ARIZONA DEPARTMENT OF CHILD SAFETY

State of Arizona

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

Fatherhood Engagement

Section 1-A: Scope of Work

Solicitation Requirements Part 1

SECTION 1-A: Scope of Work

A v a i l a b l e o n l i n e a t A P P . A Z . g o v

SECTION 1-A: Scope of Work

1.0 INTRODUCTION

1.1 The Arizona Department of Child Safety (ADCS) is statutorily responsible for providing services to families whose children are involved with ADCS. ADCS Vision and Mission Statements are:

Vision: Children thrive in family environments free from abuse and neglect.

Mission: Successfully partner with families, caregivers, and the community to strengthen families, ensure safety, and achieve permanency for all Arizona’s children through prevention, services, and support.

2.0 PURPOSE AND BACKGROUND

2.1 Purpose: The purpose of this contract is to partner with an organization to utilize funds made available through the Children’s Bureau Child Abuse Prevention (CBCAP), and American Rescue Plan (ARP) to provide prevention services and supports to fathers to increase their involvement in the care and support of their children in order to prevent contact with the Department of Child Safety.

2.2 Background: According to the U.S. Census Bureau, 18.3 million children, 1 in 4, live without a biological, step, or adoptive father in the home. Consequently, there is a father factor in nearly all social ills facing America today. Research has found that fathers’ involvement and positive interactions with their children are important for their children’s health, self-esteem, social skills, and educational attainment. Multiple studies have found an increased risk of child abuse and neglect for children living without a biological father. Other studies have found positive links between father involvement and their children’s graduation from high school, social-emotional adjustment during childhood, and mental health in adulthood.

3.0 SERVICE DESCRIPTION

3.1 This service is to provide fathers with resources and referral information.

3.2 Those who need additional support are referred for assignment to a Father Support Specialist, who is also a dad. The Father support specialist provides the fathers with mentorship and develops an individualized support plan to assist the https://procure.az.gov/bso/

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work father with services intended to strengthen the parent’s ability to provide for and nurture their child(ren).

3.3 This program also provides specialized one on one support and parent education groups for fathers. These support and education groups will be developed and delivered to any father receiving services or who is interested in attending the group.

3.4 Fathers who are successful in the program and have interest will be recruited and provided training to become mentors to other fathers and to serve on policy and advisory boards to represent the needs of fathers.

3.5 Specialized mentorship and support groups will be provided to fathers in recovery.

3.6 When identified as a need, parent education through the Nurturing Parent Program will be provided to fathers and their families (mothers too) in both individual and group sessions.

3.7 The Fatherhood Engagement Program is for any father living in the state of Arizona with children ages birth to seventeen (17) years of age.

3.8 Services are to be implemented in-person but may occur virtually, as necessary.

4.0 PROGRAM DEVELOPMENT

4.1. Development of Program

4.1.1 The Contractor will provide professional development training for staff.

The training includes knowledge and skills on cultural humility and competence and working with families that present specific challenges such as substance abuse. This training will be aligned with the ADCS mission, goals, and objectives to provide cultural informed services to families and children across the State of Arizona.

4.1.2 The Contractor will develop and implement coaching and mentoring training and other trainings identified as needed for the services provided through this program.

4.1.3 By the end of month 12, the evaluator should have father focus groups developed, qualitative interviews, process and logic maps completed and be able to deliver a comprehensive report of results.

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work

4.1.4 In collaboration with ADCS, the Contractor will develop a marketing plan for the program to recruit fathers, utilizing multiple strategies (e.g., direct ask, social media, traditional methods of mass communication, presentations, referrals) on an ongoing basis.

4.1.5 The Contractor shall at a minimum, post information on their social media platform(s) four (4) times a month about Protective Factors, parenting information, community resources and/or scheduled free or low cost events/activities specific to fathers on Meta or other social media platforms as designated by ADCS.

5.0 PROGRAM IMPLEMENTATION

5.1 Program Implementation

5.1.1 The contractor will continue serving fathers who have been identified as interested or in need of services, regardless of current or past DCS involvement.

