happened once since 2008 through August 2013. The last failure occurred in December of 2010. Business hours are Monday through Friday, 7:30 am to 5:00 pm. Non- business hours are 5:00PM – 7:30AM, Monday through Friday, weekends and federal holidays. A major failure is defined as any indication of a major alarm, the malfunction of the console, 50 percent or more of any one trunk group, 10 percent or more instruments, two or more features critical to the operation of the FDA/Jefferson Laboratories or the system or any situation which the Government determines is an emergency. All minor malfunctions require on-site response by qualified personnel with replacement parts capable of correcting the malfunction within twenty-four (24) hours of the problem being reported. .

Federal holidays are as follows:

New Year’s Day

Martin Luther King, Jr.

Washington’s Birthday

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

7. The Contractor shall maintain and provide a plan outlining their procedures for responding to catastrophic failure, i.e., failure or destruction of the entire switching system or major portion thereof.

8. The Contractor shall provide remote access capabilities to include, but not limited to, nightly maintenance routines, software changes and updates, system integration or preventive maintenance.

9. The Contractor shall provide a warning system which will automatically contact the Contractor if alarms are indicated.

10. The Contractor shall be responsible for all contacts and coordination with the local and long distance telephone companies and the FTS provider concerning maintenance of access lines, trunks, dial repeating tie lines, interface arrangement problems, etc., and ordering new cable facilities for additional off-premise main station lines, trunks, etc. However, the Contractor shall not order, install or place in service any type of equipment where there is an obligation of charges to the Government unless the Government has approved and issued orders for such services.

11. The Contractor shall be responsible for coordination with the local telephone company(ies) where equipment is provided by the telephone company(ies) such as cable pairs, central office trunks, interface arrangement, common equipment, etc. It shall be the Contractor’s responsibility to notify the local telephone company(ies) of such circuit/equipment malfunction and assist as necessary for timely restorations of faulty circuitry/equipment to service.

12. Services shall be performed by fully qualified installation and maintenance personnel who are experienced in the field of digital and analog telecommunications systems. The Contractor shall provide the names of the service technicians, and maintenance personnel assigned to this contract and a letter from Nortel which states that they have satisfactorily completed all appropriate training courses offered for installing, maintaining, and servicing the equipment.

13. The Contractor shall be responsible for the cost of telephone company service visits when a system malfunction is determined to be in the telephone switch and not in the telephone company provided equipment.

14. All contractor personnel who come onsite or remote in for assistance shall be required to completed the Commitment to Protect Non-Public Information form in attachment 2.

Online Updating

The system is currently capable of online updating of all support systems by both the Government and the Contractor. The software limits updating to authorized personnel. The update personnel is permitted to add, change, or delete any element or record available in the system instantly, simultaneous to, and without degrading use of the system for other purposes as stated herein or without requiring assistance to load mass storage. The contractor shall maintain this capability throughout this contract.

Renovation and Construction

In the event of renovation of existing facilities or the construction of a new facility, the Government, may, at its discretion, award the pulling of additional outside cable and inside wiring including terminating blocks in an IDF closet to other than the telecommunications contractor. The telecommunications contractor will have the right to inspect the work by the construction contractor, prior to connecting telephone lines to the switch. Any system expansion shall be accomplished with minimum interruption to existing service.

System Modifications and Upgrades

The current system is a fully integrated system of trunks, switching apparatus, telephone instruments, data terminal interface devices, and existing underground and riser cable as well as in-house wiring.

1. The Contractor shall advise the Government regarding any upcoming changes that will have an effect on the switch, as well as any other improved or updated software versions issued by the manufacturer needed to meet any new telecommunications standards.

2. The Contractor shall be solely responsible for the compatibility of any modifications/upgrades to the system/equipment with any and all circuits and facilities as provided by the local telephone company(ies) or other providers of service to meet the service requirements of these specifications.

3. The Government reserves the right to use conventional single-line station equipment obtained from other than the Contractor. Any modifications or updates to the system must support Western Electric 2500 sets.

