FAC117 Bidders Response Form amended 1.13.22.xlsx
XLSX spreadsheet 102 KB Posted
- Attached to
- Integrated Pest Management
- Contract number
- FAC117
- Issued by
- Massachusetts
About this file
This document is a Bidder Response Form for the FAC117 Integrated Pest Management Request for Response (RFR), specifically targeting state and local government entities in Massachusetts. The document is a comprehensive submission template for pest management contractors seeking to provide services across various Massachusetts counties, including Barnstable, Berkshire, Bristol, Dukes, Essex, Franklin, Hampden, Hampshire, Middlesex, Nantucket, Norfolk, Plymouth, Suffolk, and Worcester.
The contract covers three primary service categories: Integrated Pest Management, School Integrated Pest Management, and Single Use Service. Contractors must demonstrate capabilities in pest identification, structural IPM services, potential termite treatment, and problem animal removal. The contract requires detailed reporting on staff qualifications, emergency preparedness, insurance coverage, and environmental practices. Pricing will be based on geographic service areas with specified hourly emergency service rates, and contractors must provide references, comply with tax obligations, and offer diverse service capabilities. The solicitation emphasizes environmentally preferable practices and sustainable business approaches, with potential additional evaluation points for contractors demonstrating robust green initiatives.
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Other files
| File | Type | Posted |
|---|---|---|
| FAC117%20Contract%20User%20Guide%2012.19.2024.pdf | ||
| FAC117 RFR final.pdf | ||
| FAC117 SDP_Plan_Form.xlsx | XLSX spreadsheet | |
| FAC117 MOU Template 3.31.2022.docx | DOCX document | |
| FAC117 Vendor Categories Integrated Pest Management Regions and Contact Information.xlsx | XLSX spreadsheet | |
| FAC117 Contract User Guide 12.19.2024.docx | DOCX document | |
| FAC117 Intent to Bid Notice.docx | DOCX document |
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NOTE TO BIDDER
NOTE TO BIDDER:
This is the Bidder Response Form for the FAC117 Integrated Pest Management RFR. Use the tabs below to move through each portion of the response form. Bidders must complete the "Bidder Information" tab, "Bidder References" tab, the category tab(s) for any category being bid, the "Labor Rates" tab and the EPP Form tab. Failure to provide all of the requested information may result in your response being disqualified. Any questions must be posted to COMMBUYS through the “Bid Q&A” tab.
Thank you -The FAC117 Strategic Sourcing Team
Bidder Submission Checklist
| Bidder Submission Checklist | |||
| See RFR and instructions below for details on the requirements for each submission and where the referenced forms can be found. ALL FILES MUST NOT BE PASSWORD PROTECTED and PDF files must be searchable. | |||
| Are you submitting item with bid (Yes/No) | Required/Mandatory Documents | File format | File Name |
| Completed Response Form for FAC117 (this document), including this Checklist. Must be in the original format, do not further protect this document. |
Bidder Information Staff Qualifications Desirable Specifications Bidder References Emergency Service Pricing
| Environmentally Preferable Products (EPP)/ Practices Form | .xlsx | Bidder Response Form_BidderCompanyName | ||
| Prompt Pay Discount (PPD) Form (Section 3.6.5) | .doc or .pdf | PPD_BidderCompanyName | ||
| Supplier Diversity Program (SDP) Plan (Section 4) | .xlsx | SDP_BidderCompanyName | ||
| Initial Inspection Report example | .doc or .pdf | IIR_BidderCompanyName | ||
| IPM Plan example | .doc or .pdf | IPM_BidderCompanyName | ||
| Organizational chart | .doc or .pdf | OrgChart_BidderCompanyName |
Bidder Information
| FAC117 Integrated Pest Management |
| BIDDER RESPONSE FORM - BIDDER INFORMATION |
| Bidder must respond to all questions in the sections below unless stated otherwise. |
Each gray box is a response field Example: Company Name, Inc.
| 1. Bidder Information (type answers into the outlined boxes below) | |
| Legal Company Name: | Years in Business: |
| Legal Company Address: | Days/Hours of Operation: |
| Company Phone : | Company Website (optional): |
| Company Email: |
2. Contact Person(s) (provide at least one contact person and list additional contacts where applicable)
Awarded Contractors are responsible for reporting quarterly sales and diversity spending as well as ensuring payment of the 1% OSD Administration Fee. Any changes to any Contractor contacts must be communicated to the FAC117 Contract Manager.
| Name (First Last) | Phone (###) ###-#### | ||
| Primary Account Manager: | |||
| Contract Sales & SDP Reporting Contact (if not primary): | |||
| Admin Fee Reporting Contact (if not primary): | |||
| Customer Contact (if not primary): |
This name should be same as COMMBUYS contact and will be listed in the Contract User Guide.
