FAC118%20Contract%20User%20Guide%20_03.26.25.pdf

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Updated: March 26, 2025 Template version: 8.0 Page 1 of 16

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Contract User Guide for FAC118

FAC118: Environmentally Preferable Cleaning Products, Programs, Equipment and Supplies

Table of Contents:

(NOTE: To access hyperlinks below, scroll over desired section and CTL + Click)

• Contract Summary

• Contract Categories

• Benefits and Cost Savings

• Find Bid/Contract Documents

• Who Can Use This Contract

• Supplier Diversity Requirements

• Pricing, Quotes and Purchase Options

• Instructions for MMARS Users

• Environmentally Preferable Products

• Contract Exclusions and Related Statewide Contracts

• Emergency Services

• Shipping/Delivery/Returns

• Additional Information/FAQ's

• Performance and Payment Time Frames Which

Exceed Contract Duration

• Strategic Sourcing Team Members

• VENDOR LIST AND INFORMATION

UPDATED: March 26, 2025 Contract #: FAC118

MMARS MA #: FAC118*

Initial Contract Term: March 1, 2022 – February 29, 2028 Maximum End Date: Two-year extension to 2030 Current Contract Term: March 1, 2022 – February 29, 2028 Contract Manager: Sonia Castro, 617-359-7271, Sonia.castro@mass.gov Tatiana Henry, 617-359-7289, Tatiana.henry@mass.gov This Contract Contains: Environmentally Preferable Products, MBE/MWBE/WBE UNSPSC Codes: 47-12-00-00 Janitorial Equipment, 47-13-00-00 Cleaning and Janitorial Supplies, 47-

13-17-00 Restroom Supplies, 47-12-18-00 Cleaning Equipment Notes: This is an ALL-green contract – all products on the contract are required to meet environmentally preferable specifications.

Updates: Updated Vendor name for “Commonwealth Supply dba The Durkin Company” , Updated Contact Information for Hill & Markes, Inc., Next-Gen Supply Group LLC., and Hillyard, Inc., and added in navigation language for Marketplace.

*The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MMARS).

http://www.mass.gov/osd mailto:Sonia.castro@mass.gov

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Contract Summary This is a Statewide Contract for Environmentally Preferable Cleaning Products, Programs, Equipment and Supplies. This is a multi-state contract available to Connecticut, Maryland, New Hampshire, New York, and Rhode Island in cooperation with the lead state of Massachusetts. Other states are eligible to join FAC118 at any time. For contract overview please view FAC118 Promotional Video

The products on this contract must meet environmentally preferable specifications as outlined in Attachment A FAC118 Mandatory Specifications and Desirable Criteria. Many of the products, including but not limited to chemicals and janitorial paper products are required to be “Independently Third Party Certified” which means that the environmental claims, as well as the product performance, have been tested and certified by an established and legitimate, nationally recognized third-party certification program. Contract users do not have to analyze technical data and may be assured that the product will perform well. (The only chemicals without such certification are disinfectants and various sanitizers, for which no certification is available but must abide by safer active ingredient requirements). In addition, vendors were selected for their ability to aid in transitioning eligible entities to a green cleaning program.

COVID-19 Updates FAC118 contains a range of PPE available in Category 2 (Janitorial Supplies, Equipment and Services). Buyers are encouraged to engage with vendors for additional information. See vendor list and information table below.

As the CDC has found that COVID-19 is contracted primarily through airborne transmission, organizations may wish to reevaluate cleaning protocols and apply disinfectants to surface areas only as needed. Disinfectants used for this purpose should be listed on EPA’s List N: Disinfectants for Use Against SARS-CoV-2, and it is recommended to choose safer disinfectants (find more information about safer disinfectants on the Toxics Use Reduction Institute’s COVID-19: Safely Clean & Disinfect webpage) which may be found on the FAC118: Environmentally Preferable Cleaning Products, Programs, Equipment and Supplies contract. In addition, hand sanitizers must contain at least 60% ethanol per the Centers for Disease Control (CDC) guidance.

