FB MARRIOTT 10_9-10_10_25.pdf

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MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION

BILLING ARRANGEMENTS

The following billing arrangements apply: Room, Tax, BEO’s and AV to Master Account.

Any outstanding balance shall be invoiced to the Group and exclude disputed charges. Payment will be due within thirty

(30) days of, the latter of,: (a) the completion of the Event, or (b) the final, itemized invoice by the Group. The final, itemized receipt for all charges is expected within five business days of Group’s departure. Upon resolution of any disputed charge, the Hotel shall invoice remaining charges, if any, to the Group. Payment of such revised charges shall be due within thirty (30) days after receipt of invoice by the Group.

No incidentals should be provided to guests without a guarantee of a personal credit card. Payment will not be provided on individual incidentals. No charges are authorized to be submitted on the Card until the designated contact has approved and agreed to all charges submitted by the Hotel. Any charges not approved will be considered unauthorized. If applicable, no credit card information shall be maintained by the Hotel, unless and only to the extent required for payment processing. All such credit card information shall be treated as Group’s confidential information.

MASTER ACCOUNT

Hotel must be notified in writing at least fourteen (14) days prior to arrival of the authorized signatories and the charges that are to be posted to the Master Account. Any cancellation or attrition fees will be billed to the Master Account.

PHISHING

Please be aware that bad actors can impersonate Hotel employees. Group should never rely solely on contact information sent in an email or respond directly to any email requesting a bank account information change. If Group receives a request from Hotel regarding bank account information, Group should contact the Hotel via verified phone number or in person to confirm the request prior to providing such information.

METHOD OF PAYMENT

The method of payment of the Master Account will be established upon approval of Group’ credit. If credit is approved, the outstanding balance of Group Master Account (less any advance deposits and exclusive of disputed charges) will be due and payable upon receipt of invoice.

Group will raise any disputed charge(s) within seven (7) days after receipt of the invoice. The Hotel will work with

Group in resolving any such disputed charges, the payment of which will be due upon receipt of invoice after resolution of the dispute. If payment of any invoice is not received within thirty (30) days of the date on which it was due, Hotel will impose a finance charge at the rate of the lesser of 1-1/2% per month (18% annual rate) or the maximum allowed by law on the unpaid balance commencing on the invoice date.

Group has indicated that it has elected to use the following form of payment:

[ ] Cash, money order, or other guaranteed form of payment

[ ] Credit card (We accept all major credit cards)

[ ] Company check or Electronic Funds Transfer

[X] Direct Bill requested

Group may not change this form of payment.

In the event that credit is not approved, Group agrees to pay an advance deposit in an amount to be determined by the

Hotel in its reasonable discretion, with the full amount due prior to the start of the group’s event.

No Deposit Required with approved direct bill application or credit card authorization on file. Payment required within 30 days of receipt of final folio. Hotel agrees to not charge any additional fee, charge or other obligation, if Group uses a credit card as final method of payment.

Page 7 of 11 Version 1.0 a full refund of any deposits paid by Group. If or when the Big Ten publicly announces an alternate game date other than 10/26, Hotel and Group will confirm in writing no later than 48 hours of such time.

CANCELLATION BY HOTEL

If Hotel double-books the Event and is unable or unwilling to provide the guest rooms, function space, or any related services agreed to in this Agreement, such action constitutes a breach of Hotel’s obligations to Group and Group would be harmed. At such time, Group would be entitled to pursue all legal remedies for any damages it incurs from such an action.

CANCELLATION OF AFFILIATES

Group hereby acknowledges that this Event is not being held in conjunction or affiliation with any other program held at the Hotel over the Event Dates. Group’ attendees will not be attending any other program currently being held at the

Hotel or in the City of Bethesda, MD. If the Hotel determines that another such program exists, Hotel may cancel this

Agreement, and Group shall pay Hotel the Cancellation Fees listed in the Cancellation paragraph of this Agreement.

IMPOSSIBILITY

The performance of this Agreement is subject to termination without liability upon the occurrence of any circumstance beyond the control of either party – such as acts of God, war, acts of terrorism, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilities – to the extent that such circumstance makes it illegal or impossible for the Hotel to provide, or for groups in general to use, the Hotel facilities. The ability to terminate this

Agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably practical - but in no event longer than ten (10) days -after learning of such basis.

COMPLIANCE WITH LAW

This Agreement is subject to all applicable federal, state, and local laws, including health and safety codes, alcoholic beverage control laws, disability laws, federal anti-terrorism laws and regulations, and the like. Hotel and Group agree to cooperate with each other to ensure compliance with such laws.