| 3. Emergency Contact Person (provide a contact who can be available 24 hours a day or as close to 24 hours as possilbe) | |||
| Name | Phone | ||
| Emergency Contact Person: |
| 4. Categories Being Bid (answer Yes/No - Bidder may respond to one or multiple categories) RFR Section 3 |
| Category 1 - Integrated Pest Management |
| Category 2 - School Integrated Pest Management |
| Category 3 - Single Use Service (allowed only if also bidding on Category 1 or Category 2) |
| 6. Is your company compliant with both state and federal taxes? |
| Answer (Yes/No): |
| 7. Continuity of Operations Plan (RFR Section 2.3) |
| Answer (Yes/No): |
8. Geographic Coverage (answer Yes/No) RFR Section (3.3)
Bidders must respond to indicate what type of geographic service they will offer on contract. Respond below to indicate if you are offering Statewide Service or select the counties you can service. If awarded, the bidder must service all cities and towns in the chosen service area(s)
| County | Avg. Response Time | |
| Statewide Service (with islands): | ||
| Barnstable | ||
| Berkshire | ||
| Bristol | ||
| Dukes | ||
| Essex | ||
| Franklin | ||
| Hampden | ||
| Hampshire | ||
| Middlesex | ||
| Nantucket | ||
| Norfolk | ||
| Plymouth | ||
| Suffolk | ||
| Worcester |
9. Company experience: Please provide company details including company experience as it relates to large commercial or government accounts, number of employees, and a brief description of available services as it relates to this RFR. Use the box below for the answer. The box will expand to accommodate your response. (RFR Section 2.1)
10. Financial information : Please provide a brief overview of the the bidder’s financial strength and reliability. Bidders may also provide other financial information to attest that, if awarded a contract, the bidder would be able to meet its obligations to the Commonwealth. Bidders must include any bankruptcy filings, lawsuits and outstanding tax compliance issues. This information should be provided in the form of a narrative. (RFR Section 2.4)
11. Adverse conditions. The Bidder shall submit, if applicable, a description of any and all investigations, indictments or pending litigation by any federal, state or local jurisdiction relating to the Bidder, any officer, director, partner or member thereof, any affiliate or any related company. Any pesticide violations or compliance related investigations or other issues must be included. If this does not apply please put “n/a” below.
12. Night inspections. Use the box below to describe your company’s policy on the availability and frequency of night inspections. The box will expand to accommodate your response. (RFR Section 2.1.4)
13. Subcontracting. If you intend to subcontract any of the services under this contract, please provide subcontractor information below. If you do not intend to subcontract any of the services under this contract, please put “n/a” in the field below. If more than one subcontractor is being proposed, copy and paste the same table below to accommodate additional information.
| Company Information | Use this column for the answer | |
| Company Name | ||
| Contact Name | ||
| Street Address, City, State, Zip | ||
| Main Phone Number | ||
| Toll-free Phone Number | ||
| Fax Number | ||
| Website | ||
| Reason for subcontracting | ||
| Specific services and/or geographic areas being subcontracted | ||
| Subcontractor’s Certifications | ||
| 14. Insurance. Describe your company’s liability (general and auto), property, personal injury and worker’s compensation insurance, including the limits, in the lines below. (RFR Section 2.4.3) |
| Insurance | Use this column for the answer |
| General Liability |
| Auto | |
| Property | |
| Personal Injury | |
| Worker’s Compensation | |
| Other (please specify) | |
| Other (please specify) | |
| 15. Emergency preparedness: COOP Plan. Indicate whether there is a written Continuity of Operations Plan (COOP) that describes how the company will continue to do business in case of an emergency. (RFR Section 2.3) |
Answer (Yes/No):
Staff Qualifications
| FAC117 Integrated Pest Management |
| BIDDER RESPONSE FORM - STAFF QUALIFICATIONS |
| Completing all fields in this section is mandatory |
Each gray box is a response field Example: Company Name, Inc.
1. Pest identification capability. Provide information on the staff qualifications and measures that are in place to ensure positive pest identification. Use the box below for the answer. The box will expand to accommodate your response.
| 2. Pest identification capability. Does your company have an Associate Certified Entomologist (ACE) or a Board Certified Entomologist (BCE)? |
| Answer (Yes/No): |
3. Pest identification capability. If you answered “Yes” to Question #2, please provide the following information.
| Questions | Use this column for the answer |
| What is the employee’s name? | |
| What is his/her certification (ACE or BCE)? | |
| Is this a full-time, a part-time employee or a consultant? |
4. Structural IPM. List all staff that will be involved in performing structural IPM services under this contract and provide their Commercial Applicator (Core) License numbers or Commercial Certification numbers. Add lines if needed.