5.1.2 The Contractor will provide on-going supportive services to a minimum of three hundred eighty (360) fathers in the fourth year of the program with a minimum of one hundred twenty (120) of these fathers receiving Nurturing Fathers Program in the fourth year of the program.

5.1.3 The Contractor will facilitate a minimum of one hundred ninety-six (196) support groups reaching between three (3) and fifteen (15) participants in each group. These groups will be structured and address a variety of topics identified by the participants and contractor and will take place statewide, in person and virtually for participants in other parts of the state.

5.1.4 Utilize concrete resource funds through CBCAP and the ARP, as available for fathers to meet basic needs, and to obtain employment.

6.0 GENERAL REQUIREMENTS

6.1 The Contractor shall have a Fatherhood Engagement program, that either has an evaluation program agreement or able to establish an evaluation program with a private agency or University, that can be adopted by ADCS.

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work

6.2 Must be a nonprofit organization, to include the Nurturing Parenting Program for fathers.

6.3 Provide services in the statewide. Services are to be provided Monday through

Friday, including evenings, weekends and holidays to accommodate the needs of the family’s schedule. (This may change depending on the service).

6.2 Ensure that all services, procedures, and forms provided are culturally relevant, linguistically appropriate and gender responsive (including Lesbian, Gay, Bisexual, Transgender, and Questioning (LGBTQ).

6.3 Ensure cross-cultural communication support with the involvement of culturally competent staff in all levels of service delivery.

6.4 Have the ability to serve non-English speaking families by being able to speak communicate in the preferred language of the guardian, parent and/or child (ren).

7.0 SPECIFIC REQUIREMENTS

7.1 Have staff available to receive and assign referrals Monday through Friday, 8:00 a.m.– 5:00 p.m., except on legal holidays recognized by the State of Arizona.

7.2 Provide training to staff in the Nurturing Parent Program for fathers and Parent

Peer Support.

7.3 Maintain information about who received services and what was received in order to complete required reporting and provide quarterly data.

8.0 CONTRACTOR REQUIREMENTS: The Contractor shall:

8.1 Staffing:

8.1.1 Ensure that employed or contracted staff meet the following qualifications:

Training in nurturing parents and in parent peer support as appropriate.

8.1.2 Provide a minimum of eighteen (18) hours of competency-based training per year to all staff that provides direct services to families.

Training components shall include:

a. The Arizona Mandated Reporter law;

b. Domestic Violence;

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work

c. Substance Abuse;

d. Suicide Awareness; and

e. Bullying/Cyber Bullying, and other trainings that may include but not be limited to: cultural competency, child development, family and community engagement strategies, etc.

8.1.3 Upon hire and on a bi-annual basis, verify that drivers providing services have:

a. A valid driver’s license

b. Valid auto insurance

c. Current CPR certification

8.2 Professional Standards:

8.2.1 Staff are to be well groomed, and present a professional appearance.

Clothing prohibited to wear includes:

a. Any garments deemed inappropriately tight, short, or revealing (mesh tops, midriff tops, tank tops, tube tops, short shorts, workout and/or yoga pants, etc.)

b. T-shirts that have decals, slogans, or pictures that contain references to illegal substances (i.e. alcohol, drugs, etc.) or immoral behavior are not allowed. (Provider Company Logo is acceptable)

c. Pants or shorts worn below the waist to the extent that the underwear and/or skin is/could be exposed.

d. Clothing shorter than two inches (2”) above the knee.

8.2.2 Staff shall treat clients in a courteous manner, refraining from profanity and adverse personal gestures toward them during services performed.

8.2.3 No employees, under any circumstances, shall engage with clients in any act of sexual contact and/or sexual conduct as defined in A.R.S. § 13- 1401 and A.R.S. § 13-3551.

8.3 Personnel File:

8.3.1 Maintain the following in staff's personnel file and update annually:

a. Proof of work experience (i.e. resume);

b. Proof of training;

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work

c. Proof of a valid Driver’s or Chauffeur’s License for all drivers;

d. Proof of current and valid motor vehicle insurance and it shall be updated after the expiration of the current policy;

8.4 Service Case Records:

8.4.1 Establish and maintain a confidential service case record for each parent/caregiver to whom services are provided. A service case record shall include at least the following information:

a. All documents related to services provided to client;

b. Copies of any documents provided by the parent/caregiver; and

c. Record of all contacts in person, in writing, electronically or telephonically.

