PWS_solicitation_20Oct.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

PACKING, CONTAINERIZATION AND LOCAL DRAYAGE

OF

DIRECT PROCUREMENT METHOD (DPM)

PERSONAL PROPERTY SHIPMENTS

:!!~:.!Et~ DPM Manager

JPPSO-NC

TABLE OF CONTENTS

TITLE

PART I: DESCRIPTION OF SERVICES

A. Scope of Work

I. Pre-Move Survey

2. Weighing

3. Time Requirements

4. Preparation, Packing, Loading & Containerization

5. Tagging, Inventorying, and Packing List

6. Appliance Servicing and Unservicing

7. Containers and Vehicles

8. Marking Exterior Shipping Contai ners

9. Outbound Documentation and Movement I 0. Storage

11. Faci lities

12. Cargo Insurance

13. DPM Delivery, Unloading, and Unpacking

14. Claims

15. Performance of Services During Crisis Declared by the

National Command Authority, President or Secretary of Defense

16. Contractor Full-Time Equiva lent Reporting (ecmra)

TABLE G-2: Service Delivery Summary

PART 2: GOVERNMENT-BASE SUPPORT/EQUIPMENT AND SERVICES

PART 3: GENERAL-REQU IREMENTS

PART 4: ATIACHMENTS

PART 4: APPENDIX ES

Appendix I: Figures Appendix 2: Publications and Commercia l Standards Appendix 3: Definitions Appendix 4: Acronyms Appendix 5: DPM Claims and Liability Procedures Appendix 6: Contractor Manpower Reporting Procedures

PERFORMANCE WORK STATEMENT FOR PACKING, CONTAINERIZATION AND

LOCAL DRAY AGE OF DIRECT PROCUREMENT METHOD (DPM) PERSONAL

PROPERTY SHIPMENTS

PART I - DESCRIPTION OF SERVICES

A. SCOPE OF WORK

The contractor will furnish all personnel, equipment. facilities, supplies, services and materials, except as specified herein as government-furnished, for the preparation of personal prope1ty of Department of Defense (DOD) personnel for shipment and/or storage and related services through the DPM. Work to be performed will be those services in the Schedules awarded to the contractor as outlined in individual Contract Line Item Number (CLIN) items. Tasks by type of move are reflected in Table G-1. Taskffype of Move Matrix, showing which tasks normally apply to each type of move. Specific requirements for each task are described below. If specific instructions or requirements are not provided, commercial standards of services and best business practices are acceptable.

AREA OF RESPONSIBILITY: Areas of Performance: The primary areas of performance are: Area 1 Zone 87 Cities: Acton, Boron, California City, Cantil, Edwards AFB, Frazier Park, Lake Hughes, Lancaster, Lebec, Little Rock Station, M ojave, North Edwards, Palmdale, Pearblossom, Rosamond, Tehachapi, Wilsona Gardens.

AREA 2 Zone 88 Cities: Arvin, Bakersfield, Bodfish, Caliente, Delano, Glennville, Keene, Kernvi lle, Lake Isabella, Lamont, Maricopa, Mc Farland, Onyx, Shafter, Ta ft, Tupman, Wasco, Weldon, Wofford Heights

TABLE G 1 T kff - . as ype o f M ovc M atnc Premove Survey x x Weiahing x x x x x Time Requircmenls X · x x x x Prepara1ion, Packing. x x x Loading, and Containeriza1ion Tagging. Preparing x x x Inventory and Packing Lisi Appliance Servicing and x x x x x Unservicing Containers and Vehicles x x x x x Marking Exterior x x Shinning Con1aincrs Storage x x x x facilities x x x x CarJ?,o Insurance x x x x x DPM Delivery. x x x x x Unloading, and Unoacking Claims x x x x x

1. PREMOVE SURVEY. The contractor wi ll determine the nature of personal property offered for shipment either by physical inspection or telephone survey with the customer. The survey will be conducted at a time and date mutually agreed upon between the contractor and the customer. Any pack/pickup date changes will be coordinated with the ordering officer.

2. WEIGHING.

a. The gross, tare, and net weight of all shipments will be determined through the use of scales properly certified by a state inspector of weights and measures In Accordance With (IA W) the regulations of the state or district having lega l jurisdiction over the scales. Personnel designated to operate the scales will be licensed or otherwise qualified as weigh masters if required by the state, commonwealth , or district. When a metric sca le is utilized, the contractor wi ll use I kilogram per 2.2 pounds for conversion.

b. The contractor will submit weight tickets, reflecti ng gross, tare, and net weight, in duplicate, properly certified IA W federal , state, and commonwealth or district regulations to the ordering officer with documentation (Contract Data Requirements List

[CDRL] 0002).

c. When scales are not available or their use is not practical, the application of a constructive weight of seven pounds per cubic foot wi ll be used provided prior written approva l is obtained from the ordering officer. (See Paragraph (Para) A.2.d for constructive weight of Professional Books, Papers. and Equipment [PBP&E]. (also known as PRO or PRO Gear).

d. When PBP&E are included as part of the shipment, the weight of each item individually described on the inventory will be entered on the same line of the inventory next to the description. The total weight of such articles will be annotated separately on the inventory and packing list. The PBP&E weight may be obtained using bathroom or platform type sca les. If it is not possib le or practical for the contractor to weigh the items at the time of packing and pickup, and there is no cube indicated on the inventory, a constructive weight of 7 pounds per cubic loot will be used fo r PBP&E.

