PUBLIC WORKS

Bid No. 01-27

FARRELL BUILDING INTERIOR IMPROVEMENTS

Palm Springs Unified School District

150 District Center Drive

Palm Springs, CA 92264

RELEASE DATE: July 1, 2026

DEADLINE FOR QUESTIONS: July 24, 2026

RESPONSE DEADLINE: August 6, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED BY THE DATE AND METHOD SPECIFICED IN THE NOTICE

INVITING BIDS

Palm Springs Unified School District

PUBLIC WORKS

Farrell Building Interior Improvements

I. NOTICE INVITING BIDS

II. INTRODUCTION

III. INSTRUCTIONS TO BIDDERS

IV. SCOPE OF WORK

Attachments:

A - Division 0 Docs (Bid No.01-27; Bid Package)

B - 260320_Farrell Building_Interior Improvement_100- CD_Specs_R1

C - 260320_Farrell Building_Interior Improvement_100- CD_Drawings_R1

Public Works #Bid No. 01-27 Title: Farrell Building Interior Improvements

1. NOTICE INVITING BIDS

PALM SPRINGS UNIFIED SCHOOL DISTRICT

NOTICE TO BIDDERS / INVITATION TO BID

NOTICE IS HEREBY GIVEN that the Palm Springs Unified School District of Riverside County, State of

California, acting by and through its Governing Board, hereafter referred to, as the District, will receive sealed proposals on or before 2:00 pm on Thursday, August 6, 2026 listed below for:

Bid No. 01-27; Farrell Building Interior Improvements

The Project consists of the alteration of an existing office building. Interior improvements to offices and training rooms, including MEP upgrades, roofing improvements, and HVAC system upgrades.

Contractors must submit sealed proposals in person at the District Office, located at 150 District Center

Drive, Palm Springs, California 92264, at or after which time the District will open the bids and publicly read them aloud. ELECTRONIC, FAX, AND LATE SUBMISSIONS WILL NOT BE CONSIDERED.

Any claim by a Bidder of error in its bid must be made in compliance with Public Contract Code § 5100, et seq. Any bid that is submitted after this time shall be non-responsive and returned to the Bidder. The

District is not responsible for Bids that are received after the deadline noted above.

Submission of a bid proposal shall constitute acceptance of the terms and conditions of contained in the

Notice Inviting Bids and the General Conditions and Bid Instructions a firm offer to the District for sixty

(60) calendar days from the submission deadline for proposals.

Local and minority bidders are specifically encouraged.

ELECTRONIC PREQUALIFICATION IS MANDATORY FOR PALM SPRINGS UNIFIED SCHOOL DISTRICT

To bid on this Project, the Bidder is required to have been prequalified by the District prior to submitting its bid. In addition, if the Project has electrical, mechanical, or plumbing components that will be performed by subcontractors performing under the following license classification(s), then each of those subcontractors that intend to bid as a first-tier subcontractor to a general contractor (prime contractor) are required to have been prequalified by the District: C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C-42, C-43, and/or C-46. The Prequalification electronic process is conducted through Colbi Technologies, www.qualitybidders.com. Bids will not be accepted if a Contractor has not been prequalified where prequalification is required. Prequalification applications must be submitted by July 23, 2026.

REQUESTS FOR CLARIFICATION AND, OR MODIFICATION

Requests for modification or clarification of any requirement must be submitted in writing via email to the Architect by Friday, July 24, 2026 4:00 pm.

A mandatory job walk will be held on July 14, 2026, at 11:00 am. at the Farrell Building, 333 S. Farrell

Drive, Palm Springs, California 92262 in front of the building. The Site Visit is expected to take approximately 1 hour. Failure to attend or tardiness will render bid ineligible.

https://www.qualitybidders.com/

To bid on this Project, the Bidder is required to possess one or more of the following State of California

Contractor License: B. The Bidder's license(s) must be active and in good standing at the time of the bid opening and must remain so throughout the term of the Contract.

All bids shall be on the forms provided by the District. Each bid must conform and be responsive to all pertinent bid and Contract Documents, including, but not limited to, the Instructions to Bidders.

As security for its Bid, each Bidder shall provide with its Bid form

• a bid bond issued by an admitted surety insurer on the form provided by the District,

• cash, or a cashier's check or a certified check, drawn to the order of the Palm Spring Unified

School District, in the amount of ten percent (10%) of the total bid price. This bid security shall be a guarantee that the Bidder shall, within seven (7) calendar days after the date of the Notice of Award, enter into a contract with the District for the performance of the services stipulated in the bid.