8.4.2 Retain case file for a period of five (5) years, after termination of the contractor, or five (5) years after termination of the service to the family, whichever is later.

8.4.3 The Contractor shall shred the case file as the means of disposing the record after approval is obtained from ADCS.

8.4.4 Maintain confidentiality of case and case record at all times in accordance with:

a. ADCS policy (https://dcs.az.gov/about/dcs-policies)

b. Arizona State Library Archives

(http://www.azlibrary.gov/arm/retention-schedules)

c. ADCS Business Associate Agreement with HITECH

d. The Social Security Administration Privacy Act

(https://www.ssa.gov/agency/privacyact.html).

8.4.5 Contractor is prohibited from sharing any information regarding, or pictures of any parent/caregivers or children, unless written permission has been granted by the legal parent or caretaker.

8.5 Transportation

8.5.1 Contractor shall be responsible for transportation and all costs and/or scheduling associated with the transporting of child(ren), in provision of services.

https://dcs.az.gov/about/dcs-policies http://www.azlibrary.gov/arm/retention-schedules

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work

8.5.2 Ensure that drivers adhere to all traffic safety regulations and laws while on duty including the U.S. Department of Transportation National Highway Traffic Safety Administration Titles 23 and 59, United States Code; A.R.S. § Title 28 Chapter 3 (or the entire title as it covers registrations, etc.) and Arizona Administrative Code R6-5-5216 (as may be amended).

8.5.3 Be responsible for motor-vehicle safety in vehicles as evidenced by ensuring:

a. All individuals are properly seated and securely fastened in seat belts when the vehicle is in motion.

b. That child restraint seats are used in accordance with A.R.S § 28- 907 (as may be amended).

c. The safety or reliability (roadworthiness) and legality (valid registration, license plates and insurance requirements) of vehicle(s) utilized for transportation.

d. The seats are securely fastened to the body of the vehicle.

9.0 Reporting Requirements:

9.1 ADCS reserves the right to request the Contractor to submit additional or revised reports related to the service provisions.

9.2 Significant Incident Report – ADCS Form CSO-1151A (Exhibit 1)

The Contractor shall report to the ADCS Contract Specialist any significant incidents involving a person served under this contract. All Significant Incident Reports must also be sent to the ADCS Contracts email Contracts@azdcs.gov and reference the contract/service.

9.2.1 Contractors shall contact ADCS within two (2) hours of discovering a client(s) has experienced any incident(s), and the ADCS Significant Incident Report ADCS-1151A shall be provided within 24 hours unless immediately requested by ADCS. Significant incidents may include but not limited to, the following:

a. Individual deaths;

b. Suicide ideation;

mailto:Contracts@azdcs.gov

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work

c. Suicide attempts;

d. Self-abuse;

e. Bullying;

f. Physical abuse and allegations of physical abuse;

g. Sexual abuse and allegations of sexual abuse;

h. Sexual contact or physical aggression between children that involves an inquiry regarding the supervision provided by the out of home caregiver;

i. Any incident involving injury or trauma (i.e., accidents) regardless of treatment location;

j. When medicine is administered in an emergency situation;

k. When an error in administering any medication resulted in an emergency medical intervention;

l. Adverse medication reactions resulting in medical intervention;

m. Inpatient hospitalized clients;

n. Accidents occurring in home or off-site, while under the supervision of the family, requiring emergency medical treatment, which is not limited to near drowning that required resuscitation;

o. Threats and/or altercation with parent, staff or child (ren);

p. Assault, Fighting or Physical Aggression

q. Damage or theft of property;

r. Substance Abuse;

s. Police involvement;

t. Emergency Evacuations;

u. Transportation/traffic-related incidents;

v. Disasters, such as a major fire in the facility when children were present or which affect individual care areas;

w. When a physical restraint is used;

x. When Child is arrested; and

y. When the child (ren) is determined to be a runaway.