e. The weight tickets wi ll contain the name and address of the weigh ing station. the date.

name of contractor, van or trailer number. name of customer. call number assigned by the ordering officer, and signature of the weigh master.

f. For inbound personal property, the contractor wi ll bill on the origin net weights obtained from the Personal Property Government Bi ll of Lading/Bill of Lading (PPGBL/BL) or other movement document and need not submit a weight certificate, unless a reweigh is ordered. When a reweigh is ordered, the contractor will bi ll on the reweigh weight.

g. If the PPG BL/BL, movement document, or container does not reflect the net weight for inbound shipments or if the PPG BL/BL is unavai lable at the destination , the contractor will bi ll on the origin gross weights obtained from the PPG BL/BL, or other available sources, such as containers or supporting documentation. The contractor is required to use all means available (containers, supporting documentation) to obtain a net weight prior to submitting the bill. If the bi ll is submitted on the origin gross weight, the contractor is paid for the gross weight based on the net weight bid price.

h. The contractor will perform reweigh services when ordered. The reweigh will normally be requested at the time the delivery order is placed and wi ll be performed IA W instructions set fo11h in Para A.2.a. When so advised by the ordering officer, a designated representative of the ordering officer or the customer will be permitted to accompany, in a separate conveyance, the contractor to witness the reweigh. This would be at no extra charge and the contractor would not provide the separate conveyance.

i. When a reweigh is ordered, the contractor will furnish the ordering officer weight tickets in duplicate within seven workdays of complet ion of the service.

j . When the weighing of a shipment at origin is witnessed by the Personal Property Shipping Office (PPSO), the back of all copies of the weight ticket will be annotated with the statement "weight observed" and verified by the signature of the PPSO. The number 7 copy of the PPG BL/BL (property received copy) wi ll be similarly annotated prior to mai ling to the destination PPSO. When computer generated PPGBL/BLs are used, the copy going to the destination PPSO will be annotated.

k. Bi ll ing Procedures. For Continental United States (CON US) activities, to include Hawaii and Alaska, sh ipments are payable on the basis of I 00-pound minimum weight for Unaccompanied Baggage (UB) and a 500-pound minimum weight for Household Goods (HHG), net or gross weight, as ind icated in the bid item. For overseas activities, excluding Hawaii and Alaska, shipments are payable on the actual net weight shipped.

I. Actual pieces, weight, and cube of UB shipments wi ll be provided to the Transportation Office (TO)/PPSO prior to the issuance of the PPG BL/BL.

3. TIME REQUrnEMENTS.

a. The ordering officer will nonnally give the contractor notice to commence services ordered herein at least one fu ll workday prior to the date specified. Oral orders will be con finned in writing within two workdays fo llowing order acceptance by the contractor.

The contractor will be available to receive orders between the hours 0800 and 1700.

Upon request, the contractor wi ll provide information as to whether the service wi ll be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1700 hours, based upon the best information available.

b. In unusual situations, it may be necessary for the ordering officer to direct perfonnance of services at specified times or days. When serv ices are ordered for other than normal duty days and hours, then overtime charges are applicable under Attachment G3 , Schedule I, Item 0014, Additional Services.

c. The contractor will not begin pickup or delivery services at a customer's residence before 0800 hours or after 1700 hours without prior approval of the ordering officer and the customer. The contractor will not begin any service that will not allow completion by 2100 hours without approval by the ordering officer and the customer by 1630 hours of the scheduled date. When services cannot be completed on the scheduled date, the contractor will notify the ordering officer and the customer. In case of an approved suspension of operations, the contractor will assure his/her return the next workday at 0800 hours to complete the services.

d. DPM and local drayage shipments wi ll be allowed the following amounts of time for packing, pick-up, delivery and unpacking based on estimated weights as fo llows:

MAXIMUM ESTIMATED TOTAL DAYS

WEIGHT ALLOWED

4000 I 7999 2

11,999 3

GREATER THAN 11,999 4

e. If containerization is ordered at the contractor's facility, the HHG or UB will be picked up on the date and within the hours speci fied. Unless a longer period is authorized by the ordering office, the maximum containerization time allowed at the contractor"s fac ility wi ll be three workdays fo llowing the specified pickup date for HHG and two workdays fo llowing the specified pickup date for UB.

f. The contractor will accept from commercial carriers and pickup from commerc ial, air, water, and military terminals inbound shipments of HHG or UB. The contractor will notify the ordering officer upon arrival of a shipment but not later than 1200 hours of the next workday. Delivery will be affected withi n three workdays fo llowing the date of the contractor's arrival notification unless othenvise specified. for shipments in storage, the contractor will affect delivery to the residence within three workdays following notification for delivery by the ordering officer (e.g., ordering officer calls on Monday, personal property wi ll be delivered on or before Thursday). The contractor will not deviate from the specified delivery date unless approved by the ordering officer.

4. PREPARATION, PACKING, LOADING, AND CONTAINERIZATION.

a. Personal property will be prepared, packed, loaded, and containerized for all types of shipments destined for the CON US or Outside CON US (OCON US). It is the contractor's responsibility to coordinate with the ordering officer container size and configuration for each mode of shipment prior to packing containers.

b. The contractor will perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. All shipments wi ll be protected from the elements (rain, snow or sun) and theft at all times.