4. All station equipment and associated equipment shall comply with the applicable Electronic Industries Association standards. All instruments shall be certified/registered according to Part 68 of Federal Communications Commission rules.

5. It shall be the responsibility of the Contractor to consult with the local telephone company(ies) and the General Services Administration (GSA) regarding any future plans relevant to FTS2001 and the method for which GSA will continue to provide service (tie line, CCSA trunks, etc.) at this location. The Contractor shall determine any future numbering plan for in-dial from the local message network. The numbering plan shall include one, two, and /or three digit access codes for user access to Central Office trunks, FTS2000 access lines; and when required WATS and FX lines. The following access codes are mandatory:

· Spre Code

· FTS2001 (direct-out dial)

· Central office trunks (direct-out-dial)

· Attendant

6. Circuit terminations shall be engineered to conform to the Independent Telephone Associations’ standards or Bell System standards. When any trunk circuits, tie line, access lines, and/or main station lines extend outside the building housing the switching system, such circuits and lines shall provide adequate protection at the distribution frame against electrical surges and crosses, where such surges or crosses may be damaging to the telephone switching equipment or present a hazard to the operating personnel. All protection devices, switch frames, and power busses must be grounded in accordance with industries and the manufacturer’s recommended standards for the Meridian SL1, Option 61.

7. The current Nortel Optivity Telephone Manager (OTM) unit provides call by call recording of the calling station connect time, duration of call, called number, date and trunk utilized for all outgoing calls via local, commercial toll, FX and FTS2001 lines.

8. The system shall maintain compatibility with the current Paging System, Motorola People Finder Plus; Model No. EOBPFP-0111A5+.

9. The system shall maintain compatibility with the present emergency generator located in Building 53. (One Lima Brushless Synchronous Alternator and two Caterpillar Generators, Model No. SR-4.)

10. The Government shall be responsible for ordering Contractor identified interface arrangements from the local telephone company, AT & T, MCI, or other common carriers. Any charges for interface arrangements ordered by the Government, which were incorrectly identified by the Contractor, shall be the responsibility of the Contractor.

Parts and Equipment

1. The Contractor shall provide all parts associated with the maintenance and additional system installation. Spare parts shall be immediately available to meet the requirements of this contract.

2. The Contractor shall maintain a complete inventory of parts for the telephone system in order to assure parts availability to meet the required response times.

Indefinite Delivery/ Indefinite Quantity (IDIQ) Work

1. IDIQ work is defined as work that is not part of the routine work for telecommunication maintenance support for the Jefferson Lab Complex (JLC), but comes within the scope of the contract. Specific work or items will be defined as required by the JLC in accordance with the performance work statement.

2. Prior to starting any IDIQ work, the Contractor shall submit a proposal outlining the work to be done, including a tentative start date and indicating the number of days to complete the work. The proposal shall also identify the methods, equipment and material to be used and the number of hours and wage rate per craft, using the fully burdened rates previously negotiated under the schedule of items for the IDIQ section, to complete the work. Approval is required prior to performing any additional task order work.

3. Additional Work Task Orders may be issued by the Government for a period of one (1) year from the date of contract award and the period of any option periods exercised. Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time period specified in the task order. Orders may be issued by mail, fax or electronic methods.

Work or items that may be required under the IDIQ sections include but not limited to: telecommunication supplies, telephones, conference phones, handset cords, phone cables, telephone jacks and faceplates, cross connection and installation of terminal blocks, fused protectors, cable pairs, trunk cables for expansion or repair of existing circuits. telecom infrastructure cabling. This includes, but is not limited to, defective station cabling and campus wiring, modifications, upgrades, software and hardware. .

IDIQ Schedule of Items Updates –Technology Refresh- As described in this section the Contractor shall support the FDA in periodic technology refresh and insertion activities. These activities will result in an updated IDIQ schedule of items list.