9.2.2 Incident reporting procedure: When filing an incident report refer to

(Exhibit 1) to see if calling the hotline is also required.

1. If Incident Report is Required:

a. The Contractor shall report to the ADCS Case Manager, either verbally or via email, within two (2) hours of discovering the client(s) have experienced any of the accidents or incidents in this contract;

b. Complete the ADCS Incident Report; and

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work

c. Submit a written ADCS Incident Report to the ADCS

Specialist/Supervisor and ADCS Contracts email Contracts@azdcs.gov within twenty-four (24) hours after the initial notification.

2. If a call to the Child Abuse Hotline is required:

a. Call the Child Abuse Hotline at 1-888-767-2445 (if applicable);

and

b. Make a police report (if applicable).

9.3 Deliverables (Programmatic Reports) that shall be submitted by the Contractor within the timeframes provided below via email (as may be amended).

9.3.1 Monthly reports of all activities

9.3.2 Quarterly Evaluation progress report detailing progress in creating and implementing the evaluation.

9.3.3 Quarterly data reports to include the following data:

a. number of father’s served;

b. number of father’s who started the nurturing parenting program for fathers;

c. number of father’s who completed the nurturing parent program for fathers;

d. total number of mother’s and others who received program services by type of service provided and length of services provided;

e. total number of nurturing parent instruction lessons provided; details for each support group provided including number of participants and topics;

f. specific information and data about all other activities completed.

9.3.4 Final Program Report to include the following data;

a. number of father’s served

b. number of father’s who started the nurturing parenting program fathers

c. number of father’s who completed the nurturing parent program for fathers mailto:Contracts@azdcs.gov

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work

d. number of nurturing parent instruction lessons provided; details for each support group provided including number of participants and topics;

e. specific information about other activities completed

10.0 PAYMENT UNITS

10.1 One payment unit rate covers all tasks listed in the scope of work which are related to and include, but are not limited to the following:

a. Continued fidelity of the program

b. Hiring of staff

c. Training of staff

d. Travel and administrative cost, including gas, travel time, insurance

e. Development and printing of documents.

f. Contractor must submit the documents listed below with the invoice for payment. ADCS will not pay for budget overages.

1) Expended Budget

2) Program Policies and Procedure

3) Written Evaluation

4) Final Program Report - including number of father’s served, number of father’s who started the nurturing parenting program for fathers, number of father’s who completed the nurturing parent program for fathers, total number of nurturing parent instruction lessons provided; details for each support group provided including number of participants and topics, specific information about other activities completed.

10.2 Pricing is all-inclusive, including any ancillary fees and costs required to accomplish the Scope of Work and all aspects of Contractor’s offer as accepted by ADCS.

10.3 Annual Budget According to CBCAP Grant Year (October 1, 2025 – September

30, 2026) shall not exceed $125,000 unless otherwise authorized according to ADCS discretion.

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work

11.0 PERFORMANCE REQUIREMENTS

11.1 ADCS will be monitoring fidelity of delivery to program design, and the outcomes of this contract based on the specific performance measures listed below.

11.2 Contractor’s shall be expected to meet the ADCS target rates as listed that are based on the specific performance measures listed within the scope of work.

11.3 Failure to meet any of the performance metrics below or failing to meet any of the

ADCS expectations as outlined in the scope of work, may result in a vendor performance report that may lead to a demand for assurance, which could lead to contract termination for default.

# Performance Measure Target Due By Performance Reporting Method

Report Frequency Measure Reference

1 Monthly Reports 12 The 15th day of the end of the month services were provided Written Report Monthly Report

Received

Scope of Work 9.3.1

2 Quarterly Evaluation Progress Report 4

The 15th day of the end of each 90-day period of following the award of the contract

Written Report Every 90 days Report Received

Scope of Work 9.3.2

3 Quarterly Data Reports 4

The 15th day of the end of each 90-day period of following the award of the contract

Written Report Every 90 Days Report Received

Scope of Work 9.3.3

4 Final Program Report 1 Within 30 days of the end of the contract year Written Reports

Within 30 days of the end of the contract year

Report Received

Scope of Work

9.3.4 & 10.1

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work

12.0 DEFINITIONS

1. Arizona Department of Child Safety (ADCS): The state agency whose primary purpose is to protect children and includes the coordination of services to achieve and maintain permanency on behalf of the child. Also referred to as the “Department” or “ADCS”.