Safety:

It is against state and federal law to use disinfectants in a manner that is not intended by the instructions on the label (for example, wide area spraying of a chemical that is not specified for use in this way). The use of disinfectants does not require a license in Massachusetts, but purchasers should review OSHA guidance and standards, and ensure the individuals using disinfectants are aware of the guidance.

https://app.screencast.com/iyXFO3lBqJ6pX https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-22-1080-OSD03-SRC3-66742&external=true&parentUrl=close https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-22-1080-OSD03-SRC3-66742&external=true&parentUrl=close https://www.cdc.gov/coronavirus/2019-ncov/science/science-briefs/sars-cov-2-transmission.html https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2 https://www.turi.org/Our_Work/Cleaning_Laboratory/COVID-19_Safely_Clean_Disinfect https://www.turi.org/Our_Work/Cleaning_Laboratory/COVID-19_Safely_Clean_Disinfect https://www.mass.gov/service-details/facilities-maintenance-repair-and-services https://www.mass.gov/service-details/facilities-maintenance-repair-and-services https://www.cdc.gov/handwashing/when-how-handwashing.html https://www.cdc.gov/handwashing/when-how-handwashing.html https://www.osha.gov/SLTC/covid-19/

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: March 26, 2025 Template version: 8.0 Page 3 of 16

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Contract Categories This contract includes 4 categories of products as listed below:

Category # Category Names Products Included (but not limited to)

1 Cleaning, Facility Maintenance Chemicals, Disinfectants and Sanitizers Non-disinfecting general purpose, bathroom, floor, and glass cleaners;

sanitizers and disinfectants; deicing and snowmelt

2 Janitorial Supplies, Equipment and Services

Cleaning Supplies, hand soaps, hand sanitizers, personal care products, PPE, Waste/recycling/composting liners, Entryway, and other matting

3 Disposable Janitorial Paper Products

Toilet paper, paper towels, folded towels, toilet seat covers, facial tissue, paper napkins and wipers, feminine hygiene products

Powered Janitorial

Equipment, Supplies and Service

Carpet extraction equipment, powered scrubbing machines, powered floor maintenance equipment, hand dryers, Hands free restroom cleaning equipment, on-site cleaning generations units, powered steam cleaning units

Contract Exclusions and Related Statewide Contracts Because this is an all green contract, all products must meet environmentally preferable specifications outlined in Attachment A FAC118 Mandatory Specifications and Desirable Criteria of the RFR. This document may be found in the FAC118 “Master Contract Record” Master Blanket Purchase Order (MBPO) for FAC118 and can be accessed directly in COMMBUYS by visiting: PO-22-1080-OSD03-SRC3-24779. The list below outlines some of the products which are available on other statewide contracts and are excluded from sale under this contract:

• Office paper/supplies (OFF47 - Office Supplies, Recycled Paper, and Envelopes Statewide Contract)

• Custodial/Janitorial Services (FAC114 - Janitorial Services, Environmentally Preferable Statewide Contract)

• Public Safety Equipment (except for PPE) (FIR04 - Public Safety Equipment, Supplies, Services and Repairs

Statewide Contract)

• Furniture (OFF38 - Office, School and Library Furniture, Accessories & Installation Statewide Contract)

• Clothing (CLT08 - Clothing, Uniforms, Footwear, Accessories, Personal Care Products and Bedding Statewide

Contract)

• Sharps and Medical Waste Disposal Equipment (FAC110)

Benefits and Cost Savings Statewide contracts are an easy way to obtain benefits for your organization by leveraging the Commonwealth’s buying power, solicitation process, contracting expertise, vendor management and oversight, and the availability of environmentally preferable products.

http://www.mass.gov/osd https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-22-1080-OSD03-SRC3-66742&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24779&releaseNbr=0&external=true&parentUrl=close

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Updated: March 26, 2025 Template version: 8.0 Page 4 of 16

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All Green Contract All products in this contract (where applicable) have an independent third-party certification in order to validate and substantiate their environmental claims as well as the product performance.

Cost Savings Opportunities

• Competitive pricing across all categories o Vendors offer a range of Prompt Pay and Volume Discounts.

• Product Consolidation: A single green cleaning product may permit the end-user to eliminate the need to purchase multiple standard cleaning products.

• Product Elimination: Some green cleaning equipment eliminates the need to purchase chemicals.

Approved Products List This contract includes a consolidated list of all approved products, from all vendors, in one searchable spreadsheet called the Approved Products List. This list may be found in the Master Contract Record in COMMBUYS under the MBPO PO-22-

1080-OSD03-SRC3-24779.

Technical Assistance and Training Vendors on this contract were chosen for their ability to provide training, technical assistance and relevant materials that will enable customers to make the transition more easily to green cleaning products and practices and track their progress and success.

Find Bid/Contract Documents

• To find all contract-specific documents, including the Contract User Guide, RFR, specifications, the Approved

Products List, price sheets and other attachments, visit COMMBUYS.com and search for “FAC118” to find related Master Blanket Purchase Order (MBPO) information.

• All common contract documents are located in the “Master Contract Record” MBPO for FAC118 and can be accessed directly by visiting the MBPO PO-22-1080-OSD03-SRC3-24779.