The successful Bidder shall be required to furnish a 100% Performance Bond and a 100% Payment Bond if it is awarded the contract for the Project.

The successful Bidder may substitute securities for any monies withheld by the District to ensure performance under the Contract, in accordance with the provisions of Public Contract Code § 22300.

The successful Bidder and its subcontractors shall pay all workers on the Project not less than the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work as determined by the Director of the Department of Industrial Relations, State of California, for the type of work performed and the locality in which the work is to be performed within the boundaries of the

District, pursuant to Labor Code § 1770 et seq. Prevailing wage rates are on file with the District and are available to any interested party on request or at www.dir.ca.gov/oprl/statistics_and_databases.html.

Bidders and Bidders’ subcontractors shall comply with the registration and qualification requirements pursuant to Labor Code §§ 1725.5 & 1771.1

Bidding documents including specifications and proposal forms may be obtained free of charge through the Districts' e-Procurement site: https://www.psusd.us/Page/2437

The District’s Board reserves the right to reject any and all bids and/or waive any irregularity in any bid received. If the District awards the Contract, the security of unsuccessful Bidder(s) shall be returned within sixty (60) days from the time the award is made. Unless otherwise required by law, no Bidder may withdraw its bid for ninety (90) days after the date of the bid opening.

By: Selene Ahumada Tirado, Director

Purchasing, Warehouse, & Reprographics https://www.dir.ca.gov/oprl/statistics_and_databases.html https://www.psusd.us/Page/2437

2. INTRODUCTION

2.1. Summary

The Palm Springs Unified School District (PSUSD) is soliciting bids from qualified bidders for the provision construction services described in the following: Bid No. 01-27 ; Farrell Building Interior Improvements

2.2. Background

The Palm Springs Unified School District is located in the western part of the Coachella Valley. The

District serves the City of Palm Springs as well as the communities of Cathedral City, Desert Hot Springs, Palm Desert, Rancho Mirage, and Thousand Palms.

The Palm Springs Unified School District has an enrollment of approximately 23,000 students. Today the

District has 16 elementary schools, 5 middle schools, 4 high schools, as well as several administrative offices.

For additional information on the District visit the Palm Springs Unified School District website at www.psusd.us.

2.3. Contact Information

Project Contact:

Nathaniel Rodriguez

Project Manager

150 District Center Drive

Palm Springs, CA 92264

Email: nrodriguez@psusd.us

Phone: (760) 534-5559

Procurement Contact:

Sandra Huerta

Buyer/Contracts Specialist

150 District Center Drive

Palm Springs, CA 92264

Email: shuerta@psusd.us

Phone: (760) 883-2710 Ext: 3

Department:

Facilities Planning & Development

2.4. Timeline

1ST PUBLICATION July 1, 2026

2ND PUBLICATION July 8, 2026 http://www.psusd.us/ mailto:nrodriguez@psusd.us tel:(760)534-5559 mailto:shuerta@psusd.us tel:(760)883-2710;ext=3

JOB WALK (Mandatory) July 14, 2026, 11:00am

Farrell Building, 333 S. Farrell Drive, Palm Springs, California 92262

REQUEST FOR

CLARIFICATION/INFORMATION

July 24, 2026, 4:00pm

BID DUE DATE August 6, 2026, 2:00pm

3. INSTRUCTIONS TO BIDDERS

3.1. SUBMITTING BIDS

PAPER BIDS MUST BE SUBMITTED IN PERSON. ELECTRONIC BIDS WILL NOT BE ACCEPTED.

All interested bidders are invited to submit a Bid in accordance with the terms and conditions stated in the Bid documents. Bids can be submitted up, but not later than Thursday, August 6, 2026 2:00 pm .

A copy of the Bid documents can be downloaded by accessing the District’s website via the OpenGov portal found at: https://www.psusd.us/Page/2437

The District's OpenGov portal is an online procurement system where vendors can download all the pertinent documents, and sign up to receive addenda.

All bidders must register with OpenGov in order to participate and receive addenda notifications.

Bidders are advised that the District reserves the right to amend the Bid documents at any time.

Addenda providing clarification or corrections will be done formally through posting on the District’s

OpenGov portal. It is the sole responsibility of each bidder to periodically check the website for any addenda.