( 1) Items of unusual nature may require service by a third party. The contractor will not arrange for third party servicing without the authorization of the ordering officer. The charges for third party service wi ll be billed by the contractor as a separate charge on the invoice and supported with two copies of the third party Company's invoice. Examples of such items are shranks, wall units, grandfather clocks, pool tables, and grand pianos.

Additional Services. The contractor must prov ide additiona l services not included in the schedule, but required for satisfactory completion of the services ordered under this contract, at a rate comparable to the rate for like services as contained in tenders on file with the state regulatory bodies or SDDC, in effect at the time of the order.

(2) The contractor will not be required to disassemble swing sets, outdoor recreation equipment, television and radio antennas. and similar articles. The customer will disassemble these items. Items disassembled by the customer will be shown in the remarks sect ion of the inventory as Disassembled by the Owner (DBO).

(3) Customer Packed Items. The contractor wi ll inspect and repack items already packed by the customer, with the exception of Schedule I, Item 0006, Outbound Service Unaccompanied Baggage Packed by Member/ Employee and Item 0007, Outbound Service-Unaccompanied Baggage Packed By Customer-Consolidated Shipments/Government Facility. The carrier assumes liability for whatever they pack. The carrier has the right to inspect all items and wi ll use the appropriate carton(s) to pack all items (i.e., clothes in wardrobe boxes) thereby affording items the proper protection. PPSOs will ensure that items are shipped in sealed cartons for stacking in trucks/crates and to avoid pilferage. Therefore, one of two th ings must occur:

(a) Let the carrier pack all contents in cartons and then stack empty plastic totes or tubs separately for onward movement, or

(b) The customer provides an already-packed tote/tub and the carrier then inspects it and decides to do one of the following:

1 Empty the tote/tub and place its contents in a carton, or

2 Ship the tote/tub as is with contents. (it wi ll be the carrier's responsibility to place the tote/tub in a proper carton or container for safe movement. Tape may not be placed directly on the tote/tub).

The above decision is at the carrier's discretion. Members/employees cannot insist that the contents must remain in the tote/tub since the carrier assumes liabil ity for the tote/tub and the contents.

( 4) Trunks and Footlockers. Trunks and foot lockers may contain a properly packed quantity of HHG that is reasonable for the construction and condition of the container.

c. When the ordering officer authorizes taHgating, the load will not extend beyond the surface of the tailgate or beyond the surface of the vehicle. The tailgated items will be protected from inclement weather by a suitable covering.

d. Containerization. Containerization of outbound HHG and UB will be done at the member's/employee's residence, unless otherwise authorized by the ordering officer.

The contractor wi ll perform all exterior containerization services as prescribed in Paragraph A.7 fo r the type of articles, destination. and method of shipment designated by the ordering officer.

(1) F IREARMS. When fireanns are included in containerized shipments, they will be placed in the number one container in such a manner to perm it easy withdrawal for inspection. Make, model, caliber or gauge, and serial number of the firearm wi ll be listed on the inventory fo rm (Sec Paragraph A.5.c.)

(2) BOATS. Boats may include, but are not limited to, the following: canoes, skiffs, light rowboats, kayaks, and sailboats. The contractor will be required to accept a boat and/or boat trailer less than 14 feet in length or over 14 feet in length (member only) but less than 500 pounds in weight from a customer. Employees are limited to domestic shipment of boats and their associated trailer that can be transported in a moving van (e.g., canoe, kayak, rowboat. outboard/inboard motorboat [ 14 ft or less]). Components and boat accessories that will not tit into an American Society for Testing and Materials. (ASTM) D4 l 69- l 4. Standard Practice for Performance Testing of Shipping Containers and Svstems or Military Surface Deployment and Distribution Command (SDDC) Pamphlet 55-12, Transportation and Travel Commercial Containers for Department of Defense Household Goods Shi pments, container will be containerized IA W ASTM D625 1/D625 IM-01 1, Standard Specification for Wood-Cleated Panelboard Shipping Boxes. The customer wi ll be responsible for any special crating or materials needed to move the boat by DPM.

e. Security Seals. All exterior HHG/UB containers and boxes, including overnow and oversize boxes and rug tubes/cartons, will be sealed with accountable seals at the member's/e1nployee's residence, unless otherwise authorized by the ordering officer.

Sealing wi ll be completed prior to any movement and the seal (control) numbers entered on the inventory, cross-referencing the container number. Two sea ls. as a minimum, fo r UB, will be used per box and seals wi ll secure the access overlap top and ends. If only two seals out of a set of four are used, the seals not used will be destroyed at the time of sealing or given to the customer. Four seals, as a minimum, on HHG, wi ll be used per box and seals will secure the access overlap door and side panels.

f. Removal of Debris. Packing and loading at the origin will include, as a minimum, removing from the member's/employee·s residence all empty contractor-provided containers, packing materials, and other debris accumulated incident to packing and loading unless speci fically waived by the customer in writing.