• To find vendor-specific documents, including price sheets, see links to individual vendor MBPOs on the Vendor Information page.

• To link directly to the solicitation enabled MBPO visit PO-22-1080-OSD03-SRC3-25011.

Who Can Use This Contract

Applicable Procurement Law Executive Branch Goods and Services: MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00;

Eligible Entities Please see the standard list of Eligible Entities on our Eligible Entities Which May Use Statewide Contracts webpage.

https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24779&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24779&releaseNbr=0&external=true&parentUrl=close http://www.commbuys.com/ https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24779&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25011&releaseNbr=0&external=true&parentUrl=close https://www.mass.gov/info-details/why-use-statewide-contracts#eligible-entities-which-may-use-statewide-contracts-

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Supplier Diversity Requirements

When selecting vendor(s) without soliciting quotes or a statement of work, Executive Departments should follow the guidance below:

When selecting contractors and placing orders, Executive departments shall utilize diverse and small businesses to the extent possible based on contract terms, SDO and departmental policies, laws, and regulations. Additionally, departments shall make a preference for contractors with higher SDP commitments and/or performance whenever such information is available (or is requested from contractors by the department) and the preference is feasible.

OSD provides up-to-date information on the availability of diverse and small businesses on statewide contracts through the Statewide Contract Index available on the COMMBUYS home page. See the “Programs (SDO and SBPP)” tab for current certification and small business status of contractors on this contract.

When selecting vendor(s) from multiple quotes and statements of work, Executive Departments should follow below guidance:

Requirements of the Small Business Purchasing Program for Small Procurements (expected annual value of $250,000 or less) or the Supplier Diversity Program for Large Procurements (expected annual value exceeding $250,000) apply to the Executive Departments soliciting quotes or issuing statements of work.

Small Business Award Preference: In accordance with the Supplier Diversity Office’s SBPP Policy, Departments must award contracts for Small Procurements to SBPP-participating small business bidders if both of the following conditions are met:

• The response is received from an eligible small business; AND

• The response meets the Department’s best value criteria as defined in the RFR or RFQ.

SDP Commitment: Businesses awarded large Commonwealth contracts for goods and services (also called prime contractors or prime vendors) are required to make measurable financial commitments to do business with one or more diverse businesses (often called SDP Partners). This business-to-business relationship requirement applies to all Large Procurements for goods and services, which were historically defined as those expected to exceed $150,000 in total spending. Effective July 1, 2021, Large Procurements will be defined as those expected to exceed $250,000 in annual spending.

Executive departments should take into consideration contracted vendors SDP commitments when evaluating responses.

Specifically, the following fields of the new SDP Plan Form correspond to the goals stated above:

Type of information collected from bidders Possible use of the information by the SST SDP focus statement Assess the bidder’s level of integration of supplier diversity into company operations. SDP policy link or attachment (if any)

Additional creative initiatives (if any)

SDP commitment – subcontracting

Evaluate the bidder’s SDP commitment.

SDP commitment – ancillary

SDP commitment – total

List of proposed partners https://www.mass.gov/doc/statewide-contract-index/download

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Key Evaluation Requirements The following key requirements apply to the evaluation of submitted SDP Plans:

• At least 25% of the available evaluation score must be dedicated to the evaluation of the bidder’s SDP Commitment.

• Much of the SDP evaluation score should be dedicated to the bidder’s SDP commitment.

• bidders offering more value in their SDP Plan submissions must receive higher scores.

Other Requirements:

Expected annual value of the RFQ

RFQ process requirements

Less than or equal to $250,000/year

• Notify at least two small businesses capable of providing the product or service of the opportunity, if available.

• Include SBPP contract language and place it prominently within the RFQ. See SDO Template Language.

• Evaluate bids received from, and award a contract to, an SBPP-participating small business that meets the department’s best value criteria.

• Award to a large business only if there is no SBPP participating in business meeting departments’ best value criteria.

• Conduct a clarification/BAFO/negotiation before disqualifying an SBPP-participating business based on price or desirable criteria.

• See the Best Value Evaluation of Responses to Small Procurements: A Guide for Strategic Sourcing Teams for additional guidance.

More than $250,000/year

• Notify at least two diverse and/or small businesses capable of providing the product or service of the opportunity, if available.

• Make a preference for contractors with higher SDP commitments and/or performance whenever such information is available (or is requested from contractors by the department) and the preference is feasible.

• See the Best Value Evaluation of SDP Plan Forms: A Guide for Strategic Sourcing Teams for additional guidance.

Note: Departments may ask the prime Contractor for an additional SDP commitment specifically related to the Department’s purchase or engagement. SDP spending for

Company prior year spending with the list of partners (if available)

Assess the likelihood of the bidder meeting their SDP commitment.