Minimum and Maximum Quantities for IDQ portion

The contract’s guaranteed minimum is the firm-fixed-price tasks for the base period of the contract. The contract’s estimated maximum IDQ- Task Order amount shall not exceed $150,000.00 over the period of performance of the contract.

Records and Reports

1. On a monthly basis, the contractor shall furnish to the COR a report or all the preventive maintenance that was performed. The report shall include as a minimum the date and time of performed work, the type and model number(s) of machine(s) maintained, the time spent for repair, and the list of parts replaced.

2. Accurate records of all trouble reports, including identification of station line, time, date, nature of trouble, action taken to clear the trouble and the date and time the trouble was cleared (or action taken) shall be maintained by the Contractor and provided to the COR on a monthly basis.

3. The Contractor’s records shall include, but not necessarily be limited to: cable and pair assignments, line record cards, tests and inspections, preventive maintenance schedule, equipment failures and feature assignments per station.

4. The Contractor shall preserve and retain all records and reports for the term of the contract. These records and reports shall be maintained in the switch room or another suitable location determined by the Government. They shall be made available for inspection and/or analysis to the Government at any time upon request. These records shall be the property of the Government.

Medical Requirements for Contractor Personnel Entering Restricted Areas

The currently restricted areas at FDA/Jefferson Laboratories are Buildings 5A, 5D, 6, 14A, 14B, 53A, 53B, 53C, and 62. Requirements for entering these areas may include protective clothing, showering and personal hygiene, and change of clothing. There may be additions or changes as building renovations and new construction projects are completed.

Support to On-Site Government Contractors

The Contractor shall provide access to house cable and hook-up services purchased by on-site Government contractors from the local vendor. This support will be requested by the Government, but all arrangements, both technical and financial, will be between the telecommunications contractor and the on-site contractor. Charges to the on-site contractor shall not exceed customary local charges provided by other local vendors.

Period of Performance

Base year: September 29, 2013 through September 28, 2014 Option Year 1: September 29, 2014 through September 28, 2015.

Option Year 2: September 29, 2015 through September 28, 2016 Option Year 3: September 29, 2016 through September 28, 2017 Option Year 4: September 29, 2017 through September 28, 2018

Solicitation provisions

Contract Type: Commercial Item-Firm Fixed Price.

The provision at FAR 52.212-1 Instructions to Offerors-Commercial Items (JUL 2013) applies to this solicitation. The following addenda have been added to this provision:

Addendum Paragraph (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm until October 30, 2013.

The provision at FAR 52.212-2 Evaluation-Commercial Items is applicable to this solicitation. The specific evaluation criteria to be included in paragraph (a) of that provision are as follows:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(i) Technical capability of the services offered to meet or exceed the Government’s requirement.

(ii) Past Performance

(iii) Price.

Technical and Past Performance when combined are significantly more important than price in determining the best value to the government. If the Government determines that competing technical proposals are essentially equal, price becomes increasingly important and may become the determining factor in the best value decision.

Technical capability will be determined by review of information submitted by the offeror which must provide sufficient technical information necessary for the Government to conclusively determine that the offered services meet the technical requirements identified above. Indicate your approach for accomplishment of the Statement of Work; demonstrate recognition and ability to overcome potential difficulties in the performance of the statement of work including catastrophic failure plan. Provide detailed description of data management; describe organizational experience and personnel who will be assigned to this project, (i.e., demonstrate capability to provide personnel who are Original Equipment Manufacturer (OEM) trained to provide maintenance and provide OEM repair and spare parts). Identify all proposed subcontractors, their specific roles and responsibilities, the proposed subcontract value expressed as a percentage of the total proposed price (do not include actual subcontract price for this effort or total proposed price information in this technical capability proposal). The response should include who, what, when and how the requirement will be accomplished. Such documentation should also include technical information necessary for the Government to conclusively determine that the respondent and their technical/engineering staff is qualified and capable to perform the services and otherwise able to meet all the performance requirements herein. Please be advised that generic statements are not sufficient for effective evaluation of respondent’s capability. Responses shall not exceed fifteen pages in length.