3.2. QUESTIONS

All questions and/or requests for clarifications must be submitted in writing via email to the Architect no later than Friday, July 24, 2026 4:00 pm to be considered. Responses to questions will be posted on the

District’s OpenGov Addenda & Notices Tab. Bid clarifications will be posted on the Vendor Registry portal as addenda. Ultimately, it is the sole responsibility of each bidder to periodically check the web site for any addenda postings. Acknowledgement of all addenda must be submitted with bid response.

Failure to acknowledge in writing the receipt of any addendum may result in rejection of Bid.

Contact with any other individual, other than a member of the District’s Purchasing Department may be grounds for rejection. Any bid may be withdrawn by the bidder by contacting the bid administrator prior to the scheduled closing time for receipt of bids. All oral clarifications or modifications of these specifications and or conditions are void and have no effect. District reserves the right to reject any bid that contains unauthorized conditions or exceptions.

3.3. SIGNATURE

Bid Forms must be signed by one or more individuals with authority to bind the bidder to the bid proposal. All bid proposals without the appropriate signature(s) may be deemed non-responsive and may result in the rejection of the bid proposal. The bidder’s legal name shall be fully stated.

3.4. ERRORS

If a bidder discovers any ambiguity or error such as a conflict, discrepancy, omission, or other errors in the Bid documents, bidder shall immediately notify the District in writing via the OpenGov Question and

Answer section. Please note the deadline for submitting clarification questions.

https://www.psusd.us/Page/2437

3.5. MODIFICATIONS

Changes in or additions to the bid form, recapitulations of the work bid upon alternative bids or any other modifications of the bid form which is not specifically called for in the contract documents will result in the District's rejection of the bid as not being responsive to the invitation to bid.

No oral or telephonic modifications of any bid submitted will be considered and no modifications will be accepted via telegram.

3.6. ERASURES

The bid submitted must not contain any erasures, interlineations or other correction unless each such correction is suitably authenticated by affixing in the margin immediately opposite the correction of the signature or signatures of the person or persons signing the bid.

3.7. EXAMINATION OF SITE AND CONTRACT DOCUMENTS

Each bidder shall attend the pre-bid conference and, to become acquainted with the conditions relating to the construction and labor so that the facilities, difficulties, and restrictions attending the execution of the work under the contract may be fully understood. Bidders shall thoroughly examine and be familiar with the drawings and/or specifications. The failure or omission of any bidder to receive or examine any contract documents, form, instrument, addendum, or other document or to visit the pre-bid sites and become acquainted with the conditions there existing shall not relieve any bidder from obligations with respect to the bid or to the contract.

The submission of a bid shall be taken as prima facie evidence of compliance with this section.

3.8. WITHDRAWAL OF BIDS

Any bid may be withdrawn by the bidder either personally, by written request, or by telegraphic request confirmed in the manner specified above, at any time prior to the scheduled closing time for receipt of bids.

3.9. AGREEMENT AND BONDS

• BID BOND

Each bid must be accompanied by a Bid Guaranty in the form of a Certificate of Deposit, Certified or Cashier’s Check, or Bidder’s Bond, in an amount equal to at least ten percent (10%) of the Bidder’s Total Bid Price. The Bid Guaranty will be retained by the District and applied to any and all damages sustained by the District in the event that the successful Bidder fails or refuses to enter into the Contract awarded to it and to furnish all required bonds and

Certificates of Insurance.

• PAYMENT BOND

The successful bidder shall be required to furnish a Payment Bond in the amount of one hundred percent (100%) of the Total Bid Price. Pursuant to Public Contract Code Section 22300, the successful Bidder may submit certain securities in lieu of the Owner withholding retention of payments during the Project.

• PERFORMANCE BOND

The successful bidder shall be required to furnish a Performance Bond in the amount of one hundred percent (100%) of the Total Bid Price. Pursuant to Public Contract Code Section 22300, the successful Bidder may submit certain securities in lieu of the Owner withholding retention of payments during the Project.

The lowest responsible bidder shall have 15 calendar days from the date of the notification of the

"Intent to Award," to assemble properly executed bonds and signed agreements and return them to the

Purchasing Department. Failure to meet this requirement will result in the bidder being "non-responsive" and be cause for rejection of their bid. The bond holder must have a "Best" rating of "A" or higher.