CHANGES, ADDITIONS, STIPULATIONS, OR LINING OUT

Any changes, additions, stipulations or deletions including corrective lining out by either Hotel or Group will not be considered agreed to or binding on the other unless such modifications have been initialed or otherwise approved in writing by the other.

LITIGATION EXPENSES

The parties agree that, in the event litigation relating to this Agreement is filed by either party, the non-prevailing party in such litigation will pay the prevailing party's costs resulting from the litigation, including reasonable attorneys’ fees.

LIQUOR LICENSE

Group understands that Hotel’s liquor license requires that beverages only be dispensed by Hotel employees or bartenders.

Alcoholic beverage service may be denied to those guests who appear to be intoxicated or are underage.

COMPLIANCE WITH EQUAL OPPORTUNITY LAWS

This section describes Marriott’s obligations as a U.S. federal contractor. It does not apply to customers that are not part of the U.S. federal government or using funds from the U.S. federal government for this contract.

Marriott shall comply with all applicable laws, statutes, rules, ordinances, codes, orders and regulations of all federal, state, local and other governmental and regulatory authorities and of all insurance bodies applicable to the Hotel premises in performing its obligations under this Agreement.

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Marriott (referred to as “contractor” in this section) shall comply with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act, as amended, which are administered by the United States Department of Labor (“DOL”), Office of Federal Contract Compliance

Programs (“OFCCP”). The equal employment opportunity clauses of the implementing regulations, including but not limited to 41 C.F.R. §§ 60.1-4, 60-300.5(a), and 60-741.5(a), are hereby incorporated by reference, with all relevant rules, regulations and orders pertaining thereto. This contractor and subcontractor shall abide by the requirements of 41

C.F.R. §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

Marriott also shall comply with Executive Order 13496 and with all relevant rules, regulations and orders pertaining thereto, to the extent applicable. The employee notice clause and all other provisions of 29 C.F.R. Part 471, Appendix A to Subpart A, are hereby incorporated by reference.

To the extent applicable, Marriott shall include the provisions of this section in every subcontract or purchase order so that such provisions shall be binding upon each contractor, subcontractor or vendor performing services or providing materials relating to this Agreement and the services provided pursuant to the terms hereof.

PRIVACY

Marriott International, Inc. (“Marriott”) is committed to complying with obligations applicable to Marriott under applicable privacy and data protection laws, including to the extent applicable EU data protection laws. Hotel shall comply with the then-current Marriott Group Global Privacy Statement (the “Privacy Statement,” currently available at http://www.marriott.com/about/privacy.mi) with respect to any personal data received under this Agreement.

Without limiting the foregoing obligation, Hotel has implemented measures designed to: (1) provide notice to individuals about its collection and use of their personal data, including through the Privacy Statement; (2) use such personal data only for legitimate business purposes; (3) provide means by which individuals may request to review, correct, update, suppress, restrict or delete or port their personal data, consistent with applicable law; (4) require any service providers with whom personal data is shared to protect the confidentiality and security of such data; and (5) use technical and organizational measures to protect personal data within its organization against unauthorized or unlawful access, acquisition, use, disclosure, loss, or alteration.

Group will obtain all necessary rights and permissions prior to providing any personal data to Hotel, including all rights and permissions required for Hotel, Hotel affiliates, and service providers to use and transfer the personal data to locations both within and outside the point of collection (including to the United States) in accordance with Hotel’s privacy statement and applicable law. Notwithstanding any other provision, Hotel may use an individual’s own personal data to the extent directed by, consented to or requested by such individual.

CUSTOMER SIGNAGE IN HOTELS

All public-facing signage and materials are subject to Hotel approval and may be removed from public view by Hotel at its discretion.

IN-HOUSE EQUIPMENT

Hotel will provide, at no charge, a reasonable amount of meeting equipment (for example, chairs, tables, etc.). These complimentary arrangements do not include special setups or extraordinary formats that would deplete Hotel’s present in-house equipment to the point of requiring rental of an additional supply to accommodate Group’ needs. If such special setups or extraordinary formats are requested, Hotel will present Group two (2) alternatives: (1) charging Group the rental cost for additional equipment, or (2) changing the extraordinary setup to a standard format, avoiding the additional cost.

TECHNICAL SERVICES

Event Technology is Hotel’s preferred provider for audio/visual needs. Because the use of another provider will necessarily involve the use of some of Hotel’s and Event Technology’s equipment and expertise, a fee of $1,000.00 will be charged if Group selects such a provider.

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UNATTENDED ITEMS/ADDITIONAL SECURITY

The Hotel cannot ensure the security of items left unattended in function rooms. Special arrangements may be made with the Hotel for securing a limited number of valuable items. If Group requires additional security with respect to such items or for any other reason, the Hotel will assist in making these arrangements. All security personnel to be utilized during the

Event are subject to Hotel approval.