5. TAGGING, INVENTOIWING, AND PACKING LIST. The contractor, in coordination with the customer, will prepare an accurate, legible, 1-IHG/UB descriptive inventory similar to Figure G 1-1 , Household Goods Descriptive lnventorv. The contractor will count and examine all goods tendered for shipments, receipt for them, and make written exception for any goods not in apparent good order. All tagging wi ll be accomplished prior to the removal of goods from the residence.

a. Inventory Identification. Each carton wi ll be marked to indicate the general contents and member's/employee's last name. Each carton will be tagged and inventoried as a separate inventory line item. Identify the cartons by type and cube with an indication of general contents, such as, linens, pots and pans, mirror carton, 3.5 cubic feet.

b. Inventory Symbols. The ·'Exception Symbols" and ·'Location Symbols.'· as shown in Figure G 1-1 , wi ll be used to describe locations and exceptions. Locations and exceptions wi ll be true and accurate. The omission of exception symbols wi ll indicate good condition except for normal wear. Descri be in as much detail as possible items of furn iture; for example, television sets will be identified as being either ·'color .. (C) or ''black and white" (B& W) and console or portable. The contractor will annotate on the inventory item(s) such as TVs. stereo components. computer hardware, VCRs, video cameras, by make, model, and serial number when these are visible on the outside of the item.

c. Each privately owned firearm will be annotated on the inventory by make, model, caliber or gauge, and serial number.

d. For PBP&E, ensure that the tenn .. PRO-GEAR (PRO)" is used to identify such articles on the inventory, together with the cube and weight of the individual ca11on; a line entry item for each container, such as, ca11on PRO 3 cubic ft., 53 lbs. These items identified by the customer wi ll be separated from other items of the shipment, weighed separately, and placed in separate boxes or cartons to provide safe transportation. The symbol PRO will be used. The total weight of the packed professional items will be recorded on the last page of the inventory and on the packing list for outbound HHG and UB shipments.

e. Items disassembled by the contractor wi ll be shown in the remarks section of the inventory as Contractor Disassembled (CD). Items disassembled by the customer wi ll be shown in the remarks section of the inventory as DBO. When an article is packed in an original container furnished by the customer, the inventory will indicate the type of article and will be shown as Contractor Packed (CP).

f. Motorcycles, mopeds, and motor scooters will be inventoried as one line item. listing their serial number, make, year, model, and odometer reading. For international shipments, ensure one copy of the title and/or registration is attached to all copies of the PPGBL/BL/Commercial Bill of Lading/Transportation Control and Movement Document

(TCMD).

NOTE: Motorcycles and mopeds that do not conform to vehicle emissions standards and motor vehicle safety standards of the destination country cannot be shipped as part of a HHG shipment.

g. When the ordering officer permits the contractor to partially containerize a shipment at the warehouse, each item removed from the residence will be annotated on the invento1y as Containerized Warehouse (CW).

h. Inventory Form. The inventory fo rm will bear the signature of the customer, and date signed, together with the signature of the contractor's representative and date signed certify ing to its accuracy and completeness.

i. The contractor will prepare the inventory in five copies for outbound HHG and UB shipments and in three copies for loca l drayage moves. The original and all copies will be legible and will bear the name and complete mai ling address of the contractor. The original inventory will be fu rnished to the ordering officer, the contractor wi ll retain one copy, and one copy wi ll be given to the customer (CORL 0003, Household Goods Descriptive Inventory). For HHG and U B, the contractor wi ll place in a waterproof envelope secured to the No. I container: one copy of the inventory; one copy of the DD Form 1299, Application for the Shipment and/or Storage of Personal Propc1tv (Figure 40 1-1 ), and if an overseas shipment, one copy of the mcmber's/employee·s orders and custom's document. Additionally, for HHG, the contractor will place an envelope containing the following documents in an easily accessible location inside the No. 1 container: one copy of the packing list and Exception Sheet for shipments released from Nontemporary Storage (NTS). For unaccompanied baggage shipments, the contractor will place one copy of the member' s/employee's orders inside the ca11011 prior to sealing. The customer wi ll be required to furnish all necessary copies of their orders.

J· Annotate the rece iving document or inventory to show any overage, shortage, and damage found, including visible damage to external shipping containers and condition of security seals each time custody of the property changes from a storage contractor (warehouseman) to the contractor or from one contractor or carrier to another. When available, use the same inventory prepared at origin to verify delivery and condition of the articles at destination.

k. Packing Lists. The packing list ident ified in Figure G 1-2, Packing List of Household Goods, or a similar format, will be used. The contracting officer will advise the contractor as to the required packing list prior to the start date of the contract. The contractor will prepare a packing list at the time the goods are packed, noting the number of each piece, the weight, and the cubic measurement.

I. Removal from Nontemporary Storage (NTS). When the personal property is to be removed from NTS, the contractor will obtain from the storage contractor two legible copies of the NTS inventory and in conjunction with the storage contractor. check each item of the storage lot IA W such inventory. If at the time each item is checked there is a difference in condition of the item from that listed on the NTS inventory, the contractor will prepare an Exception Sheet and such differing conditions will be noted thereon.

When the contractor elects to make a new inventory. differences as to condition of individual items, as compared with the NTS inventory. will be shown on an Exception Sheet as described above. In the event the opinions of the contractor's representative and storage contractor's representative differ as to shortages and overages or condition of an item(s), both opinions wi ll be listed on the Exception Sheet and separately identified as to the source. Both parties wi ll sign and date the Exception Sheet, each retaining a legible copy for their respective files (CORL 0004, Exception Sheet). Such an Exception Sheet will remain an internal industry document. In the event a claim is filed, the contractor will provide legible copies of the Exception Sheet to the claims officer.

(I) Preparation of Inventories. Inventories prepared on shipments released from NTS will indicate the same article identification and item number as on the NTS inventory or a cross-reference wil l be made on the new inventory indicating the item number and identification from the NTS inventory. The use of legible photo reproductions of the storage contractor's inventory in lieu of preparing a new inventory is permissible.