Past Performance: Provide 3 references (within the last 3 years from the date of this solicitation) relevant to this requirement in terms of type, scope, complexity, and size. For each of these past performance references, provide a detailed description of the work, the period of performance, the dollar value of the work, your role and responsibilities as either a prime or a subcontractor, the client name and address and client point of contact name, phone number and email address.

Provide detailed price quote for each schedule of item and attachment 1. Include the firms DUNS number with quote.

The government is not responsible for locating or securing any information, which is not identified in the proposal however the Government reserves the right to obtain information for use in the evaluation from any and all sources including sources outside of the Government.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Offerors are afforded the opportunity to inspect the system prior to the date set for receipt of quotes by contacting the Contract Specialist/Contracting Officer identified herein to schedule an appointment. Failure to inspect the system will not relieve the successful offeror from fully meeting the requirements of the resulting contract at the price offered.

FAR Provision 52.237-1 Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A site visit is planned for Wednesday August 28, 2013 at 1PM Central Time. Participants will meet at NCTR Main Entrance Security Building. Attendees shall notify the Contract Specialist, Nick Sartain, via email at nick.sartain@fda.hhs.gov, not later than one (1) work day in advance regarding your planned attendance, providing company and attendee(s) name(s).”

The Provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (AUG 2013), applies to this acquisition. An offeror should complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.acquisition.gov.

One or more of the items under this acquisition is subject to the World Trade Organization Government Procurement Agreement and Free Trade Agreements.

Contract clauses- FAR and HHSAR Clauses and Provisions incorporated by reference may be obtained at:

https://www.acquisition.gov/far/ http://www.dhhs.gov/asfr/ogapa/acquisition/acquisitionpolicies.html http://www.hhs.gov/asfr/ogapa/acquisition/policies/files/caac-consultation-accelerated-payment-gsa.pdf

The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (JUL 2013), applies to this acquisition. The following addenda apply:

FAR 52.204-4 Printed or Copied Double-sided on Recycled Paper (May 2011) FAR 52.216-18 Ordering (OCT 1995)

Fill in text as follows:

(a) Such orders may be issued from the effective date of award through the effective period of performance of the contract.

FAR 52.216-19 Order Limitations (OCT 1995)

Insert the following text in paragraph:

(a) $3,000.00

(b)

(1) $90,000.00, (2) $150,000.00, (3) 5 days.

(d) 5 days

FAR 52.216-22 Indefinite Quantity (OCT 1995)

Insert the following text in paragraph:

(c) …after the date of final payment under this contract.

FAR 52.228-5 Insurance – Work on a Government Installation (JAN 1997)

FAR 52.237-2 Protection of Government Buildings, Equipment and Vegetation (APR 1984) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) “… within 1 day of contract expiration; …. at least 15 days before the contract expires...”

(c) “…shall not exceed five years.”

FAR 52.232-99, Providing Accelerated Payment to Small Business Subcontractors (Deviation) (AUG 2012)

HHSAR Clause 352.202-1 Definitions

JAN 2006

HHSAR Clause 352.203-70 Anti-Lobbying

(Jan 2006) HHSAR Clause 352.222-70 Contractor Cooperation in Equal Employment Opportunity

Investigations

OCT 2009

HHSAR Clause 352.223-70 Safety and Health

JAN 2006

HHSAR Clause 352.231-71 Pricing of Adjustments

JAN 2001

HHSAR Clause 352.242-71 Tobacco-Free Facilities

JAN 2006

The supplies and/or services delivered hereunder shall be inspected and accepted at destination by the contracting officer’s representative (COR) specified at award. If the supplies or services are acceptable, the COR shall promptly forward a report of inspection and acceptance to the paying office. If the supplies or services are not acceptable, the COR shall document the nonconforming items/services and immediately notify the contracting officer.