Staff Name Commercial Applicator (Core) License number or Commercial Certification number
5. Termite treatment. If your company intends to provide termite treatment, list staff that will be involved in performing such services under this contract and provide their valid Commercial Certification Number for Code 43 (Termite and Structural Pest Control) issued by Massachusetts Department of Agricultural Resources. Add lines if needed.
Staff Name Commercial Certification Number Code 43
6. Problem animal removal. If your company intends to provide problem animal removal services, list staff that will be involved in performing such services under this contract and describe their credentials for problem animal removal. Add lines if needed.
Staff Name Code 44 Commercial Certification Number Problem Animal Control License Number Check “X” if applying for bird control only
Desirable specifications
| FAC117 Integrated Pest Management |
| BIDDER RESPONSE FORM - DESIRABLE SPECIFICATIONS |
| While completing this section is not mandatory, Bidders may be awarded value-added points based on the information they provide. |
Each gray box is a response field Example: Company Name, Inc.
1. Additional services. Please indicate which additional services your company provides.
| Options | Indicate choice with a “X” |
| Outdoor Turf and Landscape IPM | |
| Termites |
2. Code 41. List all staff with a Code 41 (General Pest Control) certification and provide their valid Commercial Certification Number issued by Massachusetts Department of Agricultural Resources. Add lines if needed.
Staff Name Commercial Certification Number Code 41
3. Code 43. List all staff with a Code 43 (Termite and Structural Pest Control) certification and provide their valid Commercial Certification Number issued by Massachusetts Department of Agricultural Resources. Add lines if needed.
Staff Name Commercial Certification Number Code 43
4. Code 37. List all staff with a Code 37 (Turf) certification and provide their valid Commercial Certification Number issued by Massachusetts Department of Agricultural Resources. Add lines if needed.
Staff Name Commercial Certification Number Code 37
5. Service fee reduction. Provide information on company’s process for lowering service fees based on an Eligible Entity’s compliance with procedural modification and/or other recommendations, no emergency service calls for a specific period of time, or any other criteria. The box will expand to accommodate your response. (RFR Section 3.6.3.1)
6. Online pest logging. Provide information on company’s ability to offer secure online capabilities to accomplish pest logging for facility staff, contractor service reports, contractor financial reports, and contractor reports of pesticide applications. The box will expand to accommodate your response. (RFR Section 7.4.6.6)
7. Company affiliations. Please list any Pest Management Associations the company is a part of. The box will expand to accommodate your response. (RFR Section 2.2.1.1)
Bidder References
| FAC117 Integrated Pest Management |
| BIDDER RESPONSE FORM - BIDDER REFERENCES |
| Bidder must submit a minimum of 3 company references with at least 1 reference from public entities or institutions of higher education. At least 1 reference should be a customer who receives night inspections. |
Each gray box is a response field Example: Company Name, Inc.
Reference Company/Entity Name Contact Person Name (First Last) Phone (###) ###-#### Email
Emergency Service Pricing
| FAC117 Integrated Pest Management |
| Emergency Service Pricing |
| Use the table below to provide emergency service pricing (hourly rates) to be used in cases when it is determined that the Eligible Entity is to be charged for emergency services (see RFR Section 3.6.1). |
Emergency Service Pricing
| Service Area | Commercial Applicator (Core) License Holder | Other, if any (please specify) |
| Barnstable ($/hr) | ||
| Berkshire ($/hr) | ||
| Bristol ($/hr) | ||
| Dukes ($/hr) | ||
| Essex ($/hr) | ||
| Franklin ($/hr) | ||
| Hampden ($/hr) | ||
| Hampshire ($/hr) | ||
| Middlesex ($/hr) | ||
| Nantucket ($/hr) | ||
| Norfolk ($/hr) | ||
| Plymouth ($/hr) | ||
| Suffolk ($/hr) | ||
| Worcester ($/hr) |
EPP Form
| FAC117 Integrated Pest Management |
| Bidder Current Environmentally Preferable Products And Practices Form |
| The primary purpose of this form is to encourage potential Bidders to communicate existing business practices that foster a sustainable approach to conducting their operations. This may include one that has a reduced impact on the environment or public health, such as, but not limited to, creating less waste by using less packaging; eliminating the use substances and/or materials that are considered toxic; or using alternative fuel vehicles in the delivery fleet for the purpose of reducing air pollution and greenhouse gas emissions. |
The Commonwealth considers such initiatives part of the “best value” of procurement. Bidders have an opportunity to receive additional points in the evaluation phase of the RFR for the environmental initiatives they have identified. However, bidders must substantiate all answers in the space provided below or in an attachment in order to receive any additional points. If reference is made to an attached document, or a website, list the specific page and line to which information is referenced.