(2) Identify personal property by affixing a tag or tape to each a11icle (not applicable to individual items in packing containers). Each shipment wi ll be separately identified by lot number. Each article will be assigned a number that will correspond with the item number shown on the inventory form. The type of identification used and the method of affixing it to the article will be such as not to damage any article so identified.

(3) Identify items disassembled or serviced by contractor or by third party at origin and record such items in the remarks section of the inventory.

6. APPLIANCE SERVICING AND UNSERVICING . The contractor will service and unservice appliances IA W manufacturer's specifications. If third party service is required and approved by the ordering officer, the contractor will bill the services as prescribed in Paragraph A.4.b.( I). Please note: Third Party Servicing DOES NOT APPLY to washers (e.g. front load) and other household articles that require bracing/stabilization (and de bracing/destabilization) of moveable parts TN or ON such appliances. The cost of this service is considered to be part of the Contractors negotiated price of CLIN 000 I and CLIN 0015.

7. CONTAINERS AND V EHICLES

a. Government-Owned Containers (GOCs). GOCs are containers constructed IA W Commercial Standard ASTM-04169-14. GOCs also include those containers listed in SDOC Pamphlet 55-12, those meeting ASTM-06251 , and wooden overnow and oversize containers purchased by the government or received by the contractor awarded the Schedule 11, Inbound Services contract. GOCs will be used to the extent as they are available for Schedule I, Items 000 I through 0005, before using contractor-furnished containers.

(I) All GOCs and contractor-furnished containers will be free of detects (holes, loose or broken framing, missing skids, caulking repairs, or separated plywood). Unacceptable containers are those that have been extended to accommodate oversize or overnow items, any panel bowed or bulging beyond their normal conformity, those with deteriorated plywood (either rotted or delaminated). those caulked on outside seams or joints, and those patched without the use of caulking compound. Patches on the outside surfaces are not acceptable because they increase the overall dimension and are subject to being scraped off during handling. The noor wi ll be solid and all skids installed and in sound condition.

(2) All GOCs and contractor-furnished containers must conform to USDA requirements for Wood Packaging Materials (WPM). WPM is defined as wood pallets. skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats. Packaging materials exempt from the requirements are materials that have undergone a manufacturing process such as corrugated fiberboard, plywood, particleboard, veneer and oriented strand board. All WPM must be constructed from Heat Treated (HT) lumber (HT to 56 degrees centigrade for 30 minutes) and certified by an accredited agency recognized by the American Lumber Standards Committee (ALSC), Incorporated or an equivalent organization recognized by the host nation ·s government for WPM procured outside the United States (US) IA W WPM policy and WPM enforcement regulations (http://\\ww.alsc.org).(*) Non-DoD Website. Wood fumigated with methyl bromide is not authorized for use in the shipment of HHGs as damage may occur to the HHGs. All materials must include certification markings IA W ALSC standards and be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings will be applied to the stringer or block on diagonally opposite sides and ends of the pallet and be contrast ing and clearly visible. All dunnagc used in configuring and/or securing the load will also comply with International Standards for Phytosanitary Measures Publication No. I 5, International Standards for Phvtosanitary Measures (ISPM): Guidelines for Regulating Wood Packaging Material (WPM) in International Trade and be marked with an ALSC approved dunnage stamp. Failure to comply with the requ irements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry.

Additional in format ion on WPM requirements can be found at http://www.aphis.usda.!!ov.

b. Containers for a11icles such as large pieces of marble or glass table tops that require more protection than the standard packing techniques will be constructed IA W ASTM D6039/D6039M- I I, Standard Specification for Crates, Wood. Open and Covered. These containers will be used for interior packing purposes.

c. Skids. Any container that will be handled with a forklift wi ll be constructed with two or more skids. All wooden containers entering the Defense Transportation System (DTS) with a gross weight of 100 pounds or more or with length and width dimensions of 48 inches by 24 inches or more will be equipped with two skids of not less than a minimum of 3 inches high and 3 I /2 inches wide. Skid sizes will be IA W ASTM-0625 I.

d. Banding. Containers of plywood construction wi ll be banded IA W Commercial Standard ASTM 0 3953-13, Standard Specification for Strapping, Flat Steel and Seals or of equa l quality with nonmetal banding.

e. Coopering of GOCs will be performed when authorized by the ordering officer. Patches will not increase the overall container dimensions. All repa irs will be done prior to delivery to residence.

f. Vehicles. The contractor will ensure that all vehicles used in the movement of personal property will be of a safe and sound condition so as not to permit damage to personal property.

8. Marking Exterior Shipping Containers. The contractor wil l mark all GOCs by stenciling with letters at least one inch high. Freehand marki ng wi ll not be used. Felt tip markers wi ll not be used.

