LABORATORY SERVICES FOR EDWARDS AFB DRINKING WATER PROGRAM.pdf

Performance Work Statement (PWS)

FOR

LABORATORY SERVICES FOR EDWARDS AFB DRINKING WATER PROGRAM

July 1, 2011 Place of performance: Bldg 3925, 55 North Wolfe Ave, Edwards AFB CA 93524

Attachment 1

FA9301-11-M-B034

1.0 GENERAL

1.1 Purpose

The purpose of this contract is to provide Edwards Air Force Base (Edwards AFB) with laboratory analytical services in support of our Safe Drinking Water Act program. This work includes routine (compliance monitoring) and emergency (line break) laboratory analysis for microbiological & disinfectant monitoring parameters (total/fecal coliform, HPC).

1.2 Specific Tasks

1.2.1 Sampling Containers and Documents

The laboratory shall provide sampling containers for each sample with the required preservatives, sampling materials, shipping labels and chain-of- custody forms. All containers and preservatives provided by the contractor shall be new and free from contamination which could interfere with the analyses of the samples.

1.2.2 Laboratory Analytical and Quality Assurance/Quality Control (QA/QC)

In accordance with California Department of Public Health (CDPH) Environmental Laboratory Accreditation Program (ELAP), the contracted laboratory shall hold CDPH ELAP certification and submit proof of such certification prior to contract award. The laboratory must notify the contracting officer immediately if CDPH ELAP certification is lost.

All laboratory analytical procedures, sample holding times, and QA/QC tests shall follow the National Environmental Laboratory Accreditation Program (NELAP) standards as required by CDPH ELAP. The contractor shall provide valid, quantitative results for all analyses performed.

The contractor also shall provide all QA/QC test results required by NELAP and obtained in the course of analyzing Edwards AFB samples with the result sheets. The result sheets shall include the certification and statement referred to below.

The minimum detection limit (MDL) for each test shall be as defined in the standard methods manual (most current edition). For parameters where a detection limit is not listed, the contractor shall maintain detection limits at or below the applicable California Primary or Secondary Drinking Water Standards.

The laboratory shall provide a written statement of certification guaranteeing that acceptable methods were performed for each parameter. This statement and certification of performance must include the method number or reference number employed by the contractor to obtain the concentrations or quantitations for each test. This statement and certification shall be signed by the laboratory supervisor and shall be provided with the sample data reports.

Edwards AFB and the appropriate laboratory command of the USAF reserves the right to visit and inspect all laboratory facilities and review all techniques used by the contractor in fulfilling the obligations of this contract.

Attachment 1

1.2.3 Routine Laboratory Parameters and Schedule

The following table identifies our current routine laboratory analytical requirements.

Parameter Number of Samples Comments Total Coliform 36 to 45/month 9 samples will be collected and delivered to the lab each week

Total Coliform (Quarterly Wells)

14/quarter 14 samples will be collected and delivered to the lab each quarter.

Heterotrophic Plate Count

(HPC)

4 to 10/month 1 to 2 samples will be collected and delivered to the lab each week

Arsenic 12 to 15/month 3 samples will be collected and delivered to the lab each week

Arsenic (Quarterly Wells) 14/quarter 14 samples will be collected and delivered to the lab each quarter.

Total Dissolved Solids 1/month 1 sample will be collected and delivered to the lab each month

Specific Conductance 1/month 1 sample will be collected and delivered to the lab each month

Chloride 1/month 1 sample will be collected and delivered to the lab each month

Fluoride 1/month 1 sample will be collected and delivered to the lab each month

TTHM 9/quarter 9 samples will be collected and delivered to the lab each quarter.

HAA5 9/quarter 9 samples will be collected and delivered to the lab each quarter.

Nitrate 14/year 14 samples will be collected and delivered to the lab by the end of October 2011.

Nitrite 14 14 samples will be collected and delivered to the lab by the end of FY12.

Radiological: Gross Alpha 14 14 samples will be collected

Attachment 1 and delivered to the lab by the end of FY12.

Regulated VOC: 1,1,1- Trichloroethane, 1,1,2,2- Tetrachloroethane, 1,1,2- Trichloro-1,2,2- Trifuoroethane, 1,1- Dichloroethane, 1,1- Dichloroethylene, 1,2,4- Trichlorobenzene, 1,2- Dichloroethane, 1,2- Dichloropropane, 1,3- Dichloropropene (Total), 1,4-Dichlrobenzene, Benzene, Carbon Tetrachloride, CIS-1,2- Dichorobenzene, Dichloromethane, Ethylbenzene, Methyl-Tert- Butyl-Ether (MTBE), Monochlorobenzene, Styrene, Tetrachloroethylene, Toluene, Trans-1,2- Dichloroethylene, Trichlroethylene, Trichlorofluoromethane, Vinyl Chloride, Xylenes (Total)

14 samples will be collected the end of FY12.

Secondary (General Mineral)/General Physical (GP): Bicarbonate alkalinity, Carbonate alkalinity, Color, Copper, Hardness (Total) AS CACO3, Hydroxide Alkalinity, Iron, Odor Threshold @ 60 C, pH, Laboratory, Specific Conductance, Total Dissolved Solids, Turbidity, Laboratory, Foaming agents (MBAS), Calcium, Chloride, Magnesium, Manganese, Silver, Sodium, Sulfate, Zinc

28 28 samples will be collected and delivered to the lab by the end of FY12.

Attachment 1

Inorganic: Aluminum, Antimony, Arsenic, Asbestos, Barium, Beryllium, Cadmium, Chromium (Total), Fluoride, Mercury, Nickel, Perchlorate, Selenium, Thallium

14 14 samples will be collected and delivered to the lab by the end of FY12.