Company average gross annual revenue If deemed necessary by the Agency or Statewide Contract Strategic Sourcing Team (SST) and included in the evaluation criteria, consider the bidder’s company size during the evaluation of the ancillary SDP commitments and total prior year spending.

https://www.mass.gov/lists/program-resources-for-departments#rfr-template-language-https://www.mass.gov/lists/program-resources-for-departments#rfr-template-language-https://www.mass.gov/media/2307721/download https://www.mass.gov/media/2307721/download https://www.mass.gov/doc/best-value-evaluation-of-sdp-plan-forms-a-guide-for-strategic-sourcing-teams/download https://www.mass.gov/doc/best-value-evaluation-of-sdp-plan-forms-a-guide-for-strategic-sourcing-teams/download

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OSD provides up-to-date information on the availability of diverse and small businesses on statewide contracts through the Statewide Contract Index available on the COMMBUYS home page. See the “Programs (SDO and SBPP)” tab for current certification and small business status of contractors on this contract.

Pricing, Quote and Purchase Options

Purchase Options The purchase options identified below are the only acceptable options that may be used in this contract:

• Purchases made through this contract will be direct, outright purchases

Pricing Options Pricing on FAC118 is intended to be derived by accessing the FAC118 Approved Products List. This document is available for download from COMMBUYS here by visiting Master Blanket Purchase Order # PO-22-1080-OSD03-SRC3-24779.

Product/Service Pricing and Finding Vendor Price Files Product pricing may be found in the FAC118 Approved Products List or by visiting a vendor’s price file within their MBPO posted in COMMBUYS. Links to vendor PO’s can be found on the vendor information page. Contract discounts and other pricing published under the contract represent “ceiling” or “not-to-exceed” pricing and may be further negotiated.

Setting Up a COMMBUYS Account COMMBUYS is the Commonwealth’s electronic Market Center supporting online commerce between government purchasers and businesses. If you do not have one already, contact the COMMBUYS Help Desk to set up a COMMBUYS buyer account for your organization: (888)-627-8283 or OSDhelpdesk@mass.gov.

When contacting a vendor on statewide contract, always reference FAC118 to receive contract pricing.

Quick Search in COMMBUYS Log into COMMBUYS and use the Search box on the COMMBUYS header bar to locate items described on the MBPO or within the vendor catalog line items. Select Contract/Blanket or Catalog from the drop-down menu.

How To Purchase From The Contract Only items contained within the FAC118 Approved Products List should be purchased under this contract.

• Select items from a PunchOut catalog and purchase through COMMBUYS

PunchOut catalogs offer the convenience of selecting Statewide Contract products from a vendor’s e-commerce website. The PunchOut or Government to Business (G2B) catalogs are available via COMMBUYS only (login to COMMBUYS and select the settings option in the upper right-hand corner [ ] and choose the G2B PunchOut option). G2B PunchOut can now also be accessed directly on COMMBUYS Landing Page when signed in. Click on http://www.mass.gov/osd https://www.mass.gov/doc/statewide-contract-index/download https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24779&releaseNbr=0&external=true&parentUrl=close mailto:OSDhelpdesk@mass.gov

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: March 26, 2025 Template version: 8.0 Page 8 of 16

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Icon on left hand side of the page. Select a vendor on the dropdown in COMMBUYS, you are then taken to the vendor’s e-commerce site. After shopping is complete on the vendor’s e-commerce site, selected items are pulled back into COMMBUYS, summarized on a COMMBUYS release Requisition, and are ready to submit for approval. Once approved, it is released to the vendor for processing and fulfillment.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select either:

The Quick Reference Guide (QRG) section and choose the QRG – Creating a Punch Out Order job aid The COMMBUYS Purchase Orders section and choose the How to Purchase from a COMMBUYS PunchOut job aid.

Please see below for the list of FAC118 Vendors who currently have PunchOut Catalogs:

• Likarr Inc

• Next-Gen Supply

• Select items from Marketplace and purchase through COMMBUYS

Marketplace is an easy new tool for users set up to purchase from COMMBUYS. It allows users to search for goods and services offered under FAC118, add them to the shopping cart, and send cart items to requisition using one of the following options:

In the search bar at the top of the page, enter FAC118. Select the magnifying glass. Once in Marketplace, you can search by suppliers, product descriptions, SKUs, and more.

An alternative search option is to click on the Marketplace Icon located on the left side of the home page.

For detailed user instructions, select the appropriate job aid for your organization below.

Non-Executive Agencies Executive Agencies

If you have questions about Marketplace purchasing on COMMBUYS, please contact the OSD Help Desk at 888-MA- State (627-8283) or if you need COMMBUYS access, please contact your organization’s administrator.