All old shipment mark ings will be obliterated prior to delivery to residence. Each container will be stenciled with all required elements.

a. Permanent markings on containers wi ll be legible and conform to Commercial Standard ASTM-04169-14 and SDDC Pamphlet 55-12. The following permanent markings wil l be stenci led in black letters I I /2 inches high, Figures G 1-3, Location of Permanent Markings on ASTM-0 4169-14 Wood HHG Box, and G 1-4. Location of Permanent Markings on MIL-STD-1 489 HHG Box:

On one side and one end:

USE NO HOOKS

STORE UNDER COVER

US PROPERTY

SDDC APPROVED

In the appropriate places:

CENTER OF BALANCE

LIFT HERE

FORKLIFT HERE

b. On Commercial Standard ASTM-D4 I 69- I 4 and SDDC Pamphlet 55-1 2 containers, the fo llowing additional permanent markings wi ll be stenci led on one side and one end toward the top of the container in black letters 2 inches high. The contractor wi ll stenci l the word " UP'" with an arrow pointing to the top of the container. Then under ·'UP'" on an orange background not to exceed 8 x I 0 inches in black letters approximately 2 inches high, the contractor will stencil '·DPM." The word ·'EXPEDITE" will be symmetrically spaced below in I 1/2 inch high black letters.

(See Figures G 1-3 and G 1-4.)

c. Shipments identified as "BLUEBARK .. wi ll be stenci led in I-inch letters with the code word BLUEBARK above the PPGBL/BL number.

d. As a minimum, the property member"s/employee's last name will be legibly hand written or stenciled on all containers prior to departure from the origin residence, warehouse. or other pickup point.

e. Permanent markings on DPM HHG, Figure G 1-5, Container Marking for Household Goods, and UB, Figure G 1-7, Markin!!s of Unaccompanied Baggage containers wi ll be legible and conform to Commercial Standard ASTM-04169-14 and SDDC Pamphlet 55-1 2. DPM HHG and UB containers will have a completed Military Shipping Label (MSL) affixed on one side and one end panel for all shipments entering the DTS, except for passenger bags and similar packages which wil l have an MSL affixed to one surface. The MSL, Figure G 1-6, Milita1y Shipping Label for Personal Propertv, requires human-readable information as well as linear and 2-dimensional bar codes. The human readable and linear bar coded portions of the MSL are prepared as described below and the 2-d imensional bar code is prepared IA W Appendix R. If the shipping container docs not lend itself to the application of the label, or if the label wou ld cover or interfere with other required markings, the label will be attached to a general purpose tag or a placard. The general purpose tag or placard will be tied, wired, or otherwise fastened to the shipment unit or movement conveyance.

f. The fo llowing listed human readable data and Code 39 linear bar codes will be placed on each MSL. Some entries are keyed to numbered blocks on the MSL, and some are in addition to that form 's requirements. The human readable unit of measure will be provided in US standard terms (e.g., pieces, inches. feet , pounds for measured items) and the data values will be rounded up to the nearest whole number with lead ing zeros suppressed. Also sec Military Standard-129, Department of Defense Standard Practice, Mil itary Marking For Shipment and Storage, and

ANSI MH I 0.8.1.

(I) Transportation Control Number (TCN): Human readable and linear bar code using 1/2 inch high Code 39 fonnat.

(2) Transportation Account Code (TAC), PPG BL/BL Number, and Carrier.

(3) From: The consignor Department of Defense Activity Address Code (DODAAC) and in-the-c lear address.

(4) Type Service: In-the-clear text (e.g., TGBL Cd J). The clear-text descriptions may be derived from the personal property TCN field 15 descriptions.

(5) Ship to/POE: Three-digit air/sea Port of Embarkation (POE) code, and enough space for 5 lines of up to 3 5 characters for the in-the-clear address.

(6) Transportation Priority: Bold text 3/4 inches ta ll.

(7) POD: Three-digit air/sea Port of Debarkation (POD) code or blank.

(8) Consignee/Mark For: Member's/Employee' s Name followed by the consignee DODAAC and/or Mark For in-the-clear address, and linear bar code using I /2 inch high Code 39 format.

(9) Weight: Actual gross weight (this piece) with unit of measure. Do not zero fi ll.

(I 0) ROD: Three-digit code or blank. Blank for classified Unit Move.

( 11 ) Cube: Cube (this piece) with unit of measure. Do not zero fill.

( 12) Tare Weight: Weight of container before loading personal property.

( 13) Date Shipped: Four-position code or in-the-clear date. Blank for Unit Move.

( 14) Net Weight: Weight of personal property loaded into a container.

( 15) Piece Number: Piece number of this shipment (of Total Pieces) and a linear bar code using 1/2 inch high Code 39 format. Do not zero fill. Piece Number and Total Pieces may be expressed as "Piece Number of Total Pieces" to save space on the label.

( 16) Total Pieces: Total number of pieces in this shi pment unit. Do not zero fi ll.

( 17) PDF417 20 symbol IA W with Appendix R.

NOTE. Social Security Number will not be stenciled on the container unless it is a part of the TCN. Failure to comply will be considered a violation and action will be taken by the PPSO.

g. Carriers may optionally stenci l shipment mark ings in addition to the MSL on the outside of containers. Freehand marking is not acceptable. Markings will be proportional to the available space on the container. Old markings not applicable to the current shipment will be permanently obliterated before the container's arrival at the member's/employee's residence. One copy of the member's/employee's orders will be placed in each container used to ship UB. When an order applies to more than one customer, the name of the customer to whom the baggage belongs will be identified.

h. Overflow Containers. Overflow containers (Schedu le I, Item 0003) will be limited to use for those items that accumulate over and above that which can be packed into a

ASTM-04169-14 or SOOC Pamphlet 55-12 container. The construction of an overflow container will be IA W ASTM-06251. The overflow container nonnally is of lesser size than ASTM-04169-14 or SDDC Pamphlet 55-12 containers and will be limited to one per shipment.

i. Oversize Containers. Oversize containers (Schedule I, Item 0003) will be limited to use for a single item that exceeds the dimensions of and cannot be accommodated in ASTM-04169-14 or SDDC Pamphlet 55-1 2 container and therefore requires a specially built container. One or more of this type may be required per shipment.