2. Arizona Procurement Portal (APP): The State’s approved eProcurement system.

3. ADCS Specialist: The ADCS employee who is responsible for the case management of services provided to the family.

4. ADCS Program Supervisor: The supervisor of the ADCS employee who is responsible for case management services provided to the family.

5. Case Plan: ADCS shall facilitate the development of an individualized, family-centered, written case plan for every child, youth, and family receiving ongoing services from the Department.

6. Caregiver: Parties that provides legal (temporary, permanent or transitional) custody to the child (ren).

7. Central Registry: The information maintained by the ADCS of substantiated reports of child abuse or neglect for the purposes of A.R.S. § 8-804.

8. Child Family Team (CFT): The Team is a collaboration between the Department, parents, guardians and/or custodians, child(ren), extended family and kin, family support persons, caregivers, and behavioral service providers.

9. Child: A person less than 18 years of age.

10. Collaboration: Partners agree to pool resources, jointly plan, identify, implement and evaluate new services and procedures, and delegate individual responsibility for the outcomes of their joint efforts.

11. Collaborative Partner: is a community social services agency, a family support program or a community organization, including a faith-based organization, which provides services.

12. CCPT: means Collaborative Community Partnership Teams

13. CMDP: means Comprehensive Medical and Dental Program

14. Community Resource: is composed of appropriate community representatives, including but not limited to representation from families in the community and local public and community service agencies. Faith-based organizations, schools, business, and others may also be included.

15. Court Appointed Special Advocates (CASA): A volunteer who provides advocacy for children involved in the Juvenile Court process. A judge for the life of the case appoints them. CASAs have access to all documents and information about the child and the birth family history.

CASAs provide information to the court to assist in making decisions concerning what is in the child’s best interest.

16. Days: are calendar days unless otherwise stated.

17. Fingerprint clearance card: The card issued by the Arizona Department of Public Safety

(A.R.S. §§ 41-1758 et. Seq.) certifying that the person named on the card does not have a

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work state or federal criminal history record containing an offense specified as a precluding crime in A.R.S. Title 41, Chapter 12.

18. Fitness: As defined in A.A.C. R21-6-101.21 means the ability of an applicant or foster parent to provide a safe and nurturing environment for a foster child and comply with the foster home licensing requirements.

19. Foster Care Review Board (FCRB): is a group of volunteers who review the case of every dependent child who remains in out-of-home care at least every six (6) months. The FCRB is mandated to make determinations in these four key areas: safety, necessity, and appropriateness of placement; case plan compliance; progress toward mitigating the need for foster care; and a likely date (target date) by which the child may be returned home or placed for adoption or legal guardianship.

The FCRB cannot direct the agency to take specific actions concerning a child; however, it may make recommendations to the Juvenile Court regarding plans and services for a child or family. Foster Caregivers are encouraged to attend either in person or by telephone to provide valuable input about the care and progress of the child.

20. Foster Care: Care and supervision provided to a child who is in the custody of the state.

21. Foster Care Supports: Oversees the recruitment and retention of foster homes. Responsible for working with the communication and marketing teams to support foster home recruitment, study and supervised process throughout the state, including marketing strategies necessary for informing the public of the State’s continuous need for foster homes.

22. Foster Child: A person less than 18 years of age who is receiving foster care. “Foster Child” is further defined under A.R.S. § 8-501(4). For the purpose of this contract, “foster child”:

Includes a young adult less than 21 years of age who continues to reside in a foster home under written individual case plan agreement for out-of-home care, or under the Independent Living Program defined in A.R.S. § 8-521;

Includes a child with Developmental Disability placed by ADCS in a child developmental home;

Does not include a young adult who has returned to foster home under the Transitional Independent Living Program defined in A.R.S. § 8-521.01; and Does not include the birth or adopted child, of a foster parent, or other household member.

