FCI Danbury Market Research Questionnaire with SOW..pdf

U.S. Department of Justice

Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

Heating, Ventilation, and Air Conditioning (HVAC) Instructor Services Federal Correctional Institution (FCI) Danbury

Danbury, Connecticut

The Federal Bureau of Prisons, Field Acquisition Office, is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The service is for the provision of accredited Heating, Ventilation, and Air Conditioning (HVAC) instructor services. The contractor must be an accredited entity.

HVAC Instruction will be provided to the incarcerated Adults in Custody (AICs) at FCI Danbury located at 33 ½ Pembroke Station, Route 37, Danbury Connecticut 06811. The contractor will provide (HVAC) instruction that will qualify AIC’s for at least an entry level position in the industry. There will be an estimated maximum of Thirty (30) AIC participants in the HVAC program. The Supervisor of Education will determine the minimum and maximum number of enrollments. The services will be preformed Monday through Friday, between the hours of 7:00 AM to 3:00 PM with a 30-minute unpaid lunch break. Services will not take place on observed federal holidays. The schedule is subject to be adjusted to meet program the needs of the institution. A mutually agreed upon schedule between the contractor and the Bureau of Prisons will be determined following award of a contract. The Government contemplates awarding a single indefinite-delivery, requirements-type contract for one base year and four option years.

Data collected from this survey is for informational purposes only.

This IS NOT a new requirement.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for HVAC Instructor Services (Other Technical and Trade Schools) is 611519, which sets the small business size standard at $21 million ($21 million in gross revenue is considered small, above $21 million in gross revenue is considered large).

Based on this standard, what is your business size? _____Small Large

2. Is your firm eligible for participation in one of the following small business programs?

If so, please indicate which program(s) below:

8(a)” program Women-owned small business concern Economically Disadvantaged Women-Owned Small Business ____Service-disabled veteran-owned small business concern ____Hub-Zone small business concern

3. Your business’ accreditation will be verified using the US Department of Education Database of Accredited Postsecondary Institutions and Programs (DAPIP) website:

(https://ope.ed.gov/dapip/#/home).

Is your business accredited and is it listed on this website?

Yes No

Accrediting Body ______________________________________________ https://ope.ed.gov/dapip/#/home

4. Will your business be compliant with FAR 52.219-14?

Yes _No

5. Is your business able to provide a qualified instructor to fulfill FCI Danbury requirement of HVCAC instruction, as outlined in the Statement of Work (SOW)?

Yes No

6. Are there any questions or concerns with the SOW? If so, please list your questions and/or concerns:

7. Is your business registered in System for Award Management (SAM)?

_Yes No

All potential quoters are advised if a solicitation is issued it will include the clause at FAR 52.204-7 (Oct 2018) for System for Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at: https://sam.gov/content/home

8. Can your business provide firm fixed unit prices for future contract periods (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

9. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

7 days 15 days 30 days

10. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution? Calendar days

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

11. The Federal Acquisitions Regulations requires the following insurance’s: Workers’ Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 per person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in C?

Yes No https://sam.gov/content/home

12. Please furnish the following information in reference to your firm:

Business Name: ____________________________________________________ Address: __________________________________________________________ Point of Contact: ___________________________________________________ Telephone Number: _________________________________________________ E-mail Address: ___________________________________________________ UEI No. ______________________ CAGE: _______________________

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your response to jwray@bop.gov no later than Friday, March 14, 2025, at 12:00 pm, CST. Please feel free to contact me at if you have any questions.

Sincerely, /s/ Justin Wray, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: Hard copies of the solicitation will not be available. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through sam.gov.

Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:jwray@bop.gov

OCCUPATIONAL TRAINING PROGRAM:

HEATING, VENTILATION, AND AIR CONDITIONING (HVAC)

STATEMENT OF WORK

Subject

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas, intends to make a single award of a firm fixed price type contract on behalf of the Federal Correctional Institution (FCI) Danbury to a post-secondary institution, vocational training, or industry-based school that will be responsible for providing instruction in Heating, Ventilation and Air Conditioning (HVAC) program. Successful completion of the training program must qualify incarcerated Adults in Custody (AICs) for at least entry-level employment in the HVAC field upon release.

The contract period will be one base year with four option years.

Place of Performance

All coursework and the annual occupational training instruction will be performed in the Education Department located at:

FCI Danbury 33 ½ Pembroke Station Route 37 Danberry, CT 06811

Schedule

The HVAC course work shall be instructed up to, eight (8), one (1) hour sessions of classroom instruction per day, with an estimated maximum number of 40 sessions per week. A session is defined as one (1) hour of work. The contractor will normally provide coursework five (5) days per week, excluding Federal Holidays. Work shall be preformed between the hours of 7:00 AM to 3:00 PM, with a 30-minute unpaid lunch break. These hours may be adjusted to meet the needs of the institution and a mutually agreed upon schedule will be determined

The estimated maximum number of sessions is 1795 sessions of instructional time.