These containers will be constructed IA W ASTM-0625 I and the exterior container dimensions furnished to the ordering officer.

j. Other Shipments. Containers constructed for other shipments (Schedule I, Item 0003) will be constructed IA W ASTM-0625 I. Other shipments arc defined as small shiprnents that require a lesser size box (container) than specified in Commercial Standard ASTM-04169-14 or SDDC Pamphlet 55-12.

k. The contractor will report, store and, when directed by the ordering officer, reposition government-owned HHG containers. When repositioning is ordered, the contractor will load the GOCs on vehicles and deliver them to the site identified by the ordering officer.

( 1) The outbound contractor, when directed by the ordering officer, will pick up and store empty GOCs from other loca l carrier or government facilities within the contract area of perfonnance. When the contract is awarded to different contractors, storage of the GOCs is the responsibi lity of the outbound contrnctor unless otherwise directed by the ordering officer. The storage of containers contemplated under this contract means, as a minimum, that containers, if not stored within a building, will be stored in a manner to protect from precipitation, ground water or other moisture.

(2) GOC Report. The contractor will submit a GOC report (a local form or for Air Force Installations, AF Fonn 384, Government-Owned Container Control Record).

The report will be submitted to the ordering officer 15 days after the contract start date and thereafter on the first workday of each month (CORL 0005, Report of Government-Owned Containers). The contractor will keep an accurate, up to date count of all GOCs.

(3) Serviceable/Unserviceable Containers. The contractor will not commingle serviceable or unserviceable containers. After inspection by the ordering officer, these two categories of containers will be segregated. The ordering officer and contractor will mutually agree upon the inspection and disposition schedule.

Unserviceable containers will be disposed of at no cost to the government.

(4) The new outbound contractor will pick up the serviceable empty GOCs from the previous contractor(s) not later than 30 calendar days after commencement of the contract.

9. OUTBOUND DOCUMENTATION AND MOVEMENT.

a. PPG BL/BL and similar documents covering outbound HHG shipments will be picked up from the ordering officer by the contractor each workday or obtained IA W locally establ ished procedures such as mail or courier. Distribution of completed PPG BL/BL and TCMDs will be as outlined below.

b. On outbound HHG shipments, the contractor will complete by typing information on the original PPGBL/BL and all copies, the following information:

( I) Block 26 (Packages). Enter the number and kind of containers, such as I F/L or 2

CTNS.

(2) Block 27 (Description of Shipment). Enter the aggregate weight and cube of the tota l number of each different type of container shown in Block 26.

(3) Block 28 (Weight). Enter the gross, tare, and net weight.

c. On outbound UB shipments, the contractor will provide infonnation on actual pieces, weight, and cube to the TO/PPSO within one day after pickup so that the TO/PPSO can prepare the PPGBL/BL. Information will include:

( I) Packages to include the number and kind of containers, such as I F/L, 2 CTNS.

(2) The aggregate weight and cube of the total number of each different type of container.

(3) The gross, tare, and net weight.

d. On all outbound shipments moving by a PPG BL/BL. the contractor will surrender the original and copies 2, 3, and 4 of the PPG BL/BL to the carrier when the shipment is picked up. The contractor will return copies 5, 6, and 7 of the PPG BL/BL to the ordering officer not later than the close of business the next workday after the day the shipment is picked up (CORL 0008, Bill of Lading). Computer generated PPGBL/BLs are not numbered. In instances where computer generated PPGBL/BLs are used, enough copies will be made to ensure the right number of copies will be submitted. All copies of the PPG BL/BL returned to the ordering officer will bear a legible pickup date, carrier pro number stickers, and signature of the carrier's representative. The contractor will furnish the ordering officer the completed inventory, packing list, and weight tickets not later than four workdays from date of pickup for 1-IHG and three workdays from date of pickup for UB shipments.

e. On outbound overseas shipments, the contractor wi ll complete by typing information on the original TCMD, (Figure G 1-10) and all copies, the fo llowing information:

(I) Block 22 (Pieces). Enter the total number of pieces in the shipment.

(2) Block 23 (Weight). Enter the gross, tare and net weight.

(3) Block 24 (Cube). Enter the total cube of the shipment.

f. One completed copy of the TCMD will be placed in the waterproof envelope on the number one container, three copies will be given to the carrier, and one annotated copy will be returned to the Contracting Officer's Representative.

g. If any container being prepared to enter the DTS has an outside measurement greater than 72 inches, the contractor is required to prepare an Outsized Air Cargo Repo1t (CORL 0011).

h. Carrier Pickup of Shipments. Within one workday after the property is ready for shipment, the contractor will contact the assigned carrier, as indicated on the PPG BL/BL, to arrange for pickup. When shipments arc not picked up by the assigned carrier by close of business of the next workday, after contractor notification, the contractor will noti fy the ordering officer of the carrier"s fa ilure to pickup the sh ipment not later than 9 A.M. of the next workday.

i. For outbound shipments requiring drayage to an air or sea terminal within the contract area of performance, the contractor will deliver the shipment to the designated terminal within five workdays of the request by the ordering officer for UB or within six workdays of a request by the ordering officer for HHG. For shipments drayed to a terminal, the delivery receipt or transfer document will be returned to the ordering officer not later than the next workday fo llowing delivery.

j . The contractor is required to submit a weekly report sl~owing outbound shipments on-hand which where picked up prior to the previous Wednesday (CORL 0009, Contractor's Weekly Report).

k. When the contractor"s fac ility is located in a town, city, or metropolitan area other than the location of the PPSO, telephone notification of completed containerization or arrival of shipments will be considered as meeting the requi rements for written noti fication.