Please see the list below of FAC118 Vendors which currently have Marketplace Catalogs:

• Aramsco

• C&C Janitorial

• Corrs Distributors

• Filo Cleantech

• Milhench

• Top Notch

• Directly purchase fixed price items through COMMBUYS This contract allows buyers to find and quickly purchase specific products/services with pricing within COMMBUYS.

In other words, it allows you to create a Release Requisition in COMMBUYS, submit the requisition for approval, and send the vendor a Release Purchase Order.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select:

The COMMBUYS Requisitions section and choose the Make a Statewide Contract Purchase in COMMBUYS job aid.

Obtaining Quotes Contract users should always reference FAC118 when contacting vendors to ensure they are receiving contract pricing.

Quotes, not including construction services, should be awarded based on best value. Only items contained in the FAC118 http://www.mass.gov/osd https://www.mass.gov/lists/job-aids-for-buyers-using-commbuys https://www.mass.gov/doc/how-to-create-a-requisition-using-commbuys-marketplace/download https://www.mass.gov/doc/how-to-create-a-requisition-using-commbuys-marketplace/download mailto:osdhelpdesk@mass.gov https://www.mass.gov/lists/job-aids-for-buyers-using-commbuys

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Approved Products List are eligible for purchase under this contract. Buyers may also request quotes from vendors for additional discounts by using Solicitation Enabled MBPO PO-22-1080-OSD03-SRC3-25011 .

For a full description of how to complete a quote in COMMBUYS visit the Job Aids for Buyers webpage, and select:

The COMMBUYS Purchase Orders section and choose Request Quotes From Vendors on Statewide Contracts job aid.

Instructions for MMARS Users MMARS users must reference the MA number in the proper field in MMARS when placing orders with any contractor.

Environmentally Preferable Products (EPP) This is an all-green contract, meaning all products on this contract have been reviewed to meet the required specifications found in Attachment A: Mandatory Specifications and Desirable Criteria. Buyers may view products approved on this contract in the Approved Products List located in the Master Contract Record in COMMBUYS.

Emergency Services Many statewide contracts are required to provide products or services in cases of statewide emergencies. ML - 801 CMR 21 defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment Contact Information for Statewide Contracts list for emergency services related to this contract.

Shipping/Delivery/Returns Delivery

All deliveries are FOB destination, no additional freight and/or delivery charges can be added to invoicing Shipping FOB Destination. No transportation, fuel, energy, insurance, or any other surcharges will be allowed throughout the duration of the contract(s).

Returns

Vendors must offer a minimum of a 90-day return policy and acknowledge all return requests within 2 business days.

Non-custom items: If the buyer orders the wrong item, it is their responsibility to pay for its return. If the vendor delivers the wrong item, it is their responsibility to pay for the returns.

Custom items: A restocking fee may be charged if the item was ordered at the request of the buyer. If the item was ordered at the advice of the vendor, no charge will be assessed to the buyer.

Additional Information/FAQs

Geographical Service Area See the Vendor List and Information for states covered.

Importance of Third Party Certification http://www.mass.gov/osd https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25011&releaseNbr=0&external=true&parentUrl=close https://www.mass.gov/lists/job-aids-for-buyers-using-commbuys https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-22-1080-OSD03-SRC3-66742&external=true&parentUrl=close https://www.mass.gov/regulations/801-CMR-21-procurement-of-commodities-or-services-including-human-and-social-services https://www.mass.gov/regulations/801-CMR-21-procurement-of-commodities-or-services-including-human-and-social-services https://www.mass.gov/doc/emergency-response-supplies-services-and-equipment-contact-information https://www.mass.gov/doc/emergency-response-supplies-services-and-equipment-contact-information

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: March 26, 2025 Template version: 8.0 Page 10 of 16

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“Independent/Third-Party Certified” means that cleaning products have been certified by an established and legitimate, nationally recognized program developed with the purpose of identifying environmentally preferable products. Any such certification program shall verify all green claims and test for the actual performance of the product. This final point is essential as it provides clear assurance to purchasers that the products really work.

Alternative Approval for New or Innovative Products

Existing vendors may receive an alternative approval for specialty products or innovative technologies or services to allow for use on FAC118 which OSD has established in cooperation with the Toxics Reduction Task Force. To be eligible for review, the product/technology/service must have a compelling reason to be considered for an alternative approval – it either falls outside the existing specifications or specific categories. The product/technology/service must be in existing use in the marketplace. Additional information regarding this process may be found on the Toxic Reduction Task Force webpage including the Alternate Approval Form located at the bottom of the page.