3.10. INTERPRETATION OF PLANS AND DOCUMENTS

If any person is in doubt as to the true meaning of any part of the contract documents, or finds discrepancies in or omissions from the drawings and specifications, a written request for an interpretation of correction thereof may be submitted to the District. The person submitting the request shall be responsible for its prompt delivery. Any interpretation or correction of the contract documents will be made only by written addendum duly issued and a copy of such addendum will be mailed or delivered to each person receiving a set of the contract documents. No oral interpretation of any provision in the contract documents will be made to any bidder.

3.11. BIDDERS INTERESTED IN MORE THAN ONE BID

No person, firm, or corporation shall be allowed to make or file or be interested in more than one bid for the same work unless alternate bids are specifically called for in the Notice Inviting Bids issued by the

District. A person, firm, or corporation that has submitted a sub-proposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from submitting a proposal or quoting prices to other bidders or making a prime proposal.

3.12. AWARD OF CONTRACT

The District reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids, or in the bidding. The award of the contract, if made by the District, will be to the lowest responsible bidder thereof. District reserves the right to award all or part of this contract to the lowest responsible bidder(s).

3.13. ALTERNATES

If alternate bids are called for, the contract may be awarded, at the election of the governing board, to the lowest responsible bidder on the base bid or on the base bid and any alternate or combination of alternates.

3.14. EVIDENCE OF RESPONSIBILITY

A bidder whose bid is under consideration for the award of the contract must have submitted to the

District, at the time of bid, satisfactory evidence showing the bidder 's licenses, financial resources, construction experience, and organization available for the performance of the contract.

As of July 27, 2016, all prequalification questionnaires must be submitted electronically through the

Quality Bidders program powered by Colbi Technologies. All contractors interested in working with the

District on Public Works Projects must register at www.Qualitybidders.com. Once registered, you must log in, complete and submit the electronic Prequalification Questionnaire.

3.15. CONTRACTOR'S QUALIFICATION STATEMENT

In order for the District to determine the successful bidder, the bidder shall submit, at the time he submits his/her bid a completed application for prequalification through www.Qualitybidders.com.

Failure to successfully submit this application will be cause for rejection of the bid.

The procedure for submitting this required information is outlined in he section above titled: EVIDENCE

OF RESPONSIBILITY.

3.16. LISTING SUBCONTRACTORS

Each bidder shall submit a list of the proposed subcontractors on this project as required by the

Subletting and Subcontracting Fair Practices Act (Government Code Section 4100 et seq.).

3.17. EQUAL OPPORTUNITY

The bidder shall certify that he is an Equal Opportunity Employer and has made a good faith effort to improve minority employment and agrees to meet federal and state guidelines.

No discrimination shall be made in the employment of persons upon public works in this project because of the sex, race, color, national origin or ancestry, religion, or handicap of such personnel.

Complete the Equal Opportunity Certification requirement in the bid documents provided.

3.18. MANDATORY CONFERENCE AND PRE-BID INSPECTION

A. A mandatory pre-bid conference and walk through for all bidders will be held on:

Tuesday, July 14, 2026 11:00 am

At the following location:

Farrell Building, 333 S. Farrell Drive, Palm Springs, California 92262

B. It is mandatory that each bidder have an authorized representative attend this meeting so that a clear understanding of the scope and detail of the work may be understood. Failure to be represented at this pre-bid conference will result in the rejection of your bid. It is the bidder’s responsibility to arrive on time to ensure their firm's participation is noted.

C. To help eliminate any confusion as to the exact scope of work, a pre-bid conference will be held to discuss the anticipated work. The District will also conduct site visits following the pre-bid conference. THIS WILL BE THE ONLY OPPORTUNITY TO INSPECT SITES PRIOR TO BID.

*Note: Plan for up to one hour for this online mandatory meeting.

3.19. COMPLETION OF WORK AND LIQUIDATED DAMAGES

Each portion of the project shall be commenced on or before the date required by the District and shall be complete by the Contractor in the time frame specified by the District. This date will be pre-determined by the District. By accepting any project, the contractor acknowledges that he is aware of the start and completion dates of the project and agrees to complete the project on time or be subject to liquidated damages in the amount of one thousand five hundred dollars ($1,500.00) per site per each calendar day that the work remains incomplete beyond the completion date.