USE OF OUTSIDE VENDORS

If Group wishes to hire outside vendors to provide any goods or services at Hotel during the Event, Group must notify

Hotel of the specific goods or services to be provided and provide sufficient advance notice to the Hotel so that the Hotel can (i) determine, in Hotel’s sole discretion, whether such vendor must provide Hotel, in form and amount reasonably satisfactory to Hotel, an indemnification agreement and proof of adequate insurance, and (ii) approve, using reasonable judgment, the selection of the outside vendor and the goods or services to be provided by such outside vendor to Group, taking into consideration: (a) whether Hotel offers such goods and services; (b) the risk level posed by certain activities;

and (c) the safety and well-being of guests at Hotel.

PERFORMANCE LICENSES

Group will be solely responsible for obtaining any necessary licenses or permission to perform, broadcast, transmit, or display any copyrighted works (including without limitation, music, audio, or video recordings, art, etc.) that Group may use or request to be used at the Hotel.

NOT QUALIFIED FOR MARRIOTT BONVOY EVENTS

Marriott Bonvoy Events provides Points or Miles to eligible Marriott Bonvoy Members who book and hold qualifying meetings and events at Participating Properties. Capitalized terms used in this section have the meanings given to them in the

Marriott Bonvoy terms and conditions, available at https://www.marriott.com/loyalty/terms/default.mi.

Group and the Contact (as identified on page 1 of this Agreement or the Authorized Signer of this Agreement) acknowledge that the Marriott Bonvoy Events program is only available to certain qualified Marriott Bonvoy Members.

Marriott Bonvoy Events is not available in certain circumstances, including (1) for any government employee or official booking a government event (U.S. government event or non-U.S. government event); (2) for any employee of a state-owned or state-controlled entity (“SOE”) booking an event on behalf of the SOE; or (3) for any other planner or intermediary when booking an event on behalf of a non-U.S. governmental entity or SOE. Hotels in the Asia Pacific region are restricted from awarding Points or Miles to any intermediary booking an event on behalf of any governmental entity or SOE.

In addition, Points or Miles are available only if Group’s own policies permit the Contact to receive Points or Miles for the

Event.

The Contact (as identified on page 1 of this Agreement or the Authorized Signer of this Agreement) is not qualified to receive Points or Miles in connection with the Event, and by entering into this Agreement, hereby waives the right to receive an award of Points or Miles in connection with the Event.

HIGH RISK ACTIVITIES

Hotel has committed to providing the room nights and function space, as applicable, set forth in this Agreement based on information about the event that Group has given to the Hotel. Group agrees that it has presented all material information required in order for Hotel to provide the rooms and facilities set forth in this Agreement. Should Hotel, in its sole reasonable discretion, determine at any time that the Event will include a high-risk activity that was previously undisclosed to the Hotel (including by way of example, and not by limitation, biological agents, pyrotechnics, etc.), Hotel may terminate this Agreement immediately and without liability, upon written notice to Group.

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CONNECT RESPONSIBLY

As part of the Connect Responsibly program in which Hotel participates, Group may choose to receive a Meeting Impact

Report (“MIR”). If Group elects to receive the MIR, Hotel will provide Group a MIR at the conclusion of the event that displays the calculated carbon and water footprints of the event based on industry methodologies, as well as the sustainable practices that were implemented during the event.

Group elects the following:

Meeting Impact Report (MIR):

Yes, Group would like to receive the MIR

No, Group would prefer not to receive the MIR

Carbon Offset Credits:

If Group elects to receive a MIR, Group may also choose to purchase carbon offset credits. Should Group elect to purchase carbon offset credits, Hotel will either provide Group information regarding how to purchase carbon offset credits or purchase the credits on Group’s behalf and bill them to Group, as indicated below.

To select one of the first two options below, Group must first opt-in above to receiving the MIR.

Hotel will provide Group with the website link so Group may purchase carbon offset credits

Hotel will purchase carbon offset credits on Group behalf and include the charge on Group’s final bill

Group elects not to purchase carbon offset credits for this program.

Carbon Copy Events Status Timestamp

Witness Events Signature Timestamp

Notary Events Signature Timestamp

Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/7/2025 | 01:56 PM

Certified Delivered Security Checked 3/10/2025 | 09:51 PM

Signing Complete Security Checked 3/10/2025 | 09:52 PM

Completed Security Checked 3/10/2025 | 09:52 PM

Payment Events Status Timestamps

Electronic Record and Signature Disclosure

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Electronic Record and Signature Disclosure created on: 1/22/2021 | 10:26 AM Parties agreed to: Haven Fields Sr., Bailey Worthy

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