Asbestos 14 14 samples will be collected and delivered to the lab by the end of FY12.

Lead & Copper 40 40 samples will be collected the end of FY12.

1.2.4 Reporting Requirements and Points of Contact

Written laboratory reports shall be certified and signed as described above and shall clearly identify each sample identifier, analytical result, and QA/QC data. The laboratory also will provide a copy of the signed chain of custody form and the completed State of California Sample Collection and Reporting form provided by Edwards AFB.

Edwards AFB must provide test results to California Department of Public Health (CDPH) in accordance with specific time frames. Therefore, time is of the essence when reporting results for tests performed by the laboratory. The laboratory shall perform all work necessary to obtain verbal analytical results for total/fecal coliform within 24 hours of receiving the samples.

Electronic copy reports of these results and QA/QC documentation shall be submitted to 95 AMDS/SGPB within one business day upon completion of analysis.

In addition, the Contractor shall deliver hard copies of the results from the prior month’s analysis, complete with all data, statements, certifications, QA/QC data to the following address by the 10th of the following month:

95th Aerospace Medical Squadron 55 N. Wolfe Ave Edwards AFB, California 93524 ATTENTION: 95 AMDS/SGPB, OIC/NCOIC Environmental Health

Anh.pham@edwards.af.mil & Brandon.johnson@edwards.af.mil

1.2.5 Documentation Requirements

All equipment detection limits will be included in analytical reports to assist in interpreting results. All chain-of-custody forms and documentation shall be provided with the analytical results. A monthly summary report shall be submitted via e-mail by the 10th of the month following the sampling along with hard copy of the electronic report to be received by the 15th of the month.

Attachment 1

The Contractor shall provide sampling and analysis records to Edwards AFB within 10 days from date of sampling, and shall retain copies of these records for a minimum of five years or longer if prescribed by California Code.

1.2.6 Emergency Services

It is anticipated that additional laboratory analyses may be requested by Edwards AFB during the term of this contract. This may include emergency analysis (i.e. waterline breaks, repeat sampling) during other than established business hours for total/fecal coliform or HPC. Evening, weekend, and holiday service may be required. The laboratory will normally travel to Edwards AFB to obtain samples; however, 95 AMDS/SGBP may elect to deliver the samples to the laboratory. The laboratory shall provide these additional services in accordance with the contract.

2.0 SUMMARY OF SERVICES

2.1.1 Services Summary: The laboratory shall furnish all management, labor, tools, equipment, transportation, and supplies necessary to provide laboratory analysis services for Edwards AFB as set forth in this Statement of Work. All services shall be performed in accordance with applicable federal, state, and local regulations, including those not specifically described in this Statement of Work.

Performance Objective PWS para Performance Threshold Sampling containers and documents 1.2.1 Provide sampling containers and documents for all samples Laboratory Analytical and Quality Assurance/Quality Control (QA/QC) Requirements

1.2.2 Provide DOH ELCP certificate prior

to contract award.

Laboratory Analytical and Quality Assurance/Quality Control (QA/QC) Requirements

1.2.2 Provide written statement and

certification of acceptable methods with each sample report

Reporting Requirements 1.2.4 Provide verbal analytical result within 24 hours of total and fecal coliform results from receiving samples

Reporting Requirements 1.2.4 Provide electronic copy of analytical results within 48 hours from sample receipt

Documentation Requirements 1.2.5 Provide a monthly summary report electronically by 10th of the month following the sampling.

Documentation Requirements 1.2.5 Provide sampling and analysis records to Edwards AFB within 10 days from

Attachment 1 date of sampling Documentation Requirements 1.2.5 Retain copies of these records for a minimum of five years or longer if prescribed by California Code

Emergency Services 1.2.6 Accept samples for analysis within four hours of notification

3.0 TRAVEL

3.1 Government Furnished Property (GFP) and Services: A Laboratory courier service is required to collect all samples from Edwards AFB once per week. Pick-up for routine samples will occur between 1200 and 1400. The Contractor shall make every effort to combine samplings so as to minimize trips and travel costs. The laboratory shall begin preparation and analysis of all samples as soon as the samples are received at the laboratory and shall not hold any samples for batch processing at the end of the day.

4.0 CONTRACTOR SUBMITTALS

The Contractor shall provide the following documentation to the Contracting Officer and to 95 AMDS/SGPB within 10 workdays unless otherwise specified:

1. Proof of laboratory certification by the California ELAP

2. Most recent state/federal laboratory inspection report

3. After-hours contact numbers

4. Documentation of field training for sample collection personnel

5. Sampling Program for each task

6. Quality Control Plan within 10 workdays after start work

5.0 PROJECT ADMINISTRATION

5.1 Kick-Off Meeting

The Contractor shall attend a kickoff meeting/site-visit to Edwards AFB, CA. During this site-visit, the Contractor shall meet with Edwards AFB representatives to define deliverables, project quality control (QC) procedures, key points of contact and other logistical issues related to the project.

6.0 QUALITY CONTROL PLAN

6.1 Quality Control

The Contractor shall develop and maintain a Quality Control (QC) program to ensure services are performed in accordance with practices and services identified in this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure that non-performance and continual repeat of defective service does not occur. A written QC Plan shall be submitted to the contracting office and 95 AMDS/SGPB for review, feedback and approval. The plan shall

Attachment 1

Attachment 1 be submitted no later than the 10 work days after contract award. The plan shall specifically address the Contractor’s strategy to provide quality service and for correcting deficiencies as required. A separate QC program shall be submitted for the laboratory conforming to EPA guidelines or procedures approved by the California Regional Water Quality Control Board

(RWQCB).

Performance Work Statement (PWS)