The Supervisor of Education shall determine the number of enrollments so that it does not exceed 30 students at any time. The Supervisor of Education will replace students who drop the program with new students on a one-for-one basis up through the first two weeks of classes.

AICs Dropped, transferred, or removed after the first two weeks of class will receive payment for the number of sessions attended.

Due to the nature of the correctional setting, work performance delays may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but cannot perform services due to such delays, the contractor will be paid for one (1) session. Normally, any remaining sessions for that day will be suspended, the contractor will be free to leave, and the contractor will not be paid for the remaining unperformed sessions. However, if the institution requests that the contractor stay at the institution for eventual performance, the contractor shall

STATEMENT OF WORK

be paid for such sessions.

Education and Qualifications

The contractor shall not be self-employed or employed by a post-secondary institution. The contract must be between Federal Correctional Institution Danbury and post-secondary institution, vocational training school or industry-based school.

The occupational education program must fall under the provider's accreditation umbrella, leading to transferrable credits resulting in a college certificate, A.A., A.A.S., or A.S. degree.

Industry-accepted certification is also acceptable. A successful candidtate must be recognized by an accrediting body at the time of their bid submission and remain in good standings through the duration of the contract. The organization’s accreditation will be verified using the US Department of Education Database of accredited Post-secondary Institutions and Programs (DAPIP) website (https://ope.ed.gov/dapip/#/home). Services are required to be provided by the contractor in accordance with the Statement of Work.

If required for employment, certification tests from outside organizations may be administered to individual AICs upon completion of a specific occupational education program. However, the personal skill competency certification will not replace the training program's overall accreditation.

The occupational education program must lead to a college certificate, A.A., A. S., A.A.S., or industry-recognized certificate qualifying AICs for at least an entry-level employment position.

Credits earned from the college certificate, A.A., A.S., or A.A.S., must be transferrable to a four-year college.

Four-year degree programs and programs in liberal arts/general studies are not authorized.

However, limited and specific courses of a liberal arts/general studies nature may be permitted if directly related to preparation for one particular occupation or vocation.

Supplies and Equipment

The contractor will provide the following supplies, equipment, and curriculum materials:

Textbooks.

The institution will provide the following supplies, equipment, and curriculum materials:

HVAC equipment and tools.

The contractor will recommend to the Supervisor of Education additional supplies and equipment required for the program.

Description of Duties

The contractor will provide HVAC instruction per Bureau of Prisons Program Statement https://ope.ed.gov/dapip/#/home

STATEMENT OF WORK

5353.01, Occupational Education Programs, and Bureau of Prisons Program Statement 5300.21, Education, Training, and Leisure Time Program Standards.

Twenty - four percent (20-40%) of the curriculum's competencies must be hands-on replication of the actual work environment. The application of hands-on work must be occupational, the live work project may be utilized to demonstrate or apply hands-on competencies. Electronic or computer-based simulation does not satisfy the hands-on or live work requirement.

The Supervisor of Education must approve live-work projects.

Marketable programs shall allow AICs to gain skills in a specific occupation, industry, or trade that is in demand. The marketable program must qualify AICs graduates for at least an entry-level position in HVAC. As a precondition of the proposal for the contract, the contractor shall specify in writing to the Supervisor of Education the position(s) of employment for which AICs graduates will be eligible to apply.

The Supervisor of Education shall determine the number of enrollments; not to exceed 30 students. Instructors placed on site by the contractor are responsible for maintaining transcripts, student attendance records, statistics, and certification records.

The contractor will provide a written curriculum establishing measurable behavioral objectives and procedures. The curriculum must include clear criteria that establish minimum expectations for program completion, provisions for assessing student progress, identifying the hands-on competencies, and requiring the students to demonstrate them. In addition to core classes needed to attain a college certificate, an industry-accepted certificate, an Associate in Arts degree (A.A.), an Associate in Science degree (A.S.), or an Associate in Applied Science degree (A.A.S.).

The contractor may assist in recruiting HVAC employers to participate in the FCI Danbury mock job fair at FCI Danbury.

AIC Management

The provision of services will require frequent and unsupervised contact with AICs. The contract employee shall not be responsible for managing any AICs other than to ensure AICs within the contract's scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program before assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security-related training will be at the contract rate, prorated hourly.

The contractor may, at any time, be removed from the institution at the discretion of the CEO.

The contractor must constantly be aware of security and maintain a professional relationship with AICs. Any violation of the institution's rules and regulations is to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by AICs for proper action.

STATEMENT OF WORK

Institution Security

The contractor/contract employees shall agree to all regulations prescribed by the institution for AICs safety, custody, and conduct. The contract employee will be required to operate a system of records as identified for medical treatment documentation and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

Attire

The contractor is expected to wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment where the contract employee will perform.