BIDDER NAME:
| Bidder questions | To be responsive, bidder must provide answers to questions below. If no answer, indicate "none". If not applicable, indicate N/A. | Identify any links or names of attached documents required to substantiate any claims below |
| (box will expand as you add text) | ||
| Bidder Sustainability Program/Environmental Business Practices | ||
| Indicate to the right and attach (or provide link) any of the following corporate sustainablity policies/plans: | ||
| Corporate Wide Sustainability Policy | ||
| Climate Action Plan | ||
| Zero Waste Policy | ||
| Toxics Reduction Strategy | ||
| Green Fleet Policy | ||
| Sustainable Procurement Policy or Environmentally Preferable Purchasing Policy | ||
| Anti-Idling Policy | ||
| Waste Prevention and/or recycling policy/program | ||
| Other: | ||
| Briefly describe and list sustainable procurement practices and achievements as a result of the policies checked above (if no policies checked, leave blank): | ||
| Does your company publish an annual Sustainability Report? If yes, provide your latest report as a link or attach, and briefly describe key elements and accomplishments. The sustainability report may include reference to policies but should include specific and measurable accomplishments over the last year. | ||
| Do you have specific measurable targets for reducing your use of energy, water and chemicals? Describe targets: | ||
| Decarbonization | ||
| What commitments and efforts has the company made to cut its carbon footprint? Describe: | ||
| Company reports Greenhouse Gas emissions and climate change strategy to the Carbon Disclosure Project (CDP) or publicly disclose an equivalent amount and type of information on an annual basis (provide proof of reporting): | ||
| Bidder Facility Sustainability Practices: List individual steps not indicated above that your firm has taken to improve the sustainability at your own operations: | ||
| Uses at least 50% remanufactured toner cartridges in printers (provide total annual spend on remanufactured and Original Equipment Manufacturer cartridges): | ||
| Implemented a green cleaning program at our own facilities (describe program and provide a list of third-party certified products used): | ||
| Purchases appliances and equipment (printers, copiers, microwaves, etc.), that are Energy Star or EPEAT certified models (provide a list certified products): | ||
| Incorporates green building design elements into all construction and renovation projects. (list green design elements and provide supporting documentation to substantiate): | ||
| Owns or leases buildings certified to LEED or other green building standard (describe any data collected and provide link to any published reports): | ||
| Purchases or creates renewable electricity onsite (e.g., solar or wind systems) (describe and indicate the % of energy that is derived from renewable sources): | ||
| Has internal recycling (list all materials included in the program): | ||
| Has a composting program (describe): | ||
| Has received a 3d party waste audit and implemented recommendations (attach proof of implemented recommendations): | ||
| Other sustainable initiatives not listed above (provide documentation to substantiate claims): | ||
| Packaging: Has your company implemented any environmental packaging initiatives? | ||
| Do you incorporate packaging reduction, reuse, and recycling in purchasing practices (describe all practices that apply): | ||
| Other (describe): | ||
| Shipping/Transportation: Has your company implemented any of the following environmentally sound shipping and transportation practices? | ||
| Has your company implemented any environmentally sound shipping and transportation practices? Examples include, but are not limited to: EPA SmartWays member, using alternative fuel vehicles (provide types of vehicles), using biodiesel fuel in vehicles, purchasing environmentally preferable fleet products (e.g., retread tires, re-refined motor oil, low-VOC solvents, etc)? Provide a description of the practices: | ||
| Other. Please describe: | ||
| Training and Education | ||
| Describe how your company trains staff on the products or service that involves an environmentally preferable component? Porovide a description of the practices: | ||
| Describe how your company trains educates customers on the products or service that involves an environmentally preferable component? Provide a description of the practices: | ||
| Certifications Bidders should familiarize themselves with the various certifications and standards for products and processes that are available within the industry in which they operate, with particular attention to those concerning environmental issues. | ||
| Is a reporting member of the EPA or Massachusetts WasteWise Program. Provide proof of membership. | ||
| Is LEED Certified? Provide proof of certification: | ||
| Has adopted an environmental management system that is geared to continuous improvement (e.g., ISO 14000). Provide proof of an EMS audit. | ||
| Certified as a Massachusetts Sustainable Business Leader through the Sustainable Business Leader Program. Provide proof of certification. | ||
| Other industry environmental standards where applicable. Examples include CERES principles, C2C Protocol, Responsible Care Codes of Practice or other similar standards. Provide proof of standards. | ||
| Is a certified B Corporation. Provide proof of certification. | ||
| Other. Must provide appropriate documentation to substantiate claims. | ||
| Other Environmental Criteria & Product Offerings | ||
| Bidders providing any other environmentally preferable options in the price sheet, not already covered by the specificatons, may provide additional information about the options here. Please include a description of the product, how the product is environmentally preferable, how pricing compares to the conventional product counterpart, links to additional information, or if attaching product information, please reference names of files, and any additional information that would be helpful for reviewer: |
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