Warranties

For all equipment offered, vendors must provide at least a one (1) year warranty or the maximum manufacturer’s warranty, whichever is greater. Extended warranties are available for most equipment.

Other Discounts

• Prompt Pay Discounts: A discount given to the buyer if paid within a certain time period. These discounts may be found in the Vendor List and Information section below. All discounts offered will be taken in cases where the payment issue date is within the specified number of days listed by vendor and in accordance with the Commonwealth’s Bill Paying Policy. Payment days will be measured from the date goods are received and accepted / performance was completed OR the date an invoice is received by the Commonwealth, whichever is later to the date the payment is issued as an EFT (preferred method) or mailed by the State Treasurer. The date of payment “issue” is the date a payment is considered “paid” not the date a payment is “received” by a Contractor.

• Volume Discounts: Many vendors offer volume discounts on various products.

• Dock Delivery Discounts: Discount is provided if product is delivered directly to the loading dock.

• Tiered Discounts: Many vendors offer tiered discounts based on quantity or multiple product purchases.

https://www.mass.gov/service-details/toxic-reduction-task-force

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Updated: March 26, 2025 Template version: 8.0 Page 11 of 16

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If the Needed Product Can Not be Found

If a product cannot be easily found on contract it is recommended to contact vendors directly to inquire if it is available under this contract. If the product meets the scope of the product category, which means that it meets all the specifications identified in Attachment A FAC118 Mandatory Specifications and Desirable Criteria of the RFR, then it may be added with OSD’s approval. Vendors are permitted to add products that meet the required specifications during their twice annual catalog updates.

If the product is not listed in the scope of the product category a buyer may contact the OSD Contract Manager to inquire whether the product may be added.

Performance and Payment Time Frames Which Exceed Contract Duration All term leases, rentals, maintenance, or other agreements for services entered into during the duration of this Contract and whose performance and payment time frames extend beyond the duration of this Contract shall remain in effect for performance and payment purposes (limited to the time frame and services established per each written agreement). No written agreement shall extend more than 12 months beyond the current contract term of this Statewide Contract as stated on the first page of this contract user guide. No new leases, rentals, maintenance, or other agreements for services may be executed after the Contract has expired.

https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-22-1080-OSD03-SRC3-66742&external=true&parentUrl=close

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: March 26, 2025 Template version: 8.0 Page 12 of 16

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Strategic Sourcing Team Members

• Julia Wolfe MA - Operational Services Division

• Brendan McCue MA – Department of Transportation

• Alicia Culver Responsible Purchasing Network

• Jessica Burkhamer MA - Department of Public Health

• Sefora Castrello NY - Office of General Services

• Lydia Chan NY - Office of General Services

• Joanna Curry (inactive) MA - Operational Services Division

• Donald Casella CT - Department of Administrative Services

• Emily Soontornsaratool MD - Department of General Services

• Annie Gilroy NY - Office of General Services

• Michael Goldberg (inactive) MA - Operational Services Division

• Ciara Healy (inactive) MA - Operational Services Division

• Kenneth Wertz MA – Sharon Public Schools

• Kshirajaa Ramesh MD - Department of General Services

• Sharon Lee MA - Department of Public Health

• Lynn Rose EHS/P2 Consultant

• Jason Marshall Toxics Use Reduction Institute

• Max Righter RI - Department of Administration

• Sally Miller MA – DCAMM

• Eva Orlinski CT - Department of Administrative Services

• Bharathi Patimalla-Dipali MA - Department of Public Health

• Holly Turner (inactive) MA - Operational Services Division

• Brendan Woodruff NY - Office of General Services

• Sonia Castro MA – Operational Services Division

• Tatiana Henry MA – Operational Services Division

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: March 26, 2025 Template version: 8.0 Page 13 of 16

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Vendor List and Information*

Vendor Master Blanket Purchase Order #

Contact Person Phone # Email Delivery Coverage

Discounts

(PPD,

Dock Delivery, Other)

SDO

Certification

Type

SDP

Commitment Percentage

**[Master Contract Record] [Master MBPO] (All contract documents)

PO-22-1080-OSD03-

SRC3-24779

Sonia Castro

Tatiana Henry

617-359-

617-359-

Sonia.castro@mass.gov

Tatiana.henry@mass.gov

N/A N/A N/A N/A

Solicitation Enabled

MBPO

PO-22-1080-OSD03-

SRC3-25011

617-359-

Aramsco, Inc. dba Casey EMI (Formerly Casey Engineered Maintenance Inc.)

