JA_TSCEM2__Redacted.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

FOR OFFICIAL USE ONLY

FOR OFFICIAL USE ONLYUpdated: 15 Mar 16

NOTE: If a Justification and Approval was approved for the preceding acquisition, a copy of the approved J&A for the predecessor action must be included in the staff package for approval of the instant J&A. This applies to J&A staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor J&A will be used as a reference document by the approving official.

Choose the funding level for this J&A Document:

< $700K > $700K and < $13.5M > $13.5M and < $93M > $93M

Contracting Activity: AFTC/PZIEB

Purchase Request / Local ID Number: F1S0AX5302B001

Program / Project (and PE, if applicable): Test Support Equipment Control and Monitoring System

Program Type (PEO or Other Contracting): Other Contracting

Authority (include full title): FAR 13.501(a)(2)(i)

Estimated Contract Cost (including options): J&A Type: Class Individual

COORDINATION (AFFARS 5306.304(a) )

Date

07 Apr 2016

Contracting Officer Michele D. Cameron, NH-III

Signature

Date

21 Mar 2016

Project Lead / Program Mgr / Requiring Activity Lawrence Oribio, Branch Chief

Signature

APPROVAL (AFFARS 5306.304(a) )

Date Contracting Officer [ Name ] [ Office Symbol / Phone Number ]

Signature

FOR OFFICIAL USE ONLY

FOR OFFICIAL USE ONLYUpdated: 15 Mar 16

I. Contracting Activity.

Air Force Test Center (AFTC), Directorate of Contracting, AFTC/PK, 5 South Wolfe Avenue, Edwards AFB, CA 93524-1185. The following information is provided as justification for other than full and open competition. The purchase request (PR) for this acquisition is F1S0AX5302B001.

II. Nature and/or description of the action being processed.

This acquisition is anticipated to result in a new firm-fixed-price contract for the maintenance and support of the Test Support Equipment Control and Monitoring System (TSECMS) with 4-one year options, located in Bldg 1030, at the Electronic Warfare Group.

The proposed contractor is:

Siemens, Inc.

10775 Business Center Drive Cypress, CA 90630

III. Description of supplies/services required to meet agency needs.

The work covered by this acquisition consists of Siemens furnishing all supervision, labor, equipment, and materials to maintain the existing hardware, provide 24 hour, 7 days per week technical support and operator coaching, and provide software system performance updates and upgrades. The requirements are as follows:

- Customer Support Services such as operator coaching and performing technology audits

- Technical Support Services such as emergency phone response and emergency on-site response: Monday through Sunday, 24 hours per day

- Customer Directed Support

- Preventative Maintenance

- Data Protection and Data Recovery Services

- Software Maintenance

- Repair and Replacement services

- System Performance Updates and Upgrades such as: Software support and updates

- User defined services

Basic Period of Performance: 1 Apr 2016 - 31 Mar 2017 Option 1, 1 Apr 2017 - 31 Mar 2018 Option 2, 1 Apr 2018 - 31 Mar 2019 Option 3, 1 Apr 2019 - 31 Mar 2020 Option 4, 1 Apr 2020 - 31 Mar 2021 To include special projects NTE per year.

Total cost for this acquisition is

IV. Statutory authority permitting Other than Full and Open Competition.

This acquisition is conducted under the authority of 10 U.S.C. 2304(c)(1), as implemented by FAR 13.501(a)(2)(i), which allows other than full and open competition when the supplies or services requested by the agency are available from only one responsible source.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

FOR OFFICIAL USE ONLY

FOR OFFICIAL USE ONLYUpdated: 15 Mar 16

Siemens, Inc is the sole source manufacturer of the TSECMS and, as such, is the only vendor who can provide preventive maintenance and service for the system. The software is proprietary to Siemens and no other company can be licensed to provide the services required. This software directly supports on-call emergency support/scheduled maintenance for the TSECMS which provides aircraft and turntable utilities (hydraulics, 400Hz power, PAO and cooling) for systems under test in the Benefield Anechoic Facility, Edwards AFB.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

A Synopsis of Contract Action will be posted on FedBizOps IAW FAR 5.203(a) for a period of 10 days. Any and all responses will be taken into consideration to evaluate the competitive potential within the market. If no responses are received, a contract will be awarded to Siemens, Inc.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer has determined that the anticipated cost to the Government for this acquisition will be fair and reasonable, and the proposal will be evaluated using price analysis for commercial items in accordance with FAR Part 15.404.1(b) and FAR 13.106-3. The proposed price will be compared to similar maintenance and support previously sold by Siemens, Inc to the Government under Contract FA9302-14-M-L002, as well as to any other companies or agencies that may have previously purchased the same or similar items. These items have been determined to be commercial items; therefore, IAW FAR 15.403-4, certified cost and pricing data is not required. However, other than certified cost and pricing data will be requested to aide in the price analysis.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

A vendor search for preventive maintenance on the TSECMS was performed. Siemens was the only manufacturer with a current technical understanding of the HVAC control systems and the only company that is licensed to provide services for the contractor proprietary TSECMS software. The cost of rewriting new software would far exceed the cost of continuing with the preventive maintenance with Siemens Industry, Inc.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

Siemens, Inc is the sole source manufacturer of the TSECMS and, as such, is the only vendor who can provide preventive maintenance and service for the system. The software is proprietary to Siemens and no other company can be licensed to provide the services required.

X. List of sources, if any, that expressed interest in the acquisition.

None.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

Our market research indicates that Siemens is the only manufacturer that can provide the TSECMS maintenance services.

Market research using the Internet, GSA, technical publications and attendance at technical conferences will be conducted for similar type acquisitions in the future to determine compatibility with existing systems and or equipment, to avoid sole source situations.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

FOR OFFICIAL USE ONLY

FOR OFFICIAL USE ONLYUpdated: 15 Mar 16

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.