23. Foster Home: Means a residence where a foster parent lives and includes a detached home, all structures, and the entire premises belonging to the home, including apartments, guest homes, garages, sheds, and motorhomes. “Foster home” is further defined under A.R.S. § 8- 501.

24. Foster Parent: Means an individual or married couple, who provides foster care with a license from the OLR. “Foster parent” is further defined under A.R.S. § 8-501. For the purpose of this contract, “Foster family”, is held to the same definitions.

25. Hazard: Means a condition or situation that may cause or result in a physical injury or illness to a child.

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work

26. Individual Service Plan: A written document that identifies the young adult’s goals for self-sufficiency and the target date, desired outcomes, tasks, time frames and responsible parties.

27. Out of home placement: When a child is placed in any out-of-home setting, including foster home, group home, shelter care or a residential treatment facility.

28. Parent: The lawful and natural father or mother of a person.

29. Permanent Housing: A living arrangement chosen and secured by (or on behalf of) a young adult, where the young adult resides (or will reside after exiting the Extended Foster Care Program) and has demonstrated the ability to maintain independent of supports provided through the Department

30. Placement: Means the act of finding an appropriate foster home for a foster child and putting the foster child in that foster home.

31. Program Manager: The Manager of the section within the region.

32. Referral: ADCS’s written, signed request for specific services. It may include a match or unmatched service authorization.

33. RBHA: means Regional Behavioral Health Authority

34. Rural Counties: Include Mohave, La Paz, Yuma, Yavapai, Coconino, Navajo, Apache, Gila

Graham, Greenlee, Cochise, and Santa Cruz Counties.

35. Safe: a state in which a child is not in danger of immediate or serious harm.

36. Safe Sleep: The Safe to Sleep® campaign, formerly known as the Back to Sleep campaign, focuses on actions parents/caregivers can take to help their baby sleep safely and to reduce the baby's risk of Sudden Infant Death Syndrome (SIDS) and other sleep-related causes of infant death. All homes with a placement under one (1) year of age shall have a Safe Sleep Commitment Form signed and placed in the case records.

37. Safety Threats: Family behavior, conditions or circumstances that could result in harm to a child.

38. Sibling: Means brothers and sisters by birth or adoption, stepbrothers, stepsisters, half-brothers, and half-sisters.

39. Significant Incident: Any unforeseen, unexpected, or unplanned event that involves, but is not limited to; death, injury, violence (including physical, written, or verbal threats of violence), illness, or transport to a hospital from a single incident, an injury to staff or client, the flight or disappearance of a client, property damage to a department asset or personal property, theft, vandalism, property damage that will impact clients, relatives, ADCS employees or administration, or the general public, and any other incident that may be considered newsworthy by the media or incur liability to the State of Arizona.

40. Team Decision Meeting (TDM): The purpose of a TDM meeting is to engage the family in decisions about the safety, stability, and permanency of a child at critical points in a case.

(See Team Decision Making Field Guide (CSO-1638) for detailed information). The meeting is a collaboration between the Department, parents, guardians and/or custodians, child (ren), extended family and kin, family support persons, and service providers.

Department of Child Safety Office of Procurement & Contracts

3003 N. Central Ave., 20th Fl.

Phoenix, AZ 85012

Solicitation No. BPM007024

SECTION 1-A: Scope of Work

A trained facilitator will facilitate all Team Decision Making meetings. The TDM facilitator’s role is to guide group discussion surrounding the safety and/or permanency of the child (ren) involved in a ADCS case The facilitator will strive to reach group consensus that the recommended plan is the least restrictive and least intrusive, sufficient to maintain child safety, and in the best interest of the child (ren).

41. Transitional Youth: A person age eighteen (18) through twenty (20) and who was formerly in foster are and the subject of a dependency petition, adjudicated dependent or placed voluntarily pursuant to A.R.S. § 8-806.

42. Urban Counties: Includes Maricopa, Pinal, and Pima Counties.

43. Young Adult: A person age sixteen (16) through age twenty (20) who is under the care, custody and control of ADCS.

44. ADCS Child Welfare Case Management System: Refers to the States approved system, currently titled, “Guardian”. All Contractor are expected to utilize this system and will be responsible for creating a profile after award.