PO-23-1080-OSD03-

OSD03-27866

Erick Heroux 401-952-eheroux@aramsco.com CT, ME, MA, NH, RI

PPD: 1% 10 Days, 1% 15 Days Volume & Dock Delivery Discounts Available

18%

C & C Janitorial Supplies, Inc.

PO-22-1080-OSD03-

SRC3-24770

Grace Café

860-594- 4200 ext.

GRACE.CAFE@CCSUPPLIES.COM

All States PPD: 2% 15 Days Volume Discounts Available

WBE/PBE 35%

Clean Cut Solutions PO-22-1080-OSD03-

SRC3-24758

Rich Raskind 781-352-rich@cleancutsolutions.com CT, ME, MA, NH, RI

PPD: 2% 10 Days, 1% 15 Days Volume, Dock Delivery & Tiered Discounts Available

16%

Conlon Products, Inc.

PO-22-1080-OSD03-

SRC3-24760

Courtney Archambeault

978-682-courtneyc@conlonproducts.net All States (Except NY)

PPD: 1% 15 Days Volume, Dock Delivery & Tiered Discounts Available

25%

Corr Distributors Inc.

PO-22-1080-OSD03-

SRC3-24771

Carol Corr 716-873-ccorr@corrdistributors.com

All States PPD: 1% 10 Days Volume & Dock Delivery Discounts Available

30% http://www.mass.gov/osd https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24779&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24779&releaseNbr=0&external=true&parentUrl=close mailto:Sonia.castro@mass.gov mailto:Tatiana.henry@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25011&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-25011&releaseNbr=0&external=true&parentUrl=close mailto:Sonia.castro@mass.gov mailto:Tatiana.henry@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-23-1080-OSD03-OSD03-27866&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-23-1080-OSD03-OSD03-27866&releaseNbr=0&external=true&parentUrl=close mailto:eheroux@aramsco.com https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24770&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24770&releaseNbr=0&external=true&parentUrl=close mailto:GRACE.CAFE@CCSUPPLIES.COM https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24758&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24758&releaseNbr=0&external=true&parentUrl=close mailto:rich@cleancutsolutions.com https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24760&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24760&releaseNbr=0&external=true&parentUrl=close mailto:courtneyc@conlonproducts.net https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24771&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24771&releaseNbr=0&external=true&parentUrl=close mailto:Ccor@corrdistributors.com

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: March 26, 2025 Template version: 8.0 Page 14 of 16

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

Contact Person Phone # Email Delivery Coverage

Discounts

(PPD,

Dock Delivery, Other)

SDO

Certification

Type

SDP

Commitment Percentage

**[Master Contract Record] [Master MBPO] (All contract documents)

PO-22-1080-OSD03-

617-359-

Commonwealth Supply dba The Durkin Company

PO-22-1080-OSD03-

SRC3-24759

Jack Reynolds 978-265-jreynolds@thedurkincompany.com All States PPD: 1% 10 Days, .5% 30 Days Volume, Dock Delivery & Tiered Discounts Available

3%

Dobmeier Janitor Supply Inc

PO-22-1080-OSD03-

SRC3-24762

Sue Bumford 716-833-

Sue@Dobmeierinc.com All States PPD: 2% 10 Days Volume, Dock Delivery & Tiered Discounts Available

11%

Filo Cleantech Incorporated

PO-22-1080-OSD03-

SRC3-24767

Dennis McCarthy

781-901-dennis@filocppt))hemical.com All States PPD: 2% 15 Days, 1% 30 Days Volume & Dock Delivery Discounts Available

15%

Hill and Markes, Inc.

PO-22-1080-OSD03-

SRC3-24761

Christopher Traver, back-up Diane Eames

Chris O:800- 836-4455, C: 518- 448-4056, Diane 518-627-

4458 EXT

ctraver@hillnmarkes.com , deames@hillnmakes.com

NY, Parts of MA &

VT

(Contact vendor for details)

PPD: 1% 10 Days, .75% 15 Days, .5% 20 Days Volume & Tiered Discounts Available

30% http://www.mass.gov/osd https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24779&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24779&releaseNbr=0&external=true&parentUrl=close mailto:Sonia.castro@mass.gov mailto:Tatiana.henry@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24759&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24759&releaseNbr=0&external=true&parentUrl=close mailto:jreynolds@thedurkincompany.com https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24762&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24762&releaseNbr=0&external=true&parentUrl=close mailto:Sue@Dobmeierinc.com https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24767&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24767&releaseNbr=0&external=true&parentUrl=close mailto:dennis@filochemical.com https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24761&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24761&releaseNbr=0&external=true&parentUrl=close

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: March 26, 2025 Template version: 8.0 Page 15 of 16

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

Contact Person Phone # Email Delivery Coverage

Discounts

(PPD,

Dock Delivery, Other)

SDO

Certification

Type

SDP

Commitment Percentage

**[Master Contract Record] [Master MBPO] (All contract documents)

PO-22-1080-OSD03-

617-359-

Hillyard Inc. PO-22-1080-OSD03- SRC3-24774 Jack Stankus 508 735-jstankus@hillyard.com CT, ME, MA, NH, RI

PPD: 1% 10 Days, .75% 15 Days, .55% 20 Days, .25% 30 Days

15%

Lancelot Janitorial & Paper Products Inc.