Contract Administration

a. Contracting Officer/Contract Administrator

Nick Sartain, Contracting Officer

3900 NCTR Road

HFT-320

Jefferson, AR 72079

Phone: 870-543-7370

Email: nick.sartain@fda.hhs.gov

b. Contractor’s Point of Contact

(To be completed by the contractor) Name:

Phone:

Email:

c. Technical Point of Contact-Contracting Officer’s Representative

The following COR will represent the Government for the purpose of this contact:

(To be completed at time of award) Name:

Phone:

Email:

The COR is responsible for:

(1) Monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements;

(2) Interpreting the statement of work and any other technical performance requirements;

(3) Performing technical evaluation as required;

(4) Performing technical inspections and acceptances required by this contract; and

(5) Assisting in the resolution of technical problems encountered during performance.

The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to:

(1) Direct or negotiate any changes in the statement of work;

(2) Modify or extend the period of performance;

(3) change the delivery schedule;

(4) Authorize reimbursement to the Contractor any costs incurred during the performance of this contract; or

(5) Otherwise change any terms and conditions of this contract.

Invoice Submission

Invoices shall be submitted to the address identified below and contain all necessary information per FAR 52.212-4 (g) in accordance with the following instructions.

I. To constitute a proper invoice, the invoice must be submitted on company letterhead and include each of the following:

(i) Name and address of the contractor;

(ii) Invoice date and invoice number;

(iii) Purchase order/award number;

(iv) description, quantity, unit of measure, unit price, and extended price supplies delivered or services performed, including: (a) period of performance for which costs are claimed; (b) itemized travel costs, including origin and destination; and (c) any other supporting information necessary to clarify questionable expenditures;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on government bill of lading, if applicable;

(vi) Terms of any discount for prompt payment offered, if applicable;

(vii) Name and address of official to whom payment is to be sent (must be the same as that in the purchase order/award, or in a proper notice of assignment)

(viii) Name, title, and phone number of person to notify in event of defective invoice;

(ix) Taxpayer identification number (TIN);

(x) electronic funds transfer (EFT) banking information, including routing transit number of the financial institution receiving payment and the number of the account into which funds are to be deposited;

(xi) name and telephone number of the FDA contracting officer representative (COR) or other program center/office point of contact, as referenced on the purchase order; and

(xii) Any other information or documentation required by the purchase order/award.

II. An original and two (2) copies shall be submitted to:

Nick Sartain 3900 NCTR road Building 50, Room 422 Jefferson, AR 72079

An electronic invoice can be emailed to the following address:

Nick.sartain@fda.hhs.gov

III.

One copy to the Contracting Officer Representative (COR) or other program center/office designee, clearly marked “courtesy copy only”:

To be completed at time of award by Government.

IV.

Questions regarding invoice payments should be directed to the FDA payment office at (870) 543-7446 or (870) 543-7042 or electronically at nctrinvoices@fda.hhs.gov The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (AUG 2013) applies to this acquisition. The following additional FAR clauses cited in this clause are applicable: (b): 52.203-6 Alt I, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-54, 52.223-18, 52.225-5, 52.225-13, and 52.232-33.

(c): 52.222-41.

http://www.wdol.gov/wdol/scafiles/std/05-2035.txt?v=14

52.222-42 and 52.222-43.

It is the offeror's responsibility to monitor FedBizOpps.Gov for the release of any information related to this acquisition, e.g., questions and answers, amendments, award notice, etc.

All responsible sources may submit an offer, which if timely received, shall be considered. The offer must reference solicitation number FDA1116131. The offers are due in person, by postal mail or email to the point of contact listed below on or before September 3, 2013 by 13:00 hours (Central Standard Time in Jefferson, Arkansas) at the Food and Drug Administration, FDA/OO/OFBA/OAGS/DAP, Attn: Nick Sartain, 3900 NCTR Road, HFT-320, Jefferson, AR 72079-9502.

For information regarding this solicitation, please contact Nick Sartain at (870) 543-7370, FAX (870) 543-7990 or email nick.sartain@fda.hhs.gov.