PWS_for_Breathing_Air_Recharging_Systems_(02).pdf

PERFORMANCE-BASED WORK STATEMENT

FOR

MAINTENANCE, REPAIR AND AIR TEST OF

BREATHING AIR RECHARGING SYSTEMS

412 TW/OL-PLANT 42/FES

14 Mar 2018

TABLE OF CONTENTS

Section Page

I. Description of Services/General Information

1.0 Description of Services 2

1.1 Basic Services 2

1.2 Over and Above Requests 2

1.3 Record Keeping 3

2.0 Service Summary 3

3.0 General Information 3

3.1 Quality Control 3

3.2 Quality Assurance 4

3.3 Hours of Operation 4

3.4 Security Requirements 4

4.0 Appendices 5

II. Appendices Appendix A – Estimated Workload Data 5 Appendix B – Annual Maintenance Visit Schedule 6 Appendix C – Over and Above Request Form 7-9

MAINTENANCE, REPAIR AND AIR TEST OF

BREATHING AIR RECHARGING SYSTEMS

1.0 DESCRIPTION OF SERVICES. The Contractor shall provide all management, labor, materials, equipment, tools, and certifications necessary for maintenance and repair of the self-contained breathing air recharging systems located at Air Force Plant 42, Palmdale CA. The Contractor shall ensure the breathing air recharging systems are maintained as fully operational in order to sustain mission capability of the Plant 42 Fire Department.

1.1 BASIC SERVICES (CLINs X001, X002, X003). The contractor shall inspect, service, collect samples for testing, perform maintenance and repairs of the complete self-contained breathing air recharge systems; including the diesel components. All air samples must be tested by an approved company. Trace Analytics, LLC of Austin, TX has been approved to analyze samples taken from the Plant 42 compressors. All maintenance and repair actions shall be in accordance with the most current edition of 29 CFR 1910, Occupational Safety and Health Standards and the National Fire Protection Association (NFPA) Standards, 1404 and 1500;

Compressed Gas Association Pamphlet S-1.1-1963/1965, S-1.2-1963 and manufacturer’s recommendations and service bulletins. Components requiring servicing include, but are not limited to: air purification system, compressor, cascade system, lines and fittings, alarms, dehumidifier, air bottle refill stations, and all monitoring devices. The contractor shall also ensure the requirements of Occupational Safety and Health Administration (OSHA) 1910.134 standard for Respiratory Protection and applicable Federal regulations are met. See Appendix A for a listing of services to be performed and Appendix B for the maintenance schedule.

The following is a list of the recharging systems currently requiring servicing:

- Bauer Compressors, Inc., Mobile Breathing Air Compressor, Model DOTR26-WRAF, Serial #WRAFE31230. This unit is located at Bldg. 553D (Fire Station 1).

- MAKO Compressor Inc., Mobile Breathing Air Compressor, Model 5409 hbd-det, AFID # 05072. This unit is located at Bldg. 554D (Fire Station 2).

1.2 OVER AND ABOVE, MAINTENANCE AND REPAIRS (CLINs X004). This line item permits the Government and Contractor to negotiate the cost of parts and labor for repairs not listed as regular maintenance items and as prescribed in applicable NFPA Standards and manufacturer’s service bulletins. Repairs identified as Over and Above (O&A) requirements require the Contractor to submit a written request to specify the repairs(s) that is/are needed and recommend corrective action. The Contractor shall submit the written work request using the attached form (see Appendix C), to the Government Program Manager (PM) in order to identify needed repairs and to provide a detailed cost estimate of required parts and labor.

1.2.1. Work requests submitted with a total value of less than $2,500.00 will be sent to the Government PM for approval and will be forwarded to the Contracting Office for placement in the contract file. Work requests exceeding $2,500.00 will be reviewed by the PM but must be approved by the Contracting Officer (CO) prior to commencement of work. The price of the work request will be negotiated at the time the work request is submitted and if the Government and the Contractor cannot agree on a firm-fixed price for the O&A Work Request, the Government has the right to openly compete the O&A work.

1.2.2. The Contractor must obtain written approval prior to performing the work detailed on the work request form. Approval of the O&A work request establishes a firm-fixed price for the work identified in the request and signifies the price for the associated work has been determined as fair and reasonable.

1.3 RECORD KEEPING. The contractor shall develop a datasheet and/or provide a pre-printed form to serve as a maintenance record for the breathing air recharging units. This maintenance record is necessary for documenting and tracking tasks performed, recording the results of changes made (when component changes are incorporated), listing the components or filters replaced, and highlighting any system performance limitations after service completion. With each service visit, the maintenance record will be updated accordingly and submitted to the fire department to be maintained as documentation showing the breathing air compressors are compliant with applicable standards.

2.0 SERVICES SUMMARY.

Performance Objective Para Performance Threshold SS-1 Maintain all components of the Breathing Air Recharge Systems in fully operational status to include maintaining the diesel components.

1.1. 95% of all systems are operational 100% of the time;

corrective maintenance and repair for all non-operational systems completed within one (1) business day of notice of non-operational status.

SS-2 Maintain records of all actions completed during each service visit and provide a report to the Fire Dept.

1.3 Contractor has a maximum of

five (5) business days after a service visit to forward the update of maintenance actions.