PO-22-1080-OSD03-

SRC3-24764

Michael Sonia 781-249-

Michael@lancelotjanitorial.com MA, NH, RI

PPD: 4% 10 Days, 1% 30 Days Volume, Dock Delivery & Tiered Discounts Available

10%

Likarr Inc

Punchout Catalog Available

PO-22-1080-OSD03-

SRC3-24773

G2B Punchout:

PO-23-1080-OSD03-

SRC3-26506

Darryl Whittemore

508-543-dwhittemore@likarr.com CT, MA, NH, RI

PPD: 3% 10 Days, 1% 15 Days Volume, Dock Delivery & Tiered Discounts Available

15%

Milhench, Inc. / dba Milhench Supply Company

PO-22-1080-OSD03-

SRC3-24772

Mike Costello 508-995-mike@milhench.com All States (Except NY)

PPD: 1% 15 Days, Volume, Dock Delivery & Tiered Discounts Available

WBE 5%

Next-Gen Supply Group LLC Punchout Catalog Available

PO-22-1080-OSD03-

SRC3-24766

G2B Punchout:

PO-22-1080-OSD03-

SRC3-24835

Matthew Glass 781) 789-matthew.glass@nextgensupply.com All States PPD: 1% 10 Days, .5% 15 Days, .25% 20 Days Volume & Dock Delivery Discounts Available

11% http://www.mass.gov/osd https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24779&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24779&releaseNbr=0&external=true&parentUrl=close mailto:Sonia.castro@mass.gov mailto:Tatiana.henry@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24774&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24774&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24764&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24764&releaseNbr=0&external=true&parentUrl=close mailto:Michael@lancelotjanitorial.com https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24773&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24773&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-23-1080-OSD03-SRC3-26506&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-23-1080-OSD03-SRC3-26506&releaseNbr=0&external=true&parentUrl=close mailto:dwhittemore@likarr.com https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24772&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24772&releaseNbr=0&external=true&parentUrl=close mailto:mike@milhench.com https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24766&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24766&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24835&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24835&releaseNbr=0&external=true&parentUrl=close mailto:matthew.glass@nextgensupply.com

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: March 26, 2025 Template version: 8.0 Page 16 of 16

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

Contact Person Phone # Email Delivery Coverage

Discounts

(PPD,

Dock Delivery, Other)

SDO

Certification

Type

SDP

Commitment Percentage

**[Master Contract Record] [Master MBPO] (All contract documents)

PO-22-1080-OSD03-

617-359-

Paramount Partners LLC

PO-22-1080-OSD03-

SRC3-24765

Marc Ganter 617-538-marc@paramount-partners.com CT, ME, MA, NH, NY, RI, VT

PPD: 5% 10 Days, 3% 15 Days, 1% 20 Days Volume, Dock Delivery & Tiered Discounts Available

6%

Top Notch Supply, Inc.

PO-22-1080-OSD03-

SRC3-24763

Mike O’Meara 781-305-momeara@topnotchsupplyinc.com admin@topnotchsupplyinc.com

All States PPD: 2% 10 Days, 1.5% 15 Days, 1% 20 Days, .5% 30 Days Volume & Dock Delivery Available

3%

W.B. Mason Co., Inc.

PO-22-1080-OSD03-

SRC3-24769

Gregg Manning 800-242- 5892, x8273 & 508-846-gregg.manning@wbmason.com All States (With restriction

- Contact vendor for details)

PPD: 2% 30 Days Volume & Dock Delivery Available

3%

*Note that COMMBUYS is the official system of record for vendor contact information.

**The Master Contract Record MBPO is the central repository for all common contract files.

http://www.mass.gov/osd https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24779&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24779&releaseNbr=0&external=true&parentUrl=close mailto:Sonia.castro@mass.gov mailto:Tatiana.henry@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24765&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24765&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24763&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24763&releaseNbr=0&external=true&parentUrl=close mailto:momeara@topnotchsupplyinc.com https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24769&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-22-1080-OSD03-SRC3-24769&releaseNbr=0&external=true&parentUrl=close