However, the contractor will mail the wrillen notification to the ordering officer within one workday fo llowing the day of telephone noti fication.

I. On outbound overseas shipments entering the DTS. the contractor will prepare and affi x a 2 dimensional and linear bar coded MSL as described in Paragraph A.8.f and Appendix R.

10. STORAGE.

a. Identification. All outbound shipments will be properly identified by the member's/employee 's name, PPGBL/BL number. and call or lot number. Such identification will be in plain view on each lot.

b. Vehicles will not be used for the storage of shipments. Pickup and drayage includes placing the goods within the facil ity on the pickup date specified in the order; however, at the latest, the shipment will be placed in the facility no later than the day fo llowing pickup. When the contractor chooses to allow the personal property to remain on the truck until the next working day, contractor will be held liable for any loss or damage occurring during this time without regard to cause.

c. All personal property will be stored to maintain a minimum of two inches of clearance from the floor to the undermost portion of the personal property. This elevation requirement wi ll apply after three workdays handling-in period. Items waiting for the completion of handling-in services will be protected at all times. In addition, the property will not be stored in contact with exterior walls. Height of HHG stacked loose will not exceed I 0 feet. Extension ladders, TV antennas, swing sets, and similar items are excluded from this height requirement.

d. Shipping Containers. The contents of containerized shipments will not be removed from containers when placed in storage. Shipment will not be decontainerized prior to delivery to residence unless ordered by the ordering officer.

e. Storage Charges. Storage charges for outbound HHG and UB shipments will not commence earlier than the sixth workday fo llowing date of ordering officer's receipt of contractor's noti fication of completion of containerization service. Storage charges will apply for each 30-day period or computed as a fraction thereof. Date of release from storage will not be considered in computation of storage charges.

f. Storage charges for inbound HHG and UB shipments will not commence earlier than the sixth workday fo llowing date of contractor's notification to the ordering officer of arrival of shipment. Storage charges will apply for each 30-day period or computed as a fraction thereof. Date of release from storage wi ll not be considered in computation of storage charges.

g. When the contractor cannot release a shi pment from storage or deliver a shipment on the date requested by the ordering officer, the storage charges will cease on the requested date instead of the actual date of release.

h. The contractor is required to submit an on-hand report for all inbound shipments at the contractor's faci lity (CORL 00 I 0, Report of Shipments on Hand). This report will list all inbound shipments in storage and/or waiting to be delivered. Negative reports are required. The TO will identify when reports are to be submitted.

i. The ordering officer wi ll follow Service guidelines when authorizing additional storage.

The ordering officer wi ll notify the contractor of the expiration date of storage at government expense.

11. FACILITI ES. Contractor's facilities will meet the guidelines outlined in Appendi x D.

a. Inspection of Contractor's Facility. The contractor' s fac ility wi ll be initially inspected and approved by a representative from the contracting office or PPSO for compliance with th is contract and the standards and regulations stated or referenced therein. Thereafter.

inspections wi ll be on a quarterly basis or, if deemed necessary, on a more frequent basis. Inspect ions will be conducted using Appendix E. If a faci lity is found to be unsatisfactory, it may be declared ineligible to receive further orders under the contract.

b. Upon receipt of contract award, the contractor wi ll furnish to the contract ing officer evidence of the kinds and minimum amounts of insurance covering work to be performed. The contractor will maintain at least the minimum insurance coverage required as spec ified in the Federal Acquisition Regulation Pa11 28.307.2 Liability, throughout the contract period for the fo llowing policies: (I) Workmen's Compensation Insurance $ __ ; (2) Comprehensive General Liability Insurance $ __ , and Automobile Liabil ity Insurance$ _ _ . Each policy will contain an endorsement that cancellation or material change in the policy will not be effective until after a 30-day written notice is furn ished to the contracting officer.

12. CARGO I NSURANCE. The contractor must provide a certification of cargo insurance reflecting coverage on a continuous basis in at least the amount shown below to cover legal liability. The certificate will contain the statement that the insurance company will provide the designated installat ion contracting officer, a 30-day written notice of any change, expiration, or cancellation of said policy. The underwriter of cargo insurance will have a rating of ·'a'· or better in current issue of Best 's Insurance Guide. The certificate wi ll be prepared with original signatures and provided to the designated installation contracting officer. The fo llowing is the minimum cargo liability coverage required: For both domestic and international shipments are $50,000.00 per shipment.

13. DPM D ELIVERY, U NLOADING, AND UNPAC KING.

a. The contractor wi ll furnish the ordering officer the written receiving notice not later than the next workday fo llowing the arrival of the inbound shipment. The receiving notice will conta in the fo llowing information for each individual shi pment: Name and rank/grade of the property customer, PPG BL/BL number. number of pieces, size and type of containers, weight, and name of carrier.