3.0 GENERAL INFORMATION.

3.1 QUALITY CONTROL. The contractor shall develop a quality program to monitor all service activities and ensure the self-contained breathing air recharge systems are serviced and maintained according to the standards specified by the respective equipment manufacturers and according to NFPA, OSHA and the appropriate Federal regulations. The contractor shall develop and implement procedures to identify and prevent recurrence of air recharging unit corrosion or breakage of components. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Section 2, (see above Services Summary). The Contractor shall designate a quality control monitor and provide contact information for this individual to a government evaluator in order to address customer complaints regarding completion of maintenance or repair actions.

3.2 QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with FAR 52.212-4, Contract Terms and Conditions—Commercial Items. See FAR 52.212-4(a), for guidance regarding nonconforming services.

3.3 HOURS OF OPERATION/SCHEDULING. The contractor shall limit performance of services designated under the subject contract to regular work days and hours, 0700 to 1600, Monday through Friday except Federal Holidays or as excepted by the Contracting Officer (CO).

The contractor shall schedule all maintenance services/air sampling/calibration visits for both breathing air recharging units according to the Maintenance Visit Schedule, see APPENDIX B.

Contractor shall coordinate with the Fire Department’s Inspector by calling 661-272-6678 or 661- 272-6644 in order to schedule the date and time of each service call.

3.4 SECURITY REQUIREMENTS. In order for Contractor personnel to gain access to Air Force Plant 42 and perform services detailed in this PWS, each employee must be vetted through the Security Forces Pass and ID Section prior to performing any work. Once the employee has been vetted, contractor management shall ensure each employee requiring access has in their possession the following: A valid driver’s license, current vehicle registration, and proof of insurance. Failure to submit the required documentation to Security will result in denial of entry to Plant 42.

3.4.1. Information pertaining to Contractor personnel who require regular Base access shall be forwarded for processing through the Security Forces Pass and ID desk. When work under the subject contract requires unescorted entry to controlled or restricted areas, the contractor must comply with the requirements in paragraph (d) of the Contractor Access to Air Force Installations clause, AFFARS 5352.242.9000. In order to gain unescorted acess, all contractor employees will be subject to a criminal history background check IAW AFMAN 31-113, Installation Perimeter Access Control.

3.4.2. Prior to starting work, the contractor shall provide personnel information as specified below for each employee requiring Base access. The following information shall be provided as a minimum: Employee’s name, social security number, date of birth, driver’s license number and state of issue, and citizenship. The government reserves the right to request additional information if necessary. The contractor’s security manager shall validate this list and provide it to the Contracting Officer and the servicing security forces organization at least three days prior to starting work under the contract. An updated listing shall be provided upon change of employee.

3.4.3. Upon employment termination or contract end, the contractor shall retrieve and surrender all government issued identification badges and passes by turning them in to Security Forces.

3.4.4. The contractor shall coordinate with the Plant 42 Fire Department to schedule work at a time that will have the least interference with normal operations. In those cases where some interference is unavoidable, the contractor shall make every effort to minimize the impact of the interference and its effects.

4.0 APPENDICES.

A. Estimated Workload Data B. Annual Maintenance Visit Schedule C. Over and Above Work Request Form

APPENDIX A

ESTIMATED WORKLOAD DATA

Inspect, service, test, and maintain breathing air recharging systems to include diesel components:

1. Mako Mobile Unit - AFID#05072

2. Bauer Mobile Unit – DDTR26-WRAF

CLIN Description EST Quantity

X001 Service to include the following:

1. Compressor oil (capacity - 1 Gal )

2. Purification dryer cartridge

3. Compressor filter

4. Oil intake Filter

5. Back up W/O-ring

6. Intake Filters

7. Final pressure safety valves

8. Check and record hour meters

9. Initial CO (carbon monoxide)

Calibration for compressors

2 units:

Performed Semi- Annually

X002 Air Sampling. Provide certificate within 72 hours of sample being taken. Certified with current NFPA 1989. (see Appendix B)

12 Samples:

per Year

X003 Safety relief devices for compressed gas cylinders shall have pressure relief devices installed and maintained IAW Compressed Gas Association Pamphlets (CGA) S-1.1-1963 and 1965 addenda and S-1.2-1963. Contractor shall tag relief valves to indicate current certification.

2 units:

Performed Annually

X004 Over and Above – perform repairs not included as part of regular maintenance services.

2 units:

Perform as Required

APPENDIX B

ANNUAL MAINTENANCE SCHEDULE

January April July October 4X Air Samples 2X AIR SAMPLES 4X Air Samples 2X AIR SAMPLES 2X Calibration/CO 2 X Calibration/CO 2X Service/Relief Valve

APPENDIX C

OVER AND ABOVE WORK REQUEST FORM

Description of work to be performed:

Costs:

1) Labor: The total labor price shall include all labor costs to include General and

Administrative costs and Profit.

Labor Number Price Total Classification of Hours Per Hour Labor price

Total of Labor Costs $_____________

2) Materials, Supplies, Equipment. Contractor shall identify all materials, supplies, and equipment required regardless of value. For any single item in excess of $3,000, contractor shall provide the quote from the vendor.

Vendor Name & Contact Info Item Cost

Total of Materials, Supplies, Equipment Costs $____________

Total of all work request costs $____________

Warranty period: Parts___________ Labor____________

Schedule of Work:

Start Complete Days and Hours ____________

Other Conditions:

APPENDIX C

OVER AND ABOVE WORK REQUEST FORM SIGNATURES

CONTRACTOR

SIGNATURE & DATE

PROGRAM MANAGER

CONTRACTING OFFICER