3.20. UNIT PRICE PER SCHEDULE

Bidders are required to submit a unit price bid for each category of work as a component of their bid package. The estimated percentage of each type of work to be performed, relative to the total contract, appears before each unit cost that the bidder must provide. These percentages will be multiplied by the bidder’s unit price to establish a total weighted average to evaluate the overall cost competitiveness of the bidder. The weighted average costs will be totaled to establish a composite bid total for purposes of establishing the lowest apparent bid. Some of the work to be performed under this contract may be done during times when school is not in session. This means all prices shall be inclusive for work done on weekend, holidays, and after normal school operating hours.

Incidental costs - The foregoing bid must include California state sales tax, bonds, insurance and all costs incidental to the contract as applicable.

All prices provided for each bid item shall be inclusive of all direct costs of the covered work (including all direct costs of subcontractors and suppliers), plus a proportionate share of the costs for general requirements, overhead, insurance, applicable taxes, and any other indirect costs and profit.

Bidders are strongly discouraged from submitting unbalanced bids. As used herein, the term

“unbalanced bid” is defined as any bid that does not include a reasonable proportionate allocation of indirect costs and profit to each bid item indicated in the Schedule of Bid Prices. The District reserves the right to reject any unbalanced bid if the District determines that there is a reasonable doubt that an acceptance of the bid will not result in the lowest ultimate cost to the District with regard to the work.

The District reserves the right to delete any bid item in its entirety and/or significantly reduce the quantity of work under a bid item. The District makes no representation that any work under a bid item will be performed during the course of the Project or that the work will be performed at the quantities indicated in the Schedule of Bid Prices. Contractor shall not be entitled to payment of the indirect costs and profit included for said bid item. All bid items shall be considered distinct and severable from the remaining bid items and each Bidder acts at its peril if its bid is unbalanced.

3.21. FINGERPRINTING REQUIREMENTS

Upon award of the Contract, the Contractor will be required to comply with the Palm Springs Unified

School District's fingerprinting requirements.

3.22. DEBARMENT, SUSPENSION, & EXCLUSION

The successful bidder shall certify, that neither it nor its principals is presently debarred, suspended, proposed for debarment; declared ineligible, or voluntarily excluded from participation in the transaction by any Federal department agency. It further agrees by submitting this proposal that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contract and subcontracts. Were the bidder or any lower tier participant is unable to certify to this statement; it shall attach an explanation to this proposal.

3.23. BID PROTESTS

A bidder may protest a bid award if they believe that the award was inconsistent with Board policy or the bid’s specifications or was not in compliance with law. Protests based upon restrictive requirements or alleged improprieties in the bidding procedure shall be filed in writing with the Director of Purchasing at least five (5) calendar days prior to bid opening. The protest must clearly specify in writing the grounds and evidence on which the protest is based.

Protests based upon the District staff’s recommendation for award of the Contract shall be submitted in writing to the Director of Purchasing within forty-eight (48) hours of receipt of notice of staff recommendation of award. The protest must clearly specify in writing the grounds and evidence on which the protest is based. Failure to comply with any of the requirements set forth herein may result in rejection of the protest. A protest must be filed in writing (e-mail is not acceptable) within 5 business days after opening of bids to:

Purchasing Services

ATTN: Director of Purchasing

150 District Center Drive

Palm Springs, CA 92264

The bidder shall submit all documents supporting or justifying the protest. A bidder’s failure to timely file a protest shall constitute a waiver of his/her right to protest the award of the contract.

3.24. BID EVALUATION

The evaluation criteria listed is not necessarily an all-inclusive list. While price will be the most heavily weighted criteria, the order of appearance is not intended to indicate relevance of importance. The following scoring criteria will be followed to identify responsible, responsive bidders:

• Price of the Bid:The total cost of the bid.

• Firm’s Qualifications:Firms competency to perform the required services detailed in the SCOPE

OF WORK, as indicated by:

o Firm possesses the required certifications and licenses.

o Firm’s experience and expertise with projects similar to the current SCOPE OF WORK

• Firm's Capacity to Perform:Firms capacity to perform the required services detailed in the

SCOPE OF WORK, as indicated by:

o Firm’s past performance / References o Firm’s financial capacity o Firm’s prequalification score

• Bid Format, Organization, and Clarity:Adherence to the Bid requirements, including completion of all required forms, provisions of all requested information and adequacy of responses.

o Bids will be graded by how legible, clear, and comprehensive they are.

4. SCOPE OF WORK

4.1. Project Summary

The Project consists of the alteration of an existing office building. Interior improvements to offices and training rooms, including MEP upgrades, roofing improvements, and HVAC system upgrades.

4.2. Project Documents

For Scope of Work and Project Details See Project Manual.